The solar eclipse is an incredible event that many may want to witness. However, because of the dangers involved in viewing it, we have secured guidelines from the National School Nurse Association and from State Risk Management. If you, your classes, or your families plan to view the eclipse, please read and share the information in the two attached documents.
Category: Middle School Action Required
Enrollment Issues 2017-18
DATE:
July 15, 2017
TO:
All Principals
Elementary Administrative Assistants
Registrars
Attendance Secretaries
FROM:
Administrators of Schools
Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services
SUBJECT:
Enrollment 2017-18
This memo is a reminder of the issues you may face when enrolling students for the upcoming school year. This should help when assisting patrons in enrollment.
Kindergarten: The student must be at least 5 years of age on or before September 1,
2017 to enroll in Kindergarten. Utah State Law 53A-3-402 which states: (6) Except as provided in Section 53A-1-1001, a board may enroll children in school who are at least five years of age before September 2 of the year in which admission is sought. Active military children are an exception.
Legal Guardians: Please make sure the child is enrolling with their Legal Guardian. Check the birth certificate and Identification to make sure the enrolling adult belongs to the enrolling child. If they are not their legal guardian, either a Durable Power of Attorney needs to accompany the paperwork or legal guardianship through the courts.
Custodial Parents: Please make sure you obtain legal documentation (signed by a judge) in divorce situations when necessary. The Court orders parents’ behavior in their enrollment decisions, not schools.
Foreign Exchange: Students coming from other countries without a legal guardian need to be referred to the Planning & Student Services Department for enrollment.
Please be consistent in your enrollment process with all students. Ask questions to determine individual situations, show patience and understanding and contact Planning & Student Services for any issues you may need help in resolving. We know this is a busy time for you and we are here ready to help with individual situations.
FTE and Enrollment Counts 2017-18
DATE:
August 3, 2017
TO:
All Principals
FROM:
Administrators of Schools
Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services
SUBJECT:
FTE and Enrollment Counts
FTE and staffing enrollment counts for the 2017-18 school year will occur on the dates listed below. As a reminder, student enrollment will be taken from Skyward and manual student counts are not needed for this process.
- 1st Day A, B, C Tracks Wednesday, July 26, 2017
- 10th Day A, B, C Tracks Monday, August 8, 2017
- 1st Day D Track (A,B,C included) Wednesday, August 16, 2017
- 1st Day High School Tuesday, August 22, 2017
- 6th Day D Track (A,B,C included), Wednesday, August 23, 2017
1st Day Traditional (Elem. & MS) - 14th Day Traditional (all schools) Tuesday, September 12, 2017
All 10 day/no shows must be entered in by this date. - October 2, 2017
- January 3, 2018
If there have been any changes to your FTE Staffing and Enrollment spreadsheet, please send an updated spreadsheet to Travis Hamblin in Planning and Student Services. Your staffing report and attendance combine to determine your FTE eligibility.
Questions regarding FTE and/or enrollment should be directed to Travis Hamblin or your Administrator of Schools.
Please staff conservatively.
SLO Instructions for 2017-18
The process for SLOs and Stakeholder input have changed slightly this year. Instead of reporting SLOs, stakeholder input, and performance as three different weighted components, SLOs and stakeholder input will be included within the JPAS evaluation. In an effort to add structure to the process, teachers are asked to complete a form as part of their SLOs. A copy of the form, along with a set of instructions is included. Ideally, planning for SLOs will take place with teams as part of the PLC process. Using PLC time will also provide an opportunity for you to approve the SLOs.
New Payroll True Time Requirements for 2017-18
Beginning this new school year, the Payroll Department will no longer accept paper time sheets for current True Time employees. Using True Time for all of their pay (even for one hour) will:
- Prevent duplicate pay and overlapping time
- Avoid lost time sheets
- Keep personal information secure in the system
- Track all hours worked as required by Utah Retirement Systems and overtime pay laws
- Assist in the accuracy and efficiency of budget reporting
Please email keelee.leuluai@jordandistrict.org (preferred), or call Payroll to set up the proper pay code(s) for True Time. Time sheets received in Payroll for current True Time employees during the school year will be returned, and Payroll will assist and train the employees on how to enter the information from the time sheet into True Time (pool hours, testing, playground, etc).
Please let all current True Time employees at your location know of these changes.
Due to reporting requirements, the following currently do not use True Time: insulin shots, Home & Hospital, USTAR, athletic and activity differentials, and Camps & Clinics (high schools).
Please contact Payroll if you have concerns so we can better accommodate your needs.
We appreciate your ongoing support and assistance in paying Jordan District employees.
Revised Secondary Fee Waiver Principal Checklist Form 2017-18
Secondary Principals:
A mistake was found on the principal checklist that was included in JAM last week. It has been corrected and replaced within that edition of JAM and a revised form can also be found below.
Please take note that when you send in the fee waiver forms to Mike Anderson or Nadine Troxel there are two different forms that need to come in, the Principal Checklist and 2 (two) copies of the Certificate of Compliance.
Thank you!
2017-18 Required Testing Ethics Professional Development Procedures
DATE:
June 16, 2017
TO:
Principals
FROM:
Administrators of Schools
Laura Finlinson, Administrator of Curriculum and Staff Development
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
2017-18 Required Testing Ethics Professional Development Procedures
Instructions, materials, and documentation forms for the required 2017-18 Testing Ethics professional development are being sent to schools via the Jordan Administrative Memo (JAM). These materials will also be available online at http://assessments.jordandistrict.org/ethics/ . The four required procedures for completing this testing ethics professional development are listed on the “2017-18 Principal’s Test Ethics Checklist” form provided in the materials.
It is important that all school leaders and teachers be reminded that the professional testing ethics required for all State-mandated assessments such as SAGE, ACT, and WIDA Access, also apply to all District-mandated assessments such as benchmark tests, SLO assessments, and other District-created assessments including MasteryConnect® assessments. Students must not be given secured assessment questions as homework or discussion items. Any use of secured assessment questions for instruction, discussion, or homework compromises the validity and integrity of the assessment questions and constitutes a violation of professional testing ethics protocol.
Principals are to make sure that teachers understand that professional testing ethics must be followed when working with District-mandated as well as State-mandated assessments. Principals are also to remind teachers that any potential disciplinary action specified for violating professional testing ethics on State-mandated assessments, also applies to any violation of professional testing ethics on District-mandated assessments.
School Bank Account Balances for June 30, 2017
DATE:
June 15, 2017
TO:
All School Principals
All School Financial Secretaries
FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor
SUBJECT:
School Bank Account Balances for June 30, 2017
Please send the following information for each bank account balance as of June 30, 2017 to Accounting by July 28, 2017. If you have multiple bank accounts, please list each account separately. For elementary schools who have completely closed their separate accounts please indicate so on the form.
School Name
Name of Bank
Type of Account (checking, savings, money market)
Account Balance
The balance requested is the balance from your June bank statements, not Skyward. This information is required annually and will be used to complete reporting requirements for Utah Money Management Council.
If you have questions or need assistance, please call Dan Ellis at (801)567-8389.
Thank you.
Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools
Quarterly School Financial Report for April, May and June 2017
DATE:
June 15, 2017
TO:
All School Principals
All School Financial Secretaries
FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor
SUBJECT:
Quarterly School Financial Report for April, May, and June 2017
Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation. If your school has no Apple account, please so indicate and return.
Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website. If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy.
Please photocopy the selected elements and send to Accounting by July 28, 2017.
Please include:
- The signed attached memo to Accounting
- A copy of your April, May and June 2017 Reconciliation Worksheets
- A copy of your April, May and June 2017 Bank Statements
- A copy of your April, May and June 2017 Skyward Balance Sheets
- A copy of your April, May and June 2017 Outstanding Check Reports
- Screen shot(s) of your June 30, 2017 Apple Volume Purchase Program transaction history and balance
If you have questions or need assistance, please call Liz Robins at (801)567-8267.
Thank you.
Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools
Dates of New Teacher Trainings for Special Education – 2017-18
Principals:
Please take note of these dates and share with appropriate teachers in your school.
Summer 2017 Card Access Scheduling
DATE:
May 31, 2017
TO:
All Principals, Administrative Assistants and Custodians
FROM:
Scott Thomas, Administrator of Auxiliary Services
Paul Bergera, Staff Assistant of Auxiliary Services
Dave Rostrom, Director of Facilities Services
Lance Everill, Facility Operations Manager
Sandi Abplanalp, Facility Systems Coordinator
SUBJECT:
Summer Card Access Scheduling
With the end of the school year rapidly approaching, the need to re-evaluate current access levels of your staff may be necessary. Employees with 24/7 access will remain the same, however, access may need to be altered for your teachers, staff and sweepers. Please be aware that if teachers retain their current access levels during summer months their badge will allow them access into the building regardless of whether or not the building has been disarmed. If your sweepers will be working days, let Sandi Abplanalp know what hours they are authorized to have access.
Please note that District Maintenance workers and District delivery drivers’ access will remain the same (7:00 am-5:00 pm). Please contact Sandi and let her know what days the building will be closed so their access can be removed.
Time zones assigned to the doors will be removed after the last bell on the last day of school. If you want your main door left open or have summer programs running during the summer months, contact Sandi to adjust the schedule. You will be receiving a report which includes a list of employees with access to your building and their access times and passes. If you have employees that will not be returning in the fall, please collect their badges as part of their final check out and return them to Sandi in the Facilities Services Department. If an employee is transferring, email Sandi their names and new locations as soon as possible so she can assign them to their new location. Please account for all of the lockout/unlock cards, portable passes, recess passes, office passes, elevator passes and substitute passes that are listed in this report.
Please be aware that employees with extended building access will revert back to regular access when the school-year ends (with the exception of the head administrative assistants and custodians) and a new Building/Card Access-Administrator Authorization form will need to be submitted when the new school year begins. Please call Sandi with any questions or concerns.
Sandi Abplanalp
Jordan School District
Facility Systems Coordinator
801-567-8616
sandi.abplanalp@jordandistrict.org
Cc:
Jordan School District Cabinet Members
2017 Summer Content Meetings
High, Middle, and Elementary Principals:
School Department Heads and music teachers are invited to attend a meeting with their subject curriculum consultant in preparation for the 2017-2018 school year. A schedule of meeting locations, dates, and times is attached. Please share this information. Teachers will be paid at inservice rate for attending. Thank you.
Summer Meetings
| CONTENT | DATE | TIME | LOCATION | CONTACT |
| DEPARTMENT CHAIRS | ||||
| Health | 8/7/2017 | 9:00 – 11:00 | JATC North | Jane Harward Ext. 88169 |
| ELA | 8/7/2017 | 12:00 – 2:00 | ASB Rm 101 | Mindy Dummer
Ext. 88152 |
| Math | 8/7/2017 | 1:00 – 3:00 | DO Rm 129 | Wendy Harmon
Ext. 88377 |
| Visual Art | 8/7/2017 | 2:00 – 4:00 | ASB Rm 101 | Mindy Dummer
Ext. 88152 |
| PE & Dance | 8/8/2017 | 11:00 – 1:00 | JATC North | Jane Harward
Ext. 88169 |
| Science | 8/9/2017 | 9:00 – 11:00 | JATC North | Jane Harward
Ext. 88169 |
| Social Studies | 8/9/2017 | 9:00 – 11:00 | ASB Rm 101 | Pam Su’a
Ext. 88320 |
| World Language | 8/9/2017 | 1:00 – 3:00 | ASB Rm 101 | Pam Su’a
Ext. 88320 |
| MUSIC TEACHERS | ||||
| HS/MS Instrumental | 08/08/17 | 8:00 – 9:30 | ASB Rm 103 | Norm Emerson
Ext. 88364 |
| HS/MS Choral | 08/08/17 | 10:00 – 11:30 | ASB Rm 103 | Norm Emerson
Ext. 88364 |
| Elementary Orchestra | 08/09/17 | 8:00 – 9:30 | ASB Rm 103 | Norm Emerson
Ext. 88364 |
| Elementary Band | 08/09/17 | 10:00 – 11:30 | ASB Rm 103 | Norm Emerson
Ext. 88364 |
2017 Individual Educator Evaluation Reports
2017 Individual Educator Evaluation Reports
Principals:
Your school's Individual Educator Evaluation Reports will be made available to you via a shared Google folder on or before this Friday, May 26, 2017. The shared Google folder will come from Holly Allen and will contain your school's Individual Educator Evaluation Reports. If you discover errors in any of the reports, contract Holly Allen (holly.allen@jordandistrict.org) or 801-567-8115. All errors must be reported to Holly Allen before June 23, 2017.
Individual Educator Evaluation Reports are to be distributed to each teacher by the principal on or before the teacher's 2016-17 check-out.
Thank you,
Clyde Mason
Mastery Connect and Skyward Rollover Dates – July 2017
DATE:
May 31, 2017
TO:
All Principals and Teachers
FROM:
Administrators of Schools
Ron Bird, Director, Information Systems
Michael Heaps, Support Services Manager
Mark Sowa, Curriculum Technology Consultant
SUBJECT:
Mastery Connect and Skyward Rollover Dates
Please be aware that the annual rollover of data in both Mastery Connect and Skyward is scheduled to happen July 5-7, 2017. Consequently, both systems will be unavailable during that time.
For Mastery Connect users, please do not create trackers for the 2017-2018 school year prior to July 7th, since next year’s data will not be available until that time. The current year’s trackers will auto archive as a part of the rollover process. To ensure that this data is available in the future, do not delete last year’s trackers.
If you have questions, please contact the Information Systems Help Desk at 801-567-8737.
Lagoon Day Thursday, June 1, 2017
DATE:
May 1, 2017
TO:
All Middle School Principals
FROM:
Herb Jensen, Director of Transportation
Kathy Simmons, Transportation Trainer/Risk Coordinator
SUBJECT:
LAGOON DAY THURSDAY, JUNE 1, 2017
We are looking forward to helping you provide an exciting, successful, and safe experience for your students this year. Following the same procedure as last year, it is okay to load the first bus at your school and let it depart without waiting for the other buses. As each bus is loaded and a chaperone is on board, please let it depart for Lagoon. Your help with this last year helped alleviate some of the waiting on the bus and congestion at the ticket gates.
This year the park will close at 5:00 p.m. The buses will be taking the students home at the same time as last year, which will be 5:00 p.m. For the safety of everyone, please have those persons you have designated as chaperones report to their assigned school bus loading area at 4:45 p.m. The students will load at 5:00 p.m. All buses will be gone by 5:15 p.m. As a reminder, there will be instructions and signs posted on the South side of the roller coaster at Lagoon for the afternoon return to school.
The map and instructions are to be used by your staff traveling to Lagoon and will help keep a safe environment for the students on this special day. Please feel free to make any copies you need of the map and the instructions for your staff to use that day.
If you need further information, please contact:
Kathy Simmons
(801) 567-8855
Cell: (801) 809-3836
Amber Gardner
(801) 567-8856
Cell: (801) 450-6590
Luanne Smith
(801) 567-8831
Cell: (801) 898-7016
June 2017 Budget Transfer Request
DATE:
May 15, 2017
TO:
All Elementary, Middle and Traditional High School Principals
FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
SUBJECT:
June 2017 Budget Transfer Request
Please review your budgets and complete the Budget Transfer Request if you would like to transfer between your postage, supply, textbook and equipment budgets. The signed form is due back to Heather Ellingson no later than July 3, 2017.
Social Security Numbers and Year of Birth – May 2017
DATE:
May 10, 2017
TO:
All Administrators
All Administrative Assistants
FROM:
Patrice Johnson, Superintendent of Schools
John Larsen, Business Administrator
SUBJECT:
Social Security Numbers and Year of Birth
It recently came to our attention that some departments and schools may have staff lists that contain Social Security Numbers and year of birth. Although well intentioned, their mere existence can be problematic. In our continuing efforts to ensure personal information stays private, we ask that you purge all Social Security Numbers and year of birth from all staff lists, electronic or otherwise.
Administrators and Administrative Assistants should meet to verify that all data on lists described above are purged. If you have questions, please contact your Cabinet level administrator and discuss your concern with him or her.
Thank you!
Special Education Summer Conference – July 31, 2017
Special Education Summer Conference
Teaching Matters - Teachers Matter
Principals, please forward to all special educators in your building.
July 31, 2017
8:00 am - 3:45 pm
Elk Ridge Middle School
Register on JPLS. See flyer for details.
Part-Time Classified Hourly Job Posting – May 2017
DATE:
May 3, 2017
TO:
Principals/Directors
FROM:
June LeMaster, Ph.D., Administrator, Human Resources
Administrator of Schools
Travis Hamblin, Human Resource Administrator-Licensed
Brent Burge, Human Resource Administrator-Classified
SUBJECT:
Part-Time Classified Hourly Job Posting
Thank you for your recent input regarding the posting of part-time (PT) classified positions. As you are aware, this procedure was optional during the 2016-2017 school year and will be effective July 1, 2017, as principals at all levels provided examples of their experience with this new procedure and indicated the benefits they observed. The new standardized procedures are as follows:
- Employees within the same location may be moved to vacant positions without posting. A change form must be submitted
- An online job advertisement is submitted through FastTrack for all vacant positions.
- The position will be posted “open until filled”. The school/department must notify HR when the position is filled.
- The Administration will screen the applicants, conduct interviews, check references and make the offer. References must be submitted with the hire sheet. All other interview documents will be maintained at the location unless requested by an HR Administrator.
- Once HR is notified the position has been filled, we will use FastTrack to notify those applicants who were not selected.
The new procedure will not allow for generic position postings on FastTrack as in the past, with the exception of Sweeper applications. A tutorial on the posting of PT positions using FastTrack is available on the AdminOnly and SecretaryConnections website or you may contact an HR Administrator for further assistance.
Thank you for hiring the best candidates available at each location.
Transferring of Student Files – May 2017
DATE:
May 8, 2017
TO:
All Principals
Administrative Assistants, ES/MS/HS
FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent
Luann Leavitt, Consultant for Planning and Student Services
SUBJECT:
Transferring Student Permanent Records; JSD Policy AS61
Transfer of K-8 Student Files for Retention at the State Records Center and for Permanent Archives
See each of these memos below.
