As you are aware, August 15th was added as a required contract day for traditional elementary and secondary schools. Jordan School District will be holding a Safety and Wellness Forum on this contract day for all licensed and administrative employees. The forum will be held on August 15th from 8:00 am to 3:30 pm. Lunch will be provided. All licensed traditional elementary school employees and administrators should attend at Copper Hills High School and all licensed secondary school employees and administrators will attend at Herriman High School. Carpooling is encouraged at both locations. The forum will include presentations related to suicide prevention, bullying prevention, response to school shooters and other school emergencies. Further information regarding these events will be emailed directly to all licensed employees in the near future.
Category: Middle Schools
FTE and Enrollment Counts 2018-19
DATE:
July 17, 2018
TO:
All Principals
FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services
SUBJECT:
FTE and Enrollment Counts
FTE and staffing enrollment counts for the 2018-19 school year will occur on the dates listed below. As a reminder, student enrollment will be taken from Skyward and manual student counts are not needed for this process.
- 1st Day A, B, C Tracks Wednesday, July 25, 2018
- 10th Day A, B, C Tracks Wednesday, August 8, 2018
- 1st Day D Track (A,B,C included) Monday, August 13, 2018
- 1st Day High School Tuesday, August 21, 2018
- 6th Day D Track (A,B,C included), Wednesday, August 22, 2018
1st Day Traditional (Elem. & MS) - 14th Day Traditional (all schools) Tuesday, September 11, 2018
All 10 day/no shows must be entered in by this date. - October 1, 2018
- January 2, 2019
If there have been any changes to your FTE Staffing and Enrollment spreadsheet, please send an updated spreadsheet to Travis Hamblin in Planning and Student Services. Your staffing report and attendance combine to determine your FTE eligibility.
Questions regarding FTE and/or enrollment should be directed to Travis Hamblin or your Administrator of Schools.
Please staff conservatively.
2018-2019 Comprehensive School Counseling Program (CSCP) Calendar
DATE:
June 20, 2018
TO:
All Secondary Principals and All Counselors
FROM:
Brad Sorensen, Administrator of Schools, High School Level
Michael Anderson, Administrator of Schools, Middle School Level
Shelley Nordick, Administrator, Curriculum and Staff Development
Stacy Evans, Staff Assistant, Curriculum and Staff Development
Stacee Worthen, Secondary Counselor Specialist
SUBJECT:
2018-2019 Comprehensive School Counseling Program (CSCP) Calendar
Please see attached memo.
2018-19 Sick Bank Opt Out – Revised August 2, 2018
Dear Licensed and Classified Employees,
In accordance with DP326 NEG and DP324 NEG, participation in the Employee-Funded Sick Leave Bank requires an employee to annually donate one day of accumulated sick leave into the Sick Leave Bank. The Employee-Funded Sick Leave Bank is not intended to be used for in-and-out absences, elective medical procedures or other medical care that could be scheduled during non-contract time.
Employees wishing to opt out of participation in the Employee-Funded Sick Leave Bank must log in to their Employee Access and complete the opt out process no later than September 1st. This opt out request must be submitted annually.
*First year classified and all hourly employees are not eligible for sick bank. Therefore, a sick bank day will not be deducted (if applicable). Please be aware that policies and eligibility requirements for Licensed (DP324 NEG) and Classified (DP326 NEG) employees are different. These and other District policies are available for review at http://policymanual.jordandistrict.org/.
Extended Year Special Educator Stipends 2018-19
DATE:
July 9, 2018
TO:
Principals
Special Education Teachers (Preschool and School-Age)
Speech-Language Pathologists
FROM:
Dr. Anthony Godfrey, Associate Superintendent
Kim Lloyd, Director of Special Education
SUBJECT:
Extended Year Special Educator Stipends 2018-19
Please see attached memo and documents outlining changes for the 2018-19 school year.
Special Education Budget Allocations 2018-19
DATE:
July 9, 2018
TO:
Principals
Head Financial Secretaries
Special Education Teachers (Resource and Cluster)
Speech-Language Pathologists
FROM:
Dr. Anthony Godfrey, Associate Superintendent
Kim Lloyd, Director of Special Education
SUBJECT:
Special Education Budget Allocations 2018-19
Please see attached memo and budget guidelines.
Cultivating Success (Updated Information) – Special Education Summer Conference – August 3, 2018
Please see attached flyer for new location and information.
SCRAM for 2018-19 School Year
DATE:
July 17, 2018
TO:
Principals
All Special Educators and Service Providers
FROM:
Dr. Anthony Godfrey, Associate Superintendent
Kim Lloyd, Director of Special Education
SUBJECT:
SCRAM for 2018-19 School Year
Please see attached memo for guidelines and multiple deadlines.
Administrative Leadership Conference – August 6-7, 2018
Please mark your calendars for our annual Administrative Leadership Conference.
August 6-7, 2018
7:30 a.m. - 3:30 p.m.
West Hills Middle School
Watch for more details to come!
Unclaimed Property 2017-18
DATE:
July 10, 2018
TO:
Secondary School Principals
Secondary School Financial Secretaries
FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Jason Mott, Accountant/Internal Auditor
SUBJECT:
Unclaimed Property
“The Utah Unclaimed Property Act (Section 67-67-4a) requires that a holder report to the State Treasurer property which is presumed to be “abandoned” or “unclaimed” after the stated dormancy period.”
For school purposes, unclaimed property is defined as property (checks, book refunds, lunch refunds, or other unclaimed balances, but not current school lunch balances) that is due to a payee but have never been cashed or collected and that are dormant for a period of one year as of June 30, 2018. Checks written BEFORE July 1, 2017 AND not cashed by June 30, 2018 are considered unclaimed property.
Every effort should be made to contact the student or payee and ensure that they receive payment that is due to them. If you cannot locate a student or payee, then the money must be sent to the State. It is preferable to void an old check and reissue a new one than to send the money to the State. Schools may not simply “write off” a check and add the money back into school accounts just because it was never cashed. Nor may a school take uncollected refunds and add the money back into school accounts. It is illegal. If an outstanding check should legitimately be voided, then documentation must be made as to why the check was voided. Otherwise, the State will consider a voided check without documentation to be unclaimed property.
Attached is a reporting form that must be completed and sent to Jason Mott by September 28, 2018 along with a school check written to Jordan School District for the amount of reported unclaimed property. If you have no unclaimed property, report $0.00.
All individual items that are under $50 per item may be combined and reported in one lump sum. For example, if you have 10 checks and/or unclaimed book refunds individually each for less than $50, then you may have one line item on the report for the total of those items. You should put “aggregate” in the column requesting the owner’s name, the total aggregated in the column of amount due owner, and MS99 in the property code column. You do not need to report each item less than $50 individually.
Checks issued prior to July 1, 2017 that are currently outstanding should be voided in Skyward. You will need to write a check to Jordan School District charging the account(s) that were charged with the original check.
Please call Jason Mott at (801)567-8388 with any questions.
Student Enrollment for June 2018
DATE:
July 2, 2018
TO:
All Principals
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services
SUBJECT:
Student Enrollment for June 2018
Please see attached memo.
Important Payroll Dates for July 2018
Please see document below for important dates and reminders.
Middle School Fee Waiver Materials 2018-19
DATE:
June 28, 2018
TO:
Middle School Principals
FROM:
Michael Anderson, Administrator of Schools
SUBJECT:
Middle School Fee Waiver Materials 2018-19
Attached are fee waiver materials for the 2018-19 middle school registration.
- School Fees Requirements – Principal Checklist (Fillable form) (Due September 14, 2018)
- Secondary Schools Certificate of Compliance (Fillable form) (Due September 14, 2018)
- Middle School Fee Schedule
- Letter to Parents from Superintendent Johnson
- Standard Fee Waiver Application (English/Spanish) REVISED MAY 2018
- School Fees Notice for Families of Children in Grades 7-12 (English/Spanish)
- Fee Waiver Decision and Appeal Form (English/Spanish)
- Community Services Obligations (English/Spanish)
- Community Service Assignment and Notice of Appeal Rights (English/Spanish)
- Appeal of Community Service Agreement (English/Spanish)
- Fee Waiver Posters (English/Spanish)
Please include, on the line provided on the poster, your school phone number and contact.
All fee waiver forms can be found in the June 28th edition of JAM: Jordan Admin Memo and are also available at https://schools.utah.gov/policy/resources.
Attention: Students who previously showed verification of eligibility do not need to resubmit documentation. It may be necessary for the principal (or designee) to contact the previous school of transferring students for verification of fee waiver status.
Please discard all Fee Waiver Application forms from previous years as there are significant changes for Income Eligibility Guidelines.
Approval of all Time Off Requests – June 29, 2018
Please approve all time off requests by Friday, June 29th before the end of year roll over. Thank you!
SRO/Administrator Educational Forum House Bills 460, 239 and 132 – August 1, 2018
Please send at least one Administrator and SRO. See flyer below for details.
Transportation Moratorium Field/Activity Trips Dates 2018-19
When scheduling Field/Activity Trips for the 2018-2019 school year, please make note of the following moratorium dates and times when Transportation will not be able to accommodate Field/Activity trips. (See attachment below)
Please contact us with any questions: Kitt at 801-567-8809 or Michele at 801-567-8804
Travel Request Guidelines – June 2018
All travel requests are to be submitted at least 45 days in advance of the travel. This is to a) allow sufficient time for approvals, ticketing, etc. and b) save money on travel costs.
School Bank Account Balances for June 30, 2018
DATE:
June 15, 2018
TO:
Secondary School Principals
Secondary School Financial Secretaries
FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Jason Mott, Accountant/Internal Auditor
SUBJECT:
School Bank Account Balances for June 30, 2018
Please send the following information for each bank account balance as of June 30, 2018 to Accounting by July 27, 2018. If you have multiple bank accounts, please list each account separately.
School Name
Name of Bank
Type of Account (checking, savings, money market)
Account Balance
The balance requested is the balance from your December bank statements, not Skyward. This information is required annually and will be used to complete reporting requirements for Utah Money Management Council.
If you have questions or need assistance, please call Jason Mott at (801)567-8388.
Thank you.
Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Quarterly School Financial Report for April, May and June 2018
DATE:
June 15, 2018
TO:
All School Principals
All School Financial Secretaries
FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Jason Mott, Accountant / Internal Auditor
SUBJECT:
Quarterly School Financial Report for April, May, and June 2018
Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation. If your school has no Apple account, please so indicate and return.
Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website. If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy, Jay, and Raimee.
Please photocopy the selected elements and send to Accounting by July 27, 2018.
Please include:
- The signed attached memo to Accounting
- A copy of your April, May, and June 2018 Reconciliation Worksheets
- A copy of your April, May, and June 2018 Bank Statements
- A copy of your April, May, and June 2018 Skyward Balance Sheets
- A copy of your April, May, and June 2018 Outstanding Check Reports
- Screen shot(s) of your June 30, 2018 Apple Volume Purchase Program transaction history and balance
If you have questions or need assistance, please call Jason Mott at (801)567-8388.
Thank you.
Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Administrator of Schools – Administrative Assistant Assignments 2018-19
Please see updated attachment (changes highlighted in red) with the administrative assistant assignments.