Please see document below for important dates and reminders.
Category: Other Administrators
Free URS Individual Retirement Planning – August 16, 2018 (Auxiliary Services Building)
Utah Retirement Systems will be available for one-on-one retirement planning sessions at the Jordan School District Auxiliary Services Building in Conference Room 105 on Thursday, August 16, 2018. See the instructions below to register for an appointment. Counseling sessions are available at other locations that are also listed on the URS website.
- Go to www.urs.org.
- Log into your myurs account by clicking on LOGIN in the upper right corner of the screen.
- Click on the Education Tab.
- Click on “Individual Retirement Planning Sessions”.
- Find the session that works best for you. Select the session to reserve your appointment.
- Please be sure to bring your estimated annual salary, any retirement plan balances outside of URS, and your Social Security statement (get yours at www.ssa.gov).
2018-19 Sick Bank Opt Out – Revised August 2, 2018
Dear Licensed and Classified Employees,
In accordance with DP326 NEG and DP324 NEG, participation in the Employee-Funded Sick Leave Bank requires an employee to annually donate one day of accumulated sick leave into the Sick Leave Bank. The Employee-Funded Sick Leave Bank is not intended to be used for in-and-out absences, elective medical procedures or other medical care that could be scheduled during non-contract time.
Employees wishing to opt out of participation in the Employee-Funded Sick Leave Bank must log in to their Employee Access and complete the opt out process no later than September 1st. This opt out request must be submitted annually.
*First year classified and all hourly employees are not eligible for sick bank. Therefore, a sick bank day will not be deducted (if applicable). Please be aware that policies and eligibility requirements for Licensed (DP324 NEG) and Classified (DP326 NEG) employees are different. These and other District policies are available for review at http://policymanual.jordandistrict.org/.
Administrative Leadership Conference – August 6-7, 2018
Please mark your calendars for our annual Administrative Leadership Conference.
August 6-7, 2018
7:30 a.m. - 3:30 p.m.
West Hills Middle School
Watch for more details to come!
Important Payroll Dates for July 2018
Please see document below for important dates and reminders.
Approval of all Time Off Requests – June 29, 2018
Please approve all time off requests by Friday, June 29th before the end of year roll over. Thank you!
Travel Request Guidelines – June 2018
All travel requests are to be submitted at least 45 days in advance of the travel. This is to a) allow sufficient time for approvals, ticketing, etc. and b) save money on travel costs.
Administrator of Schools – Administrative Assistant Assignments 2018-19
Please see updated attachment (changes highlighted in red) with the administrative assistant assignments.
New Appointments – Special Education Director and Health and Wellness Specialist
Kim Lloyd, Special Education Director in Box Elder School District, has been appointed Special Education Director in Jordan School District effective July 1, 2018.
McKinley Withers, School Counselor at Valley High School, has been appointed Health and Wellness Specialist in Jordan School District effective July 1, 2018.
Congratulations!
Free URS Individual Retirement Planning – July 12, 2018 (Auxiliary Services Building)
Utah Retirement Systems will be available for one-on-one retirement planning sessions at the Auxiliary Services Building (ASB) in Conference Room 105 on Thursday, July 12, 2018. See the instructions below to register for an appointment. Counseling sessions are available at other locations that are also listed on the URS website.
- Go to www.urs.org.
- Log into your myurs account by clicking on LOGIN in the upper right corner of the screen.
- Click on the Education Tab.
- Click on “Individual Retirement Planning Sessions”.
- Find the session that works best for you. Select the session to reserve your appointment.
- Please be sure to bring your estimated annual salary, any retirement plan balances outside of URS, and your Social Security statement (get yours at www.ssa.gov).
District Office – Auxiliary Services True Time Calendar 2018-19
Please see attached calendar and deadlines.
Safety Share – Heat Stress – June 2018
As summer temperatures rise, it is vital to take precautions to prevent heat stress.
Thousands of people become sick every year from overexposure to heat. Some people have even died from heat-related illnesses. To protect yourself and your coworkers, it is important that you can recognize the symptoms of heat-related illnesses.
Please find the attached PDF containing information on heat stress and related illnesses.
Important Payroll Dates for June 2018
Please see document below for important dates and reminders.
P-Card User Location Changes – June 2018
Due to so many of the administrative assignment changes and secretary retirements with subsequent shuffling of personnel, the Purchasing Department wants you to know we are doing our best to track everyone. We have a pretty comprehensive list based upon known retirements and the administrative assignment list released by HR. If there are other changes that have not been announced yet, please notify Kris Wishart in Purchasing of those.
There is no need to cancel cards and then reapply. All we need to know is the address, phone number, and new account code for your new location. We will just make the changes in the system and your card will operate the same as usual. This is important because US Bank uses your zip code at times to verify valid charges. If an incorrect zip code is given, the transaction is rejected.
In the future, please notify the Purchasing Department of any personnel changes as they occur of P-Card holders during the year.
Temporary Travel Request Procedure – June 2018
DATE:
June 7, 2018
TO:
All District Administrators
FROM:
Kurt Prusse, Director of Purchasing
SUBJECT:
Temporary Travel Request Procedure
Attention District Administrators:
Our travel buyer, Stephanie Nicholson, will be out of the office from Wednesday, 6/6/2018 returning 6/20/2018. She will be unable to secure travel estimates, book employee or student travel during her time off. However, employee travel must still be entered into the Skyward generated form for supervisory approval before travel arrangements can be booked. The following options and procedures are in effect only during her absence. After the 20th of June, all employee travel must go through the district travel buyer.
District Employee Travel
After entering in a Skyward travel request there will be three options:
- Do nothing and wait for Stephanie to return if travel dates are far enough in advance to reasonably book (generally 14 to 21 days) before departure.
- Gather estimated costs on your own and submit to Kurt Prusse in Purchasing to input into the Skyward travel request form before being sent to your supervisor for approval. After receiving the Skyward generated approval, proceed to book the travel. Remember, travel expenses are only estimates, so if they are significantly higher than what has been approved, seek additional approval from your supervisor before finalizing reservations.
- Employees can book hotel reservations and flights with the Utah Travel Department by emailing statetravel@utah.gov with the requested travel details. The state will charge standard fees for airfare when applicable. They will not do any student groups or book employees as a group. Multiple travelers going to the same destination can be submitted at the same time, but they will be treated as separate requests, so travel departure and return times may be different. The State Travel Department will not book airport shuttles, conference registrations, or rental cars. Hotel and airfare only.
Student Group Travel
- New Travel Request (Out-of-State) - Do nothing and wait for Stephanie to return or contact Purchasing for options.
- New Travel Request (In-State) – Contact Purchasing for assistance
- Currently scheduled travel groups – Contact Purchasing for assistance
If you have questions regarding travel related requests, please contact Kris Wishart in the Purchasing Department at ext. #88708.
Sincerely,
Kurt Prusse
Director of Purchasing
Administrator of Schools Supervisory Assignments 2018-19
Please see the attached list of supervisory assignments for the 2018-19 school year.
2018-19 School Hours
Please see attachment for the 2018-19 school hours.
Information Systems Hours
The Information Systems Department is open at 7:00 a.m. each day. If you need IT help at your school please call x88737 to reach the HELP Desk.
New Administrative Assignments 2018-19
Please click on the link below for the new Administrative Assignments for 2018-19
https://jordandistrict.org/2018/05/administrative-assignments-for-2018-19/
Administrator Transfer – July 1, 2018
Laura Finlinson, currently Administrator of Curriculum and Staff Development, is being transferred as a part of organizational restructuring, to be an Administrator of Schools - Elementary. This transfer will be effective July 1, 2018.