Jordan School District
Principals: Please forward the attached flyer to teachers who may be interested in this opportunity.
Apply by June 15, 2018 at: education.byu.edu/edlf/aspiring_principals.html
On April 19, 2018, hundreds of thousands of Utahns will “Drop, Cover, and Hold On” in the Great Utah ShakeOut Earthquake Drill.
All schools are encouraged to participate in this drill, or to conduct an earthquake drill sometime in the month of April. Please take this opportunity to incorporate emergency preparedness in classroom lessons and teach proper ways to protect oneself during an earthquake. The drill will help us to be prepared for a catastrophic disaster in our area.
We encourage all schools to register at www.ShakeOut.org/Utah. After you register your school, please click on the “Resources” tab; where you will find a Shakeout Drill Manual for K-12 schools. This manual will provide you great information for your school’s exercise.
Please review the Jordan School District Incident Command procedures for the Earthquake Action Plan and Standard Operating Guidelines.
Please plan and prepare to take part in this statewide earthquake response exercise.
DATE:
March 12, 2018
TO:
Building Administrators
FROM:
Scott Thomas, Administrator
Paul Bergera, Staff Assistant
Lance Everill, Facility Operations Coordinator
Ron Boshard, Risk Management Coordinator
SUBJECT:
Great Utah Shake Out
On April 19, 2018, hundreds of thousands of Utahan’s will “Drop, Cover, and Hold On” in the Great Utah Shake Out.
All schools are encouraged to participate in this drill or hold an earthquake drill in the month of April. Please take this opportunity to incorporate emergency preparedness in classroom lessons and teach proper ways to protect yourself during an earthquake. The drill will help us to be prepared for a catastrophe disaster in our area.
We encourage all schools to register at www.ShakeOut.org/Utah. After you register your school, please click on the “Resources” tab; here you will find a Shakeout Drill Manual for K-12 schools. This 17 page manual will provide you great information for your schools exercise.
Please review Incident Command procedures relevant to earthquake drills.
Please plan and prepare to take part in this statewide earthquake response exercise.
HR has been busy working on a fresh, new website which will go live on Monday, January 8th. The url is workatjordan.org for all of your HR needs. The AdminOnly and SecretaryConnections (now called HRConnections) websites will be accessed through workatjordan.org/adminonly and workatjordan.org/hrconnections. Please update any bookmarks you may have.
HR will be holding the 2nd administrator training of the year on Thursday, January 11th at both 9:30 a.m. and 2:00 p.m. for your convenience. Hiring Best Practices along with procedures related to Non-Renewals, RIS, Transfer Fairs, and Hiring processes will be discussed. As the hiring season is upon us, it is highly recommended that all administrators attend in order to review these processes and procedures. We hope to see you at one of the trainings. (see attachment)
Some reminders from the “Critical Dates” timeline: (see attachment)
Contract number 14DC 13-3 for printer/copier/fax toner and ink has expired. The Purchasing Department is working on new contracts, so until then, all schools and departments will need to call the vendors to get the current pricing and shipping charges or use the Office Depot and Staples supply contracts found under the state cooperative contracts. Please close all open purchase orders associated with the old contract(s).
Please post the W-2 Opt-Out flyer for all employees at your location to see. Employees can opt out of a District printed W-2 through their Employee Access on Skyward. By opting out of a District printed W-2, your name will go into a random drawing for prizes.
The Jordan Education Foundation was given tickets to the Deseret News Home Show for this weekend. Each ticket gets one adult in for free. Tickets will be available at the District Office reception desk tomorrow, October 13th, from 7:30 a.m. - 4:30 p.m. The tickets will be handed out on a first come, first serve basis.
Please share this information with your staff.
Learn about your retirement benefits with free webinars from Utah Retirement Systems. Please distribute or post the attached flyer for all employees at your location to review.
DATE:
September 21, 2017
TO:
Jordan District Contract Employees
FROM:
Dr. Patrice A. Johnson, Superintendent of Schools
SUBJECT:
Change of Schedule for Spring Break
A week-long spring break is scheduled for the 2017-18 school year. Students and teachers at both traditional and year-round schools, as well as staff on a 10-month/206-day classified contract or a 225-day licensed contract, will be out of school Monday-Friday, April 2-6, 2018.
Currently, employees on a 12-month/242-day or 12-month/245-day contract are scheduled to work Monday-Wednesday (April 2-4) and off on Thursday and Friday (April 5-6). With Easter falling on April 1st, we are implementing a change in the employee calendar to accommodate time off closer to the holiday. Employees in these two groups will have Monday and Tuesday, April 2-3, for spring break and will return to work on Wednesday, April 4th and work through Friday.
If anyone in your department has already made plans based on being off April 5-6, please work with them to resolve any hardship this change may cause them.
The solar eclipse is an incredible event that many may want to witness. However, because of the dangers involved in viewing it, we have secured guidelines from the National School Nurse Association and from State Risk Management. If you, your classes, or your families plan to view the eclipse, please read and share the information in the two attached documents.
Beginning this new school year, the Payroll Department will no longer accept paper time sheets for current True Time employees. Using True Time for all of their pay (even for one hour) will:
Please email keelee.leuluai@jordandistrict.org (preferred), or call Payroll to set up the proper pay code(s) for True Time. Time sheets received in Payroll for current True Time employees during the school year will be returned, and Payroll will assist and train the employees on how to enter the information from the time sheet into True Time (pool hours, testing, playground, etc).
Please let all current True Time employees at your location know of these changes.
Due to reporting requirements, the following currently do not use True Time: insulin shots, Home & Hospital, USTAR, athletic and activity differentials, and Camps & Clinics (high schools).
Please contact Payroll if you have concerns so we can better accommodate your needs.
We appreciate your ongoing support and assistance in paying Jordan District employees.
DATE:
May 10, 2017
TO:
All Administrators
All Administrative Assistants
FROM:
Patrice Johnson, Superintendent of Schools
John Larsen, Business Administrator
SUBJECT:
Social Security Numbers and Year of Birth
It recently came to our attention that some departments and schools may have staff lists that contain Social Security Numbers and year of birth. Although well intentioned, their mere existence can be problematic. In our continuing efforts to ensure personal information stays private, we ask that you purge all Social Security Numbers and year of birth from all staff lists, electronic or otherwise.
Administrators and Administrative Assistants should meet to verify that all data on lists described above are purged. If you have questions, please contact your Cabinet level administrator and discuss your concern with him or her.
Thank you!
DATE:
May 3, 2017
TO:
Principals/Directors
FROM:
June LeMaster, Ph.D., Administrator, Human Resources
Administrator of Schools
Travis Hamblin, Human Resource Administrator-Licensed
Brent Burge, Human Resource Administrator-Classified
SUBJECT:
Part-Time Classified Hourly Job Posting
Thank you for your recent input regarding the posting of part-time (PT) classified positions. As you are aware, this procedure was optional during the 2016-2017 school year and will be effective July 1, 2017, as principals at all levels provided examples of their experience with this new procedure and indicated the benefits they observed. The new standardized procedures are as follows:
The new procedure will not allow for generic position postings on FastTrack as in the past, with the exception of Sweeper applications. A tutorial on the posting of PT positions using FastTrack is available on the AdminOnly and SecretaryConnections website or you may contact an HR Administrator for further assistance.
Thank you for hiring the best candidates available at each location.
Principals: Please forward the attached flyer to teachers who may be interested in this opportunity.
Apply by June 2, 2017 at http://education.byu.edu/edlf/aspiring_principals.html
Schools and Departments:
Please post and/or distribute flyer for all employees to see/review.
URS provides seminars for:
Please see revised copy of the Classified Leave Policy Overview. This will be emailed to all benefit eligible Classified employees with a Jordan School District email account.
If you have employees without regular access to a computer or who are hired throughout the year please provide them a hard copy of this policy.
If employees have any questions regarding the need to miss work, please direct them to Penny Peart, HR Generalist at (801) 567-8249.
JSD Administrators and Administrative Assistants:
You will soon receive an email link to the Emergency Procedures and Contact Information 2016-17 manual (aka The Red Book). Please take a moment to open it up and verify that your contact information is correct before we send it for printing. If a correction is needed, please contact Peggy at ext.88753 or peggy.margetts@jordandistrict.org by end-of-day Friday, September 2nd.
You will receive your hard copy as soon as they are back from the printer.
Many thanks from the JSD Safety Team,
Paul Bergera, Auxiliary Services Staff Assistant
Lance Everill, Facility Operations Manager
Ron Boshard, Risk Management Coordinator
Peggy Margetts, Administrative Assistant
DATE:
July 30, 2016
TO:
Principals
FROM:
Administrators of Schools
SUBJECT:
Crucial Concerns and Policies 2016-17
Jordan School District Employees are responsible for knowing and adhering to all District policies and procedures. The Crucial Concerns and Policies acknowledgement process has been put in place to provide employees a summary of important policies and procedures to be reviewed each year. The policy review will be available to all District employees in Skyward through “Online Forms.” The review provides summaries of selected policies and asks that employees review the summaries and then sign an acknowledgement of completion and agreement. Employees will be asked to read the summaries of policies but will not be required to answer any questions. In addition to acknowledging completion of the review, employees will also acknowledge agreement to the Employee Acceptable Use Policy and the JSD Social Media Guidelines. You will not have to collect signature pages as you have in the past.
Care has been taken to select important points of the selected policies to save administrators time from having to review each policy and to save employees time from having to read the entire policy. Please emphasize to employees the implications of not being aware of policies and encourage them to review the summaries and read the actual policy where needed. Also emphasize to your staff that the summaries are not policy and it is imperative to read applicable policies in their entirety when dealing with school, student, and personnel issues.
The Crucial Policies and Concerns process will be available to all employees July 20. A message will appear upon login of Skyward Employee Access for the employee to complete an “Online Form.” Employees can complete the steps at that time or can return to the review at another time by selecting “Online Forms” under “Employee Information.” Employees will need to review the policies and complete the acknowledgement before September 30, 2016. Reports of completion will be available through Skyward so you can verify that your staff members have completed this process. If you or any staff members need technical help, please call USER support at
801-567-USER (8737).
The lists of crucial policies and concerns for both classified employees and licensed employees included in the review, as well as instructions for completing the review, are attached. Please note: JPAS Orientation and Testing Ethics are not included in this review and will need to be shared with appropriate staff. State law now requires child abuse prevention training for all employees using materials approved through the Utah State Board of Education. A training kit will be provided to all schools for this purpose when it becomes available in August or September.
Jordan School District employees are responsible for knowing and adhering to all District policies and procedures. The following is a list of policies and concerns that are to be reviewed annually. A review of these policies will be available to all employees through Skyward’s Online Forms. Employees will receive a message upon login to Skyward Employee Access to complete the process. In addition, the form will be available through Skyward Employee Access by selecting “Online Forms” under “Employee Information.” The summaries provided in the review are not policy, so it is imperative to read applicable policies in their entirety when dealing with school, student, and personnel issues. The Jordan School District Policy Manual can be found at http://policymanual.jordandistrict.org/.
Call USER support at 801-567-USER (8737) for assistance.
Personnel Policies
DP324 NEG Sick Leave – Licensed
Student, Instructional, and School Management Policies
Video Presentations
Jordan School District employees are responsible for knowing and adhering to all District policies and procedures. The following is a list of policies and concerns that are to be reviewed annually. A review of these policies will be available to all employees through Skyward’s Online Forms. Employees will receive a message upon login to Skyward Employee Access to complete the process. In addition, the form will be available through Skyward Employee Access by selecting “Online Forms” under “Employee Information.” The summaries provided in the review are not policy, so it is imperative to read applicable policies in their entirety when dealing with school, student, and personnel issues. The Jordan School District Policy Manual can be found at http://policymanual.jordandistrict.org/.
Call USER support at 801-567-USER (8737) for assistance.
Personnel Policies
Student, Instructional, and School Management Policies
Video Presentations
DATE:
April 28, 2016
TO:
All Principals, Directors and Coordinators
FROM:
June LeMaster, Ph.D., Administrator, Human Resources
Brent Burge, Human Resource Administrator - Classified
SUBJECT:
Classified Assistant Employment Evaluations for the 2015–2016 School Year
As the end of the school year is fast approaching, it is time to complete employee performance evaluations for all part-time assistants. The evaluation documents are crucial in justifying employee terminations or unemployment claims.
All forms are available on the HR website on the “Admin Only” or the “Secretary Connections” page under the “Part Time Classified Evaluations” link.
You will find the following forms:
It is important you meet with each assistant for his/her evaluation. In each evaluation, the employee must be informed of his/her employment status for the upcoming year and the employee’s signature is required.
As part of your meeting with each assistant, please remind them that part-time employees with Jordan School District are considered "at will". That is, either the employee or Jordan School District may end the employment relationship at any time, for any reason, or for no reason. There is no expectation of continued or guaranteed employment.
If you have any questions or if you need additional help, review the evaluation guideline on the website or you may contact our office at 801-567-8224.
Thank you for your assistance.
