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Category: Elementary Schools

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Teaching and Learning (T&L) is here to help you with your 32 hours of educator-directed learning. You'll find lots of great classes, workshops, and conferences that can provide you with the learning and hours you'll need to meet the 32-hour stipend requirement. Contact T&L with questions - Michelle Williams at 801-567-8365.

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The Herriman Family Engagement Center is now open. Language & Culture Services is excited to have parents of ML and newcomer students come and get support.

English classes are offered on Mondays and Wednesdays from 5-8 p.m. and on Tuesdays and Thursdays from 9-11 a.m.

Please feel free to print these flyers and post them in your school.

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We have been notified that the Vivi Lite has been sunset and is no longer available for purchase. As a result, Vivi is willing to upgrade any Vivi Lite purchased by our district to the Vivi Pro. Our current pricing is $399 for Vivi Lite and $499 for Vivi Pro. Retail price is $599. This pricing will expire on October 18, 2023. This means that if you purchase a Vivi Lite for $399 you will get the Vivi Pro at a price that has been discounted by $200! For additional information regarding Vivi, please reference the JAM dated November 3, 2022.

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DATE:   
August 24, 2023

TO:     
Principals
Assistant Principals
Elementary Administrative Assistants
Secondary Attendance Secretaries

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Sharon Jensen, Consultant, Student Support Services
Caleb Olson, Enrollment Consultant, Planning & Enrollment

SUBJECT:  
Skyward Discipline Updates, August 2023

Please make note of the following changes when entering discipline in Skyward:

  1. Two new codes have been added to Skyward:
    • THG: Theft. State reported, requires an incident number. At present, this code will report to USBE as part of “ROB – Robbery”.
    • MIH: Minor Horseplay. Is not state reported. Added to be used as an “entry level” offense before “PAT – Physical Attack” or “FIG – Fighting / Mutual Combat”.

Please discard any current yellow discipline code cards. New cards will be provided to schools by the beginning of September.

  1. State-reported offense codes will display in Skyward with an “I#” at the beginning of their name/description. This is a reminder to administrators that this code, when used as an offense, requires an “Incident Number” in order for reporting to properly process. Because of how Skyward stores the name of each offense code, this change will show on entries made for previous years in addition to new entries.
  2. The code “TRC – Truancy Compulsory Ed” has been redefined in light of information provided by USBE. This code should be used for recording attendance interventions for truant students (meaning students missing half a school day or more without a valid excuse on a regular basis, NOT a student who misses one or more periods infrequently). Interventions logged with “TRC” may include attendance letters and 10-day drops. The “APV – Attendance Violation / Truancy” code should be used when logging students who “sluff” class or are absent from a small number of periods without a valid excuse.
  3. The action code “RPC – Restor Prac” has been added to allow schools to create action records for any type of restorative practice used with students.

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DATE:
August 22, 2023

TO:
All Principals

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director, Student Services
Scott Festin, Planning Consultant, Planning & Enrollment
Caleb Olson, Enrollment Consultant, Planning & Enrollment

SUBJECT:
1st Day Enrollment vs. the Estimate for All Schools

Please see the memo below.

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DATE:  
August 24, 2023

TO:   
Principals
Assistant Principals

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, Safety Coordinator

SUBJECT: 
Required Fire Drill Within the First 10 School Days

All schools are required to conduct a fire drill within the first 10 days of the school year. This provides a great opportunity to review plans, emergency response/Incident Command assignments, evacuation maps, outside rally locations, communications, and related supplies.

Please take special care to orient new students and staff, individuals with special needs and younger students that may not have been exposed to fire alarms/strobes and emergency response protocols. Please be sure to clearly announce that it is a “drill”.

Please call the Jordan School District 24-hr. Alarm Response 801-567-8865 at least 30 minutes in advance of the drill, so the fire department is not dispatched.

Use the JSD Incident Command System Manual - Fire Action Plan as your drill guideline. Google Drive link: JSD Incident Command System Manual

Report the drill and any related meetings using the JSD report form on Google Drive. Link: 2023-24 REPORT EMERGENCY — DRILLS, ACTUAL EVENTS, or MEETINGS

Should you have any questions or concerns please contact Matt Alvernaz the District Safety Coordinator at matt.alvernaz@jordandistrict.org or 801-567-8623.

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DATE: 
Thursday, August 24, 2023

TO: 
Elementary School Administrators

FROM:   
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT: 
Fall 2023 Testing Bulletin

See the memo and bulletin below.

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DATE:  
Thursday, August 24, 2023

TO: 
All School Administrators

FROM:  
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:  
2023-24 Parental Exclusion Forms

2023-24 parental exclusion forms have been released by the state. Elementary and secondary versions may be found attached with this memo. In addition, the forms may be found on the Evaluation, Research & Accountability website.

Parents must notify schools of their desire to opt their student out of a state-mandated assessment on an annual basis. Parental exclusions should be recorded on your school’s opt out log so that both school and district personnel have one source of truth for all parental exclusions. Schools are discouraged from keeping parental exclusion lists that are separate or different from the opt out log received from Evaluation, Research & Accountability.

Please direct questions about parental exclusions to Ben Jameson in Evaluation, Research & Accountability.

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Western Governors University doesn’t think educators should only be recognized during Teacher Appreciation Week. During the final weeks of last school year, WGU’s strategic partnerships manager, Melissa Jensen, demonstrated the online university’s lasting gratitude for the individuals shaping students’ lives in the Jordan School District.

See the flyer below for all the details!

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DATE:
August 17, 2023

TO: 
Principals
Administrative Assistants
Attendance Secretaries
Registrars

FROM:
Administrators of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT:  
Reporting Completion of 10-Day Accounting

Students who are registered to a District school and have not attended (or been marked absent with a valid excuse) for ten consecutive school days at any point in the school year must be withdrawn from membership. This is particularly important during the first ten days of the school year so that our enrollment calculations and reporting is accurate.

Accurate enrollment counts are used to generate future projections. Projection totals are needed very soon after ten-day adjustments are completed. To assist in preparing projections, we are asking all schools to report the completion of their 10-day drops on a Google Sheet as soon as these drops are processed. Only the staff member responsible for processing the drops should indicate completion status. The Google Sheet is available at this link and will be emailed to attendance staff again close to the 10th day of school.

10 day drops for high schools may be processed at the end of the day on September 1, 2023. Elementary (Grades 1-6) and middle school may process drops at the end of the day on September 5, 2023. Kindergarten drops may be processed at the end of the day on September 13, 2023.

Guidelines for how to process these drops are available at the links below:

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DATE:    
August 24, 2023

TO:  
All Principals
Administrative Assistants

FROM:  
Michael Anderson, Associate Superintendent
Jordan District Nurses

SUBJECT:  
Medication Administration Training

Utah State Law and District Policy requires that all school personnel delegated to administer medication to students in schools must complete Medication Administration Training.

New employees who will be giving medication are required to attend the live training on Friday, September 15, 2023. Prior to this meeting, they need to view the online training, click on this link Jordan Nursing Services click on Medications, and then Medication Inservice (use a browser other than Firefox).

Employees who have attended this training and have a certificate of completion will not be required to attend this meeting. However, they will be required to recertify by viewing the online training video and completing the corresponding test available on the district website. (see above)

Please identify staff members that should receive medication administration training. This may include head administrative assistants, office assistants, cluster teachers or aides, counseling center personnel, and the principal if appropriate. Please inform all personnel that have the potential to administer medication to students at school of their responsibilities in this matter.

Medication Administration Training
Friday, September 15, 2023
9:00 a.m. – 11:00 a.m.
ASB PDC 101 & 102

 Class size is limited. Please contact your school nurse if you are planning to attend. See attached nurse assignment list. Thank you for your responsiveness and support.

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DATE:
August 24, 2023

TO: 
Principals
Administrative Assistants

FROM:  
Michael Anderson, Associate Superintendent
Jordan School District Nurses

SUBJECT:
Immunization Policy and Guidelines, Skyward and USIIS Inservice

Jordan School District Nurses will be conducting this inservice on:

Friday, September 22, 2023
9:00 – 11:00 a.m.
ASB COMPUTER LAB D-112

This inservice is open to all office staff and administrators. It is not required that you attend; however, if you are involved with student registration, this inservice will be of benefit to you since immunization status is an important part of the registration process.

Class size is limited. Please contact your school nurse if you are planning to attend. See attached nurse assignment list for 2023-24.

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Dear Principals,

We've received new guidelines from the State LAND Trust office regarding School Community Councils and Rules of Order and Procedure. In order to update each of you we have scheduled three one-hour training meetings to be held over Zoom. You only need to attend one of the three meetings. You are welcome to have an assistant principal attend if desired, but each principal is required to be in attendance.

We recommend that you do not finalize your Rules of Order and Procedure with your SCC until after attending this training.

The trainings will be held:
September 1st 10:00-11:00 am
September 5th 9:30-10:30 am
September 8th 10:00-11:00 am

The Zoom link will be on the calendar invite you will receive.

Please go to this LINK, find your name, and initial under which date you will be attending. You will then receive a calendar invite. Sign up needs to be completed by Wednesday, August 30th.

Items that will be on the agenda:
Creating School Community Councils and holding the first meeting video - Video
Here’s what’s new Training Video  -  Video
Updated Timeline with Website Information - Timeline
Jordan District - Beginning of Year Documents

 

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Jordan School District has methods for reporting incidents and injuries.  The procedures have not changed, however, as we get ready to start a new school year it is a great time for a reminder/refresher on reporting.

It is imperative that significant incidents are reported as quickly as possible, within 24-hours or by the next business day.  All incidents, injuries and accidents need to be properly documented, to include photos, video when available and police reports when appropriate.  Our priorities are life safety, incident stabilization and property preservation.

911: Always call 911 for all life threatening and severe injuries, incidents, accidents, threats, thefts and vandalism.

JSD 24-hr. Alarm Response (801) 567-8865: It is important to call this number in order to notify key administrators and personnel to expedite support, maintenance and repairs, etc.

Alarm Response should always be called prior to conducting a fire drill and in the case of: power outages, floods, natural gas leaks, phone and utility disruption and alarm malfunctions.

Student and Staff Injuries/Accidents Reporting: Call 911 when necessary.  Notify JSD Insurance Services and/or Risk Management.  Student injuries must be reported using the Utah Department of Health online system.  Staff injuries need to be reported to the main office at your school or location and you must complete and submit the First Report of Injury form to Insurance.  Forms can be located HERE.

Asset Essentials Work Order Reporting: Incidents of damage, theft and vandalism should be entered/reported into the Asset Essentials Work Order system for documentation, to begin the repair process and assist with insurance claims.  For assistance with using Asset Essentials system, contact Facility Services at: (801) 567-8862.

Thank you,

Bonnie Brennan, Director of Insurance Services
Brandon Conti, Risk Management Coordinator

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DATE:
August 17, 2023

TO:
All Principals

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Mike Trimmell, Ed.D., Special Education Administrator

SUBJECT:
Inputting of Goals and Services into Embrace

Until you complete a new IEP in Embrace, please use these steps to both complete progress reports when that time comes, and do Medicaid Logs for applicable services.

As you do so, keep in two things in mind:

  1. The person entering this data should update ALL of the goals and services from the previous IEP, not just their own. (Talk among your team to divide and conquer).
  2. When you start this process - you need to complete all the steps and finalize it for the student the SAME DAY.

STEPS

  1. Create an Annual Review Event using the ORIGINAL IEP DATE.
  2. Select the following two documents
    1. Goals and Objectives Page
      1. Add additional Goal pages as needed
    2. Services Page
  3. Goals and Objectives Page
    1. For PLAAFP – “See IEP dated ________”
    2. Copy the Goals (include all goals in all areas)
    3. Input the Goal data – Accuracy, Baseline, Goal Percentage
  4. Services Page
    1. Include the services and minutes
  5. Save
  6. Make this Event Date the Active IEP

If you need to add additional goals to a student after activating the IEP, you will need to contact Brenda via the EMBRACE REQUEST to unlock that IEP.

 

 

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DATE: 
August 24, 2023

TO: 
Principals
Assistant Principals
Panorama Users

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services

SUBJECT:  
**NEW** Panorama MTSS Referrals

A new feature for MTSS Student Support Referrals in Panorama releases on August 23, 2023. This new feature will allow teachers to refer students to MTSS teams/Administration for interventions. The feature also allows teachers and administrators to track the MTSS interventions.

A preview video can be seen here.

Feel free to share this link with your teachers. More guided information can be obtained in Panorama Academy as well.

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DATE:
Thursday, August 17, 2023

TO:  
All School Administrators and District Department Directors/Consultants

FROM: 
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:  
2023-24 Required Testing Ethics Professional Development Procedures for Education Support Professionals

Licensed teachers will do their testing ethics training as part of their annual crucial policies and procedures review. School administrators do not need to train their teachers on testing ethics for the 2023-24 school year; however, administrators will need to conduct a training for any education support professionals (classified employees) who will assist with district, state or federally-mandated testing. This will include computer lab assistants who function as the school’s test coordinator, any classroom aides that assist with testing, literacy aides who assist with Acadience Reading testing or progress monitoring, or any office staff that assist test coordinators with district, state or federally-mandated testing.

The three required procedures for completing this testing ethics professional development are listed on the “2023-24 Principal’s Testing Ethics Checklist for ESPs” form, which is due to the Evaluation, Research & Accountability Department by Friday, September 22, 2023.

As has been done in the past, administrators may provide in-person training on testing ethics using the pdf slide deck attached with this memo. Alternatively, administrators may refer education support personnel to the YouTube video that provides the same ethics training. Once education support personnel have been trained, either in-person or using the video, they are required to sign the “2023-24 Standard Test Administration and Testing Ethics Policy Training Signature Form.” Administrators are asked to keep these signed forms on file at the school.

There are several materials attached with this memo for your use:

  • 2023-24 Principal’s Testing Ethics Checklist or ESPs – This form needs to be filled out and sent to Evaluation, Research & Accountability by Friday, September 22, 2023.
  • Testing Ethics Presentation, 2023-24 – This is the slide deck if principals choose to present the training in-person.
  • 2023-24 Standard Test Administration and Testing Ethics Policy – This document should be distributed to every Education Support Professional that assists with state or federally-mandated testing.
  • ESP Testing Ethics Video – This is the training video that may be used in lieu of in-person training. The video may also be found at this link:

ESP Testing Ethics Video

  • Standard Test Administration and Testing Ethics Training Signature Form, 2023-24 – Administrators should retain a signed copy of this form for all Education Support Professionals who assist with district, state or federally-mandated testing.

Please contact Ben Jameson or Gaylene Miller in Evaluation, Research & Accountability with any questions.

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Special Education Resource and Self Contained Team Leaders will soon receive a SCRAM report via District Mail of all students who should be receiving services through your school’s special education program(s) at the start of the 2023-24 school year. All team members and service providers need to verify each student on this list as either correct, changed, exited/moved, and/or incomplete. Since only one copy is being sent per “team” (i.e., Resource and Cluster), it is important that resource teams, cluster teams, SLPs, Guidance Specialists and other itinerant providers work together to check and complete the requested information. Please read the memo carefully for instructions on completing the report.

Please have your Scram Reports and corrected SCRAM returned to the District Office by Friday, September 8, 2023.

If you have questions, please contact the Teacher Specialist assigned to your school or Jen Warkentine at (801) 567-8207. Thank you for your conscientious efforts to complete this critical information. Please remember that special education funding is contingent upon the accuracy of this data.