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Category: High Schools

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In order to be consistent with Federal reporting guidelines, the threshold for coding purchases to equipment (object 730) or computer equipment (731) is increasing to $5,000.  Effective immediately, all purchases where a single item is less than $5,000 should be coded to 610 (supplies) or new object code 650 (technology supplies).  This change does not alter the purchasing threshold of required quotes for a single item >$1,000 or a group of items >$2,000 nor does it impact the items requiring asset tags.

The 2016-17 year will be a transition year.  Please do not change purchase orders already in Skyward or submit journal entries for past purchases.  Current budgets have not been modified.  Please code the purchases to the correct account, regardless of budget.  Schools will be able to transfer budget between equipment and supplies in December and June.  District departments and grant programs may make budget revisions in January to reflect current requirements.

Please contact Heather Ellingson (ext. 88388) with any questions.

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DATE:  
August 15, 2016

TO:  
All Principals
All Special Education Staff

FROM: 
Laura Finlinson, Administrator of Curric./Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist

SUBJECT:  
Mandatory Special Education Training

In lieu of the Special Education Opening Inservice, the Special Education department has developed compliance training for all special education staff. All elementary and all provisional staff will attend a half-day training. There are 4 sessions available to help disperse the number of staff that will be out of the building. Substitutes may be requested using budget code 1292.  Special educators are responsible for arranging coverage. Registration will be through JPLS. Middle and high school career staff will be trained together by Feeder system during a Friday morning PLC to minimize staff being out of the building. The dates, times, and locations for all trainings are below.

All Elementary and Provisional Staff:
September 7, 2016      8:00 a. m. -11:00 a. m.      JATC South Auditorium
September 7, 2016      12:30 p. m. -3:30 p. m.      JATC South Auditorium
September 8, 2016      8:00 a. m. -11:00 a. m.      JATC South Auditorium
September 8, 2016      12:30 p. m. -3:30 p. m.      JATC South Auditorium

September 9, 2016      7:00 a. m. -8:15 a. m.
Bingham Feeder  -  BHS   Room E204
Herriman Feeder  -  HHS   Room 1403
West Jordan Feeder  -  WJHS Room E27

September 16, 2016    7:00 a. m. -8:15 a. m.
Copper Hills Feeder  -  CHHS Room 2702
Riverton Feeder  -  RHS    Room 2305

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DATE:  
August 15, 2016

TO:   
Secondary Principals
Secondary School Registrars

FROM:  
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Planning and Student Services
Steven Harwood, Information Systems

SUBJECT:  
Dropout Report for the 2015-16 School Year – State Reporting Deadline

See attached memo. The requested updates need to be completed and back to Planning & Student Services in the electronic format through “Move it” by October 1, 2016.

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DATE:   
August 10, 2016

TO:   
Principals
Speech-Language Pathologists
Speech-Language Technicians
Speech-Language Interns
Audiologists

FROM: 
Laura Finlinson, Administrator of Curric./Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Kristin Norris, CCC-SLP, TS, Speech-Language-Audiology Program

SUBJECT:   
2016-2017 Professional Development Dates

Attached are the dates and location that have been determined for Speech-Language Pathologist and Audiologist Professional Development. Attendance is optional with principal permission.

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DATE:
August 10, 2016

TO:  
Principals
Speech-Language Pathologists
Speech-Language Technicians
Speech-Language Interns
Audiologists

FROM: 
Laura Finlinson, Administrator of Curric./Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Kristin Norris, CCC-SLP, TS, Speech-Language-Audiology Program

SUBJECT: 
2016-2017 TENTATIVE Speech-Language-Audiology Assignments

Attached are the TENTATIVE Speech-Language-Audiology Assignments as of August 10, 2016.

Please read these assignments carefully and direct any questions or concerns to Kristin Norris @ 801-567-8372 or kristin.norris@jordandistrict.org. Thank you for your attention to these issues.

Attachments

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Upcoming Blomquist Hale Employee Assistance Seminar
Loss and Resilience With Aging
Thursday, September 8th, 2016 at 6:00 p.m. - 7:00 p.m.
Come learn more about losses associated with the aging process and how family caregivers of older adults can tend to the loss and resilience in their older family members and in themselves.
Spread the word to your employees.  Employees and eligible dependents covered by Blomquist Hales's EAP service are welcome to attend seminar at not cost.  Call 801-262-9619 or visit blomquisthale.com to reserve a seat!

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DATE:
August 22, 2016

TO:
All Principals,  Jordan School District

FROM:
Administrators of Schools
Laura Finlinson, Administrator of Curriculum and Staff Development
Nancy Ward, Coordinator of Educational Support Services

SUBJECT:
CPR/First Aid Certification

Jordan School District requires that at least 3 employees in each building be certified in CPR and First Aid.  Most certifications are valid for 2 years.  It is also recommended that employees who will have direct responsibility for student health and safety be CPR/First Aid certified.  This may include front office staff, playground aides, hall monitors, P.E. teachers, etc.  It is also recommended that you keep a list of current CPR/First Aid certified staff members by all main phone lines where calls for emergency help may originate.  A template is attached.

CPR, First Aid, and AED training and certification is now available to district employees in an online format through the National Safety Council (NSC).  The attached memo will outline the steps necessary to complete the online portion of the course.  The cost of the course is $19.95 and should be paid by the employee at the time of registration.  Schools may provide reimbursement for the course, if funds are available, by following appropriate pre-approval and reimbursement procedures.

Once the online course is completed, employees may sign up to complete their certification by attending a 2 hour skills check session with our district nurses.  To sign up for a skill check, you will need to register with JPLS under CPR/First Aid/AED skill check. All skill checks must be completed within 45 days of sign-up for the online course.  The dates and times for the skill check sessions are listed on the attached flyer.

Please complete the attached CPR/First Aid certification form and return it to the Educational Support Services office by November 15, 2016.

 

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DATE:
August 2, 2016

TO:
All Principals

FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Planning and Student Services

SUBJECT:
6th Day Enrollment vs. the Estimate
Year-round schools, Tracks A, B, C
(based on August 2, 2016 count)

See attached memo.

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DATE:
July 27, 2016

TO:
District Administration

FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant, Planning and Student Services

SUBJECT:
1st Day Enrollment vs. the Estimate
Year-round schools, Tracks A, B, C
(based on July 26, 2016 count)

See attached memo.

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This year we will continue with touchstones and lead mentors to support provisional teachers at each school. Within the next few days you will be receiving a link to a shared document listing your lead mentor, touchstone, provisional teachers and mentors. Your lead mentor will also receive this link. Please work together to update the list.

The purpose of the touchstone is to provide an additional individual that can serve as a resource for your school’s mentor program. Your touchstone will contact your lead mentor twice a month. The touchstones can help find resources to support your mentors and provisional teachers or help make arrangements for coaching as needed. This does not mean to take the place of communication you already have in place. Please feel free to contact consultants directly for any assistance as well.

We hope the lead mentors and touchstones will collaborate to support mentors and their assigned provisional teachers.  We also ask that lead mentors help to update the mentor/provisional teacher list, distribute and collect contracts, and attend lead mentor trainings. The curriculum department will provide compensation for one lead mentor per school. The first lead mentor/touchstone training will be September 12 for elementary and September 13 for secondary. The meetings will be held at the ASB from 8:00 – 11:00.

The District mentor teacher specialists are also available to provide support. Contact information and school assignments are included on a separate document. We look forward to working with each school to develop a mentor program that supports effective teaching and learning by building capacity among your staff.

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Administrator Home and Hospital Forums

Home & Hospital has moved to the ASB (Auxiliary Service Building) on Redwood Road. Mary Ann Erdmann is the Home and Hospital administrator. Her office is located by the ISC, ASB South Entrance, near Purchasing.  Schools will continue to receive support and service for their home and hospital students.

Each site is asked to send an administrative representative to attend one of the following mandatory meetings to receive important information regarding home and hospital.

  • Monday, August 29th @ 1:00 p.m.
  • Tuesday, August 30th @ 9:00 a.m.
  • Wednesday, August 31st @ 1:00 p.m.
  • Thursday, September 1st @ 9:00 a.m.

All forums will be held in the Presentation Room C-100 (former Board Room) at the ASB and will last only one hour.

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For the 2016-17 school year the Civics test will be given via paper and pencil/scantron (find tests here: http://learning.jordandistrict.org/resources) again this year. Individual teachers will enter the date students pass the test. A nightly process will copy the information from the testing module to the educational milestone module. Data for this past school year has all been loaded into the educational milestone module and is viewable in Skyward Family Access and shows on transcripts.
Pathway for teachers to enter passing score date on Skyward:
From Skyward page:  "Teacher access"; "My students"; "Select students"; "Test scores"; "Civics test, yes"'; "Score"--teacher enters date test passed.
Questions, please contact Pam Su'a at pamela.sua@jordandistrict.org or 88320

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Attached is a PDF of Superintendent Johnson's PowerPoint. If you would like the PowerPoint version please contact Roxane Siggard at 801-567-8180 or roxane.siggard@jordandistrict.org.

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You are invited to join the first cohort of the Jordan School District Leadership Development Seminar.  Three sessions will be held during the 2016-17 academic year as noted below:

Thursday, November 10, 2016:  9:00 a.m. – 12:00 p.m. (ASB)

Thursday, January 26, 2017:  9:00 a.m. – 12:00 p.m. (JATC South)

Thursday, June 22 and Friday, June 23, 2017:  9:00 a.m. – 4:00 p.m. (ASB)

Please return the attached form to Teri Timpson, Administrator of Schools, no later than Friday, September 2, 2016

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For all administrative assistants and principals:
When you have new students who have diverse backgrounds and needs, what are the laws, identification procedures, and available service for these students? All office staff are invited to this ALS Secretary and Registrar Training. Choose from six possible times to attend. See you there!

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DATE:     
August 4, 2016

TO: 
All School Principals and School Head Financial Secretaries

FROM:   
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor

SUBJECT: 
Unclaimed Property

 “The Utah Unclaimed Property Act (Section 67-67-4a) requires that a holder report to the State Treasurer property which is presumed to be “abandoned” or “unclaimed” after the stated dormancy period.”

For school purposes, unclaimed property is defined as property (checks, book refunds, lunch refunds, or other unclaimed balances, but not current school lunch balances) that is due to a payee but have never been cashed or collected and that are dormant for a period of one year as of June 30, 2016.  Checks written BEFORE July 1, 2015 AND not cashed by June 30, 2016 are considered unclaimed property.

Every effort should be made to contact the student or payee and ensure that they receive payment that is due to them.  If you cannot locate a student or payee, then the money must be sent to the State.  It is preferable to void an old check and reissue a new one than to send the money to the State.  Schools may not simply “write off” a check and add the money back into school accounts just because it was never cashed.  Nor may a school take uncollected refunds and add the money back into school accounts.  It is illegal.  If an outstanding check should legitimately be voided, then documentation must be made as to why the check was voided.  Otherwise, the State will consider a voided check without documentation to be unclaimed property.

Attached is a reporting form that must be completed and sent to Dan Ellis by September 30, 2016 along with a school check written to Jordan School District for the amount of reported unclaimed property.  If you have no unclaimed property, report $0.00.

All individual items that are under $50 per item may be combined and reported in one lump sum.  For example, if you have 10 checks and/or unclaimed book refunds individually each for less than $50, then you may have one line item on the report for the total of those items.  You should put “aggregate” in the column requesting the owner’s name, the total aggregated in the column of amount due owner, and MS99 in the property code column.  You do not need to report each item less than $50 individually.

Checks issued prior to July 1, 2015 that are currently outstanding should be voided in Skyward.  You will need to write a check to Jordan School District charging the account(s) that were charged with the original check.

Please call Dan Ellis at (801)567-8389 with any questions.