Jordan School District
DATE:
August 4, 2016
TO:
All School Principals and School Head Financial Secretaries
FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor
SUBJECT:
Unclaimed Property
“The Utah Unclaimed Property Act (Section 67-67-4a) requires that a holder report to the State Treasurer property which is presumed to be “abandoned” or “unclaimed” after the stated dormancy period.”
For school purposes, unclaimed property is defined as property (checks, book refunds, lunch refunds, or other unclaimed balances, but not current school lunch balances) that is due to a payee but have never been cashed or collected and that are dormant for a period of one year as of June 30, 2016. Checks written BEFORE July 1, 2015 AND not cashed by June 30, 2016 are considered unclaimed property.
Every effort should be made to contact the student or payee and ensure that they receive payment that is due to them. If you cannot locate a student or payee, then the money must be sent to the State. It is preferable to void an old check and reissue a new one than to send the money to the State. Schools may not simply “write off” a check and add the money back into school accounts just because it was never cashed. Nor may a school take uncollected refunds and add the money back into school accounts. It is illegal. If an outstanding check should legitimately be voided, then documentation must be made as to why the check was voided. Otherwise, the State will consider a voided check without documentation to be unclaimed property.
Attached is a reporting form that must be completed and sent to Dan Ellis by September 30, 2016 along with a school check written to Jordan School District for the amount of reported unclaimed property. If you have no unclaimed property, report $0.00.
All individual items that are under $50 per item may be combined and reported in one lump sum. For example, if you have 10 checks and/or unclaimed book refunds individually each for less than $50, then you may have one line item on the report for the total of those items. You should put “aggregate” in the column requesting the owner’s name, the total aggregated in the column of amount due owner, and MS99 in the property code column. You do not need to report each item less than $50 individually.
Checks issued prior to July 1, 2015 that are currently outstanding should be voided in Skyward. You will need to write a check to Jordan School District charging the account(s) that were charged with the original check.
Please call Dan Ellis at (801)567-8389 with any questions.
All administrators, SROs and interested DARE officers are invited. See flyer below for date and time.
See flyers below for dates and times of morning and afternoon Jump Start Forums.
District Approved Procedural Due Process for Meal Deficit Collection
– Revised 7/27/2016
Elementary
1) Clerk may ask student with low or negative account balance ‘did you bring lunch money today’?
2) Skyward will automatically send out low or negative account balance email notices starting at -$.01.
3) Clerk will send daily negative balance email reminders to parents.
4) Clerk will send out hard copy low balance notices at least once per week or more often if parent does not have an email address.
5) Clerk will communicate with teachers checking that lunch money is not being left in classrooms.
6) The clerk will call parent when student account balance is in the negative and make parent aware that they have the option of completing a free/reduced meal application. Clerk will document all attempts to contact a parent.
7) Clerk will document collection steps completed and give documentation to the site administrator in support of continued collection efforts.
8) Site administrator will call or send a letter (or both) to parent with account balance on or before a deficit balance of -$20.00. At this point (-$20.00) students will be served an alternative meal until negative balance is paid. Alternate meal will include a Sunbutter or grilled cheese sandwich, fruit or vegetable, and milk at a cost of .40 cents for reduced eligible and .75 cents for paid eligible students.
9) Site administrator will address further collection efforts with their respective administrator of schools.
10) Any uncollectable deficit lunch account balance will become the responsibility of the school and paid by the principal at the time of student transfers within the district or at the end of each school year for closed student accounts and student accounts who are graduating or moving up to another school (i.e. 6th to 7th, 9th to 10th and seniors). Principals may use any collection agency of their choosing.
If an administrator requires assistance to address individual student concerns affecting lunch account balances, including homelessness or a need for a translator, contact Toni Soeffker with Education Support Services at 801-567-8116.
No Student will be denied a lunch. However, a student may be served an alternative meal.
Students will not be asked to call home regarding negative lunch balances, these calls will be made by clerks or by the principal.
District Approved Procedural Due Process for Meal Deficit Collection
– Revised 7/27/2016
Secondary
1) Cashier will begin notifying student at point of service when account balance is at $5.00.
2) Skyward will automatically send out low or negative account balance email notices starting at -$.01.
3) Cashiers will document and inform the clerk when students charge a meal.
4) The clerk will call parent when student account balance is in the negative. Clerk will document all attempts to contact a parent.
5) Clerk will send daily negative account balance email reminders to parents.
6) Clerk will document collection steps completed and give documentation to the site administrator in support of continued collection efforts.
7) Site administrator will call or send a letter (or both) to parent with account balance on or before a deficit balance of -$20.00. At this point (-$20.00) students will be served an alternative meal until negative balance is paid. Alternate meal will include a yogurt, cheese stick, fruit or vegetable choice, roll and milk at a cost of .40 cents for reduced eligible and .75 cents for paid eligible students.
8) Site administrator will address further collection efforts with their respective administrator of schools.
9) Any uncollectable deficit lunch account balance will become the responsibility of the school and paid by the principal at the time of student transfers within the district or at the end of each school year for closed student accounts and student accounts who are graduating or moving up to another school (i.e. 6th to 7th, 9th to 10th and seniors). Principals may use any collection agency of their choosing.
If an administrator requires assistance to address individual student concerns affecting lunch account balances, including homelessness or a need for a translator, contact Toni Soeffker with Education Support Services at 801-567-8116.
No student lunch will be denied. However, a student may be served an alternative meal.
No ala-carte items will be debited (cashiers will offer students who try to debit ala-carte items a reimbursable lunch).
Students will not be asked to call home regarding negative lunch balances, these calls will be made by clerks or by the principal.
Attached are all forms distributed at the Annual Administrative Leadership Conference.
See attachment below for more information.
See attachment for a list of department head meetings for the month of August. Please remind your department chairs about these meetings.
DATE:
July 22, 2016
TO:
Principals
Special Education Teachers (Preschool and School-Age)
Speech-Language Pathologists
FROM:
Laura Finlinson, Administrator of Curric./Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist
SUBJECT:
Extended Year Special Educator Stipends 2016-17
See attached memo and documents outlining changes for the 2016-17 school year.
See attachment for team and bay assignments.
Principals: I have prepared some helpful information that you may choose to use to help improve attendance in your schools. Please use these materials according to your community’s needs. Additional information is also available on the website. If you use these materials in your Newsletters, Social Media, marquies, etc., please give credit to the Attendance Works website. All of the information attached to the site is research based.
I have also included some Facebook and Twitter posts from the same site that may be helpful.
Thank you.
Luann Leavitt
Planning & Student Services
Jordan School District
Click here for the AttendanceWorks website: http://www.attendanceworks.org/
See attached document for ideas and information. Also find the permission form from AttendanceWorks to keep on file at your school.
DATE:
July 1, 2016
TO:
Principals
Head/Financial Secretaries
Special Education Teachers (Resource and Cluster)
Speech-Language Pathologists
FROM:
Laura Finlinson, Administrator of Curric./Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist
SUBJECT:
Special Education Budget Allocations 2016-17
See attached memo and budget guidelines.
Principals:
Please share this information with your teachers. Because of changes to the law, SAGE scores may no longer be used as the SLO rating for teachers. Therefore, all classroom teachers will need to use SLOs. Preliminary guidelines are described below. Expect more details in the coming months.
Elementary teachers will have the option of using math or reading to measure student growth. Teachers may select their SLO subject now and give the pre-test for only that subject. Teachers also have the option of giving both pre-tests and reporting the one with the highest rating. It is recommended that pre-tests be given within the first three weeks of school.
The process for reporting SLO ratings will be similar to last year; however, teachers will not be required to turn scores in to folders. Details and instructions for completing this process will be available at a later date. For now, please make sure that pre-test scores are recorded in Mastery Connect.
The 2016-2017 Secondary SLOs will be available to teachers throughout the year and can be administered by quarter, semester, or unit. Scores for both pre-test and post-test should be entered into Mastery Connect as soon as students have completed the tests.
All administrators will be assigned to a 6-member team for the TopGolf activity on Friday, August 5th, at 9:45 a.m. If you are unable to participate due to health or other issues, please call Anthony Godfrey at 801-567-8316.
Although all equipment will be provided, you are welcome to bring your own clubs.
Team assignments will be sent out next week.
Principals:
In an effort to increase participation in School Community Councils the Jordan School Board School Community Council committee has created a flyer and poster to provide information to those interested in learning more about School Community Councils. The flyers are to be distributed at your Back-To-School Night and other activities at the beginning of the school year.
The poster, in both English and Spanish, is attached to this JAM. Please post in prominent locations in your school.
You will receive your school specific flyer and instructions of how to distribute it to your patrons through email.
DATE:
July 18, 2016
TO:
Principals
All Special Educators and Service Providers
FROM:
Laura Finlinson, Administrator of Curric./Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist
SUBJECT:
SCRAM for 2016-17 School Year
See attached memo for guidelines and multiple deadlines.
The attached letters will be mailed to licensed employees who will begin the 2016-17 school year on step 1, 2 or 3. Employees on these steps qualify for additional supply money and additional hours for preparation at the start of the school year. The principal may use up to one half day (4 hours) in required meetings with these employees. Direct questions to your Administrator of Schools.
