Jordan School District
DATE:
July 16, 2018
TO:
Elementary School Principals
FROM:
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services
SUBJECT:
Kindergarten Enrollment – Birth Certificate Requirement(s)
Please see attached memo for guidelines.
DATE:
July 17, 2018
TO:
All Principals
FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services
SUBJECT:
FTE and Enrollment Counts
FTE and staffing enrollment counts for the 2018-19 school year will occur on the dates listed below. As a reminder, student enrollment will be taken from Skyward and manual student counts are not needed for this process.
If there have been any changes to your FTE Staffing and Enrollment spreadsheet, please send an updated spreadsheet to Travis Hamblin in Planning and Student Services. Your staffing report and attendance combine to determine your FTE eligibility.
Questions regarding FTE and/or enrollment should be directed to Travis Hamblin or your Administrator of Schools.
Please staff conservatively.
Dear Licensed and Classified Employees,
In accordance with DP326 NEG and DP324 NEG, participation in the Employee-Funded Sick Leave Bank requires an employee to annually donate one day of accumulated sick leave into the Sick Leave Bank. The Employee-Funded Sick Leave Bank is not intended to be used for in-and-out absences, elective medical procedures or other medical care that could be scheduled during non-contract time.
Employees wishing to opt out of participation in the Employee-Funded Sick Leave Bank must log in to their Employee Access and complete the opt out process no later than September 1st. This opt out request must be submitted annually.
*First year classified and all hourly employees are not eligible for sick bank. Therefore, a sick bank day will not be deducted (if applicable). Please be aware that policies and eligibility requirements for Licensed (DP324 NEG) and Classified (DP326 NEG) employees are different. These and other District policies are available for review at http://policymanual.jordandistrict.org/.
DATE:
July 9, 2018
TO:
Principals
Special Education Teachers (Preschool and School-Age)
Speech-Language Pathologists
FROM:
Dr. Anthony Godfrey, Associate Superintendent
Kim Lloyd, Director of Special Education
SUBJECT:
Extended Year Special Educator Stipends 2018-19
Please see attached memo and documents outlining changes for the 2018-19 school year.
DATE:
July 9, 2018
TO:
Principals
Head Financial Secretaries
Special Education Teachers (Resource and Cluster)
Speech-Language Pathologists
FROM:
Dr. Anthony Godfrey, Associate Superintendent
Kim Lloyd, Director of Special Education
SUBJECT:
Special Education Budget Allocations 2018-19
Please see attached memo and budget guidelines.
Please see attached flyer for new location and information.
DATE:
July 17, 2018
TO:
Principals
All Special Educators and Service Providers
FROM:
Dr. Anthony Godfrey, Associate Superintendent
Kim Lloyd, Director of Special Education
SUBJECT:
SCRAM for 2018-19 School Year
Please see attached memo for guidelines and multiple deadlines.
Please mark your calendars for our annual Administrative Leadership Conference.
August 6-7, 2018
7:30 a.m. - 3:30 p.m.
West Hills Middle School
Watch for more details to come!
DATE:
July 9, 2018
TO:
All Elementary Principals
All Elementary Head Administrative Assistants
FROM:
John Larsen, Business Administrator
SUBJECT:
Summer Pool Hours for Elementary Head Administrative Assistant
Effective this summer, the twenty-four (24) hours traditional calendar elementary head administrative assistants are given for use during the summer months will be increased to forty (40) hours. These hours remain optional and flexible to be used as needed in coordination with the school principal.
These hours are intended to address mail, voicemail, purchase verifications, timesheets, and any other matters that typically build up over the summer months. It is hoped these summer hours will aid the school in a successful opening for the students.
These hours should be reported through True Time under the heading of "Contract Pool Hours" and will be charged to 10-E-xxx-0050-2483-152.
DATE:
July 2, 2018
TO:
All Principals
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services
SUBJECT:
Student Enrollment for June 2018
Please see attached memo.
Please see document below for important dates and reminders.
DATE:
June 27, 2018
TO:
Elementary School Principals
FROM:
Michael Anderson, Administrator of Schools
SUBJECT:
Elementary Fee Waiver Materials 2018-19
Attached are fee waiver materials for the 2018-19 elementary registration.
All fee waiver forms can be found in the June 28th edition of JAM: Jordan Admin Memo and are also available at https://schools.utah.gov/policy/resources.
Attention: Students who previously showed verification of eligibility do not need to resubmit documentation. It may be necessary for the principal (or designee) to contact the previous school of transferring students for verification of fee waiver status. Kindergarten students coming into the school, new students to the District, and students with extenuating circumstances will still be required to submit documentation.
Please discard all Fee Waiver Application forms from previous years as there are significant changes for Income Eligibility Guidelines.
Please approve all time off requests by Friday, June 29th before the end of year roll over. Thank you!
Please send at least one Administrator and SRO. See flyer below for details.
When scheduling Field/Activity Trips for the 2018-2019 school year, please make note of the following moratorium dates and times when Transportation will not be able to accommodate Field/Activity trips. (See attachment below)
Please contact us with any questions: Kitt at 801-567-8809 or Michele at 801-567-8804
All travel requests are to be submitted at least 45 days in advance of the travel. This is to a) allow sufficient time for approvals, ticketing, etc. and b) save money on travel costs.
DATE:
June 15, 2018
TO:
All School Principals
All School Financial Secretaries
FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Jason Mott, Accountant / Internal Auditor
SUBJECT:
Quarterly School Financial Report for April, May, and June 2018
Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation. If your school has no Apple account, please so indicate and return.
Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website. If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy, Jay, and Raimee.
Please photocopy the selected elements and send to Accounting by July 27, 2018.
Please include:
If you have questions or need assistance, please call Jason Mott at (801)567-8388.
Thank you.
Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Please see updated attachment (changes highlighted in red) with the administrative assistant assignments.
Kim Lloyd, Special Education Director in Box Elder School District, has been appointed Special Education Director in Jordan School District effective July 1, 2018.
McKinley Withers, School Counselor at Valley High School, has been appointed Health and Wellness Specialist in Jordan School District effective July 1, 2018.
Congratulations!
Utah Retirement Systems will be available for one-on-one retirement planning sessions at the Auxiliary Services Building (ASB) in Conference Room 105 on Thursday, July 12, 2018. See the instructions below to register for an appointment. Counseling sessions are available at other locations that are also listed on the URS website.
