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Category: High School Action Required

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Admin, please share this information with your teachers.

Many of your teachers are pursuing a STEM endorsement (see our EIP website for a full list of endorsements). USBE WILL REIMBURSE THEM FOR THEIR EDUCATION! This is called the STEM Endorsement Incentive Program (EIP). See the attached flyer and link to our EIP website for more information.

The next round of reimbursement applications is due January 8th, 2024 for teachers who completed STEM courses in Summer/Fall 2023 (courses through December 31, 2023). If you have any questions, please reach out to the content consultant. We would love to talk to you!

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DATE: 
December 19, 2023

TO: 
Principals
Assistant Principals
School Safety Specialists

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, School Safety Coordinator

SUBJECT: 
January Drill Preparation (Fire)

The first monthly drill preparation will begin on January 3rd at 3:00 PM with a second session at 3:30 PM. Each School Safety Specialist is expected to attend along with administrations assigned to oversee school safety. All other administrations are welcomed to attend as well. The meeting is also opened to any staff who may be interested. Use meet.google.com/ntp-szhs-yvn to join.

Information regarding fire response and evacuation protocols can be found in the Jordan School District Safety Manual on page 15 (Evacuate) and page 32 (Fire). We will discuss how to implement and execute the drill. This will be an opportunity to ask questions and share ideas amongst the schools.

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Take note of the following information. There are links to a training invitation and two monthly Newsletters with important communications about the School LAND Trust (SLT) Program.

Please forward the District School Community Councils newsletter to all SCC council members.

The newsletters are also accessible online on the USBE website with different language options.

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DATE:   
December 6, 2023

TO:     
All Principals

FROM: 
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Brian King, Assistant Director of Special Education
Mike Trimmell, Ed.D., Special Education Administrator

SUBJECT:  
January 2, 2024 Optional Special Education PD

Please see the attached memo for more information.

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As we begin to prepare for the 2024-25 school year, we would like to collect our mid-year 6th grade Acadience and Growth Measure data as soon as possible. This will allow us to provide the data to middle school principals and counselors as they begin their 7th grade registration process in January.

Please advise your 6th grade teams to administer their mid-year Acadience and Growth Measure in December, with the deadline being Friday Jan. 12, 2024. The mid-year testing window for Growth Measure opened December 1, 2023.

The data we collect will inform the rubrics that we use as recommended guidelines for Reading placement. (See attached.) We appreciate your patience and collaboration in our efforts to use data to do what is best for students.

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Don't forget to run your home language report. It's time to make sure all students are screened and ready to learn. Your school goal should be zero students on your report.

  • Student Skyward
  • Families Tab
  • Jordan Program
  • Registration Reports
  • Student Language Survey Report
  • Description: HLS Report
  • Entity: Low & High should be your school ###
  • Student Selection: Non-English Students without LEP records

*** WIDA WINDOW IS Jan. 8 to March 8 - It's time to make sure all students are screened and ready.

Your school GOAL should be zero students on your report

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DATE:
December 8, 2023

TO:
All Principals
Self-Contained Support Classroom Teachers

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Brian King, Assistant Director of Special Education
Mike Trimmell, Special Education Administrator

SUBJECT:
Training for All Teachers who Administer the DLM

It is mandatory for all teachers that have students that will be taking the DLM this year to attend one of the training sessions below. Please plan on joining us to learn how to make the most of administering the DLM as well as how to maximize your instructional time and resources. Please sign up using JPLS. Please see the attached memo for course and section numbers for your desired training session.

Please reach out to Jen Birrell for Elementary or Mikaylee Krebs for Secondary if you have any questions.

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DATE: 
November 30, 2023

TO:  
All Administrators
Principals
Assistant Principals

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, School Safety Coordinator

SUBJECT:
Standard Response Protocol (SRP) Schedule of Drills/Evacuations and Trainings 2023-24

A uniform, planned, and practiced response to any incident is the foundation of a safe school. Effective school safety measures require schools to anticipate the unthinkable and practice how they will respond, react, and behave when a crisis occurs. Consistent ongoing emergency safety training and practice is required to adequately educate students, staff, and parents.

Beginning January 2024, monthly SRP emergency safety drills will be implemented district-wide at each school. Each month a different SRP safety drill will be assigned by the District and conducted by the school. Schools will schedule the specific date and time the drill will be conducted during that month. (i.e. If “HOLD” is assigned for the month of February, the school will schedule the date and time during the month of February to conduct the dill.) Currently schools are required to conduct four (4) emergency evacuation drills annually – the number of evacuation drills will not increase unless the school chooses to do so (see March below).

Training will be provided monthly to assist schools in implementing the monthly SRP safety drill. Beginning Wednesday, January 3, 2024 – and every first Wednesday of the month, two (2) virtual training sessions will be held (3pm and 3:30pm) to train on the monthly SRP safety drill (links will be provided in a JAM prior to the first Wednesday of each month). Administrators over safety and School Safety Specialists should attend. Following the monthly virtual training, the resources used in the training will be shared with schools to train their staff and students. Schools should communicate frequently with patrons about emergency safety drills and procedures. It is expected that the School Safety Specialist will assist in all safety training and education efforts.

After school staff and students are trained, the school should conduct the assigned SRP safety drill for that month. (i.e. – If ‘Fire Drill’ is the drill assigned to January, then the administrator/school safety specialist will attend the training on Wednesday, January 3, 2024 at either 3pm or 3:30pm. After the Zoom training the administrator and school safety specialist will receive the materials to train school staff – the school staff will then be trained. School staff will then educate and train their students. After school staff and students are trained the school will then conduct the drill.)

The schedule of SRP safety drills & trainings for the remainder of the 2023-24 school year is as follows:

Month SRP Safety Drill Virtual Training

(1st Wednesday at 3 or 3:30pm)
January Fire Drill (10 days after winter break) - Evacuation Wed. January 3
February Hold Wed. February 7
March Lockdown – Evacuation Optional Wed. March 6
April Great ShakeOut – Evacuation

April 18, 2024

 Wed. April 3
May Shelter Wed. May 1

Schools should adjust their current plans to match the schedule provided.

The updated District safety manual, printable posters, and other SRP materials may be found on the Jordan School Safety webpage. Additional resources including printable signs, guidebooks, videos, and parent handouts may be found on the I Love Your Guys website.

Please contact Matt Alvernaz (matt.alvernaz@jordandistrict.org) or 801-567-8623 should you have any questions or would like any help or training.

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DATE: 
Thursday, December 7, 2023

TO: 
All School Administrators

FROM:  
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
Michelle Love-Day, Director of Language & Culture Services

SUBJECT: 
WIDA ACCESS 2.0 Test Administration Training for Schools

School administrators are asked to pass this information on to anyone who will be proctoring or coordinating the WIDA Access testing in your school this year.

As part of a federal requirement and the state’s accountability system, districts are required to administer the WIDA Access 2.0 annually to all ML students who have earned a Language Proficiency Level (LPL) of less than 4.2 and a Speaking score of less than 3.5. The 2023-24 WIDA test administration window begins on January 8 and ends on March 8, 2024.

All school personnel who will assist with WIDA Access test administration are asked to attend a mandatory test administration training. Participants may choose to attend any one of six training sessions, including one online training. Training participants will need to bring a device. Please note that if schools choose to send a classroom teacher, principals will need to cover the cost of the substitute teacher. Test pool hours may also be used for this.

Those who are to be trained to administer the WIDA should register in JPLS so that we may create their accounts in the testing and training platforms prior to their selected training date. Following are the training dates and times:

Date Time Location Additional Information
Wednesday, Jan. 10 8-11 am  

Presentation Room

 

Entrance C

 

Auxiliary Services Building (7905 S. Redwood Rd)

 All participants should register on JPLS – Course #102001.

 

Participants should bring a laptop/device.

 

If schools choose to send a classroom teacher, principals will need to cover the cost of a half day sub.
1-4 pm
Thursday, Jan. 11 8-11 am
1-4 pm
Tuesday, Jan. 16 8-11 am
1-4
Wednesday, Jan. 17 8-11 am
1-4 pm
Friday, Jan. 12 8-11 am Zoom

Please contact JoLynn Snelgrove in Evaluation, Research & Accountability with questions about the WIDA Access test administration and training.

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DATE:
November 30, 2023

TO:
Principals
Assistant Principals

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, School Safety Coordinator

SUBJECT: 
Safe Routes to School Updates

Safe Routes Utah very recently created a new website, Safe Routes Utah. The designated contact for Safe Walking Routes that each school had on file should have been sent an email on November 14th with a new username and login information to access the new site. If you or your designee for safe walking routes did not receive this email or if there is a new contact or person assigned to safe walking routes at your school, please contact Kristen Hoschouer at khoschouer@utah.gov as soon as possible to request the login information.

All 2023-24 Safe Route to School maps, regardless of their last approval, must be re-approved by the district on the new site by December 22, 2023. Any changes that were made to your schools 2023-24 Safe Routes to School map after July 10th of 2023 were not included in the new site transfer and will need to be updated on your school’s map on the new mapping site and submitted for approval on or before December 22, 2023.

Schools should begin the Safe Route to School process for the 2024-25 school year as soon as possible. Your schools Safe Routes to School map for 2024-25 must be entered on the new site on or before Friday, January 26, 2024 for approval.

The mapping process on the new website has been updated as well. Instructions on the website state that schools should:

  1. Identify their Safe Routes Committee
  2. Create/update their Safe Routes Map and submit for district approval
  3. Once the map is approved, they will create/update their Safe Routes plan report

All of this information, including guides and video tutorials, can be found on the new Safe Routes website.

The updated district Safe Routes To School Form can be found on our Jordan School Safety website or click this link for direct access. The document requires you to make a copy. Please change the title to reflect your school and share it with the district School Safety Coordinator, Matt Alvernaz, once it is complete and ready for review.

Please reach out to Matt Alvernaz (matt.alvernaz@jordandistrict.org or 801-567-5623) with any questions.

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DATE:  
November 27, 2023

TO: 
Principals
Assistant Principals
Other Administrators

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, School Safety Coordinator

SUBJECT:  
Standard Response Protocol (SRP) Training - REQUIRED

All schools are required to implement the Standard Response Protocol (SRP) tools in conjunction with the Incident Command System (ICS). To facilitate implementation and ensure that all administrators are trained in SRP four (4) trainings sessions have been scheduled. This is an opportunity to get in-person knowledge and clarity on SRP and how it may improve safety for students, staff, and patrons.

Administrators are required to attend one (1) of the training sessions listed below. If you attended one of the SRP training sessions held on Nov. 15th or 17th your attendance is NOT required.

Please sign up for one (1) of the following SRP training sessions by clicking on the link associated with the session. Each session will contain the same information.

  • Wednesday, December 6th, 2023
    8:00 AM to 9:00 AM at the ASB Presentation Room
    Sign up here
  • Wednesday, December 6th, 2023
    3:00 PM to 4:00 PM at JATC South
    Sign up here
  • Wednesday, December 13th, 2023
    3:00 PM to 4:00 PM at JATC South
    Sign up here
  • Thursday, December 14th, 2023
    8:00 AM to 9:00 AM at JATC South
    Sign up here

School Safety Specialists that were unable to attend one of the sessions in November may sign up for one these sessions. Schools are responsible to cover the cost of a substitute if one is needed.

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Teaching & Learning is offering an exclusive PD for licensed P.E. teachers which will provide guidance and time to create Proficiency-Based Curriculum for their unique classrooms. Please share the attached flyer with your licensed P.E. teachers for information on how to sign up for this PD opportunity. *Substitutes covered by the District

This opportunity is being advertised to Administrators first in order to provide this support to those teachers who need it most. It will be opened to teachers to sign up on their own on Dec 1, 2023.

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DATE:
Thursday, November 9, 2023

TO:
Middle School Administrators
High School Administrators

FROM:
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:
2023-24 Stakeholder Input Survey Response Counts

School administrators may view the response counts for the 2023-24 student, parent and faculty Stakeholder Input Surveys using the links below. Please note that the response counts for each of the links are updated live as survey responses are submitted.

Response Count Reports

Student Stakeholder Input Survey

Parent Stakeholder Input Survey

Faculty Stakeholder Input Survey

The survey window closes at the end of the day, Tuesday, November 21, 2023. Please contact Ben Jameson in Evaluation, Research & Accountability with any questions about the Stakeholder Input Surveys.

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Two-Step Verification for your Jordan School District Google account will soon be required. You can take an active role in securing your account by enabling this feature before that time.

How to Enable Two-Step Verification:

  1. Go to Google's Two-Step Verification setup page.
  2. Follow the straightforward on-screen instructions to complete the setup. You can choose your preferred method for receiving verification codes, be it Google prompts on an iOS or Android device, text message, or a voice call.
  3. Complete the verification process the first time you login on a NEW device. Once logged in, it will not be necessary to verify your account unless you login on a new device/browser or clear your cache and cookies.

Why Enable Two-Step Verification Now?

  1. Immediate Protection
  2. Prevent Potential Issues: Minimize loss of access to your Google account BEFORE Two-Step Verification becomes mandatory.

How to Get Support with Two-Step Verification:

If you have any trouble during the setup process or have questions, our help desk is ready to assist you. Don't hesitate to reach out to them at extension 88737. Also, attached is a pdf tutorial or a video tutorial to guide you through enabling 2-Step Verification. Lastly, on the day that 2-Step Verification becomes required for your school, there will be support staff from Information Systems at your school to help with those that have not yet enabled 2-Step Verification.

We highly recommend that you enable this important security enhancement BEFORE it becomes mandatory, as you may lose access to your Google account if you haven't enabled it by the required date. This proactive step will not only protect your account but also contribute to the overall cybersecurity of your school.

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Take note of the following information. There are links to a training invitation and two monthly Newsletters with important communications about the School LAND Trust (SLT) Program.

Please forward the District School Community Councils newsletter to all SCC council members.

The newsletters are also accessible online on the USBE website with different language options.

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VPs over MLS: If you would like some one-on-one help with ML Compliance, please come to one of our compliance workshops. Remember that Compliance is due January 16th. If you have any questions, please contact your Language Teacher Specialist, or visit compliance.jordandistrict.org

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Schools with enrollment dashboards will have access to their 2024-25 tab by Friday, November 3. The tab will contain information on the number of permit seats that each school will be required to fill during Open Enrollment (beginning November 15).

Building principals (or their designee) should verify that the names and contact information for individuals processing permits are updated and correct by November 10, 2023. When information has been updated, schools can report their completion with the checkbox at the top of the permit section.

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Dear Administrators,

Please let your employees know about this opportunity.

ZYIA Active, an active lifestyle brand located in Draper, Utah, is offering FREE brand-new clothing to all employees in Jordan School District. It is ZYIA Active’s way of saying thanks for your hard work and dedication to education.

Here’s what you need to know.

On Saturday, Nov. 11 from 9 a.m. – 2 p.m. ZYIA Active is holding a Jordan School District Employee Appreciation Event. All employees are invited to the ZYIA warehouse to choose three FREE new clothing items.

  • Brand new activewear in a wide variety of sizes for women, men, and kids will be available to choose from during this event.
  • A list of clothing available for women, men and kids is on the poster below.
  • You must select your free clothing in-person at the ZYIA Active warehouse in Draper.
  • You must present a valid Jordan School District employee ID badge.

WHAT: Each JSD Employee Can Select Three FREE Brand-New Clothing Items from ZYIA Active
WHEN: Saturday, Nov. 11, 9 a.m. – 2 p.m. ***Employee ID Badge Required
WHERE: ZYIA Active Warehouse, 294 W. Life Science Way, Draper

Zyia Employee Appreciation Event Poster

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A list of Contract ESP (Educational Support Professional) employees is provided to each principal and department director on an annual basis. These lists were distributed to you three weeks ago. Please contact Rebecca Lee in the HR Department if you have questions or need an additional copy.

ESP employees highlighted in pink are Provisional employees. Evaluations for Provisional employees “shall be completed for all first year provisional education support professionals prior to the end of each six-month period of the first year” (DP 312 Evaluation of Education Support Professionals).

ESP employees not highlighted are considered Career employees and “shall be evaluated annually, or more often if deemed necessary by the principal or administrator” (DP 312 Evaluation of Education Support Professionals). Administrators may complete evaluations anytime during the contract year.

To ensure you are in compliance with policy requirements for ESP evaluations, please review the list of employees you received and complete the evaluations on the scheduled timeline.

All ESP evaluations are completed in Skyward. A step by step tutorial with instructions for completing ESP evaluations is attached for your reference.