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Category: Middle School Action Required

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Elementary and Middle School Principals and Administrative Assistants:
Schools are no longer required to do scoliosis screenings, but are required to send information home regarding scoliosis. You do not need to send permission letters home, anymore. Please discard any old scoliosis documents that you may have saved. Copy the attached document, and send it home with all 5th, 6th, 7th and 8th graders. Thank you for your help.

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DATE:
January 4, 2017

TO:  
Principals

FROM:
Administrators of Schools
Laura Finlinson, Administrator of Curriculum and Staff Development
Clyde Mason, Director of Evaluation, Research, and Accountability

SUBJECT:    
2017 UEPC School Climate Survey – Preparation and Administration Details Reminder

See attached memo.

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DATE: 
December 15, 2016

TO: 
All School Principals
All School Financial Secretaries

FROM:   
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor

SUBJECT:   
School Bank Account Balances for December 31, 2016

Please send the following information for each bank account balance as of December 31, 2016 to Accounting by January 20, 2017.  If you have multiple bank accounts, please list each account separately.  For elementary schools who have completely closed their separate accounts please indicate so on the form.

School Name
Name of Bank
Type of Account (checking, savings, money market)
Account Balance

The balance requested is the balance from your December bank statements, not Skyward.  This information is required annually and will be used to complete reporting requirements for Utah Money Management Council.

If you have questions or need assistance, please call Dan Ellis at (801)567-8389.

Thank you.

Published on

DATE:  
December 15, 2016

TO:    
All School Principals
All School Financial Secretaries

FROM: 
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor

SUBJECT:  
Quarterly School Financial Report for October, November, and December 2016

Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation.  If your school has no Apple account, please so indicate and return.

Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website.  If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy.

Please photocopy the selected elements and send to Accounting by January 20, 2017.

Please include:

  • The signed attached memo to Accounting
  • A copy of your October, November and December 2016 Reconciliation Worksheets
  • A copy of your October, November and December 2016 Bank Statements
  • A copy of your October, November and December 2016 Skyward Balance Sheets
  • A copy of your October, November and December Outstanding Check Reports
  • Screen shot(s) of your December 31, 2016 Apple Volume Purchase Program transaction history and balance

If you have questions or need assistance, please call Liz Robins at (801)567-8267.

Thank you.

Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools

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DATE:     
December 14, 2016

TO:
All Elementary, Middle, and Traditional High School Principals

FROM: 
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets, and Audits

SUBJECT: 
December 2016 Budget Transfer Request

Please review your budgets and complete the attached Budget Transfer Request if you would like to transfer between your postage, supply, textbook and equipment budgets. The signed form is due back to Heather Ellingson no later than January 3, 2017.

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Date:  
November 22, 2016

To:  
All School Head Financial Secretaries

From:  
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting
Dan Ellis, Accountant/Internal Auditor

Subject: 
2016 W-9 Forms 1099 Information

EXTREMELY IMPORTANT – PLEASE READ AND FOLLOW DIRECTIONS THOROUGHLY – CALL IF YOU HAVE QUESTIONS

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Principals:

There are two issues that are causing great concern related to Transportation where we need your help.

First, there is a very serious disregard for the safety of our kids by motorists who are illegally failing to stop for our buses when the red lights are flashing and the stop arm is out. Last week we did a one day survey of stop arm violations and witnessed 61 motorists in one day passing our buses when students were loading or unloading and the red lights and stop arm were deployed. Of those 61, three were on the right (loading) side of the bus. Would you please make every effort to educate your patrons about this serious issue. We do not want our precious students injured by one of these careless motorists.

Second, we need your assistance keeping parents out of the bus loading/unloading zone at your school when buses are present. We are placing our bus drivers and buses in a dangerous situation where cars are blocking their unobstructed ingress and egress at your school. Please help us out by restricting cars from your bus pickup/drop off zones until the buses have a chance to leave.

Your support is greatly appreciated. If you have any questions, comments or concerns please contact Transportation Services 801-567-8840.

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Please see revised copy of the Classified Leave Policy Overview. This will be emailed to all benefit eligible Classified employees with a Jordan School District email account.

If you have employees without regular access to a computer or who are hired throughout the year please provide them a hard copy of this policy.

If employees have any questions regarding the need to miss work, please direct them to Penny Peart, HR Generalist at (801) 567-8249.

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DATE:
October 3, 2016

TO:
Principals

FROM:
Laura Finlinson, Administrator of Curriculum and Staff Development
Clyde Mason, Director of Evaluation, Reasearch and Accountability

SUBJECT:
Certification of Educators' Having Received Educator Evaluations Training

See attached memo and evaluation sign-off form.

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USBE is assessing the quality of professional learning throughout the state based on the Utah Professional Learning Standards. All educators are invited to complete the Standards Assessment Inventory (SAI).  Administrators will be provided with access to data reports and resources that could be used in school improvement.  Please encourage your teachers to participate in the survey. You will receive more detailed information before the survey is distributed.

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The Utah State Board of Education (USBE) is taking steps to assess the quality of professional learning throughout the state based on the Utah Professional Learning Standards. Learning Forward is supporting this effort by inviting all educators to participate in the Standards Assessment Inventory (SAI), a 58-item survey that will take approximately 20 minutes to complete. Participating schools will have access to data reports and an extensive series of “Resource Briefs” that include activities and resources to address the Utah Professional Learning Standards that could be used in school improvement planning. Please encourage your teachers to participate in the SAI from October 10 – 21. All educators will receive an email once the survey is available. A FAQ sheet from Learning Forward is included as an attachment. If you have questions, please contact Shelley Nordick at shelley.nordick@jordandistrict.org or 801-567-8110.

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At the beginning of the school year a document was sent to all secondary principals discussing changes to student Active Directory accounts and passwords. – As a reminder a student’s Active Directory account is what students use to login to Windows and Mac computers. – Due to the number of student password reset calls still coming into the help desk and the low numbers of students who have enrolled in the Self Service Reset Password Manager (SSRPM) we are sending out that document as well as additional instructions on how students use SSRPM to reset their passwords after they have enrolled. Please make sure that all teachers who make use of school labs and mobile carts in their classes receive a copy of these two documents which are attached to this message.

Additionally, principals need to designate two members of their staff to reset student passwords. Principals should submit a request to the help desk for these individuals to be given the necessary securities and training to reset passwords by Oct 31. Suggested staff members to give this permission to are; Media Center Coordinators, Head Secretaries, Registrars, etc. It is unadvised to give this permission to teachers as they would be unavailable to reset passwords during classes. This is being done to reduce the number of calls coming into the help desk for student password resets and hopefully reduce the amount of time a student who has forgotten their password is out of class.

Please contact the help desk at 801-567-8737 or your school tech for any questions.

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Constitution Day commemorates the formation and signing of the U.S. Constitution by thirty-nine brave men on September 17, 1787.  Each school is required to, in some way, commemorate Constitution Day each year.
 
Secondary History Dept chairs have been emailed resources that may help teachers. For resources and ideas, principals and elementary teachers, please go to socialstudies.jordandistrict.org/resources/

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JSD Administrators and Administrative Assistants:

You will soon receive an email link to the Emergency Procedures and Contact Information 2016-17 manual (aka The Red Book).  Please take a moment to open it up and verify that your contact information is correct before we send it for printing.  If a correction is needed, please contact Peggy at ext.88753 or peggy.margetts@jordandistrict.org by end-of-day Friday, September 2nd.

You will receive your hard copy as soon as they are back from the printer.

Many thanks from the JSD Safety Team,
Paul Bergera, Auxiliary Services Staff Assistant
Lance Everill, Facility Operations Manager
Ron Boshard, Risk Management Coordinator
Peggy Margetts, Administrative Assistant

Published on

DATE:
August 31, 2016

TO:
Principals

FROM:
Administrators of Schools
Laura Finlinson, Administrator of Curriculum and Staff Development
Clyde Mason, Director of Evaluation, Research and Accountability

SUBJECT:
An Upcoming Skylert Message:  2016 SAGE Individual Student Reports – Available in My Family Access

On September 7, 2016, the Communications Department will be sending out the following Skylert Message:

“Parents, if your student participated in 2016 SAGE assessments, her/his 2016 SAGE Individual Student Reports are available online within “My Family Access” under the “Report Card / Academic Progress” tab. Please contact your student’s school if you have questions about accessing or understanding your student’s 2016 SAGE Individual Student Reports.”        

Please be prepared to respond to parent questions regarding access to, and understanding of, the 2016 SAGE Individual Student Reports.

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Principals:

The course catalog committee will be recommencing on September 26th. If you would like to add a new course to the Jordan District Secondary Course Catalog, please complete the “Secondary Course Request Application” and submit it to the Course Catalog Committee for review through the established audit process for Jordan School District. The final Course Catalog Committee meeting will be held on Monday, November 21st at 1:00 p.m. If possible, please have all new course request applications submitted to Holly Bell before that time. If requests are not received by then, there is no guarantee that we will be able to complete an out-of-committee audit in time to have the course approved and included in the printed edition of the 2017-2018 Secondary Course Catalog.

Included is a file attachment for the committee calendar:
The Secondary Course Request Application link is as follows: http://jordandistrict.org/wp-content/uploads/fgen_Secondary_Course_Request_Application.pdf

It may also be located on the Jordan District website, under Resources/Forms and Documents/General, or at the following link:  jordandistrict.org/resources/forms/general/

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Administrator Home and Hospital Forums

Home & Hospital has moved to the ASB (Auxiliary Service Building) on Redwood Road. Mary Ann Erdmann is the Home and Hospital administrator. Her office is located by the ISC, ASB South Entrance, near Purchasing.  Schools will continue to receive support and service for their home and hospital students.

Each site is asked to send an administrative representative to attend one of the following mandatory meetings to receive important information regarding home and hospital.

  • Monday, August 29th @ 1:00 p.m.
  • Tuesday, August 30th @ 9:00 a.m.
  • Wednesday, August 31st @ 1:00 p.m.
  • Thursday, September 1st @ 9:00 a.m.

All forums will be held in the Presentation Room C-100 (former Board Room) at the ASB and will last only one hour.

Published on

DATE:     
August 4, 2016

TO: 
All School Principals and School Head Financial Secretaries

FROM:   
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor

SUBJECT: 
Unclaimed Property

 “The Utah Unclaimed Property Act (Section 67-67-4a) requires that a holder report to the State Treasurer property which is presumed to be “abandoned” or “unclaimed” after the stated dormancy period.”

For school purposes, unclaimed property is defined as property (checks, book refunds, lunch refunds, or other unclaimed balances, but not current school lunch balances) that is due to a payee but have never been cashed or collected and that are dormant for a period of one year as of June 30, 2016.  Checks written BEFORE July 1, 2015 AND not cashed by June 30, 2016 are considered unclaimed property.

Every effort should be made to contact the student or payee and ensure that they receive payment that is due to them.  If you cannot locate a student or payee, then the money must be sent to the State.  It is preferable to void an old check and reissue a new one than to send the money to the State.  Schools may not simply “write off” a check and add the money back into school accounts just because it was never cashed.  Nor may a school take uncollected refunds and add the money back into school accounts.  It is illegal.  If an outstanding check should legitimately be voided, then documentation must be made as to why the check was voided.  Otherwise, the State will consider a voided check without documentation to be unclaimed property.

Attached is a reporting form that must be completed and sent to Dan Ellis by September 30, 2016 along with a school check written to Jordan School District for the amount of reported unclaimed property.  If you have no unclaimed property, report $0.00.

All individual items that are under $50 per item may be combined and reported in one lump sum.  For example, if you have 10 checks and/or unclaimed book refunds individually each for less than $50, then you may have one line item on the report for the total of those items.  You should put “aggregate” in the column requesting the owner’s name, the total aggregated in the column of amount due owner, and MS99 in the property code column.  You do not need to report each item less than $50 individually.

Checks issued prior to July 1, 2015 that are currently outstanding should be voided in Skyward.  You will need to write a check to Jordan School District charging the account(s) that were charged with the original check.

Please call Dan Ellis at (801)567-8389 with any questions.