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Category: Middle School Action Required

Published on

DATE:
January 18, 2018

TO:
Principals
Special Education Staff

FROM: 
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist-Special Education
Courtney Titus, Program Specialist-Special Education

SUBJECT: 
Extended School Year (ESY) Qualification Procedures and Timelines

Please see attached memo for guidelines.

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School nurses work hard behind the scenes to ensure the health and safety of the students in our schools. Do you love your school nurse? If you recognize the critical role your school nurse plays in your school, please complete the attached application (to the extent that you are able). Send it and at least two of the required letters to Nancy Ward in Educational Support. The other requirements will be completed for you. Many thanks!

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Beginning January 2018, the “District/School Related Activity or Request for Third Party Reimbursement Form” will be significantly modified as follows.

  • Requests for District/School Related Activities will no longer be required or submitted. Absences entered into AESOP and Skyward must include notes to indicate details of the District/School Related Activity.  These reports will be reviewed monthly by both the HR Substitute Office and Payroll Department.  The administrative assistant or person responsible for substitutes at your location will be contacted if insufficient information is submitted or discrepancies exist.
  • A NEW “Request for Third Party Reimbursement Form” was created and is required when any outside agency will be reimbursing the District for the cost of a substitute. (See attached)

 

NEW HR Websites:                      

http://workatjordan.org/

(replaces hr.jordandistrict.org)

http://workatjordan.org/adminonly/

(replaces hr.jordandistrict.org/AdminOnly)

http://workatjordan.org/hrconnections/     

(replaces hr.jordandistrict.org/secretaryconnections)

 

For your convenience, please bookmark these new websites.

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HR has been busy working on a fresh, new website which will go live on Monday, January 8th. The url is workatjordan.org for all of your HR needs. The AdminOnly and SecretaryConnections (now called HRConnections) websites will be accessed through workatjordan.org/adminonly and workatjordan.org/hrconnections. Please update any bookmarks you may have.

HR will be holding the 2nd administrator training of the year on Thursday, January 11th at both 9:30 a.m. and 2:00 p.m. for your convenience. Hiring Best Practices along with procedures related to Non-Renewals, RIS, Transfer Fairs, and Hiring processes will be discussed. As the hiring season is upon us, it is highly recommended that all administrators attend in order to review these processes and procedures. We hope to see you at one of the trainings. (see attachment)

Some reminders from the “Critical Dates” timeline: (see attachment)

  • You may post hard to fill positions in January to replace licensed employees who have submitted resignations.
  • The due date for submitting Non-Renewals and Provisional Status Extensions is February 5th.
  • Teacher Transfer Fair is on February 20 for both Elementary @ Columbia Elementary and Secondary @ Elk Ridge Middle. (see attachment)

Published on

Date:
December 18, 2017

To:
Secondary School Principals
Secondary School Financial Secretaries

From:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits

Subject:
School Bank Account Balances for December 31, 2017

Please send the following information for each bank account balance as of December 31, 2017 to Accounting by January 26, 2018.  If you have multiple bank accounts, please list each account separately.


School Name

Name of Bank         

Type of Account (checking, savings, money market)

Account Balance

 

The balance requested is the balance from your December bank statements, not Skyward.  This information is required annually and will be used to complete reporting requirements for Utah Money Management Council.

If you have questions or need assistance, please call Dan Ellis at (801)567-8389.

Thank you.

 

Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools

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Contract number 14DC 13-3 for printer/copier/fax toner and ink has expired.  The Purchasing Department is working on new contracts, so until then, all schools and departments will need to call the vendors to get the current pricing and shipping charges or use the Office Depot and Staples supply contracts found under the state cooperative contracts. Please close all open purchase orders associated with the old contract(s).

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Please post the W-2 Opt-Out flyer for all employees at your location to see.  Employees can opt out of a District printed W-2 through their Employee Access on Skyward.  By opting out of a District printed W-2, your name will go into a random drawing for prizes.

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Several years ago, some of our schools had the opportunity to attend coaching professional development with Lisa Lawrence. Lisa is willing to provide coaching training for more of our schools if there is interest. Participation involves an administrator from the school and three teachers attending two sessions with Lisa. The dates are to be determined and training will take place dependent on interest. If you would like to participate in coaching training, please contact Noreen Samowitz at 801-567-8367.

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The Jordan Education Foundation was given tickets to the Deseret News Home Show for this weekend. Each ticket gets one adult in for free. Tickets will be available at the District Office reception desk tomorrow, October 13th, from 7:30 a.m. - 4:30 p.m. The tickets will be handed out on a first come, first serve basis.

Please share this information with your staff.

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College & University Information Fair

Thursday, November 2, 2017
4:00-5:30 p.m.
Auxiliary Services Building - Auditorium (north end)
7905 S Redwood Road, West Jordan

Principals:  Please share this information and flyer with your teachers.

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The Office of Governor Gary R. Herbert and the Utah Board of Juvenile Justice invite
students to participate in Utah’s Eighteenth Annual Do the Write Thing Challenge.

The challenge is for 7th and 8th grade students. The deadline for entries this year is December 8, 2017.

Principals, please pass this information on to the appropriate teachers.

The Governor's letter along with the packet of instructions can be found below.

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DATE:
September 18, 2017

TO:  
All School Principals
All School Financial Secretaries

FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits

SUBJECT:
Quarterly School Financial Report for July, August and September 2017

Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation.  If your school has no Apple account, please so indicate and return.

Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website.  If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy, Jay, and Raimee.

Please photocopy the selected elements and send to Accounting by October 20, 2017.

Please include:

  • The signed attached memo to Accounting
  • A copy of your July, August and September 2017 Reconciliation Worksheets
  • A copy of your July, August and September 2017 Bank Statements
  • A copy of your July, August and September 2017 Skyward Balance Sheets
  • A copy of your July, August and September 2017 Outstanding Check Reports
  • Screen shot(s) of your September 30, 2017 Apple Volume Purchase Program transaction history and balance

If you have questions or need assistance, please call Liz Robins at (801)567-8267.

Thank you.

Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools

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Principals:

The course catalog committee will be recommencing on Tuesday, September 26. If you would like to add a new course to the Jordan District Secondary Course Catalog, please complete the “Secondary Course Request Application” and submit it to the Course Catalog Committee for review through the established audit process for Jordan School District. The final Course Catalog Committee meeting will be held on Tuesday, November 21. If possible, please have all new course request applications submitted to Holly Bell before that time. If requests are not received by then, there is no guarantee that we will be able to complete an out-of-committee audit in time to have the course approved and included in the printed edition of the 2018-2019 Secondary Course Catalog.

Included is a file attachment for the committee calendar:
The fillable form for the Secondary Course Request Application link is as follows: http://jordandistrict.org/wp-content/uploads/fgen_Secondary_Course_Request_Application.pdf

It may also be located on the Jordan District website, under Resources/Forms and Documents/General, or at the following link:  jordandistrict.org/resources/forms/general/

Published on

DATE:
September 21, 2017

TO:
Jordan District Contract Employees

FROM:
Dr. Patrice A. Johnson, Superintendent of Schools

SUBJECT:
Change of Schedule for Spring Break

A week-long spring break is scheduled for the 2017-18 school year. Students and teachers at both traditional and year-round schools, as well as staff on a 10-month/206-day classified contract or a 225-day licensed contract, will be out of school Monday-Friday, April 2-6, 2018.

Currently, employees on a 12-month/242-day or 12-month/245-day contract are scheduled to work Monday-Wednesday (April 2-4) and off on Thursday and Friday (April 5-6). With Easter falling on April 1st, we are implementing a change in the employee calendar to accommodate time off closer to the holiday. Employees in these two groups will have Monday and Tuesday, April 2-3, for spring break and will return to work on Wednesday, April 4th and work through Friday.

If anyone in your department has already made plans based on being off April 5-6, please work with them to resolve any hardship this change may cause them.

 

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Attached is a copy of Superintendent Johnson's Power Point from the September 12th Principals' Meeting.

As a reminder, please be prepared to bring an assessment to the November 7th Principals' Meeting.