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Category: High School Deadline

Published on

DATE:  
October 8, 2019

TO:  
Principals
All Special Educators and Related Service Providers

FROM: 
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT: 
Important Deadline--Please Read Immediately
SCRAM Data Due by the end of day Monday, November 4, 2019
Returning D Track Clusters are Due no later than Monday, November 18, 2019
Updating SCRAM for December 1 Funding Count

We are fast approaching our December 1 SCRAM count deadline. Please remember that our funding and other critical data are generated from these counts.  It is important that all information be accurate and current.  The attached report reflects the SCRAM and IEP Services we have received to date.  Please check to see that all students who are currently receiving services are on the SCRAM printout and that all information has been submitted correctly.  Submit a new SCRAM document for any changes. Please review the scram report for accuracy of services, do not just print your caseload of scram and submit it with the report.

Due:  By 5:00 p.m. on Monday, November 4, 2019
D Track Clusters Due Date:
By 5:00 p.m. Monday, November 18, 2019 

This report reflects students served during the current school year. Carefully review the following:

  • The printout reflects the school’s current special education caseload. Please check that the names, entry dates, scram school, service patterns, weekly minutes and providers are correct for each student on the printout. If the information is correct for all service providers, put a check mark (√) in front of the student’s name. If the only change that needs to be made is the providers name, please write the correct name in on the report. If all of the student’s information is correct on the report, a duplicate copy does not need to be sent.
  • If a student being served in special education is not on the SCRAM report, please submit a new SCRAM document by the end of day Monday, November 4, 2019. If they are not on this printout, they are not on record as receiving services at your school.
  • Cross out any students who are not receiving services at your school and submit a SCRAM document with the correct exit date and exit code reason. The exit date is the day after the last day the student receives the services listed. If an exit date is already listed for a student, a duplicate exit scram does not need to be sent in.
  • When changing services for a student throughout the year, the SCRAM entry date for the new services will be the same as the exit date on the previous scram.  Please note that the entry date for a student coming from another school who enters your setting during the year is the first date that the student enters the new school (this will be the first date of service). Remember that there should be no delay in services (violation of IDEA and we lose days of funding).
  • If you are not aware of a student that is listed on the printout (and the student has not been exited from services), you should follow-up with that student who is now in your building. Sometimes teams are not aware of students who have entered their school and should be receiving services. A SCRAM document should be submitted which either identifies the services the student will receive or which exits the student from services (procedures must be followed for terminating a student from services).
  • If the IEP team has changed a student’s services, the changes must be documented on the services section of the IEP and a new SCRAM document must be submitted. Remember that parents must be involved in any decision to amend IEP services and must receive a copy of the revised IEP.
  • If you are submitting a corrections for a scram/entry date already submitted, please write “correction” at the top of the scram document and highlight the services or codes that need to be corrected to be sure it is not assumed to be a duplicate copy of a scram already received. (Remember, if all of the student’s information is correct on the SCRAM report, a duplicate scram does not need to be sent in.)
  • Any SCRAM document submitted must reflect all current IEP services. Every section of the form must be filled out completely or the student’s record cannot be submitted to the State for funding (this includes the classification, all services and amount of time per week, entry/exit dates, environment and regular percent codes, health services, etc.). If information is missing, the record will not be sent to the State for funding counts.
  • Please take note of the date that the report was printed (top right corner) and be aware that if scram documents were sent after the print date, they will not appear on the report, but sending multiple duplicate copies is not necessary and slows the entry process.

Special Education Resource Teams and Cluster Teams are being sent one complete list of all students in the school who are being served by resource/cluster, speech-language, guidance and/or OT, PT, itinerant teachers for the hearing impaired or visually impaired, etc. Please review and sign the one original list with ALL team members before sending it back to the SCRAM office. Please do not copy and send multiple reports back to the SCRAM office.

All primary SLP and Guidance services will be included on the master list sent to Special Education Resource Teams. If the provider is serving two different schools, the services will be included on the master list at each school. Teams are expected to work together to review and complete all required SCRAM information.

SCRAM corrections must be sent through District Mail to the SCRAM Secretary or delivered to the District Office. If the current report is correct as printed, each team member must sign the report, verifying that it is accurate and return it to the SCRAM Secretary in the Special Education Department at the District Office. If you have questions, please call the Teacher Specialist assigned to your school. Please sign and return the current report with all corrections/changes marked along with the corresponding SCRAM documents by the due date.

Reminders:

  • It is critical that information be received by the specified due dates so that all data can be entered by the December 1 due date.
  • Minutes are entered as weekly minutes. Whatever is listed in the last column on the scram document labeled “Scram Minutes Weekly” is what will be entered into skyward.

Funding Implications
Special education funding and, therefore, school staffing/assistant allocations, etc. are contingent upon the accuracy of this data.  Your timely and accurate response is critical!  Thank you for all your efforts to get us the correct information in a very short time period.

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Principals:

The State LAND Trust fall reports are due October 20, 2019. Please see information below regarding what reports are due and how to complete them. There is also a document to help with making certain that your school website contains the correct information. The State LAND Trust office will start doing random checks of school websites on October 21, 2019. Please make sure yours is completely updated with 2019-20 information. If you have any questions please call Nadine Page at 801-567-8186.

Published on

DATE: 
September 30, 2019

TO:   
Secondary School Principals
Secondary School Financial Secretaries

FROM:  
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting and Audits
Jason Mott, Accountant / Internal Auditor

SUBJECT: 
Quarterly School Financial Report for July, August, and September 2019

Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation.  If your school has no Apple account, please so indicate and return.

Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website.  If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy, Jay, and Raimee.

Please photocopy the selected elements and send to Accounting by Friday, November 8, 2019.

Please include:

  • The signed attached memo to Accounting
  • A copy of your July, August, and September 2019 Reconciliation Worksheets
  • A copy of your July, August, and September 2019 Bank Statements
  • A copy of your July, August, and September 2019 Skyward Balance Sheets
  • A copy of your July, August, and September 2019 Outstanding Check Reports
  • Screen shot(s) of your September 30, 2019 Apple Volume Purchase Program transaction history and balance

If you have questions or need assistance, please call Jason Mott at (801)567-8388.

Thank you.

Cc:
Brad Sorensen, Administrator of Schools
Cody Curtis, Administrator of Schools

Published on

DATE:             September 25, 2019

TO:                  High School Principals

FROM:            Brad Sorensen, Administrator of Schools

SUBJECT:      SBO Meetings & Luncheons

For the 2019-20 school year, we would like to continue having our Student Body Officer meeting and luncheon with Superintendent Godfrey and Board of Education members. As we move forward, we would like to make a slight change to the previous format.

Superintendent Godfrey and Board Members will meet with all the Student Body Presidents from each school for one hour at 11:15 to 12:15. Then from 12:30 to 1:30, Superintendent Godfrey would like to meet with a group of students from the school at which the meeting is held. This group could include a variety of students who represent the student body population at the school (15-25 students) and principals will choose whom to invite. This second hour will be a question and answer format for the students to address the Superintendent (we understand that students might ask silly questions but not a problem). As previously done, the school will provide lunch for the SBO meeting (25 people) and in addition to this, provide pizza and soda for the second group of students. If this is a concern, let us know.

Here is the schedule:

October 14 – Riverton High
November 11 – Copper Hills High
December 9 – Valley High
January 13 – West Jordan High
February (Date to be determined) Day on the Hill with Legislators
March 9 – Herriman High
April 20 – Mountain Ridge High
May 11 – Bingham High

Also, please provide the following information to Cari Minnesota by October 2, 2019, so she can send out the email invites to the SBO’s.

Student Body President:

Name, School, Email, Cell Phone Number, Home Address

Advisor and Assistant Principal over SBO’s:

Name, School, Email, Cell Phone Number

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Principals:

If you have not already turned in the online Certificate of Compliance, dealing with fee waivers, please check your email for your school specific form, click on the link and complete the form.

Thank you!

Published on

DATE:
August 27, 2019

TO:  
All Principals (Traditional)

FROM:
HR Administrators

SUBJECT:   
School FTE Audit Reports 2019-20

As promised, this year the School FTE Audit Reports may be completed electronically!

The HR administrators are excited to offer an electronic school audit report to all principals, which eliminates the required in-person appointments of the past.  However, in-person appointments will also be made available to new and experienced principals who prefer to review these reports in-person with an HR administrator. Instructions for both processes are outlined below:

Electronic FTE Audit Process:

  • September 1 - 13, 2019 – Complete the Payroll audit which is necessary to ensure contracted employees are paid correctly. HR will enter any changes from the Payroll audit and will prepare the School FTE Audit Reports by location.
  • September 25, 2019 – HR will share with administration and administrative assistant the School FTE Audit Reports via Google Sheets to be reviewed with the administrative assistant, nutrition manager, and head custodians respectively. These reports will include verification of faculty/staff, FTE, budget codes and a list of employees with associate level licenses (underqualified).   Please refer to the “Instructions” sheet for assistance in completing the audit.
  • October 4, 2019 – DUE DATE for the FTE School Audit Reports to be completed for HR to process. Please email an HR administrator when you have completed your audit.  HR then forwards this information to the Utah State Board of Education.  All completed documents for underqualified teachers should be scanned and emailed to an HR administrator by the due date.
  • Resources are available on the AdminOnly site to assist you in completing the audit. Resources include Temporary Employment Agreements and Letter of Authorization forms for underqualified teachers.
  • THE BEST NEWS OF ALL – All corrections made on the School FTE Audit Report will be made by HR upon return. Change forms will not be required; however, new hires not listed on the report will require the submission of a hire sheet to HR.

In-person FTE Audit Process:

  • Complete steps 1 and 2 above. This includes making any changes to the audit Google Sheet prior to the audit appointment.
  • September 30 through October 4, 2019 are the in-person audit appointments with the HR administrators. The time necessary for each appointment will depend on the school level for which you are assigned. Principals may schedule an in-person audit appointment at any time by clicking the following link: https://jordanschooldistricthr.setmore.com/resourcebookingpage/ra7401561145687524

We are hopeful the electronic version of the School FTE Audit Report process will be an improvement for you and your staff.  Please feel free to share any feedback regarding this process with an HR administrator.  We will consider all suggestions and work to improve this process for future use.

Thank you for your time and assistance.

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An institute held over 6 days throughout the school year for elementary and secondary mathematics educators with strong content knowledge who are working in positions that involve leadership and coaching.
Application Due: August 30, 2019

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The passage of SB149 created the Teacher and Student Success Act (TSSA) for the purpose of improving school performance and student academic achievement. As one of the TSSA requirements, our JSD Board of Education has adopted a Student Success Framework with guidelines for each school to follow in developing a TSSA Plan. Plans are due on September 30, 2019. Your school allocation was sent to you as an additional item in the August 15, 2019 edition of the Jordan Administrative Memo (JAM).

To begin using your school’s TSSA funds, each principal will need to complete their TSSA plan Google Sheet created by the Teaching & Learning department. Completion of the School Planning Tool will ensure compliance with TSSA requirements. Here is a list with links to each school’s plan.

Each plan should include a goal using indicator(s) from the USBE Accountability system. USBE success criteria for the TSSA program requires schools to demonstrate a 1% increase in total points. Plans must address a school goal through at least one of the three priorities in JSD Board Framework:

  • coaching,
  • professional development, and
  • school-based initiatives.

You may use this checklist to guide your planning.

Optional work sessions will also be held to provide principals with support for the planning process. Bring a device.

Date Time Location
September 4, 2019 1:00 - 3:00 p.m. D.O. Room 129.
September 5, 2019 8:00 - 11:00 a.m. D.O. Room 129

Published on

DATE:   
August 07, 2019

TO:  
All Principals,  Jordan School District

FROM:     
Lisa Robinson, Administrator of Schools
Nancy Ward, Coordinator of Educational Support Services

SUBJECT:    
CPR/First Aid Certification

Jordan School District requires that at least 3 employees in each building be certified in CPR and First Aid.  Most certifications are valid for 2 years. It is also recommended that employees who will have direct responsibility for student health and safety be CPR/First Aid certified. This may include front office staff, playground aides, hall monitors, P.E. teachers, etc. It is also recommended that you keep a list of current CPR/First Aid certified staff members by all main phone lines where calls for emergency help may originate.  A template is attached.

CPR, First Aid, and AED training and certification is now available to district employees in an online format through the National Safety Council (NSC). The attached memo will outline the steps necessary to complete the online portion of the course. The cost of the course is $19.95 and should be paid by the employee at the time of registration. Schools may provide reimbursement for the course, if funds are available, by following appropriate pre-approval and reimbursement procedures.

Once the online course is completed, employees may sign up to complete their certification by attending a 2 hour skills check session with our district nurses. To sign up for a skill check, you will need to register with JPLS under CPR/First Aid/AED skill check. All skill checks must be completed within 45 days of sign-up for the online course. The dates and times for the skill check sessions are listed on the attached flyer.

Please complete the attached CPR/First Aid certification form and return it to the Educational Support Services office by November 15, 2019.

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SafeUT Updates:

Form link: https://forms.gle/dxGLSPtDUBzBrpcC8

All individuals expected to be on the SafeUT Dashboard need to complete the electronic form found at the link above. Due to the high volume of administrative and personnel changes at each school, all SafeUT Dashboard changes will be made to match this electronic form. REGARDLESS of the information that is currently in the Dashboard, please fill out this form.

Please have ALL school personnel (including administrators) that you would like to be on the SafeUT Dashboard complete this form by 8/9/2019 so that tips will be sent to the right people on the first day of school.

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Suicide Prevention Grant Request

Form link: https://forms.gle/vptSt97cXeYwZhHt8

Please fill out the electronic form found at the link above if you would like to request funds to implement evidence-based practices and programs for preventing suicide through USBE's Suicide Prevention Grant. There is no guarantee that each school will be awarded funds, but all requests that meet the grant requirements will be submitted for approval to USBE.

Secondary schools may request a minimum of $1000 per school.

Additional instructions are included in the form. Requests are due by 8/9/2019.

Published on

DATE:  
Thursday, August 1, 2019

TO:  
All Schools

FROM:  
Dr. Anthony Godfrey, Superintendent of Schools
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT: 
Earbud Orders for the RISE Summative and the Utah Aspire Plus Summative Tests

Students will have the option to have text read to them on the RISE Summative and Utah Aspire Plus Summative tests once again this year.  Principals or their designee are encouraged to place an order for student earbuds.  Please place your order by Friday, September 27, 2019.

To place an order, please click here.

Earbuds may be used for other district- or state-mandated tests, but schools will need to devise a system by which the same student uses the same earbuds throughout the year as there is no additional funding to purchase more than one pair of earbuds per student in grades 2-10.

If schools wish to purchase additional earbuds for other uses, school administrators are welcome to contact Gaylene Miller in the Evaluation, Research & Accountability Department at 801-567-8185 who can share the purchasing information obtained in the purchasing procedures and quotes used to acquire these earbuds.