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Category: Other Administrators

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DATE:   
September 29, 2021

TO:   
Building Principals
District Department Directors
Financial Secretaries
Administrative Assistants

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Kurt Prusse, Director, Purchasing
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT: 
Student Data Privacy Resource Review Process

As explained in the September Principal and Assistant Principal meetings, Utah law (53E-9-301, 53E-9-303) requires local education agencies (LEAs) to create a publicly available metadata dictionary that contains a listing of:

  • All personally identifiable student data collected and shared by the LEA
  • A comprehensive list of all recipients with whom the LEA has shared personally identifiable student data, including the purpose for sharing the data, the justification for sharing the data (including if the sharing was required by federal law, state law, or local directive), and how the sharing is permitted under federal or state law.

This means that any third-party resource that receives personally identifiable student data from the District must be cataloged and, where necessary, reviewed for compliance with USBE data privacy expectations.

Rollout to Staff
Building principals are responsible to rollout the process to faculty and staff. The rollout consists of a six-minute video and a handout that were made available at Principal Meeting. Questions that the principal cannot answer may be forwarded by the principal to Caleb Olson in Planning & Enrollment. When the rollout has been completed, principals must indicate their school’s compliance on the reporting form.

Purchasing Changes
Prior to September Principal Meeting, Purchasing staff would hold school and department requisitions for resources that used personally identifiable student data and facilitated the process of gaining the necessary review and/or a student data privacy agreement. This review will now be handled through Planning & Enrollment, and until appropriate clearance is given by Planning & Enrollment to Purchasing, the requisition will not be processed.

A form has been created for school staff to submit a review request to Planning & Enrollment prior to entering a requisition in Skyward (please note that this form is different from the form teachers will use to request a review of classroom resources). This form should be completed by the individual or team that is requesting the purchase; administrative assistants may enter completed information as part of the requisition process but should not have responsibility for vetting the privacy practices of the requested resources. A fillable PDF form is available for individuals or teams to gather the necessary information so that another staff member can submit the form.

Teachers with specific questions about the process should be directed to your location’s digital coach. Administrators and administrative assistants with specific questions about the process may contact Caleb Olson (x88251).

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Here's helpful information that has been provided after the communications discussions held at the principal and  assistant principal meetings.

This is a ten-minute tutorial (unedited) on Snooze Buttons (Mobile/Desktop), Inbox Types, Reading Panes, and Multiple inboxes.

Gmail Snooze, Inbox types, Reading Panes, Multiple Inboxes Tutorial

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Jordan School District 2021-22 Dashboard

 

The Salt Lake County Health Department has been directed to move all COVID reporting and tracking to a county-hosted system. As a result, the reporting form link for Jordan District staff has changed. The new link is below.
Positive Case Reporting Form

 

Use this link to upload seating charts to your school's folder. Label the document with the teachers ,name, grade level, or subject. Please make sure these are complete, legible, and kept up-to-date. Use first and last names for the students.
Jordan School District 2021-22 Seating Charts

 

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The administrator JAES evaluation (full and interim) is now available for all administrators on Perform. To better assist with the completion of the administrator JAES evaluation, attached are the standards and rubric for rating the evaluation. Please contact the JES office with any questions at (801) 567-8369 or rebecca.lee@jordandistrict.org.

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Salt Lake County Health Department - Team assisting Jordan School District

Paige Allen-Rife – 801-448-9620, PAllen-Rife@slco.org
Candice Briese – 801-859-1939, CBriese@slco.org
Amber Martin – 385-722-0517, AMartin@slco.org
Lara Fields – 801-836-2670, LFields@slco.org
Mia McDonald – 385-219-5908, MRMcDonald@slco.org

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The agenda for the optional training sessions for office and administrative staff of schools and District departments is attached. The September 30th and October 14th sessions will be held in the morning and the October 4th session in the afternoon (same information presented at each session). If you would like to participate in one of the sessions, please send an email to Lisa LeStarge at lisa.lestarge@jordandistrict.org and let her know which date you would like to sign-up to attend. Attendees of each session will receive an email the day prior to the training with instructions for connecting to the Zoom meeting.

Published on

DATE:   
September 23, 2021

TO:   
Employees in the District Office, Auxiliary Services Building, and Transportation Facilities

FROM:  
John Larsen, Business Administrator
Scott Thomas, Administrator of Auxiliary Services
Shelley Nordick, Administrator of Teaching and Learning

SUBJECT:  
Halloween Activities

Some departments and buildings have had a tradition of employees bringing their children and grandchildren into the building on Halloween for trick-or-treating. This activity has many merits and benefits to our groups and teams. However, due to the ongoing COVID-19 pandemic, and in order to maintain safety for all employees and their family members, we will not be having these types of activities this year.

We know this may be a disappointment to many who look forward to this each year. However, many employees and/or those they go home to each evening have health concerns that make such activities unwise at this time.

If you have questions or concerns regarding the cancellation of these Halloween activities, please communicate them through your supervisor to their Cabinet level supervisor.

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Please use these contacting an interpreter for your school procedures when you need an interpreter or a document translated for your school. 

  1. Contact Mirsa Joosten in Equity and Compliance at 801-567-8314 for the language you need to be interpreted at the school. She can also help with the translation of documents. 
  2. If not available or she cannot assist you right away, you may use the number to connect with Commgap. 

Special Notes:
This number is for administrators and office staff to use. Please do not give out to the entire staff. 

When you can use this number: to share good news about a student, an accident, homework clarification, information on signed papers, issues at school, set up a meeting with translator, remind families of the District parent orientations, etc. 

For any clarification, please contact Language and Culture Services. 

Commgap offers on-site, over-the-phone, tele-health and video remote interpreting in over 100 languages. Language and Culture services will pay the invoice on calls made.

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We want to assist our parents of second language learners by giving them a virtual tour of the District and resources to our schools. Please share this flyer with your Refugee, immigrant, asylee and EL families. Please fill out this google form, "Contact information for Parent Orientations" on the families behalf if they plan on attending. Interpreters will be provided. If they need assistance with transportation, please have them contact Michelle Love-Day in Language and Culture Services. 

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Optional training will be provided by the Business and Auxiliary Services Departments on September 30, October 4, and 14 via Zoom. This training opportunity is for school or department personnel including principals, assistant principals, administrative assistants, clerks, aides or others with responsibilities correlating with the Business or Auxiliary Services Departments. The draft agenda is attached.

If you would like to participate in one of the sessions, please send an email to Lisa LeStarge, at lisa.lestarge@jordandistrict.org and let her know which date you would like to sign-up to attend. The total number of participants in each session will be capped at 80 (plus presenters). Because we want the sessions to have the same interactive environment as in-person sessions, attendees will be able to submit questions via ZOOM Chat. Attendees will also be provided with a link to hand-outs provided by the presenters so they can be viewed during the training or downloaded for future use.

We hope you will take advantage of this training opportunity.

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The flyer below has information regarding URS retirement staff/planning meetings that can be scheduled at your workplace. Please contact Robert Goodlick (see flyer) at URS to schedule a meeting.

This is a great opportunity for new employees to learn about which retirement plan to choose from, which plan is best for their individual situation, and to become more informed on the plan they already participate in.

 

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We appreciate your patience as we update the Perform system to ensure that all educators are assigned the appropriate evaluation.

The following documents may help you in the evaluation process:

  • This document provides an overview of the process for the various evaluations in Perform.
  • The attached document provides instructions for logging in and uploading evidence in Perform.

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Get vaccinated against the flu at your school’s on-site Say Boo to the Flu clinic & Community Nursing Services (CNS) will donate $2 per eligible immunization back to the school.

  • 2021 CNS School Flu Clinic Schedule
  • District Office Flu Clinic - Oct. 4 from 11 a.m. - 2:30 p.m. in Room 129
  • Auxiliary Services Building Flu Clinic - Oct. 6 from 3 - 6 p.m. in the North Auditorium

Reduced & no-cost flu vaccines will be available to individuals & families who are uninsured & unable to pay.

CNS is able to bill the following insurances (No Copay): Aetna, All Savers, Altius, Ameriben, Blue Cross Blue Shield, Cigna, Direct Care Administrators, DMBA, EMI Health, GEHA, Health Utah, HealthEZ, Healthwest, Imagine Health, MailHandlers, Meritan Health, Molina, Molina Marketplace, Oxford Health, PEHP, Select Health, Tall Tree Administrators, Town & Country, Tricare, United Health Care, U of U Health, UMR, WISE Network, CHIP, Medicaid, Medicare, Part B, & most Medicare Advantage Plans.

Note: Community Nursing Services (CNS) Immunization Program is committed to providing positive moments and experiences while providing safe and convenient on-site flu shot clinics throughout Utah. Additional cleaning and preventative measures are being followed by all CNS clinical staff secondary to the current COVID-19 pandemic.

Published on

DATE: 
September 9, 2021

TO:  
All Administrators

FROM:   
Administrators of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Sharon Jensen, Student Support Consultant

SUBJECT: 
District Safe School Committee Assignments

This year the format of the JSD Safe School Hearings has changed. Each week the committee will be made up of assistant principals from a secondary school, an elementary school, and a representative from various District level departments. The hearings will provide training/insight about Safe School Hearings and a chance for administrators to participate on the other side of the process.

With the approval of the Cabinet, the assignments have been carefully made for maximum balance. If you have been assigned, please add this date to your calendar and plan to be part of this committee on the assigned day. Hearings usually last until 1pm. Please do not take it upon yourself to substitute assigned days. In the rare event you cannot participate on your assigned day, please call Student Support Services or email janie.hyde@jordandistrict.org.

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Principals:

We have scheduled two separate training sessions on the operation of the school's security camera and software. The training will include the use of the software, saving of camera footage and the transferring of that footage to the appropriate device. We receive many requests for help in this area.

The training will be held on September 22 2021.
Session 1: 9:00-10:00 am Session 2: 1:00-2:00 pm

Both sessions will be held at the Auxiliary Service Building in the Presentation Room, enter at Entrance C. It is recommended that at least one administrator per building attend one of the sessions and if possible send one hall monitor to each session.

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In addition to conducting a fire drill within the first 10 days of school, UT Administrative Rules R277- 400 School Facility Emergency and Safety indicates that all schools are to conduct a drill for “other” emergencies by October 1 each year.

Examples:

  • Bomb Threat
  • Earthquake
  • Shelter-in-place (for external chemical spills or severe weather)
  • Violence (LockOUT for external threats, LockDOWN for internal threats)

Remember:

  • Drills are part of instruction time for students
  • Clearly announce the drill within the school, and always make a clear distinction between “drills” and “actual emergencies”
  • Complete the 2021-22 Report of Emergencies – Drills, Actual Events or Meetings Form on Google Drive, link: 2021-22 Report of Emergencies – Drills, Actual Events or Meetings
    Drill requirements are listed by level at the top of this form
  • Conduct drills according to the District Incident Command System (ICS) Manual Action Plans and Standard Operating Guidelines. Google Drive Incident Command Folder, link:  JSD Incident Command Folder
  • Bookmark the Report Form and Incident Command Folder for future reference

An Incident Command overview will be conducted at Principal’s and Assistant Principal’s Meetings later this month.  Additional Incident Command training opportunities will be advertised for October, or individual locations can schedule meetings with JSD Emergency Operations Manager Lance Everill as needed: 801-567-8623, lance.everill@jordandistrict.org