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Category: High Schools

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The following are new administrative assignments:

  • New Assignments effective immediately:
    • Brooke Anderson, teacher specialist in Evaluation, Research & Accountability appointed Data Scientist in the Evaluation, Research & Accountability Department.
    • John Sassman, assistant principal at Copper Canyon Elementary assigned assistant principal at Herriman Elementary, replacing Shana Mondragon who resigned.
    • Kimberly Ranney, assistant principal at Bluffdale Elementary assigned assistant principal at Copper Canyon Elementary.
    • Sharra Palmer, administrative intern at Copper Mountain Middle and Mountain Creek Middle assigned administrative intern at Bluffdale Elementary.
    • Jody Long, assistant principal previously at Joel P Jensen Middle assigned assistant principal at Copper Mountain Middle and Mountain Creek Middle.

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DATE:      
August 9, 2023

TO:  
All Principals

FROM:   
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Mike Trimmell, Ed.D., Special Education Administrator

SUBJECT:  
Additional Embrace Training Days

We are excited for the new IEP management system, Embrace. Many teachers and administrators attended the Special Education Summer Conference on August 8th and received initial training on the new IEP platform. For those that were not able to attend, there will be two additional training sessions. The content will be the same for both sessions, so you can choose the session that works best for your schedule.

The two training sessions will be held on:
Friday, August 18, 2023 at Riverton High School from 12:00 p.m. until 3:00 p.m.
Friday, September 22, 2023 at West Jordan High School from 1:00 p.m. until 4:00 p.m.

You may choose either day to attend. Please sign up on JPLS to confirm your attendance at one of these two training sessions.

The course number is #101959 and the section numbers are:
#127704 @ RHS August 18, 2023 12-3pm
#127706 @ WJHS September 22, 2023 1-4pm

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DATE:    
August 7, 2023

TO:  
All Principals

FROM:  
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT: 
Providing a Consistent Space for Itinerant Service Providers

As the school year begins, please be mindful that the itinerant service providers assigned to your school require a consistent and viable space to work with the students that they are assigned to in your school. Please see attached memo. We appreciate your support in these efforts.

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Administrators,

As a reminder, the New Educator Induction is tomorrow! Please join us on the West Jordan Middle School patio to take part in celebrating and welcoming our new educators as they arrive.

Please Note:

Parking is limited, so to ensure that the new educators receive the best parking we are asking that you carpool and park in the LDS church parking lot located at 1899 W 7600 S, West Jordan, UT 84084 or Majestic Arts Academy located at: 7430 S Redwood Road, West Jordan, Utah 84084.

CLAP IN (7:10 am-8:15 am) 

  • The "clap in" will take place in front of West Jordan Middle School
  • Teachers will begin arriving around 7:10 and the program will begin at 8:00 so any time within this window would be appropriate to be present
  • Wear your school or JSD attire and come help cheer on our new teachers
  • Everyone is welcome, but it is not required

If you are unable to attend the Clap In, you are welcome to join us at the end of the day:

CLAP OUT (1:45 pm-2:15 pm)

  • The "clap out" will also take place in front of West Jordan Middle School
  • Wear your school or JSD attire and come help cheer out our new teachers
  • Everyone is welcome, but it is not required

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The August/September Assistant Principal meetings will be held on August 31 (8:00-11:00am) and September 7 (8:00-11:00am). All meetings will be held in-person at the JATC-S. All assistant principals and intern assistant principals are invited. A beverage service will be provided, beginning at 7:30 am at each of the meetings. As a reminder you only need to attend one of the sessions offered. Both sessions will provide the same information. Please CLICK HERE and it will take you to the Google Doc to sign up for which day you would like to attend. If you have any questions please call Nadine Page at 801-567-8182 (x88182). Thank you!

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DATE:  
August 10, 2023

TO: 
School Administrators
District Department Directors
Financial Secretaries
Administrative Assistants

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Kurt Prusse, Director, Purchasing
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT:  
Student Data Privacy Resource Review Process

Utah law (53E-9-301, 53E-9-303) requires local education agencies (LEAs) to create a publicly available metadata dictionary that contains a listing of:

  • All personally identifiable student data collected and shared by the LEA
  • A comprehensive list of all recipients with whom the LEA has shared personally identifiable student data, including the purpose for sharing the data, the justification for sharing the data (including if the sharing was required by federal law, state law, or local directive), and how the sharing is permitted under federal or state law.

This means that any third-party resource that receives personally identifiable student data from the District must be cataloged and, where necessary, reviewed for compliance with USBE data privacy expectations.

Prior to making purchases or entering into purchase arrangements, school staff should check the District’s LearnPlatform registry; software listed on the registry as approved can be submitted for purchase without any additional review. Software that is not listed on LearnPlatform must be reviewed BEFORE the purchase request is submitted. Someone with knowledge of the software should submit a review request to Planning & Enrollment using this review request form prior to entering a requisition in Skyward. The individual who will be using the software (and therefore has some knowledge of what the software does and what data it will use) should enter the review request; this is not an assignment that should default to administrative assistants.

Teachers with specific questions about the process should be directed to your location’s digital coach. Administrators and administrative assistants with specific questions about the process may contact Caleb Olson (x88251).

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DATE:   
August 10, 2023

TO: 
Principals
Assistant Principals

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services

SUBJECT: 
Panorama Survey Windows 2023-24

The Panorama SEL Survey window dates for the 2023-24 school year are as follows:

  • Fall Survey:          September 4 – September 29, 2023
  • Winter Survey:     January 22 – February 16, 2024
  • Spring Survey:     April 15 – May 17, 2023

It is recommended that schools inform patrons regarding the administration of any survey prior to its administration. The survey conducted within Panorama is to assist schools in providing accurate student and school-wide interventions when needed as well as to inform schools regarding student perception regarding their wellness. These surveys may not be a part of any grade and are never required and always optional for parents/students to take.

The following information is being provided to assist you in your preparations and administration of the survey:

Accessing Surveys:

Student Surveys: 

    • Students will use their Student ID numbers as their Access Codes.
    • Students will use their codes to access surveys at panoramaed.com/utahjordanThe surveys connected to this link will go live in the morning on the first date of the survey window.
    • If a student has trouble accessing their survey, have the survey administrator/proctor contact the Support team with the name of the student, their school, their grade level and their ID number at support+utahjordan@panoramaed.com

Administering Surveys:

    • The Survey Coordinator Training deck has been updated for you including the new survey window dates. Jordan Survey Coordinator Slide Deck
    • Survey questions may be shared with anyone interested and are found on slide 11 in the Coordinator Slide Deck (above).

Tracking Response Rates:

    • You may view your school’s response rates in real-time. You can also download the completion lists to see who has and hasn't completed the surveys. Here's a walkthrough video to teach you how: Completion List Video.

 

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The 2023-2024 School allocations have been provided for your review. See attached file for allocations and your carryover balances. See JAM for explanation of changes to allocations this school year.

School allocations will be updated in November after the October 1 headcounts are finalized by the State. Budget adjustments can be submitted using the attached form to Natalie.Grange@jordandistrict.org.

If you have questions please contact Natalie Grange at 88312 or at Natalie.Grange@jordandistrict.org.

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DATE:  
August 10, 2023

TO:  
Principals
Assistant Principals

FROM:    
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services

SUBJECT:  
School Safety Specialist

HB61 requires that each school have a designated Safety Specialist. This person will work with the assigned administrator over safety and serve on the school’s safety committee and is to be selected by the school principal. Administrators should thoughtfully and carefully select a willing individual to be the School Safety Specialist. The School Safety Specialist:

  • Should be a full-time employee
  • Can be from any employee group or type (licensed or educational support)
  • Will receive a stipend for the 23-24’ school year ($3,000 for a full-time employee before benefits/taxes)
  • Serves as a co-chair/backup to the administrator assigned school safety on the school’s safety committee
  • Will be trained and provide training and leadership to school staff regarding school safety
  • Will be trained and a part of your school’s threat assessment team.
    • They will need to be trained in Comprehensive Threat Assessment Guidelines (CSTAG). This training is $85 per person paid for by the school. (Student Services will set up/pay for the training and work with your administrative assistant for reimbursement through a journal entry)
    • It is recommended that all school safety committee members be trained in CSTAG.
  • Will assist with safety assurances and compliance

Identify the administrator assigned to school safety and the School Safety Specialist using this form (also shared with principals via Google Sheets on 8.7.2023) as soon as reasonably possible.

Generally, the administrator assigned to school safety should serve as the school’s safety committee chairperson with the safety specialist serving as the co- or vice-chair. The school committee should meet regularly to discuss, implement, plan, and implement required school safety practices.

The District Safety Specialist will facilitate ongoing training and support. Questions regarding the School Safety Specialist should be directed to Travis Hamblin at travis.hamblin@jordandistrict.org or 801.567.8439.

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Did you know the most common type of auto claim is also the most avoidable? From FY2014 - FY2020, the Risk Fund had 2,150 claims reported where the driver carelessly struck a stationary object or vehicle. This accounts for roughly 28% of all auto claims reported to Risk Management! All of these are avoidable accidents that typically happen because the driver is in a hurry or distracted. The attached flyer outline some tips to help avoid them.

 

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Fall Mentor Training will be available online through Canvas July 31 - September 5, 2023. Mentor Training will be provided to new mentors based on administrator recommendation. After checking with potential mentors, please complete the Google Form by Friday, August 11th to add names of mentors you would like to have complete mentor training. We have a limited number of seats. Educators will be added first come, first served. You may add up to three mentors per form. Teachers will get paid $150 stipend for completing the mentor Canvas training.

You can access a list of currently trained mentors on your school’s mentor list shared with you via Google sheets. If you need help accessing your mentor list, please contact Michelle Williams in Teaching and Learning: 801-567-8365.

Fall 2023 Mentor Training Request Google Form Link

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DATE:    
March 28, 2023

TO: 
All Principals and All Counselors

FROM:   
Travis Hamblin, Director of Student Services
Stacee Worthen, Secondary Counselor Consultant

SUBJECT:  
2023-2024 Comprehensive School Counseling Program (CSCP) Calendar

CSCP dates are planned in advance so that individual counseling teams will include them in their school and CSCP calendars. It is essential that counselors are allowed to prioritize CSCP meetings as they work to perform their other duties and tasks assigned to them.

Please see the memo below for all dates.

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DATE: 
July 27, 2023

TO: 
Secondary Principals
Secondary Media Specialists

FROM: 
Administrators of Schools
Carolyn Gough, Administrator, Teaching and Learning Department
Norman Emerson, Instructional Support Services Consultant

SUBJECT:
Networking Meetings for Secondary Library-Media Specialists

In order to prepare and train secondary library-media specialists (teacher-librarians) to effectively provide services to their schools and to build consistency across the District’s library programs, several networking meetings have been scheduled for the 2023-24 school year. The participation of your school’s teacher-librarians in these meetings is appreciated.

The meetings will be held on the following dates from 8:00 a.m.-11:30 a.m.:

  • September 13, 2023 (PDC 112-Auxiliary Services Building)
  • October 18, 2023 (Viridian Center)
  • November 29, 2023 (PDC 112-Auxiliary Services Building)
  • January 10, 2024 (Herriman High School)
  • February 21, 2024 (Valley High School)
  • March 19, 2024 (UELMA/UCET Conference)
  • April 17, 2024 (Valley High School)
  • May 15, 2024 (PDC 113-Auxiliary Services Building)

Please share this information with your school’s teacher-librarian.

Please feel free to contact Norman Emerson (801-567-8364) if further information is needed. Thank you for your continued support of the library media programs in Jordan District.

 

Published on

DATE:
August 3, 2023

TO:
School Administrators
Elementary Administrative Assistants
Secondary Attendance Secretaries
Secondary Registrars

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director, Student Services
Caleb Olson, Enrollment Consultant, Student Services

SUBJECT:
Initial Enrollment Without Birth Certificate

Utah Code (§53G-6-603) states that: Upon enrollment of a student for the first time in a particular school, that school shall notify the enroller in writing that within 30 days the enroller shall provide to the school either: (a) a certified copy of the student's birth certificate; or (b) (i) other reliable proof of the student's: (A) identity; (B) biological age; and (C) relationship to the student's legally responsible individual; and (ii) an affidavit explaining the enroller's inability to produce a copy of the student's birth certificate.

The original or certified copy of a birth certificate issued by the Bureau of Vital Statistics is required for initial enrollment into any Jordan School District school. A copy of the certificate should be made and kept in the student’s cumulative folder. When a student transfers between Jordan District schools, it is not necessary to have the parent again supply the birth certificate (especially when the school is able to confirm that a copy of the birth certificate is available in the student’s cumulative folder when it transfers); however, building principals may choose to require birth certificates from transfer students or students entering the initial grade offered by the building provided this requirement is consistently applied to all students.

When a parent or guardian cannot provide a birth certificate at registration, the following steps should be followed:

  • The student is enrolled and allowed to attend school.
  • The parent/guardian is immediately given the 30-day grace period letter. This should be provided in-person at the time of registration.
  • If a birth certificate has not been provided within 30 calendar days, the 10-day warning letter should be provided. If it cannot be provided in person, it should be sent via certified mail. An additional copy of the letter may be sent to the email provided by the parent at registration if delivered via MoveIt.
  • If a birth certificate has not been provided by the end of the 10-day window, the student should remain enrolled and allowed to attend. School staff should notify law enforcement by certified letter. Once notification has been sent, the school’s statutory obligation has been met.

In some instances, the parent/guardian may not have a birth certificate. In this case, “other reliable proof” may be used. The documentation provided must prove the student’s identity and age. The steps below should be followed when using other documentation:

  • The student is enrolled and allowed to attend school.
  • The 30-day and 10-day letters should be provided as explained above.
  • If other reliable proof is brought to the school, the “Affidavit of Birth” document must be completed and notarized. A copy of the documentation and the affidavit should be placed in the student’s cumulative folder.
  • Law enforcement should be notified if documentation is not provided by the end of the 10-day warning window.

Parents and guardians do not need to be sent to Planning & Enrollment for approval of their “other reliable proof” documentation; however, school staff are welcome to consult with Planning & Enrollment about the particulars of documentation provided to the school. Notary services are also available at Planning & Enrollment if they cannot be provided at the school.

The 30-day and 10-day letters, as well as the “Affidavit of Birth” documents, are available on the Planning & Enrollment website in the School Resources section under the “Resources & Forms” tab.

If no documentation is available, code requires the school to assemble a review team to work with the enroller to determine the student’s biological age. Administrators should contact Planning & Enrollment for assistance with this process.

Please contact Planning & Enrollment at 801-567-8183 with questions or concerns.