See revised document below for important dates and reminders.
Category: Middle Schools
Reporting of Safe School Meetings – Available Online
All schools are required to hold School Safety / Incident Command Committee Meetings, at least quarterly. The District is required to maintain records of these meetings. We have created an online Report of Safe School Meetings to replace the previous report form.
Here is the link : https://goo.gl/forms/G5YTPLrFUZFHJ58G2
This report is found on the Auxiliary Services web site, under the tab Safety/Security/Risk Mgnt, pulldown menu item Reports/Forms/Documents. You will no longer need to send a copy of your written report to Ron Boshard, Risk Management Coordinator. We hope this will make reporting your Safe School Committee Meetings easier and more efficient. Please contact Peggy Margetts (x88753) with any questions.
Incident Command Reunification Planning Exercise – Reminder
There is still time to register for the course offering planning ideas and materials to help develop your school's Reunification Action Plans.
You may register for the course in JPLS: https://jpls.truenorthlogic.com/U/P/Channel/-/Guest/Login Incident Command Reunification Planning Exercise, #101157
Date – Wednesday, January 25, 2017
Time – 8:00 am – 12:00 pm
Place – Auditorium at the Auxiliary Services Building (7905 South Redwood)
Please park and enter on the north side of the building.
You are welcome to invite members of your schools Incident Command team that would find this opportunity helpful. Each location is responsible for substitute coverage if needed. Please contact Peggy Margetts (x88753) with any questions.
Jordan School District Day on the Hill – February 24, 2017
If any school is interested in sending a group of students up to the Capitol on Friday, February 24, 2017, please contact Mike Anderson (801-567-8167). We have a limited number of buses and time slots available for this great opportunity.
Appeals Reminder January 13, 2017
Due to Martin Luther King Day, appeals will be held on Wednesday, January 18th. Paperwork is due on January 13th by 4:00 p.m.
2017 Mileage Reimbursement Rate
The mileage reimbursement rate is based upon the IRS rate. Effective January 1, 2017, the reimbursement rate is $0.535 per mile. Please use the attached form when submitting for mileage reimbursement. All 2016 mileage reimbursement requests should be submitted as soon as possible.
2017 UEPC School Climate Survey – Preparation and Administration Details Reminder
DATE:
January 4, 2017
TO:
Principals
FROM:
Administrators of Schools
Laura Finlinson, Administrator of Curriculum and Staff Development
Clyde Mason, Director of Evaluation, Research, and Accountability
SUBJECT:
2017 UEPC School Climate Survey – Preparation and Administration Details Reminder
See attached memo.
December 31, 2016 Enrollment
DATE:
January 3, 2017
TO:
All Principals
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant of Planning and Student Services
SUBJECT:
December 31, 2016 Enrollment
See attached memo.
2017 Outstanding Educators and Outstanding Special Educators Applications
Applications for 2017 Outstanding Educators and Outstanding Special Educators open on January 3 and close on February 10, 2017.
Access the application and rubric starting January 3rd: www.jordaneducationfoundation.org
Details to follow. Reminder that JEF will honor a teacher from every school during the week of April 17. From those nominations we will select the ten or so finalists to receive $1,000 and be recognized at the Annual JEF Awards Banquet at Little America on April 27, 2017.
We kindly ask you to make certain that you submit a nomination from your school prior to February 13.
Encryption of Hard Drives on Specific Systems
DATE:
January - February, 2017
TO:
All Principals
FROM:
Ron Bird, Director of Information Systems
Mark Sowa, Instructional Technology Consultant
SUBJECT:
Encryption of Hard Drives on Specific Systems
In order to better protect HIPPA and FERPA data on Jordan School District PCs and laptops, hard drives will be encrypted on systems used by employees with the following job functions.
- Psychiatrists
- Speech Language Pathologists
- Occupational Therapists
- Physical Therapists
The encryption will be done by the Instructional Support Technician who is assigned to your school. The technician will provide some training on what encryption means and what will change on the systems that have the hard drive encrypted. Some systems have already been encrypted throughout the school district. Users have reported that encrypted systems function normally as they did prior to being encrypted.
It is anticipated that encryption will take place at each school during the months of January and February.
Thank you for your support and understanding of this important effort to protect student data.
RB
School Bank Account Balances for December 31, 2016
DATE:
December 15, 2016
TO:
All School Principals
All School Financial Secretaries
FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor
SUBJECT:
School Bank Account Balances for December 31, 2016
Please send the following information for each bank account balance as of December 31, 2016 to Accounting by January 20, 2017. If you have multiple bank accounts, please list each account separately. For elementary schools who have completely closed their separate accounts please indicate so on the form.
School Name
Name of Bank
Type of Account (checking, savings, money market)
Account Balance
The balance requested is the balance from your December bank statements, not Skyward. This information is required annually and will be used to complete reporting requirements for Utah Money Management Council.
If you have questions or need assistance, please call Dan Ellis at (801)567-8389.
Thank you.
Quarterly School Financial Report for October, November and December 2016
DATE:
December 15, 2016
TO:
All School Principals
All School Financial Secretaries
FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor
SUBJECT:
Quarterly School Financial Report for October, November, and December 2016
Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation. If your school has no Apple account, please so indicate and return.
Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website. If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy.
Please photocopy the selected elements and send to Accounting by January 20, 2017.
Please include:
- The signed attached memo to Accounting
- A copy of your October, November and December 2016 Reconciliation Worksheets
- A copy of your October, November and December 2016 Bank Statements
- A copy of your October, November and December 2016 Skyward Balance Sheets
- A copy of your October, November and December Outstanding Check Reports
- Screen shot(s) of your December 31, 2016 Apple Volume Purchase Program transaction history and balance
If you have questions or need assistance, please call Liz Robins at (801)567-8267.
Thank you.
Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools
Protocol for Heating and/or Air Conditioning Issues – December 2016
Principals:
Several inquiries have been directed to our office regarding proper protocol when a school is having heating and/or air conditioning issues. Please adhere to the following steps and take a minute to share this information with your administrative assistant and head custodian.
- The first step is to have the custodian submit a work order.
- If a work order has been completed and the problem continues, or if one of our HVAC technicians hasn't yet diagnosed the problem and the temperature is affecting the learning environment, the second step is to call the maintenance department directly at 801-567-8862.
- Please refrain from having teachers contact the maintenance office, as this can create multiple work orders for the same issue.
- When contacting the maintenance department, the call should come from the principal, administrative assistant, head custodian, or assistant/sub custodian.
In addition, please help us be as efficient as possible by making sure teachers and staff at your school involve the head custodian when maintenance issues need to be resolved. The head custodian should be the point of contact between the school and the maintenance department. Perhaps this could be an agenda item for your next faculty meeting.
Have a wonderful holiday season and thanks for your cooperation.
Incident Command Reunification Planning Exercise – January 25, 2017
The Jordan School District Safety Team has received many requests for further resources to help establish Reunification Action Plans for your schools. In response, Breanne Stump, from Fox Hollow Elementary, has agreed to teach a course and share her planning ideas and experience.
You may register for the course in JPLS: https://jpls.truenorthlogic.com/U/P/Channel/-/Guest/Login Incident Command Reunification Planning Exercise, #101157
Date - Wednesday, January 25, 2017
Time - 8:00 am - 12:00 pm
Place - Auditorium at the Auxiliary Services Building (7905 South Redwood)
Please park and enter on the north side of the building.
You are welcome to invite members of your school Incident Command team that would find this opportunity helpful. Each location is responsible for substitute coverage if needed. Please contact Peggy Margetts (x88753) with any questions.
Safety Share – December 15, 2016
Facility Access During Winter Recess
Please submit Card Access Scheduling requests in Sprocket to have doors open for activities that will occur during Winter Recess, when the facility is normally closed.
Principals that would like to keep the exterior doors locked and allow employees to have badge access will need to submit a Card Access Scheduling request indicating the applicable dates and times.
Remember to submit a Sprocket Heating and Cooling request to correspond with the time the building will be occupied.
Call Alarm Response at 801-567-8865, in advance of any unscheduled opening and closing.
Please call Sandi Abplanalp with any card access and door scheduling questions: 801-567-8616.
December 2016 Budget Transfer Request
DATE:
December 14, 2016
TO:
All Elementary, Middle, and Traditional High School Principals
FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets, and Audits
SUBJECT:
December 2016 Budget Transfer Request
Please review your budgets and complete the attached Budget Transfer Request if you would like to transfer between your postage, supply, textbook and equipment budgets. The signed form is due back to Heather Ellingson no later than January 3, 2017.
Assessment Analysis Class January 2017
DATE:
December 12, 2016
TO:
Principals
All Provisional Special Educators
FROM:
Laura Finlinson, Administrator of Curriculum, Staff Development & Special Programs
Lisa Robinson, Director of Special Education
SUBJECT:
Assessment Analysis Class
The Special Education department is providing training for provisional special education teachers to assist in analyzing tests administered in Jordan. The teachers will be exposed to multiple tests that are given by other service providers.
This class is primarily for new special education teachers. If other special educators in your building need this training, please contact Michelle Chavez. The attendance is at the discretion of the building principal and special educators must arrange for a substitute. Substitutes may be requested by using the program code 1292. Teachers should register through JPLS (JPLS: #114628 USBE (.5) Credit Available).
Date:
January 5, 2017, 8:00 a.m - 4:00 p.m.
January 30, 2017, 8:00 a.m. - 12:00 p.m.
Where:
District Office, Room 129
URS Tier 2 Retirement System Presentation – January 6, 2017
The Utah Retirement Systems will be providing a presentation on the Tier 2 Retirement program for all employees who are in their first year of retirement eligible employment. Attendance is highly encouraged. P
Please pass the attached flyer on to employees in your school/department that may be interested.
UASSP Membership 2016-17
Middle and High School administrators, please consider joining UASSP. Click on this link http://www.uassp.org/ for online registration. If you have any questions please contact Todd Quarnberg at 801-256-5301.
Best Practices / Instruction Course – January 2017
This course is designed to help new teachers understand and use solid classroom management and instruction principles. See flyer for details.