Category: Other Administrators

DATE:      
August 9, 2023

TO:  
All Principals

FROM:   
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Mike Trimmell, Ed.D., Special Education Administrator

SUBJECT:  
Additional Embrace Training Days

We are excited for the new IEP management system, Embrace. Many teachers and administrators attended the Special Education Summer Conference on August 8th and received initial training on the new IEP platform. For those that were not able to attend, there will be two additional training sessions. The content will be the same for both sessions, so you can choose the session that works best for your schedule.

The two training sessions will be held on:
Friday, August 18, 2023 at Riverton High School from 12:00 p.m. until 3:00 p.m.
Friday, September 22, 2023 at West Jordan High School from 1:00 p.m. until 4:00 p.m.

You may choose either day to attend. Please sign up on JPLS to confirm your attendance at one of these two training sessions.

The course number is #101959 and the section numbers are:
#127704 @ RHS August 18, 2023 12-3pm
#127706 @ WJHS September 22, 2023 1-4pm

Additional Embrace Training Days

DATE:    
August 7, 2023

TO:  
All Principals

FROM:  
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT: 
Providing a Consistent Space for Itinerant Service Providers

Providing a Consistent Space for Itinerant Service Providers

DATE:  
August 10, 2023

TO: 
School Administrators
District Department Directors
Financial Secretaries
Administrative Assistants

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Kurt Prusse, Director, Purchasing
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT:  
Student Data Privacy Resource Review Process

Utah law (53E-9-301, 53E-9-303) requires local education agencies (LEAs) to create a publicly available metadata dictionary that contains a listing of:

• All personally identifiable student data collected and shared by the LEA
• A comprehensive list of all recipients with whom the LEA has shared personally identifiable student data, including the purpose for sharing the data, the justification for sharing the data (including if the sharing was required by federal law, state law, or local directive), and how the sharing is permitted under federal or state law.

This means that any third-party resource that receives personally identifiable student data from the District must be cataloged and, where necessary, reviewed for compliance with USBE data privacy expectations.

Prior to making purchases or entering into purchase arrangements, school staff should check the District’s LearnPlatform registry; software listed on the registry as approved can be submitted for purchase without any additional review. Software that is not listed on LearnPlatform must be reviewed BEFORE the purchase request is submitted. Someone with knowledge of the software should submit a review request to Planning & Enrollment using this review request form prior to entering a requisition in Skyward. The individual who will be using the software (and therefore has some knowledge of what the software does and what data it will use) should enter the review request; this is not an assignment that should default to administrative assistants.

Teachers with specific questions about the process should be directed to your location’s digital coach. Administrators and administrative assistants with specific questions about the process may contact Caleb Olson (x88251).

Student Data Privacy Resource Review Process

DATE:  
August 10, 2023

TO:  
Principals
Assistant Principals

FROM:    
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services

SUBJECT:  
School Safety Specialist

HB61 requires that each school have a designated Safety Specialist. This person will work with the assigned administrator over safety and serve on the school’s safety committee and is to be selected by the school principal. Administrators should thoughtfully and carefully select a willing individual to be the School Safety Specialist. The School Safety Specialist:

• Should be a full-time employee
• Can be from any employee group or type (licensed or educational support)
• Will receive a stipend for the 23-24’ school year ($3,000 for a full-time employee before benefits/taxes)
• Serves as a co-chair/backup to the administrator assigned school safety on the school’s safety committee
• Will be trained and provide training and leadership to school staff regarding school safety
• Will be trained and a part of your school’s threat assessment team.
  • They will need to be trained in Comprehensive Threat Assessment Guidelines (CSTAG). This training is $85 per person paid for by the school. (Student Services will set up/pay for the training and work with your administrative assistant for reimbursement through a journal entry)
  • It is recommended that all school safety committee members be trained in CSTAG.
• Will assist with safety assurances and compliance

Identify the administrator assigned to school safety and the School Safety Specialist using this form (also shared with principals via Google Sheets on 8.7.2023) as soon as reasonably possible.

Generally, the administrator assigned to school safety should serve as the school’s safety committee chairperson with the safety specialist serving as the co- or vice-chair. The school committee should meet regularly to discuss, implement, plan, and implement required school safety practices.

The District Safety Specialist will facilitate ongoing training and support. Questions regarding the School Safety Specialist should be directed to Travis Hamblin at travis.hamblin@jordandistrict.org or 801.567.8439.

School Safety Specialist

Fall Mentor Training will be available online through Canvas July 31 - September 5, 2023. Mentor Training will be provided to new mentors based on administrator recommendation. After checking with potential mentors, please complete the Google Form by Friday, August 11th to add names of mentors you would like to have complete mentor training. We have a limited number of seats. Educators will be added first come, first served. You may add up to three mentors per form. Teachers will get paid $150 stipend for completing the mentor Canvas training.

You can access a list of currently trained mentors on your school’s mentor list shared with you via Google sheets. If you need help accessing your mentor list, please contact Michelle Williams in Teaching and Learning: 801-567-8365.

Fall 2023 Mentor Training Request Google Form Link

For the Admin Assistants: Training for the new Digital English Learner Identification process has been scheduled for Friday, July 28th, from 9:00 - 11:00 am in the Presentation Room at the ASB.

Space will be limited to one in person attendee per school with any additional requests attending via Zoom. Register HERE to receive training documents and access to the zoom link.

We will be available at the end of training for questions and any one on one assistance.