Jordan School District
Reminder that Principal Meeting will be held on Tuesday, February 7th at the ASB.
The meeting will begin at 8:00 a.m. and finish at 3:30 p.m. Lisa Lawrence will be the featured presenter at this meeting.
A beverage service will be provided before the start of the meeting and lunch will be provided.
See you all there!
DATE:
January 20, 2017
TO:
Principals
Elementary Administrative Assistants
Secondary Registrars
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant, Planning & Student Services
SUBJECT:
Elementary and middle school non-transferred student files Retention Schedule
A school will periodically have files of students who have attended Jordan School District in grades K-8 and never attend grades 9-12. In the event that a transcript was never created and the student’s cumulative folder was never requested, the student’s cumulative folder then becomes the record to retain permanently as required by law. These records are to be handled as follows: (refer to page 51 in the Planning & Student Services Manual).
Non-transferred Records (Dead Files):
Non-transferred student cumulative/permanent records of students in grades kindergarten through 8 shall be retained at the elementary or middle school until three (3) years after the student would have graduated. At the end of three years these records shall be transferred to the Planning & Student Services Department each year by June 30 and then sent to the State Records Center and retained for 17 years and then transferred to the State Archives permanently.
The following remain in the file:
Examples of these files may include:
Please refer to UTREX to make sure the student has not attended a school within the State of Utah before sending the files to Planning & Student Services for retention. If they are active in another school within the State, contact that school and have them officially request the record.
Questions, please contact Student Services at 801-567-8183.
Thank you.
DATE:
February 6, 2017
TO:
Principals
Administrative Assistants, ES/MS/HS
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant, Planning & Student Services
SUBJECT:
Permit Input Dates
The window for the school choice Early Enrollment Period closes on Friday, February 17, 2017. The law requires that parents receive written notice from the school by March 31, 2017. The parent’s copy of the permit application serves as their written notice.
So that we can expedite Version 2.0 of the Estimates for the 2017-18 school year, we are asking that schools have all permits entered into Skyward by Friday, February 24, if at all possible. If you can see that you will not be able to enter all of your permits by this date, please call Luann at 88251 so that she can adjust other schools’ numbers and come back to your school when you have had a chance to input the permits.
Please share this information with the individuals in your school helping with the permits. If you have questions or concerns, please call Luann. Your cooperation is greatly appreciated in an attempt to help make Estimate Version 2.0 as accurate as possible.
Thank you for your help with this process.
Reminder that the 5th Annual SCC Conference and Training will be held today, January 12th from 3:30 - 8:00 pm at Highland High School. This is free for school community council members, teachers, principals, legislators, school board members and others interested in school community council issues.
See flyer for details.
Send your teachers to an excellent class that will help them to reach all of their students using simple strategies for connecting with diverse populations. Substitutes will be paid out of fund 5218. See flyer for details.
See revised document below for important dates and reminders.
All schools are required to hold School Safety / Incident Command Committee Meetings, at least quarterly. The District is required to maintain records of these meetings. We have created an online Report of Safe School Meetings to replace the previous report form.
Here is the link : https://goo.gl/forms/G5YTPLrFUZFHJ58G2
This report is found on the Auxiliary Services web site, under the tab Safety/Security/Risk Mgnt, pulldown menu item Reports/Forms/Documents. You will no longer need to send a copy of your written report to Ron Boshard, Risk Management Coordinator. We hope this will make reporting your Safe School Committee Meetings easier and more efficient. Please contact Peggy Margetts (x88753) with any questions.
There is still time to register for the course offering planning ideas and materials to help develop your school's Reunification Action Plans.
You may register for the course in JPLS: https://jpls.truenorthlogic.com/U/P/Channel/-/Guest/Login Incident Command Reunification Planning Exercise, #101157
Date – Wednesday, January 25, 2017
Time – 8:00 am – 12:00 pm
Place – Auditorium at the Auxiliary Services Building (7905 South Redwood)
Please park and enter on the north side of the building.
You are welcome to invite members of your schools Incident Command team that would find this opportunity helpful. Each location is responsible for substitute coverage if needed. Please contact Peggy Margetts (x88753) with any questions.
If any school is interested in sending a group of students up to the Capitol on Friday, February 24, 2017, please contact Mike Anderson (801-567-8167). We have a limited number of buses and time slots available for this great opportunity.
Due to Martin Luther King Day, appeals will be held on Wednesday, January 18th. Paperwork is due on January 13th by 4:00 p.m.
The mileage reimbursement rate is based upon the IRS rate. Effective January 1, 2017, the reimbursement rate is $0.535 per mile. Please use the attached form when submitting for mileage reimbursement. All 2016 mileage reimbursement requests should be submitted as soon as possible.
DATE:
January 4, 2017
TO:
Principals
FROM:
Administrators of Schools
Laura Finlinson, Administrator of Curriculum and Staff Development
Clyde Mason, Director of Evaluation, Research, and Accountability
SUBJECT:
2017 UEPC School Climate Survey – Preparation and Administration Details Reminder
See attached memo.
DATE:
January 3, 2017
TO:
All Principals
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant of Planning and Student Services
SUBJECT:
December 31, 2016 Enrollment
See attached memo.
Applications for 2017 Outstanding Educators and Outstanding Special Educators open on January 3 and close on February 10, 2017.
Access the application and rubric starting January 3rd: www.jordaneducationfoundation.org
Details to follow. Reminder that JEF will honor a teacher from every school during the week of April 17. From those nominations we will select the ten or so finalists to receive $1,000 and be recognized at the Annual JEF Awards Banquet at Little America on April 27, 2017.
We kindly ask you to make certain that you submit a nomination from your school prior to February 13.
DATE:
January - February, 2017
TO:
All Principals
FROM:
Ron Bird, Director of Information Systems
Mark Sowa, Instructional Technology Consultant
SUBJECT:
Encryption of Hard Drives on Specific Systems
In order to better protect HIPPA and FERPA data on Jordan School District PCs and laptops, hard drives will be encrypted on systems used by employees with the following job functions.
The encryption will be done by the Instructional Support Technician who is assigned to your school. The technician will provide some training on what encryption means and what will change on the systems that have the hard drive encrypted. Some systems have already been encrypted throughout the school district. Users have reported that encrypted systems function normally as they did prior to being encrypted.
It is anticipated that encryption will take place at each school during the months of January and February.
Thank you for your support and understanding of this important effort to protect student data.
RB
DATE:
December 15, 2016
TO:
All School Principals
All School Financial Secretaries
FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor
SUBJECT:
School Bank Account Balances for December 31, 2016
Please send the following information for each bank account balance as of December 31, 2016 to Accounting by January 20, 2017. If you have multiple bank accounts, please list each account separately. For elementary schools who have completely closed their separate accounts please indicate so on the form.
School Name
Name of Bank
Type of Account (checking, savings, money market)
Account Balance
The balance requested is the balance from your December bank statements, not Skyward. This information is required annually and will be used to complete reporting requirements for Utah Money Management Council.
If you have questions or need assistance, please call Dan Ellis at (801)567-8389.
Thank you.
DATE:
December 15, 2016
TO:
All School Principals
All School Financial Secretaries
FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor
SUBJECT:
Quarterly School Financial Report for October, November, and December 2016
Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation. If your school has no Apple account, please so indicate and return.
Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website. If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy.
Please photocopy the selected elements and send to Accounting by January 20, 2017.
Please include:
If you have questions or need assistance, please call Liz Robins at (801)567-8267.
Thank you.
Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools
Principals:
Several inquiries have been directed to our office regarding proper protocol when a school is having heating and/or air conditioning issues. Please adhere to the following steps and take a minute to share this information with your administrative assistant and head custodian.
In addition, please help us be as efficient as possible by making sure teachers and staff at your school involve the head custodian when maintenance issues need to be resolved. The head custodian should be the point of contact between the school and the maintenance department. Perhaps this could be an agenda item for your next faculty meeting.
Have a wonderful holiday season and thanks for your cooperation.
