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Category: Other Administrators

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Due to an immediate need to fill additional administrative positions for the 2019-20 school year, the Administrative Application window is now open and will remain open indefinitely. Eligible administrative candidates may apply at:  http://workatjordan.org/

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DATE:  
May 16, 2019

TO:
All Principals and Directors

FROM: 
June LeMaster, Ph.D., Administrator, Human Resources
Administrator of Schools

SUBJECT:
Employee Attendance at Relative's Graduation Exercises

This year, all high school graduation exercises are on Thursday, May 30th, with the exception of Valley High on Wednesday, May 29th.

Principals and Directors are encouraged to direct parents or grandparents who may wish to attend these graduations, but who are scheduled to work in their own locations to District Policy DP335 NEG and DP335B NEG.  This policy specifically states: "Personal leave shall not be taken during the first five days and last five days that students are in school except...to attend to personal or business matters which require the employee's attendance and scheduling is beyond the employee's control."

Since graduation scheduling is beyond the employees’ control, it is desirable that immediate supervisors will cooperate and provide employees who may fall into this category, an opportunity to attend graduation ceremonies of family members.

Licensed employees are responsible for requesting a substitute through the Absence Management system, if applicable.  In the blue “Notes to Administrator” box, the employee should add “graduation” along with his/her relationship to the graduate.

For additional assistance, please contact Juli Martin in the sub office at 801-567-8219.

Cc:
Administrators of Schools

JL/am

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All Classified and Certified Administrators:

Please take a moment to fill out the following survey to help us narrow down your interests and needs for training provided at our Annual Administrative Leadership Conference 2019, which will be held August 6 & 7 at South Hills Middle School.

Survey Link for Administrators' Conference Breakout Sessions
https://www.surveymonkey.com/r/BJB7Z9J

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Prepare to Be A Teacher!

Develop teaching skills, confidence, and a passion for working as an educator. During camp, youth ages 14-17 will learn from professors in BYU's David O. McKay School of Education and experience real-life teaching opportunities in local schools.

Work with teachers in small groups and enjoy activities on BYU campus. Learn about various topics (reading, writing, mathematics, science, STEM activities) and discover exciting career opportunities in education.

The emphasis for this camp will be on elementary education.

Click here for more information: teacherscamp.byu.edu

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Please note the following administrative assignments:

  • Beverly Griffith, K-3 Literacy Coach, Teaching & Learning, appointed elementary school assistant principal,  assignment to be announced.
  • Kaleb Yates, Salt Lake School District, appointed elementary school assistant principal, assignment to be announced.
  • Angela Jones, Granite School District, appointed elementary school assistant principal, assignment to be announced.
  • Baylee Lansford, K-3 Literacy Coach, Teaching & Learning, appointed elementary school assistant principal, assignment to be announced.
  • Matthew Tranter, Teacher, Copper Hills High, appointed high school assistant principal, assignment to be announced.
  • Brady Bartholomew, Teacher, West Jordan High, appointed high school assistant principal, assignment to be announced.
  • Wendy Harmon, Math Consultant, Teaching & Learning, appointed assistant principal at Mountain Creek Middle School.
  • Melinda Lokey, Administrator on Special Assignment, Teaching & Learning, appointed assistant principal at Valley High School.
  • Melanie Dawson, Utah State University, appointed assistant principal at River's Edge.

Published on

DATE:
April 10, 2019

TO:
Principals
Administrative Assistants
Registrars

FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services

SUBJECT:
Permanent Records – Transfer Processes and Procedures

Year-End Permanent Record Transfers:

Permanent records for students leaving the school (either a boundary change or 6th and 9th grade advancement) need to be delivered in person to the appropriate school by the sending schools staff. Records need to be delivered on or before:

Traditional Schools:   June 7, 2019

Year-Round schools:  July 9, 2019

The receiving school will need to check the student list against each permanent record to assure all permanent records were received. Each bundle must be accompanied by two (2) alphabetized lists which includes the name of the sending school and receiving school. This should be signed by both the sending and receiving school. Computer lists or PDM’s may be used. Dead files should be provided to receiving schools separately in their own box.

General Permanent Record Transfer Procedures (District policy AS61):

  • A parent release is not required when transferring student records from one school to another.
  • Any school receiving a written request to forward a copy of a transferring student’s record to the new school shall comply within 30 days of the request, and within 10 days of the request for a military child’s records, unless the record has been flagged as a “Missing child,” in which case the copy may not be forwarded and the requested school shall notify the police department.
  • Transfer the ORIGINAL records for students in grades K through 8.
  • A CERTIFIED COPY of the cumulative/permanent record along with the original health record (Utah School Immunization Record) of students in grades 9 through 12 shall be transferred to requesting schools outside of Jordan School District. The ORIGINAL RECORDS and a copy of the health record of students in grades 9 through 12 shall be archived at the Jordan District high school.
  • Maintain a record of the date the record transfer request was received and the date and school where the record was sent.

Published on

DATE:
April 10, 2019

TO:
Principals
High School Registrars

FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning & Student Services

SUBJECT:
Transfer of K-8 Student Files for Retention at the State Records Center

This is a reminder to prepare and send the “Dead files” of K-8 students to the Planning & Student Services Department by June 9, 2019 for transfer to the State Records Center for permanent retention.

Schools will periodically have files of students who have attended Jordan School District in grades K-8 and never attend grades 9-12.  In the event that a transcript was never created and the student’s cumulative folder was never requested, the student’s cumulative folder then becomes the record to retain permanently as required by law.  These records are to be handled as follows:  (refer to page 51 in the Planning & Student Services Manual).

Non-transferred Records (Dead Files):

Non-transferred student cumulative/permanent records of students in grades kindergarten through 8 shall be held in that school until the student’s grade level is advanced to the next school level.  (i.e., 6th grade records are sent to the feeder middle school and 9th grade records are sent to the feeder high school each June).  Once at the feeder high school the record shall be retained three (3) years after the student would have graduated.  At the end of three years these records shall be transferred to the Planning & Student Services Department each year by June 30 and then sent to the State Records Center and retained for 17 years and then transferred to the State Archives permanently.

The following remain in the file:

    • achievement test scores,
    • copies of report cards,
    • health records, and
    • pertinent information concerning the student

Examples of these files may include:

  • A student who attended Jordan School District in grades K-8 and never attended a public high school in the State of Utah grades 9-12.
  • The death of a student – a certified copy of the cumulative folder should be retained and the family may be given the original if requested. Send this record at the end of the school year that the event occurred.

Please refer to UTREX to make sure the student has not attended a school within the State of Utah before sending the files to Planning & Student Services for retention.  If they are active in another school within the State, contact that school and have them officially request the record.

Please contact Student Services at 801.567.8183 should you have any questions.

Published on

DATE:
April 10, 2019

TO:
Principals
Administrative Assistants
Attendance Secretaries

FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning & Student Services

SUBJECT:
Entering Enrollment in Skyward for the Last Six (6) Days of the School Year

Daily attendance for students will be taken up to the very end of the school year.  Skylert notices will go home to families that will report accurate information as students attend school through the end of the school year.

The “same as” attendance dates utility in Skyward may be applied after the last Skylert is sent home to parents on the last day of school.

  • Elementary school Skylert’s go out at 10:30 am – The “same as” days may be applied any time after 10:30 am on the last day of school and must be completed by 5:00 pm on the last day of school.
  • Middle/High School Skylerts go out at 4:00 pm and must be completed by Monday, June 1st at 3:00 pm.

The attendance report set up by Information Systems for the last six (6) days is:

Office/Attendance /Reports/Attendance Detail or Summary/Add/Name the Report: 

  • 18-19 “Same As Days” report (YRE will have an A Track report and a B/C/D Track Report)
    • YRE Schools ONLY – For the A Track Calendar only - Student Selections: Choose Ranges; Low =A; High =AZZZ
  • Report Ranges
    • Schl Yr to Rpt = 2018-2018
    • Absence Date = Change the date range to the last six (6) days of school. If you are a YRE school, it is the last six (6) days for that Track
  • Attendance Period: = default
  • Periods Absence: = default
  • Parent Notified = Both
  • Absence Types
    • C, E, F, I, O, V, A, G, W, U, H, K, S
  • Report Options – choose:
    • Print Absence Types
    • Print Absence Periods
  • Formatting Options
    • Last Name/First Name
    • Format Type: Days missed
  • Save and Print

You will not need to change any attendance showing as present.  Only absences showing in the last six (6) days will need to be compared to the first six (6) days attendance for changes.

Application of “same as” days:  The last 6 days of school attendance is taken as students attend school.  Typically, the first 3 days of those 6 you will have better attendance than the last 3 of those 6 days.  This is how you apply the “same as” days.

  • Scenario #1 – A student attends all 6 days – no change in their attendance.
  • Scenario #2 – A student attends the first 3 days and not the last 3 days; change their last 3 days attendance to present. (After the last Skylert goes out reporting their absence.)
  • Scenario #3 – A student does not attend the first 3 days and attends the last 3 days; no change to the last 3 days. Count their attendance as though they were present.

Traditional – last day for taking attendance is May 31, 2019.  All attendance Entries in Skyward needs to be completed by June 1, 2019, end of day.

YRE Track A – last day for taking attendance is June 5, 2019.  All attendance Entries in Skyward needs to be completed by June 6, 2019, end of day.

YRE Tracks B, C, and D – last day for taking attendance is July 2, 2019.  All attendance entries in Skyward needs to be completed by July 3, 2019, end of day.

The final Membership Report will be ran and kept at the District Office.

NOTE:  Teachers may print their report cards any time during the last week of school as their grades are final and they are ready to print.  The attendance on the printed report card will not reflect the “same as” days.

Please contact Carmen (801.567.8183) in Planning and Student Services should you have any questions.

 

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In planning school calendars for 2019-20 please remember to not schedule any school activities for March 24, 2020 in order for employees and community members to attend their local Caucus'. Secondary schools, you may be asked to host the local Caucus Night. More information will be given as we get closer to this event. Thank you!

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Please take note:  Principals’ Meeting will be held on Tuesday, May 14, 2019 at the ASB, not on May 7, 2019 as previously scheduled.

The meeting begins at 8:00 a.m. A beverage service will be provided before the meeting. A nice luncheon will be served. See you there!

Published on

DATE:  
April 4, 2019

TO:
All Principals
All Budget Directors

FROM: 
John Larsen, Business Administrator
June LeMaster, Ph.D., Administrator, Human Resources
Daniel Ellis, Director of Accounting, Budgets & Audits
Derek Anderson, Director of Accounting, Budgets & Audits
Cheryl Matson, Director of Insurance Services
Michael Heaps, Director of Information Systems
Sarah Palmer, Director of Payroll
Kurt Prusse, Director of Purchasing

SUBJECT: 
Year-End Processing Deadlines

Please observe the following critical deadlines listed in the memo below regarding the financial year-end processes for the 2018-19 year. Please review these dates as they could have a major effect on your location’s ability to operate.