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Category: Other Administrators

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Utah Retirement Systems will be available for one-on-one retirement planning sessions at the Jordan School District Auxiliary Services building in the North Training Room A105 on Wednesday, March 21, 2018. See the instructions below to register for an appointment. Counseling sessions are available at other locations that are also listed on the URS website. See flyer below.

1.       Go to www.urs.org.

2.       Log into your myurs account by clicking on LOGIN in the upper right corner of the screen.

3.       Click on the Education Tab.

4.       Click on “Individual Retirement Planning Sessions”.

5.       Find the session that works best for you.  Select the session to reserve your appointment.

6.     Please be sure to bring your estimated annual salary, any retirement plan balances outside of URS, and your Social Security statement (get yours at www.ssa.gov).

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IMPORTANT
Incident Command Manual - Violence Action Plan
Lockout Protocol Revision for All Levels

When a threat of external violence occurs within close proximity to a school campus, it is common for that school (and potentially other schools in the vicinity) to go into a Lockout.  This is typically executed at the direction of law enforcement.

After consulting with multiple law enforcement agencies, a revision has been made to the Lockout protocol, as outlined in the Jordan School District Incident Command Manual.

The District has been advised that once a Lockout is implemented and students and staff members that are outside for PE or recess have been brought safely into the building, no entrance into or exit from school should be allowed until the Lockout has ended.

The Incident Command manual has been edited to reflect this revision, and is available to administrators on the Google Drive, in: ASB - Website Docs and Forms, select Safety/Security, select Incident Command, then: PDF JSD ICS Manual Rev. February 2018.

For your convenience, a Lockout sign has been created, which can be posted on the main doors at the school entrance during a Lockout event.  This sign in available on the Drive, in same location as the updated Incident Command Manual.

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Reminder - Positions are still open

Camp Hobé is currently recruiting volunteers for their summer camp sessions, including counselors and kitchen assistants. Volunteering for Camp Hobé is a great experience for anyone, but especially for school professionals such as teachers, assistants, administrators, or lunch workers. It's a great opportunity to interact with kids outside of the classroom (plus you get to throw water balloons!).

Please forward the attached flyers to employees and anyone else interested in volunteering.

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January 7, 2018 Toner and Ink Supplies

A new contract for toner and ink supplies will be posted on the Purchasing’s website under Vendors subcategory District Contracts.

This is an approved vendor list contract and it is the responsibility of the school or department to review pricing from all vendors before making your decision.

JSD users must adhere to the following:
Review the approved vendor list
Must obtain a minimum of two (2) quotes
Must purchase from the lowest responsive quote

Be sure to specify OEM or Remanufactured toner when getting quotes.  Copy and fax machines must only use OEM and Ink cartridges must only use OEM.  Price quoted must include shipping

Deliveries should be made within two to three (2-3) business days from all vendors.  If remanufactured cartridges leak in the printer, the vendor should respond within two to three (2-3) business days after a call has been placed.  The vendor should have a qualified technician clean the printer at no cost to the District.

All current open purchase orders for toner and ink will be closed by Accounting on January 21, 2018.

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Utah Retirement Systems is offering individual Retirement Planning Sessions on February 7, 2018 at Oquirrh Hills Middle School. Please review the attached flyer to sign-up instructions.

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HR has been busy working on a fresh, new website which will go live on Monday, January 8th. The url is workatjordan.org for all of your HR needs. The AdminOnly and SecretaryConnections (now called HRConnections) websites will be accessed through workatjordan.org/adminonly and workatjordan.org/hrconnections. Please update any bookmarks you may have.

HR will be holding the 2nd administrator training of the year on Thursday, January 11th at both 9:30 a.m. and 2:00 p.m. for your convenience. Hiring Best Practices along with procedures related to Non-Renewals, RIS, Transfer Fairs, and Hiring processes will be discussed. As the hiring season is upon us, it is highly recommended that all administrators attend in order to review these processes and procedures. We hope to see you at one of the trainings. (see attachment)

Some reminders from the “Critical Dates” timeline: (see attachment)

  • You may post hard to fill positions in January to replace licensed employees who have submitted resignations.
  • The due date for submitting Non-Renewals and Provisional Status Extensions is February 5th.
  • Teacher Transfer Fair is on February 20 for both Elementary @ Columbia Elementary and Secondary @ Elk Ridge Middle. (see attachment)

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The mileage reimbursement rate is based upon the IRS rate. Effective January 1, 2018, the reimbursement rate is $0.545 per mile. Please use the attached form when submitting for mileage reimbursement. All 2017 mileage reimbursement requests should be submitted as soon as possible.

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Please note that the District Office will be closing at 4:00 p.m. on Friday, December 22, 2017. If any adjustments need to be made on December paychecks it will need to be taken care of by noon on this day. Any other questions or concerns will need to be taken care of prior to 4:00 p.m. The District Office will reopen on Tuesday, January 2, 2018 at 8:00 a.m.

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Jordan School District

Security Camera/Video Surveillance Access

Guidelines

The purpose of these guidelines is to regulate the use of security camera/video surveillance at Jordan School District facilities and/or grounds.  These guidelines apply to the responsibility of school administration in order to access, view, download, export and/or share security camera/video surveillance.

See complete document below.

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Schools and departments can NEVER pay an employee through Accounting (i.e. check request or NPO). Employees must be paid through Payroll (i.e. True Time or Time Sheet). Accounting only pays vendors (businesses) and reimburses employees for purchases they made on behalf of the District.

If an employee has a business which:
a) has a business license, and
b) does work for other entities beside the District, and
c) completes an "Independent Contractor Declaration," and
d) the work they are doing has no similarity to the work the District hired the individual to do, then that business may be paid through Accounting.

However, this is extremely rare and care should be taken to ensure the above four items are true. When you have any doubt about a certain situation, it is safer to pay the person through Payroll as an employee.

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Facility Access During Winter Recess

Please submit Card Access Scheduling requests in Sprocket to have doors open for activities that will occur during Winter Recess, when the facility is normally closed.

Principals that would like to keep the exterior doors locked and allow employees to have badge access will need to submit a Card Access Scheduling request indicating the applicable dates and times.

Remember to submit a Sprocket Heating and Cooling request to correspond with the time the building will be occupied.

Call Alarm Response at 801-567-8865, in advance of any unscheduled opening and closing.

Please call Sandi Abplanalp with any card access and door scheduling questions: 801-567-8616.