| It’s time to sign up for LETRS Admin in-person training!! Please share with your school psychs!!!
REMINDER: LETRS for Administrators is a two-part training that can be completed any time between now and the end of the 2022-23 school year. Your textbook/online work is not required to be completed prior to attending a training but is required to be completed before the end of the 2022-2023 school year. These are all day trainings starting at 8:30am to 3:30pm. Part 1 is open right now: Course #60389. Part 2 will start on January 10, 2022: Course #60446. Please check out the LETRS Information web page for updated information about all things LETRS and remind your teachers to do the same! 🙂 FROM USBE: “Just wanted to remind everyone that the LETRS for Admin (General Registration) is open for enrollment, there are plenty of open spots available for part 1 of 2. Please remember that you do not need to have online work completed to attend the LETRS for Admin trainings. If you have a chance attend this week please take a moment to enroll in MIDAS using course #60389. We currently have several days that have very low enrollment numbers and we’d like to fill those up as much as possible, unfortunately if we do not have sufficient enrollment participation sessions will have to be cancelled and some of you will have to find a different date to attend your training.” |
SCRAM for December 1 Funding Count – Due November 8, 2021
DATE:
October 8, 2021
TO:
Principals
All Special Educators and Related Service Providers
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
Important Deadline--Please Read Immediately
SCRAM Data Due by the end of day Monday, November 8, 2021
Updating SCRAM for December 1 Funding Count
We are fast approaching our December 1 SCRAM count deadline. Special Education Resource and Cluster Team Leaders will soon receive a SCRAM report via Move-It of all students who are currently receiving services through your school’s special education program(s). All team members and service providers need to verify each student on this list as either correct, changed, exited/moved, and/or incomplete. Please check that the names, entry dates, scram school, service patterns, weekly minutes and providers are correct for each student on the printout. If a correction needs to be made, a new scram document should be submitted.
All Corrections and SCRAM reports are Due:
By 5:00 p.m. on Monday, November 8, 2021
Special education funding and, therefore, school staffing/assistant allocations, etc. are contingent upon the accuracy of this data. Your timely and accurate response is critical! Thank you for all your efforts to get us the correct information in a very short time period.
Incident Command System Training 2021-22
Additional Incident Command System training is available for anyone in Jordan School District that has a key role in conducting drills and responding to emergencies, such as administrative assistants, custodians, campus monitors, school resource officers, etc. This will be a refresher on the Incident Action Plans basics, a general review of response roles, and a chance to ask questions and dialogue.
The same course is available either in the morning, or in the afternoon for your convenience. It will be led by Emergency Operations Manager Lance Everill.
Auxiliary Services Building
Entrance C
Presentation Room C100
Wednesday, October 27, 2021
8:30 a.m. – 10:00 a.m.
or
1:00 p.m. – 2:30 p.m.
Please register using JPLS: Link
Relicensure: 1.5 credit hours/points
Questions, contact: Lance Everill 801-567-8623, lance.everill@jordandistrict.org
Mandatory Permit Trainings – November 2021
Permit trainings will be held on November 3 and 11. Participation at these trainings is mandatory for at least one individual responsible for permit processing at each school. Principals will be trained at the November Principal Meeting, but are welcome to attend the training with their staff member if interested. A level focus has been assigned to each session. Staff are encouraged to attend a session for their level so the questions and discussion are more relevant, but may attend another session if necessary.
Elementary focus: Wednesday, 11/3, 9-11 AM and 1-3 PM
Secondary focus: Thursday, 11/11, 9-11 AM and 1-3 PM
Each training will be held at the ASB Auditorium and is capped at 50 participants. Please register at the link below:
Frontline Training Opportunities
School/Department Administrators:
Effective October 1, 2021, all licensed job postings must be submitted and posted using Frontline (Recruiting/Hiring).
ESP and Miscellaneous positions have been posted on Frontline since July 1, 2021.
We will be providing additional training opportunities for administrators in October. All trainings will be at the District Office room #129. Please bring a laptop for the hands-on training. For available dates/times and to schedule a training session, visit the link below. Space is limited in each session. Additional sessions will be added if needed.
Also available on HRConnections and AdminOnly are the training videos and tutorials. Contract Brent Burge at #88224 if you have any questions.
Sincerely,
Human Resources
True Time Access From Home
Date: October 7, 2021
To: Administrators
From: John Larsen, Business Administrator
Sarah Palmer, Director of Payroll
Subject: True Time Access from Home
Effective October 11, 2021, recording and submitting True Time from home will no longer be accessible. As always, employees will still be able to view their True Time status and history from any location with Internet access.
If you have special circumstances where an employee at your school or building needs access from home, please complete and email the following form to sarah.palmer@jordandistrict.org. This form will be available for future use on the Payroll Department’s webpage.
Thank you.
JSD SPED Compliance Dashboard Protocol 2021-2022
JSD SPED Compliance Dashboard Protocol 2021-2022
- Teacher Specialists will create and share a Google Compliance Dashboard Data Sheet for each of their schools with the SPED team leaders containing IEP and 3 Year Re-Evaluation Due Date data from Goalview. The Google Sheet will include a tab for compliance data reporting, a master caseload and a tab for each case manager.
- Sheets will be named “SCHOOL NAME Compliance Dashboard Data Sheet” Examples: Bastian Compliance Dashboard Data Sheet, HHS Compliance Dashboard Data Sheet
- To keep in compliance with FERPA, these Google sheets with specific student data should only be shared in RESTRICTED mode.
- Team leaders will run a monthly Goalview report for IEP/Re-Eval due dates (https://youtu.be/ridwrtZ0bPg) and collaborate with their teacher specialist and school team members to update and make notes on their school Compliance Google Sheet to update IEP and 3 Year Re-Eval due dates.
- If a new student from out of the district has a current IEP/Evaluation the team has accepted, they should be uploaded to Goalview and/or the data should be input into the appropriate Goalview forms so IEP/Evaluation documents can be accessed via Goalview. Notes can be made on the data sheet if the forms have been uploaded onto Goalview to demonstrate compliance.
- Team leaders will update 3 data points for each case manager on their school Compliance Data Reporting Sheet on a monthly basis during a regular weekly team meeting by the monthly due date. (See chart below).
- # of files on caseload
- # of files with compliant IEP due dates
- # of files with compliant 3-Yr Re-eval due dates
- Teacher Specialists will crosscheck Goalview and each school’s Compliance Dashboard Data Sheet with the data reported by team leaders.
- Update the % data in each school’s Compliance Dashboard Data sheet
- Input the current compliance data into the SPED Goalview Compliance Dashboard Data sheet for each team member and school on a monthly basis by the monthly due date (See chart below).
- Updated Compliance Data will be available to school administrators for their school only through Tableau on a monthly basis (See chart below).
| School Team Leader Compliance Google Sheet Reporting Due Date | Teacher Specialist Verification &
Dashboard Input Due Date |
Date Updated Compliance Data will be on Tableau for Administrators |
| September 27, 2021
October 4, 2021 |
September 30, 2021
October 6, 2021 |
October 1, 2021
October 8, 2021 |
| October 27, 2021 | October 29, 2021 | November 1, 2021 |
| November 23, 2021 | November 30, 2021 | December 1, 2021 |
| December 15, 2021 | December 17, 2021 | January 3, 2022 |
| January 27, 2022 | January 31, 2022 | February 1, 2022 |
| February 25, 2022 | February 28, 2022 | March 1, 2021 |
| March 28, 2022 | March 31, 2022 | April 1, 2022 |
| April 26, 2022 | April 29, 2022 | May 2, 2022 |
| May 27, 2022 | May 31, 2022 | June 1, 2022 |
Updated Special Education Paraprofessional Training Courses
Date: September 24, 2021
From: Special Education Department
Subject: Paraprofessional Training Courses
Basic Paraprofessional Course
All special education paraprofessionals that are new to the district (As of the 2021-22 school year) must take the Basic Paraprofessional Course. This course aligns with the Utah State Board of Education Paraprofessional Handbook on the critical understandings for a paraprofessional. It is a 5-hour Canvas course that the paraprofessional should complete off contract time. They may receive payment for up to 5 hours and will have 3 months to complete the course from the date they are invited to the Canvas course. Payment for the course follow verification of course completion.
Advanced Paraprofessional Course
All paraprofessionals that are assigned in a support classroom or special school must take the Advanced Paraprofessional Course. The objectives of this course focus on additional information on behavior, data collection, instruction, and the application of the coursework in their placement. This is a 35-hour course, with 20 hours of coursework on Canvas outside their school day and 15 hours of practical project. The para will get paid an hourly rate for up to 20 hours for the off-contract coursework. They are not eligible for payment for the 15-hour practical project because that time will occur during their contract time. It is anticipated that the completion of this course should take place over an extended period of time, but must be completed within six months of the date of the invitation to the course. Paraprofessionals will receive payment for the course and credit of completion after receipt of their timecard and verification of course completion.
*Paraprofessionals that have completed both courses and have worked for the district for at least one year may be eligible for a lane change from Lane 2 to Lane 3 if they meet the highly qualified requirement. Lane change requests must include the Lane Change form (attached in the Canvas course Completion Module) and a copy Certificate of Completion that the paraprofessional will receive via district mail after verification of course completion. The lane change request and certificate of completion should be emailed to Amanda Hamblin at amanda.hamblin@jordandistrict.org.
Goalview Paraprofessional Training
Secondary clerical paraprofessionals must complete the Basic Canvas course and the Paraprofessional Goalview training course before they are given access to Goalview.
Registration for All Courses
To register for any of the paraprofessional courses, the paraprofessional’s supervising teacher or team lead should email Malynda Tolbert at malynda.tolbert@jordandistrict.org with the paraprofessional’s name, school, assignment (e.g., cluster paraprofessional, resource paraprofessional, clerical paraprofessional), and the course that the paraprofessional should be registered. The paraprofessional will get a Canvas email invitation and an invitation from Malynda within 48 hours of the request. The supervising teacher or team lead will be cc’d on the invitation.
District Website Down for Scheduled Maintenance
The District website will be down for scheduled maintenance on Saturday, Oct. 9 from 1 - 10 p.m. This maintenance will only affect the main District website. Department and school websites as well as online services such as Skyward will not be effected.
You can go to websites.jordandistrict.org to access most of the features of the website. The full site, including documents and forms, will be available when the maintenance has concluded.
SAVE-THE-DATES – 2022-23 Opening Meetings
Administrative Leadership Conference - August 2, 2022 - To be held at Mountain Creek Middle - All Administrators
Principal Meeting - August 4, 2022 - To be held at the ASB - Principals only
District-wide Professional Development Day - August 11, 2022 - To be held at the Mountain America Exposition Center - For all licensed employees
Last Opportunity for Office and Administrative Staff to attend the Optional Training by Business and Auxiliary Services Departments – October 14, 2021
The final session of the optional training for office and administrative staff of schools and District offices will be held Thursday, October 14, 2021, beginning at 8:00 a.m. There is space available for an additional 50 attendees. If you would like to participate, please send an email to Lisa LeStarge at lisa.lestarge@jordandistrict.org and let her know you would like to sign-up to attend. Attendees will receive an email the day prior to the training with instructions for connecting to the Zoom meeting. The agenda is attached.
Preparing Elementary Progress Reports
The elementary progress reports have been changed to reflect the move from trimesters to quarters. As you work to help your teachers prepare for parent teacher conferences, please use the information in the September 2nd edition of JAM and this Elementary Progress Report table.
The content of the progress report has not changed. Please encourage your teachers to refer to the progress report rubric in order to provide a score for each indicator, including “Reads grade level text.” Teachers can determine if a student is reading at grade level by evaluating each student’s performance on a variety of tasks, including, but not limited to, student reading materials in Journeys, benchmarks, other formative assessments, and Acadience.
Literacy Launch Compensation
We have been so excited to visit schools and see the great work you are doing with the implementation of Really Great Reading (RGR) and 95% Walk to Read. We have heard many teachers express their appreciation for the skills and knowledge they are gaining in LETRS training. We are working to ensure that all teachers receive their compensation in a timely manner and we appreciate your patience in this process. The following is an update on the payment processes:
- All teachers should have received compensation for attending the summer literacy launch training.
- We anticipated RGR compensation would be included in the September paycheck; however, we’ve heard from some teachers that it was not and we apologize. All RGR timesheets have been turned in and should be in the October paycheck at the latest.
- We are currently processing the timesheets for the extra day that was given to teachers for implementation purposes.
- Compensation for LETRS training will be provided after completion of each unit (includes online modules, bridge-to-practice, and in-person training). Teachers are asked to submit this form upon completion of a unit. Submitted forms will be processed at the end of each month to be paid the following month. Teachers completing unit 1 by the end of October will receive a $100 incentive.
Please feel free to reach out to T&L if you have questions or concerns:
Sara Henderson 801-567-8161 | Michelle Lovell 801-567-8087 | Mandy Thurman 801-567-8119 | Ronna Hoffman 801-567-8242 | Shelley Nordick 801-567-8122
Monthly Parent Orientation for Newcomers (Refugees, Immigrants, etc.)
We invite parents who are newcomers (refugee, immigrant, or asylee) to our school district to attend one monthly parent orientation to get information on how they can best help their child in school. Different dates and Interpreters will be provided. Please fill out this RSVP form.
ESL Endorsement Classes
Please share this information with your teachers. The sign up for the ESL Endorsement is open now until November 14th. You can click here to begin the registration process.
Kindergarten Night Out
We will be having a Kindergarten Night Out on October 13th at 4:15 in the ASB Auditorium. Please invite all kindergarten teachers to join us! We will be talking about interventions for letter names and sounds and Acadience. The class is voluntary and teachers will not be paid, but they will receive relicensure points.
Acadience Letters
Utah State Senate Bill 150 requires schools to assess students three times per school year (fall, winter, & spring) and inform first, second, and third grade parents/guardians of whether or not their child is reading on grade level. Please send the attached letters home with your students to inform parents of their student’s beginning of year Acadience results by October 31. You may copy the letters onto your school letterhead and send the letters home with students.
Changes are here for Microsoft Office Licenses
Microsoft has recently updated their Microsoft Office software, and it’s time to move forward with Microsoft Office 2021! Office 2019 is no longer available to purchase, and we are now required to purchase the 2021 version of the program for new computers or any computers at your school running something older than Microsoft Office 2019.
Please use the following information to purchase Microsoft Office 2021 software licenses moving forward:
- Part# 021-10696 Microsoft Office 2021 Standard lifetime license for PC, per device. $50.67/each
- Part# 3YF-00731 Microsoft Office 2021 Standard lifetime license for Mac, per device. $50.67.each
There is no shipping as these are electronically delivered. The vendor is Insight Public Sector.
Please note that Information Systems has not had an opportunity to test out this software. There could be a few issues with the software once you have it loaded on your machines. Information Systems will do their best to troubleshoot any problems that may arise. If significant issues occur, they may have to move you back to Office 2019 for a time until the bugs can be worked out, and then have Office 2021 reinstalled. Please be aware of this possibility.
Please contact Tonya Hodges in Purchasing at tonya.hodges@jordandistrict.org or 801-567-8706 if you need assistance with these software licenses.
October 1 Enrollment
DATE: October 7, 2021
TO: District Administrators
FROM: Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Scott Festin, Consultant, Planning & Enrollment
Caleb Olson, Consultant, Planning & Enrollment
SUBJECT: Fall Enrollment as of October 1, 2021
Attached to this memo is District enrollment as of October 1, 2021. This report is subject to revision based on the USBE final review, expected by mid-October.
