Jordan School District
TO:
Administrators
Administrative Assistants
FROM:
Steffany Ellsworth, Support Services Manager in Information Systems
Missed our ParentSquare training for office staff? No worries! We've got you covered with additional opportunities to jump on board, including online sessions! Check out this sign up sheet for a list of dates offered and join us!
For those of you that have already attended a training session, here is the link to access the slides from that training: ParentSquare Training
TO:
Administrators
Administrative Assistants
FROM:
Sarah Palmer, Director of Payroll
Please see the document below.
TO:
All Administrators
FROM:
Carolyn Gough, Administrator of Teaching & Learning
The district-wide professional development day is on August 13th, 2024.
All licensed personnel are required to select and attend a keynote speaker in the morning and are required to attend a corresponding session to their assignment in the afternoon.
Please remind your teachers to sign up for a keynote ASAP if they haven’t already.
Please contact your AOS if questions arise about teachers with unique assignments. Administrators who are NOT hosting at a particular location should be in attendance with teachers. Divide your administrative team accordingly.
To register for a morning keynote:
Review Your Assigned Afternoon Grade Level/Content Area Schedule
TO:
Directors
FROM:
June LeMaster, Administrator Human Resources
Jane Olsen, Recruiting, Licensing & Hiring in Human Resources
Greetings!
As part of the 2024-2025 New Educator Induction we are offering an opportunity to interact with our anticipated 400 new educators.
During our lunch break on August 9th an optional Meet & Greet will be held at Bingham High. Arrival/setup time would be 11:00 A.M. and departure/take down time would be 1:45 P.M. *Please take note that lunch is only provided for our new educators. *
See the documents below for all of the details.
DATE:
July 18, 2024
TO:
Administrators
Administrative Assistants
FROM:
June LeMaster, Administrator, Human Resources
Brent Burge, Human Resource Administrator, ESP
SUBJECT:
Labor Day Annual-Personal Leave before-after Critical Day
If you are a contracted employee and need to take Annual/Personal Leave on a Critical Day before/after Labor Day for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:
How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.
The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.
| School Holiday | Date of Holiday | Critical Days* | Window |
| Labor Day | Sept. 2, 2024 | Aug. 30 and Sept. 3, 2024 | July 20 – July 30, 2024 |
*Critical Days are the first student attendance days before or after a school holiday. If a non-student attendance day falls before or after a school holiday, the Critical Day is the day before or after that non-student attendance day when students are in attendance.
TO:
Administrators
Administrative Assistants
FROM:
June LeMaster, Administrator Human Resources
Rebecca Eastman, HR Generalist
A friendly reminder for the Employee-Funded Sick Bank Policy,
Employees are automatically enrolled in the sick bank each year through the annual donation of one (1) annual leave day to the sick bank. More information regarding the Employee-Funded Sick Bank can be found in policies, DP326NEG -Sick Leave-Educational Support Professionals and DP 324NEG -Sick Leave-Licensed.
For those who wish to opt out of participation in the Employee-Funded Sick Bank, keep an eye out for instructions starting in the July issues of JEM and JAM.
*First-year Educational Support Professionals and hourly employees are not eligible for sick bank, therefore, a sick bank day will not be deducted (if applicable).
Jordan School District Employees are responsible for knowing and adhering to all District policies and procedures. The Crucial Concerns and Policy Review is now available to District employees in Skyward through “Online Forms.” As a condition of continued employment, all employees (i.e. Licensed, ESP, Substitutes, Coaches, Miscellaneous adults, etc.), with the exception of minor students, will be required to complete this training. We ask your assistance in notifying your employees of this required training and ask that this training be completed by November 1, 2024.
A message will appear upon login of Skyward Employee Access for the employee to complete an “Online Form.” Employees can complete the steps at that time or can return to the review at another time by selecting “Online Forms” under “Employee Information.” Attached is a tutorial to assist in completing the review.
Reports of completion will be available through Skyward so you can verify that your staff members have completed this process. A tutorial is attached for your reference. If you or any staff members need technical help, please call the help desk at 801-567-USER (8737).
Note: The Crucial Concerns and Policies review was significantly reduced for the 2024-25 contract year. See the table below.
| 2024-2025 Estimated Time Required |
| Administrator Lic. Time Required 2 HR 41 Min 16 Sec |
| Licensed Time Required 2 HR 37 Min 16 Sec |
| ESP Time Required 2 HR 4 Min 14 sec |
| Sub/Misc Time Required 1 HR 42 Min 48 sec |
DATE:
Thursday, July 18, 2024
TO:
All School Administrators
District Department Directors/Consultants
FROM:
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
2024-25 Required Testing Ethics Professional Development Procedures for Education Support Professionals
For the 2024-25 school year, administrators will need to conduct a training for all licensed educators as well as any education support professionals (ESPs) who will assist with district-, state- or federally-mandated testing on the state’s testing ethics policy. All licensed educators will need to be trained on the policy. Administrators will want to consider including computer lab assistants who function as the school’s test coordinator, any classroom aides that assist with testing, literacy aides who assist with Acadience Reading or Math testing or progress monitoring, or any office staff that assist test coordinators with district-, state- or federally-mandated testing.
The three required procedures for completing this testing ethics professional development are listed on the “2024-25 Principal’s Testing Ethics Checklist for ESPs” form, which is due to Assessment, Research & Accountability by Friday, September 20, 2024.
As has been done in the past, administrators may provide the testing ethics training themselves using the Google slide deck linked in this memo. Alternatively, administrators may show the YouTube video linked below to school personnel. The video provides the same information as the slide deck. Once school personnel have been trained, either by a school administrator or using the video, they are required to sign the “2024-25 Standard Test Administration and Testing Ethics Policy Training Signature Form.” Administrators are asked to keep these signed forms on file at the school.
There are several materials attached with this memo for your use:
Please contact Ben Jameson or Gaylene Miller in Assessment, Research & Accountability with any questions.
TO:
All Administrators
FROM:
C. Brad Sorensen, Administrator of Schools
The Annual Jordan School District Administrative Leadership Conference is scheduled for Tuesday, August 6, 2024, at West Jordan Middle School, 7550 S. Redwood Road, West Jordan Utah. Full-time Administrative Interns (paid) assigned to your building are also expected to attend. The agenda and flyer are attached. Our first Principal meeting is also scheduled for Thursday, August 8, 2024, at West Jordan Middle from 8:00 a.m. to 10:15 a.m.
All administrators are assigned a one-hour "escape room" slot (see link) on Thursday, August 8th which will be held at "A Great Escape-Gardner Village" located at 1100 W. 7800 S. #3, West Jordan Utah.
Additionally, the Jordan Education Foundation will need our help with a service project set up in the West Jordan Middle School gymnasium on Thursday, August 8, 2024. We ask each administrator to spend one hour before or after your assigned “escape room” slot to stop by and help with the service project. Random prizes will be drawn at a later time for those who show up to help with the JEF service project.
TO:
Administrative Assistants
FROM:
Mike Heaps, Director of Information Systems
Jeri Gamble, Customer Support in Information Systems
21 Fund Summary Budgetary Data Mining Report: If you run the 21 Fund Summary report during July, the balances will not be correct until after Accounting has rolled June balances over to 2023-24 later this month.
Cash Receipts and Journal Entries: Make sure you are selecting 2024-25 when you add cash receipts and journal entries. You will continue to see the option for 2023-24 until October, which is when we will close out the 2023-24 year. Please review your cash receipts and journal entries that are in batch or WIP status. If any cash receipts are in 2023-24, then please edit them and change the year to 2024-25. The fiscal year cannot be changed on journal entries, so you’ll need to delete the 2023-24 journal entries that are in batch, submitted or WIP status and re-enter them.
The following are new administrative assignments:
New Assignments effective July 1, 2024:
TO:
All Administrative Assistants
FROM:
Mike Heaps, Director of Information Systems
Jeri Gamble, Customer Support in Information Systems
The HR and Finance year end process was completed successfully on Monday, July 1.
Don’t forget that we don’t close out the 2023-24 year until October, so when you add Journal Entries and Cash Receipts, please make sure you select 2024-25.
21 Fund Summary Budgetary Data Mining Report: Accounting will roll June balances over to 2024-25 later this month. If you run the 21 Fund Summary report for the month of July, the balances will not be correct until after Accounting has rolled the balances.
JULY 1-9
Parents will not be able to make food service or student fee payments online from Monday, July 1 – Tuesday, July 9 while we complete year-end processes and the rollover.
JULY 3
Payroll: Begin entering 2023-24 time off.
JULY 5
Payroll: June Payroll is due.
Payroll: True Time Submissions due.
Inventory/Purchasing: Continue entering 2023-24 Inventory and Purchase requisitions. Warehouses resume delivery schedules.
JULY 7
Payroll: True Time 1st approvals due.
JULY 9
Skyward Student Rollover: Skyward Student will not be available during this time.
Student Fees: Do not enter any student receipts in Skyward Fee Management after midnight Monday, July 8, through July 9.
TO:
All Administrators
All Administrative Assistants
FROM:
Scott Thomas, Administrator of Auxiliary Services
Thousands of workers become sick every year from overexposure to heat. See ways to protect yourself and your coworkers.
DATE:
June 26, 2024
TO:
All Principals, Directors and Supervisors
FROM:
John Larsen, Business Administrator
Sarah Palmer, Director of Payroll
SUBJECT:
DP375 – Vacation Schedule for Administrative Personnel
Clarification of administrator vacation days carryover:
Therefore, as of December 31, 2024, any unused vacation days above 40 days will be forfeited. These 40 days consist of the 20 days that will be frontloaded on July 1, 2024 for the 2024-25 year, as well as up to 20 unused earned days that are allowed to be carried over from the previous 2023-24 year.
TO:
Administrators
Administrative Assistants
FROM:
Steffany Ellsworth, Support Services Manager in Information Systems
We are excited to announce the launch of our new school communication platform, ParentSquare, which will be available July 1st! Does this mean that Skylert is no longer available? That’s correct, Skylert will no longer be accessible after June 30, 2024. The good news is that ParentSquare is capable of so much more!
See the document below for all the exciting details!
TO:
Administrators
Administrative Assistants
FROM:
Jeri Gamble, Customer Support in Information Systems
Reminders!!
Accounting Magicians: Please, for the love of all things numerical, **do not** enter any cash receipts, check requests, mileage, or electronic journal entries. The deadline was June 19. Yes, you read that right, JUNE 19. Everything should have been approved by June 20. Fear not, you can begin submitting your precious cash receipts, electronic journal entries, check requests, and mileage again on July 2, but make sure you select the year 2024-25. Time travel is tricky, folks.
SKYWARD FINANCE ROLLOVER: Brace Yourselves!
We will be performing the grand year-end processes on Monday, July 1. On Friday, June 28, I'll be donning my janitor hat for some serious cleanup. Here’s how you can assist:
Pro Tip: It’s best to stay out of Skyward Finance on July 1. If you must enter, please don’t touch anything. Seriously, just look, don't touch. We don't need any rollover mishaps.
SKYWARD STUDENT ROLLOVER/ONLINE PAYMENTS REMINDER:
**Heads Up** The Skyward Student Rollover will occur on Tuesday, July 9. During this thrilling event, Skyward Student will be completely unavailable. It’s like it’s going on a digital vacation.
Our dear parents won’t be able to make any food service or student fee payments online from July 1 to July 9. The system needs some "me time" to complete the year-end processes and the rollover. Buckle up, everyone! It's going to be an exciting end-of-year ride!
Note: Chat GPT helped me spruce up this week’s email. 😊
TO:
Administrators
Administrative Assistants
FROM:
Sarah Palmer, Director of Payroll
Please see the document below.
TO:
Administrators
FROM:
Carolyn Gough, Administrator of Teaching & Learning
Beginning in the 2024-2025 school year, Teaching & Learning will no longer have AV equipment for check-out. Schools may wish to purchase these items for a small fee to use at your own school. Please review the link to see the materials available (microphones, mic mixers, speakers, etc).
DATE:
Thursday, June 27, 2024
TO:
All Administrators
FROM:
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
2023-24 Assessment Results Now in Tableau
All state assessment results for the 2023-24 school year are now available in Tableau. Viewers will be able to see results for the district, schools and individual students. Where relevant, viewers may also see results by classroom teachers (except with the ACT, Utah Aspire Plus, and the WIDA Access, which are not connected to classroom teachers). The links below will help administrators navigate directly to the updated results for each assessment:
RISE (growth scores will be available in the fall)
Utah Aspire Plus (growth scores will be available in the fall)
WIDA Access (growth targets will be available in the fall)
AP exam results will be available in Tableau by the end of July (pending a release date from the College Board of July 15th). The state will release DLM results for students with significant cognitive disabilities sometime in the fall.
For questions about these dashboards, please contact Ben Jameson in Assessment, Research & Accountability. To request additional data or to see these results in another way, please contact the district’s data scientist, Brooke Anderson, in Assessment, Research & Accountability.
DATE:
June 20, 2024
TO:
Principals and Administrative Assistants
FROM:
John Larsen, Business Administrator
SUBJECT:
Classroom Supplies Appropriation - Payments and Reports
The State Legislature approved HB105 recently, which changed Classroom Supply funding qualifications and amounts for the 2024-25 school year. As previously explained in JAM, only Classroom Teachers will receive legislative supply funds, however the District will provide School Counselors with $175 “legislative funds” for one more year (2024-25). After this year, School Counselors will not receive these funds.
Please note that Legislative Funds (for teacher supplies and materials) have increased this year as follows:
In late September, ACH deposits will be completed to the licensed employees that qualify for legislative supply funds. At that time, schools will also receive a disbursement and FTE report with instructions and helpful information about legislative supply money.
If you have questions, please contact my administrative assistant, Lisa LeStarge, at 801-567-8120 or via email: lisa.lestarge@jordandistrict.org.
jl/ll
