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Category: Elementary Deadline

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Elementary Principals:

Please let teachers know drafts of the Benchmark tests for next year have been posted to the CBL site.  Encourage them to check back often over the next few weeks, as we will be adding additional support materials to assist with their planning.

Attached is the information for our Summer Literacy Conference.  Please share this flyer with teachers.  Registration is open on JPLS.

Spring Due Dates: 

DIBELS Letters sent to parents by:
            Traditional:  June 3, 2016

            Year-Round:  June 3, 2016 (A Track)
                                    June 17, 2016 (B, C, D Tracks)

Intervention Report completed (by teachers) in Google Drive by:
            Traditional:  June 3, 2016

            Year-Round:  June 3, 2016 (A Track)
                                    June 17, 2016 (B, C, D Tracks)

School Data entered into Growth Report (by Principals) in Google Drive by:
            Traditional:  June 10, 2016

            Year-Round:  June 24, 2016

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Date:    
April 28, 2016

To:   
All Jordan School District Principals – with bus route students

From: 
Scott Thomas, Administrator of Auxiliary Services
Herb Jensen, Director of Transportation
Kathy Simmons, Transportation Trainer/Risk Coordinator

Subject: 
State Required Bus Evacuations and School Bus Safety 2015-2016

 

State required semi-annual school bus evacuations have been scheduled for this spring.  This applies to those students that ride the bus daily to and from school.

The evacuations will be conducted during the week of:

Monday, May 2 thru Friday, May 6, 2016.

Your school’s regular bus driver will perform this evacuation as they drop your students off in the morning one of the days during that week.  This procedure takes place at your school and is located in your normal bus drop off/pick up zone.

This evacuation requires all professional school bus drivers, that transport students, to perform evacuation procedures in case of an emergency.  This can either be a rear, side, front door or combination evacuation.  The students will then, under the driver’s direction and supervision, evacuate and meet in a safe place approximately 100 feet away from the bus.

Your assistance is welcome but not mandatory to complete this required evacuation drill quickly, safely and effectively.

Thank you for all you do to help us safely transport your students.

CC:
Superintendent of Schools, Dr. Patrice Johnson
John Larsen, Business Administrator
Anthony Godfrey, Associate Superintendent
Teri Timpson, Administrator of Schools
Mike Anderson, Administrator of Schools
Brad Sorensen, Administrator of Schools
Jill Durrant, Administrator of Schools

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Principals:

Please complete the attached Building Capacity Worksheet by September 1, 2016 and return to Planning & Student Services.

Email luann.leavitt@jordandistrict.org if you would like to see a previous year's worksheet or call with any questions 801-567-8251.

Thank you.

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The “License Renewal 4th and Final Notice – Notice of Termination” letter is due to HR on or before  Friday May 6, 2016.  This letter is for those educators whose license will expire on June 30, 2016 but have not yet renewed their license. These letters were sent via district mail to you on Tuesday April 26th and you should receive them today or tomorrow.

Please meet with the educator and explain:

  • That licensure is a condition of employment and they will need to have their licensure completed AND posted by June 30, 2016.
  • That the steps of relicensure or upgrade are included on the letter.
  • At this point in the year, they will need to make this a priority if they are to complete the process and have their license posted by June 30, 2016.
  • This is the fourth (4th) license renewal reminder from HR. (They have received reminders from USOE as well)
  • That this is their thirty (30) day notice of termination should they fail to obtain adequate licensure by June 30, 2016.
  • If they have begun the process please thank them but still complete the form – as their license is not yet posted.

Both you and the educator will need to SIGN and DATE the letter (use blue ink please).

Return the signed letter to HR (you should keep a copy and give one to the educator) on or before Friday May 6, 2016.

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DATE:    
April 20, 2016

TO:  
Principals and District Administrators

FROM: 
Anthony Godfrey, Ed.D., Associate Superintendent

SUBJECT:  
Stipend for Department Chair and Team Leaders

Stipends for Department Chair and Team Leaders will be paid during the May 2016 payroll.

  • Elementary Schools may pay $300 for 8 Team Leaders.
  • Middle Schools may pay $500 for 12 Department Chairs or Team Leaders.
  • High Schools may pay $500 for 16 Department Chairs or Team Leaders.

A time sheet for each employee receiving the stipend should be submitted to the office of your Administrator of Schools by May 6, 2016.  All Team Leaders or Department Chairs will be paid out of the same program number from which their salary is paid.  In most cases, this will be 0050.  Each time sheet should be clearly marked “Stipend for Department Chair” or “Stipend for Team Leader.”

Kauri Sue, River’s Edge, South Valley, and JATC will be paid as middle schools.  If a school houses an additional special education program (cluster program or preschool program), the school will have an additional team leader allocation.

Budget Code

10  xxx  xxxx  2216  131

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DATE:
April 13, 2016

TO:
Year Round School Principals
Year Round School Special Education Teachers

FROM:
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist

SUBJECT:
Procedure for Scheduling Special Education Teachers in YRS 2016-17

See attached memo.

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DATE:    
April 13, 2016

TO:         
Principals and Attendance Secretaries

FROM:   
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant for Planning and Student Services

SUBJECT:    
LAST DAY FOR ATTENDANCE COMPUTER ENTRY

See attached memo.

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DATE:   
April 1, 2016

TO: 
All Principals

FROM:
Laura Finlinson, Administrator of Curriculum and Staff Development
Nancy Ward, Coordinator of Educational Support Services

SUBJECT: 
Volunteer Hours

Volunteer reports need to be submitted to Educational Support Services.

Workmans Compensation insurance costs are based on numbers submitted by schools.  It is important that this information be accurate and complete.

PTA figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period from the beginning of the 2015 school year to March 31, 2016.

Please complete this form and return it to Nancy Ward, Coordinator of Educational Support Services by May 2, 2016.

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Principals and Administrative Assistants:

In the next few days, administrators and head secretaries will be receiving an email containing time sheets for school mentors. Please complete the time sheets by entering the mentors' hourly rates on the group time sheet and obtaining the signature of the lead mentor on the individual time sheet. Return all time sheets to Lucy Bateman, Curriculum/Staff Development by Friday, April 15.

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DATE:
March 15, 2016

TO:
All School Principals
All School Financial Secretaries

FROM: 
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor

SUBJECT:
Quarterly School Financial Report for January, February and March 2016

Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation.  If your school has no Apple account, please so indicate and return.

Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website.  If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy.

Please photocopy the selected elements and send to Accounting by April 22, 2016.

Please include:

  • The signed attached memo to Accounting
  • A copy of your January, February and March 2016 Reconciliation Worksheets
  • A copy of your January, February and March 2016 Bank Statements
  • A copy of your January, February and March 2016 Skyward Balance Sheets
  • A copy of your January, February and March Outstanding Check Reports
  • Screen shot(s) of your March 31, 2016 Apple Volume Purchase Program transaction history and balance

If you have questions or need assistance, please call Liz Robins at (801)567-8267.

Thank you

Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools

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Due:

Anticipated Staffing Needs

  • Due in HR Friday, March 18, 2016 (form attached and found on AdminOnly under "Hiring Packet and Forms").

Reduction in Staff (RIS)

  • Due to your Administrator of Schools on or before April 5, 2016.
  • RIS form is found on AdminOnly under "Hiring Packet and Forms".

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There has been some confusion regarding due dates for JPAS evaluations.  To help clear this up here are the due dates for summative (full) and formative (interim) evaluations.

All summative (full) JPAS evaluations are due by March 31st to the JES office.  All formative (interim) evaluations must be completed on JPLS by May 13th.

Please contact the JES office if you have any questions. Thank you.

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Due to Spring Break, please turn in Portable Worksheets to your Administrator of Schools by Wednesday, March 23rd.

Principals:

See the guidelines and worksheet below for Portable Classroom Requests and Usage. The worksheet is due on or before March 23, 2016 to your Administrator of Schools.

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DATE:
February 29, 2016

TO:
Principals
Special Education Staff
School Secretaries

FROM:
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist

SUBJECT:
Special Education Budget Closeout for the 2015-16 School Year

See attached memo.

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DATE: 
March 8, 2016

TO:
Principals

FROM:
Laura Finlinson, Administrator of Curriculum and Staff Development
Clyde Mason, Director of Evaluation, Research and Accountability

SUBJECT:
Accuracy Verification of Google Drive SLO Teacher Folders

A critical component of 2015-16 Educator Evaluations for all certificated personnel is the accurate reporting of SLO pre-test and SLO post-test results via the Excel spreadsheets which were previously created by Curriculum.  In order to accurately report SLO pre-test and post-test results, teachers will need to place their completed Excel spreadsheet in a designated Google Drive SLO Teacher folder which has been created for each teacher within a larger Google Drive SLO School Folder.

It is important that each principal reviews the contents of their school’s shared SLO School Folder and makes certain that each of their school’s full-time and part-time licensed staff has a Google Drive SLO Teacher Folder created for them within the Google Drive SLO School Folder.

Principals need to email Holly Allen, holly.allen@jordandistrict.org, on or before Tuesday, March 15, 2016 to either confirm the accuracy of the Google Drive SLO School Folder’s contents OR provide the name and position of any educator who is missing that should be in the School’s SLO Folder or who is in school’s SLO folder but should not be.

Questions regarding this communication should be directed to Holly Allen at 801-567-8115 or directly at extension 88115.