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Published on

DATE:     
Thursday, May 3, 2018

TO:  
All Principals

FROM:   
John Larsen, Business Administrator
Laura Finlinson, Administrator of Curriculum and Staff Development
Ben Jameson, Director of Evaluation, Research and Accountability
Michael Heaps, Director of Information Systems

SUBJECT:
AAPPL Testing Issue using Chromebooks

We are finding that the connection to the LTI AAPPL server using Chromebooks isn’t stable enough to support voice recording during the AAPPL speaking test without removing some of the network filtering. To test with fewer filtering restrictions requires that a special Google account and login be created. Since these special logins allow students access they wouldn’t normally have, the responsibility of schools and teachers to maintain network security and safety for students will be heightened.

What this means for schools and teachers is that students using a Chromebook will need to be logged in with xxxlang@my.jordandistrict.org (where xxx is the school number) whenever an AAPPL test is being administered on a Chromebook. We do NOT want the user name and password for xxxlang@my.jordandistrict.org to be given to students. Otherwise, students would have access to certain websites that would normally be blocked. This means that the teachers will have to log into that account for every Chromebook that a student will use to complete an AAPPL test.

We ask that principals speak with their dual language immersion and foreign language teachers about this issue and request that they log into the xxxlang@my.jordandistrict.org account themselves rather than having students log in.

For the future, the IS department is working on a more permanent and secure solution.

Please contact Ben Jameson in Evaluation, Research & Accountability at 801-567-8243 or ben.jameson@jordandistrict.org or Michael Heaps in Information Systems at 801-567-8271 or Michael.heaps@jordandistrict.org with any questions or concerns.

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Published on

DATE:
Thursday, May 3, 2018

TO:
Elementary Principals

FROM:
Laura Finlinson, Administrator of Curriculum and Staff Development
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:
KEEP Administration within the Mandated Window

This is just a reminder that, as with all state-mandated tests, the Kindergarten Entry and Exit Profile (KEEP) has a window in which teachers may administer the test to their students.  The end-of-year window to administer the KEEP, set by USBE, is four weeks before the end of school.  Thus, the following windows will apply to traditional and year-round elementary schools for KEEP administration:

  • Traditional KEEP Window: Monday, May 7 – Friday, June 1, 2018
  • Year-Round KEEP Window – A Track: Monday, May 14 – Friday, June 7, 2018
  • Year-Round KEEP Window – B, C, and D Tracks: Tuesday, June 5 – Tuesday, July 3, 2018

In addition, June 15, 2018, is the deadline for traditional elementary schools to input their KEEP data onto the Data Gateway.  June 30, 2018, is the deadline for year-round schools to input their data onto the Data Gateway.

We ask that principals please remind their kindergarten teachers of these testing window and data entry dates.

If you have any questions or concerns, please contact Ben Jameson in Evaluation, Research & Accountability at 801-567-8243 or ben.jameson@jordandistrict.org or Becky Gerber at 801-567-8087 or becky.gerber@jordandistrict.org.

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Governor’s Declaration

Governor Gary R. Herbert has declared May 3, 2018 as “Utah Prevention Day!” A copy of the Governor’s Declaration is included in this packet. Feel free to copy it and post it in your classrooms, office and halls.

Please see packet below for more information.

 

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Insurance open enrollment will begin June 1 and continue through July 31. Enrollment information is available online on the insurance web page. Posters were sent to each location, please post in prominent locations for your employees. Copies are attached for you regarding dates and times of meetings.

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Published on

DATE:
April 28, 2018

TO:    
Principals
All Certified Special Education Staff

FROM:      
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education

SUBJECT:  
End of Year SCRAM Detail Report

We are fast approaching our last SCRAM count deadline. It is important that this information be as accurate and current as possible. A year-end final SCRAM report that reflects the SCRAM/IEP Services that have been received from your school to date has been sent to resource and self-contained support class (cluster) team leaders.

Special Education generates funds from this count by student days in membership (i.e., how many days they were entered in your program). The resource or self-contained support class (cluster) team report should list all current students, including primary Guidance and primary Speech-Language students. Please check each student for the following information:

  • Check that all students served in your program are listed on the report.
  • Check that names, SCRAM entry dates, exit dates (if applicable), disability codes, environment codes, regular percents and service patterns are correct. Be sure to identify the provider of each service listed.
  • Be sure that entry and exit dates reflect all days that the student received services.  If there is a gap in service dates, we lose days of membership, which directly impacts funding.
  • Students who will continue in the same school (advance from grade to grade) or who will move to Kindergarten, 7th or 10th grade in their boundary school will automatically roll-over for the start of the new school year. It is not necessary to submit an exit SCRAM for these students.
  • Current self-contained support class (cluster) students should have been rolled forward to the school they have been assigned to attend. It is not necessary to submit an exit SCRAM for these students (permit codes were entered by the placement specialist/special education department).
  • Students who will continue past the 12th grade, (i.e. students going on to South Valley and/or Kauri Sue Hamilton School) the school registrar must flag the student as a “Retained Senior” in the Graduation/Diploma status field. An exit scram does not need to be submitted for these students.
  • An exit SCRAM must be submitted for any student that has or will age-out or graduate and will not be returning at the beginning of the next school year.
  • Be sure to use the appropriate exit codes and dates for any student who has exited the school during the school year. If they are not exited appropriately, we will lose days of membership, which directly impacts funding. Note that the SCRAM exit date and the school exit date must be the same date.
  • Remember that any changes must be documented on the IEP in Goalview prior to changing the SCRAM document. If there are any changes to SCRAM information, submit an updated / corrected SCRAM / IEP Services document no later than the date listed below.
  • Please take note of the date that the report was printed (top right corner) and be aware that if scram documents were sent after the print date, they will not appear on the report, but sending multiple duplicate copies is not necessary and slows the entry process.
  • Note that changes made directly on the printout report without a SCRAM / IEP service document will not be accepted as it leads to data entry confusion and may result in the student’s file being out of compliance. All SCRAM printouts and SCRAM / IEP Services document changes must be received in the Special Education Office no later than the end of the day on the following dates:

Traditional School Deadline:  Monday, May 21, 2018
Year-Round School Deadline:  Friday, June 1, 2018

Please note that separate reports have been sent to each resource team AND each cluster team (if applicable). SLPs, Guidance Specialists and other itinerant providers will need to work with both special education teams to check and complete the requested information.  Since one copy is being sent per “team” (i.e., resource or cluster), it is critical that the list be checked with other team members within your school. Please do not send multiple copies of the report back. Each team member must review and initial the original report before returning it to the Special Education Department.

Submit any SCRAM changes and/or corrections AND the signed current report(s) to Amanda Hamblin through District mail at the District Office. All completed reports and documents must be received in the Special Education Office by the end of the day on the specified due date.

If you have questions, please contact the Teacher Specialist assigned to your school or Amanda Hamblin at (801) 567-8176.

**************************

Please know that your assistance in completing this information accurately is critical, as it directly impacts Special Education funding!

 

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Published on

DATE:  
April 17, 2018

TO:    
School Psychologists

FROM: 
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Fulvia Franco, Program Specialist – Guidance

SUBJECT: 
May School Psychologists’ Meeting

A school psychologists’ meeting has been scheduled for Friday, May 4, 2018, from 12:00 to 3:30 p.m. at the Jordan School District Auxiliary Services Building Auditorium (7905 South Redwood Road). We will begin with an end-of-the-year potluck luncheon. Sheila Crowell, Ph.D., a professor in the Psychology Department at the University of Utah, will provide us with a presentation on Suicide Prevention and Intervention for Teens.

Part-time Staff: I would appreciate it if you could adjust your schedules in order to attend this meeting.

cc:
Principals

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USBE has prepared a short survey and is asking those in various roles in our district to respond.  The intent of the survey is to provide USBE and our district with useful information around implementation of the components of a draft for the Utah Literacy Framework.  We would very much appreciate your support in getting the survey out to teachers and invite principals to take the appropriate survey, as well.  The survey takes approximately 5 minutes to complete.  The results will help to guide future efforts and supports both at the state and district level.  The survey is now open and will close on May 4th.  Please distribute ASAP.

Teacher Survey Link

https://usbe.az1.qualtrics.com/jfe/form/SV_0r2ETAGGViSnPKd

School Administrator Survey Link

https://usbe.az1.qualtrics.com/jfe/form/SV_3dRVE4t7gO6u1ox

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Early Literacy Software Applications:

Early literacy software grant applications are now available.  As in the past, Becky Gerber will gladly submit the application on your behalf.  Please email answers to the following questions to her no later than May 25, 2018.

  1.  Which program would you like to use and for which grade levels?
    1. Imagine Learning:             K-1      2-3
    2. iReady:                                K-1      2-3
    3. Lexia:                                   K-3
    4. SuccessMaker is NOT an approved vendor on the grant this year.  If you choose to continue to use this program, the school will be responsible for payment.
  1. How many students per grade level do you anticipate using the program?
    1. Kindergarten _____
    2. 1st grade _____
    3. 2nd grade _____
    4. 3rd grade _____
  1. Do you agree to ALL assurances?

The LEA agrees to the following conditions of participation in the Early Reading Intervention Program:

  1. The LEA has the technical capability to run the software for which licenses are requested.
  2. The LEA agrees to implement the software with fidelity based on the recommendations of the software provider,including minimum number of minutes per week, included professional development for teachers and/or administrators, and technology specifications.
  3. The LEA agrees to report student data on learning gains as measured and recorded by the software by student SSID.
  4. The LEA is submitting a request for licenses to be used at a school where the principal and the K-6 faculty agree to the terms of implementation.
  1.  USBE Personalized Fidelity Pilot for Schools
    We will be running a pilot for schools that are looking to develop their own personalized fidelity measures in 2018-19. This process will support schools using their own data to establish a personalized fidelity measure that offers flexibility from the statewide requirements. We are looking for 20-30 school to sign up for an opportunity to join the pilot. Schools will be selected on first come, first served basis.
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Fountas & Pinnell 2nd Edition Contents List:
We are asking that ALL F&P 2nd edition kits be collected from teachers at check out.  Please be sure all books are in the kit.  With the exception of the calculator, materials from this kit are not compatible with the new kit and should not be kept.  Attached is a list of items that should be in the box when collected.

Fountas & Pinnell 3rd Edition Training:
Please email Becky Gerber as soon as possible to confirm the date and time you would like to schedule training for your teachers on the administration protocol of the F&P 3rd edition.  Kits will be ordered by the curriculum department and shipped directly to your school.  They will need to be ready to distribute to teachers on/before the day of the training.

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Please be sure the date for your EOY Data Review is on your calendar.

DIBELS Data Review - EOY

Riverton Feeder

T

5.15.18

8:30 - 11:30

PDC 103

West Jordan Feeder

T

5.15.18

1:00 - 4:00

PDC 103

Copper Hills Feeder

W

5.16.18

8:30 - 11:30

PDC 103

Bingham Feeder

TH

5.17.18

8:30 - 11:30

PDC 103

Herriman Feeder

TH

5.17.18

1:00 - 4:00

PDC 103
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K-12 Accident plans are available for injury, at-school accidents, 24-hour accidents, extended dental and football. See attached flyers (English and Spanish) for additional information.  Please consider including the information in your school packets.

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Published on

DATE:
April 23, 2018

TO:
High School Principals

FROM:
Laura Finlinson, Administrator of Curr/Staff Development and Special Programs
Lisa Robinson, Director of Special Education

SUBJECT:
Requests for Sign Language Interpreters for Graduation

Graduation is upon us and every year we receive requests for sign language interpreters at graduation for deaf parents, siblings, grandparents or other family members. We are happy to supply interpreters for graduation, if we are given adequate notification.

If you know of deaf clients attending your school's graduation, you need to contact interpreters no later than Tues, May 15. Please call Betty Carlson at 801-567-8655 or Kerry Heywood, at 801-567-8653.

We will send at least two interpreters. At least a week before graduation, they will need the following:

*  Copies of all speeches - speeches can be difficult to hear clearly due to sound quality or clarity of speaker

*  Copies of all song lyrics - songs must be transposed into ASL , this takes time and practice

*  Seats reserved for deaf clients - up front where interpreters can sit facing the clients

*  Chairs for interpreters

*  One music stand for interpreters to place copies of speeches & song lyrics

We will also need time and location of the graduation, and if possible, the names of the clients attending. If you can't provide names, at least the number of deaf clients would be helpful.

We are happy to come to the school and pick up this information. The sooner we know, the better we can prepare and make this a smooth, successful situation for everyone involved.

Thank you for your help and support. Congratulations on another successful year!

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Published on

DATE:
April 17, 2018

TO: 
School Psychologists

FROM: 
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Fulvia Franco, Program Specialist – Guidance

SUBJECT:  
April School Psychologists’ Meeting

Due to a scheduling conflict with the speaker, our March 30 school psychologist meeting was moved from March 30, 2018 to Friday, April 27, 2018. The meeting will be held at the Jordan School District Auxiliary Services Building (ASB) (7905 South Redwood Road) in the auditorium from 12:30-3:30 p.m. Terisa Gabrielsen, Ph.D., professor in the School Psychology program at Brigham Young University, will provide us with a presentation on different evidence-based social skills programs. For those of you in secondary schools who have a copy of the PEERS social skills curriculum, please bring it to this meeting.

Part-time Staff:  I would appreciate it if you could adjust your schedules in order to attend this meeting.

cc:
Principals

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