Category: Other Admin Action Required

POWERSCHOOL PERMIT TRAINING

Date: 
November 14^th

Time:  
9am-11am or 1pm-3pm
Choose one session to attend
Registration is not required

     AND

Date:
November 19th

Time:
10am-12pm
Registration is not required

Who:  
School personnel who currently or may potentially work with school choice permits

Where:
Jordan District Auxiliary Services Building Auditorium
7800 South Redwood Road
Park on the North end of the building, Enter through the 1^st Auditorium door.
You will need to use your card access ID badge to gain entrance into the building.

Any person that will be working with permits will need to have a password. IF they do not ALREADY have one - please let Donna Kolva (801.567.8259) or donna.kolva@jordandistrict.org) know and she can initiate that process.

Head Custodian Picture day will be held during our November 20^th workshop. We would like every Head Custodian to have a professional picture taken for our display board at the ASB. Please make arrangements for them to attend this “mandatory” Custodial Workshop. It would be great if they could wear a school logo shirt and look the part to represent your school. Our November Custodial Workshop will be held November 20^th starting starting at 8:30 a.m. and should conclude no later than 10:00 a.m.  Thank you for your support.

Cabinet members will be interviewing all administrators currently employed by Jordan School District who wish to be considered for an elementary or middle school principal position between now and October 2020. Similar interviews will be held each fall for anyone who has not interviewed previously. This year's interviews will be held on Monday, November 18, and Wednesday, November 20.

Any administrator interested in being interviewed this year should email Angela Montague at angela.montague@jordandistrict.org by Monday, October 21st at 5:00 p.m. Please indicate whether you would like to be considered for an elementary principal position, a middle school principal position, or both. This process is not designed to select principals for newly-constructed schools or any school in particular. No application or documentation is required.

Any questions should be directed to a Cabinet member. We look forward to getting to know you better.

TO:                                                                                            
All Principals

FROM:                                                                                        
Dr. Anthony Godfrey, Superintendent of Schools

DATE: 
October 10, 2019

SUBJECT: 
Licensed Employee Advisory Committee for the Board

The Board of Education is forming an advisory committee made up of licensed employees from every school in the District.  The purpose of this committee is to advise the Board regarding issues that affect licensed employees (salaries, grants, leave, etc.).  Representatives will meet four times during the year (November, January, April, and July) and will be compensated at their hourly rate for participation.

Elementary and special schools, Valley High School and Academies will send one representative; middle schools two; and high schools three.  Help us in selecting the assigned number of representatives from your school by using the following process.  Please adhere to these procedures exactly as outlined.

Nomination

Elementary and special schools, Valley High School and Academies will need a minimum of two nominees; middle schools a minimum of three; and high schools a minimum of four.  Additional nominees are at your discretion.

1. Invite licensed employees to nominate, by secret ballot, the name of the licensed employee they would like to represent your school. Administrators are not eligible to serve on this committee.
2. Ask those nominated if they would be willing to serve. Serving as a committee member is not mandatory. If a licensed employee is unwilling or unable to serve, ask the next highest vote receiver, until you have the desired number of nominees.

Voting

1. Prepare a secret ballot for each licensed employee (including administrators) with the names of the nominees. The Board would prefer this be done by secret ballot to ensure that no employee feels pressure to vote for a particular nominee.
2. All licensed employees at elementary and special schools, Valley High School and Academies should be encouraged to vote for one nominee; middle school licensed employees two; and high school licensed employees three.
3. Tally the results.
4. For elementary and special schools, Valley High School and Academies, the top vote receiver is the representative and the next highest will serve as an alternate.
5. For middle schools, the top two vote receivers are the representatives and the next highest will serve as an alternate.
6. For high schools, the top three vote receivers are the representatives and the next highest will serve as an alternate.

Please inform the representatives, the alternate, your faculty, and me of the results. Representatives will be contacted with meeting dates, times and location.  The first meeting will be held on Wednesday, November 13th from 4:00 - 6:00 p.m.

Thank you for your help with this matter.  We are confident that this advisory committee will have a positive impact on the lives of our educators.

LIcensed Employee Advisory Committee Memo REVISED

Please see attachment regarding critical dates for 2019-20.

Critical Dates 2019-20 Revised Oct 8 2019

Dear Administrators,

Sandi Abplanalp has recently retired and we are quickly trying to fill her position. Until we hire and name a new person, we are asking that you please submit all of your after hours door scheduling requests to Ron Mousley at ron.mousley@jordandistrict.org. In addition, we are trying to catch up on employee ID badges. We appreciate your patience and support during this transition.

Administrators/Directors/Principals:

Please share this post with your building custodian(s). Thank you!

Custodial Share -Winterizing Schools

DATE:
September 17, 2019

TO:
All Administrators
All Financial Administrative Assistants

FROM:
Dr. Anthony Godfrey, Superintendent of Schools
John Larsen, Business Administrator

SUBJECT:
Discretionary Staff Funds

Please see memo and changes below.

Discretionary Staff Funds 2019-20

Incident Command System (ICS) training for the 2019-20 school year is now available for registration on JPLS. This course is being repeated on 3 different dates, for your convenience:

Thursday, September 26, 2019, 8:00-9:30 a.m. - Course #115952
Tuesday, October 1, 2019, 8:00-9:30 a.m. - Course #115953
Thursday, October 3, 2019, 1:00-2:30 p.m. - Course #115954

The course will be held in the Auxiliary Services Building Presentation Room, located at the main entrance. It will be an overview of the ICS, the Jordan School District Incident Action Plans and roles. The course is available to administration, administrative subs and anyone else that has a key ICS position at the school/location, as determined by the administrator. We recommend that at least one person per building attend, but more are welcome, to participate.

Please contact Emergency Operations Manager Lance Everill with questions:  801-567-8623, lance.everill@jordandistrict.org

Reminder that contracted employees should enter their own time off using Skyward's Employee Access whenever possible.  Instructions and guidelines attached.

Recording Leave Days Guidelines

Employee Reference Entering Time Off

Click here to see revised policy DP339. Please share with the appropriate staff members.

Payroll Rosters have been updated. There are multiple tabs at the bottom of the spreadsheet. Administrative assistants should select the roster that best suits their needs. Please replace the old rosters with these new ones. If you have questions or suggestions please contact the Payroll Department.

Payroll Roster Templates August 2019

District Policy regarding hours of work (DP343 NEG) has two changes for Classified Employees. Nothing else has changed for comp time except:

• Comp time will only be tracked in Skyward’s Employee Access, not by any other mechanism or on paper (trade time is not comp time, and is not tracked in Employee Access). Instructions on how to enter comp time in Employee Access are attached.
• Comp time will be used during the next two successive pay periods.

Classified now reads as follows:

Classified employees who fall under the guidelines of the Fair Labor Standards Act (personnel included on the classified master salary schedule) must be paid at one and one-half times the regular rate of pay for all hours worked over 40 in a work week or receive compensatory time off during the two successive pay periods (first to last day of the month in which work is done) at the rate of one and one-half times the actual overtime worked during any workweek. Only compensatory time will be considered hours worked for the purpose of calculating the 40-hour work week. All compensatory time earned must be pre-approved by the appropriate director, principal or supervisor. The tracking of such earning and using of compensatory time will be done through Skyward Employee Access. 

Employees and supervisors should work together in a professional and reasonable manner when dealing with comp time and trade time.

Entering Comp Time in Employee Access

Please take note of the following items:

Plan on bringing an electronic device in order to access the agenda and conference materials.

Handouts will be uploaded as they become available.

Due to limited parking we would encourage you to carpool with team members.

See agenda below.

Admin Conference Agenda – 2019-20

All Administrators/Directors:

Please personally invite your entire classified staff to this event. This would include your administrative assistants, all aides, custodial staff, nutrition services staff, maintenance, any other employees that are classified.

If you have questions, please contact a Cabinet member.

Thank you!

Classified PD Day 08132019

As per the negotiated agreement for licensed employees, two preparation days have been added to the calendar, taking the total number of contract days to 187. No meetings or professional development should be held on these two work days. The first day is scheduled for Monday, August 12^th. All licensed employees should be working in the building that day, but please be very flexible this year. Principals are authorized to make other arrangements with teachers who are unable to be at school that day.

The second work day can be scheduled at the employee’s discretion. Employees should notify principals what day they plan to work. Employees can also schedule two four-hour days if they prefer. Many people will want to work both days before the school year starts. Please provide a list of days, to your employees, of when the building will be open and available. If you have any questions please contact your Administrator of Schools.

Due to an immediate need to fill additional administrative positions for the 2019-20 school year, the Administrative Application window is now open and will remain open indefinitely. Eligible administrative candidates may apply at:  http://workatjordan.org/

All Classified and Certified Administrators:

Please take a moment to fill out the following survey to help us narrow down your interests and needs for training provided at our Annual Administrative Leadership Conference 2019, which will be held August 6 & 7 at South Hills Middle School.

Survey Link for Administrators' Conference Breakout Sessions
https://www.surveymonkey.com/r/BJB7Z9J

In planning school calendars for 2019-20 please remember to not schedule any school activities for March 24, 2020 in order for employees and community members to attend their local Caucus'. Secondary schools, you may be asked to host the local Caucus Night. More information will be given as we get closer to this event. Thank you!