Jordan School District
For the Admin Assistants: Training for the new Digital English Learner Identification process has been scheduled for Friday, July 28th, from 9:00 - 11:00 am in the Presentation Room at the ASB.
Space will be limited to one in person attendee per school with any additional requests attending via Zoom. Register HERE to receive training documents and access to the zoom link.
We will be available at the end of training for questions and any one on one assistance.
Attached you will find information and guidelines regarding the Extended Year Stipend that is available to Special Education Teachers and SLP's. Please be sure to read the instructions carefully.
The state has allotted 5.5 extra days to work either two weeks before or two weeks after your contract ends. The eligible timeline for these days this fall is July 31-Aug 4 and Aug 7-Aug 11, 2023. You can work them all before contract, all after contract, or a combination of both. Please keep track of the days you worked in the fall so when spring comes you will know how many you have left.
The days you work are turned in on a Qualtrics survey that the state sends us to generate the payroll information. The link for this survey is included in the attached memo.
DATE:
July 27, 2023
TO:
School Administrators
Elementary Administrative Assistants
Secondary Attendance Secretaries
Secondary Registrars
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Enrollment Consultant, Student Services
SUBJECT:
Assigning Discipline Officers for New-to-School Students
Each year in August, Information Systems runs a utility to assign students a discipline officer in Skyward. The assignments are made off of assistant principal alphabet assignments reported by each school. In order to be assigned as a discipline officer, an individual must:
Schools will receive an email from Lisa Corbett in Information Systems asking for confirmation of their assistant principal alphabet assignments.
After the initial utility has been run, Information Systems cannot easily “mass assign” discipline officers for schools. The utility, if run later in the year, would overwrite any custom assignments made by the school. In order for elements of the discipline process to run in Skyward, however, a discipline officer must be assigned for students who enroll after the utility has been run. This should be done as part of the registration process. An individual with responsibility for entering the student into Skyward should verify that the “Entity Info” screen has an appropriate individual assigned under ‘Discipline Officer”. At the same time, assignments can be made for “Counselor” and “Advisor” (if those fields are in use at the school location).
This process will need to be completed for students who are new to the District and for those who are transferring from another District location. Making this a part of the enrollment process will help ensure that discipline can be reported and processed accurately.
Questions on entering discipline officers may be directed to the help desk in Information Systems at x88737. General questions on recording discipline may be directed to Caleb Olson in Planning & Enrollment at x88251.
This is a reminder that the Botvin LifeSkills Training program must be offered to 4th, 8th, and 10th-grade students each year in Jordan School District. The Botvin LifeSkills Training Program is currently the only approved program to meet the requirements as outlined in UCA § 53G-10-406 and R277-910. The middle school and high school implementation takes place in health classes. Please share the training information with any new 4th-grade teachers and health teachers at your school who have not been trained. Administrators should ensure that all Botvin materials needed for the 2023-24 school year have been ordered.
Jordan School District Employees are responsible for knowing and adhering to all District policies and procedures. The crucial policy review is now available to District employees in Skyward through “Online Forms.” As a condition of continued
employment, all employees (i.e. Licensed, ESP, Substitutes, Coaches, Miscellaneous adults, etc.), with the exception of minor students, will be required to complete this training. We ask your assistance in notifying your employees of this required training and ask that this training be completed by November 1, 2023.
A message will appear upon login of Skyward Employee Access for the employee to complete an “Online Form.” Employees can complete the steps at that time or can return to the review at another time by selecting “Online Forms” under “Employee Information.” Attached is a tutorial to assist in completing the review.
Reports of completion will be available through Skyward so you can verify that your staff members have completed this process. A tutorial is attached for your reference. If you or any staff members need technical help, please call the help desk at 801-567-USER (8737).
Legislative Supply Fund Clarifications
See below for clarification on the following common questions about legislative funds:
IMPORTANT Changes
There are some licensed positions that do not qualify for the Classroom Supplies Appropriation per State Board rule R277-459, but were mistakenly funded in the past by the District. As a courtesy, these positions will receive legislative funds for one more year (2023-24). We are asking principals to inform anyone with a following job description, that beginning in 2024-25, they will no longer receive legislative classroom funds:
Clinical Support Specialist
District Home & Hospital Instructor
Instructional Coach
Intern
Library Media Specialist
Occupational Therapist
Physical Therapist
School Counselor – Intern
School Psychologist
School Psychologist – Intern
School Social Worker
Special Ed Itinerant Services
Speech Language Technician
Speech Therapist
Teacher Special Ed Associate
We appreciate your help in making sure these guidelines and upcoming changes are shared with the licensed educators receiving these funds at your school. For your information, attached is State Rule R277 and the legislative funds guidelines sent out each year.
Our annual Fall Family Fair will be held Thursday, Sept. 7th. We are so excited to share District and community resources with our families. Please share and place in your parent communications. Plan on having you and your teachers attend as well!
Teacher mentor lists will be distributed to principals through email on Friday, June 16.
School administrators will want to identify the school administrator over mentoring, school coach over mentoring, and any other school leader that will need to have access to this list. Please update that information on your school spreadsheet on the instructions tab.
If you have questions about your spreadsheet, contact Michelle Williams (michelle.williams@jordandistrict.org or 801-567-8365) in Teaching and Learning.
Spreadsheets will be sent through email on Friday, June 16.
DATE:
June 7, 2023
TO:
Principals
FROM:
Carolyn Gough, Teaching and Learning Administrator
Chris Richards-Khong, Teaching and Learning Staff Assistant Administrator
Amanda Bollinger, Teaching and Learning Staff Assistant Administrator
SUBJECT:
Save The Date - Coaching Kick-Off with Principals
Who:
Building principals and instructional and digital coaches
What:
The JSD Instructional Coaching Institute (ICI)
This will be the first meeting of the year. We will have principals bring their coaching teams to 1) receive further implementation training on the JSD coaching and mentoring model, 2) discover how applying the ten research based coaching roles leads to greater student impact, and 3) design a unique building coaching plan for the year.
When:
Elementary
Friday, August 25, 2023
8:30 am - 11:30 am
Secondary
Wednesday August, 30, 2023
8:00 am - 11:00 am
Where :
Auxiliary Services Building
Auditorium
7905 S. Redwood Road
West Jordan, Utah 84088
Please share the following information with educators who are looking for higher education opportunities at WGU or BYU.
If June 2nd is the last day True Time employees and approvers are working before summer break, please make sure all True Time is submitted and approved on time to avoid a delay in receiving June paychecks.
True Time employees MUST clock out and submit all of their True Time on their last day of work this week, no later than Friday, June 2nd.
True Time approvers MUST approve all of their True Time by the end of the day on Friday, June 2nd.
Administrators: Please share the attached flyer with those in your building who might be interested in becoming a principal.
Apply by August 25, 2023 at the BYU Aspiring Principals Academy page.
DATE:
May 25, 2023
TO:
All Administrators
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness
SUBJECT:
2023-2024 School Wellness Representatives
The wellness team is excited to announce the continuation of our Wellness Reps Program that is intended to support employee health and wellness. The Educator Wellness Representatives will primarily be responsible for supporting faculty/staff wellness efforts within your schools.
Wellness Reps Information:
DATE:
May 25, 2023
TO:
All Administrators & Threat Assessment Teams
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness
Angie Rasmussen, Student Safety & Wellness Specialist
SUBJECT:
Comprehensive School Threat Assessment Guidelines (CSTAG) National Study Participation
This is a reminder for those who have not yet completed this survey, please do so before June 2nd.
Our district is participating in a national study conducted by Dr. Dewey Cornell’s research team at the University of Virginia. As part of the study, you are asked to complete an anonymous survey about your threat assessment team.
Please complete the CSTAG Implementation Fidelity Survey at this LINK:
The deadline is 6/2/23.
The survey will take about 20 minutes. Each member of the school’s threat assessment team should complete this survey. If you serve on more than one team, complete separate surveys for each school team.
If you have questions about the survey, please reach out to Angie Rasmussen at angie.rasmussen@jordandistrict.org.
This survey does not replace documentation for each individual threat assessment done at your schools. Thank you for providing your valuable time and input.
Please update your registration materials and anything that is online or sent out to families that includes old meal price info.
Approved Meal Prices for the Upcoming 2023 - 2024 School Year
• Elementary Breakfast: $1.05
• Elementary Lunch: $2.00
• Secondary Breakfast: $1.25
• Secondary Lunch: $2.25
• Adults Breakfast: $2.50
• Adults Lunch $4.10
• Reduced Breakfast: $0.30
• Reduced Lunch: $0.40
2023 WIDA scores are now in Skyward and ELLevation. To complete compliance requirements, please use this instruction page on how to print your student's parent letter that is to go home with their score.
Please share the accompanying flyer containing specific information for each grade level/content with your teachers regarding the district-wide professional development day on August 15th.
All licensed personnel are required to attend a corresponding session to their assignment.
Please contact your AOS if questions arise about teachers with unique assignments. Administrators who are NOT hosting at a particular location should be in attendance with teachers. Divide your administrative team accordingly.
Utah State Senate Bill 150 requires schools to assess students three times per school year (fall, winter, & spring) and inform first, second, and third grade parents/guardians of whether or not their child is reading on grade level. Please send the attached letters home with your students to inform parents of their student’s end-of-year Acadience results by June 2, 2023. You may copy the letters onto your school letterhead and send the letters home with students.
TO: Jordan School District P-Card Holders
FROM: Kurt A. Prusse, Purchasing Director
This is a reminder that purchases made before the cycle end date of June 6, 2023, will be taken from your 2022-2023 school year budget. Any charges after June 6, 2023, will be taken from your 2023-2024 school year budget. Your reconciliation will be due in the Accounting Office by June 20th. If you can get your reconciliation in sooner than that, the Accounting Department would appreciate it.
As a reminder for all schools, your P-card reconciliation is still due in the Accounting Department by June 20th, regardless of whether you are working or not. Please make sure that you get your reconciliation in on time.
We are also aware that there will be principals, assistant principals, teachers and secretaries, who currently have a P-Card, that will be transferring to different schools in the district or will be retiring or leaving the District. For those of you who will be transferring schools, you will keep your P-Card but we will need the name and address of the new school, your new office phone number, and the default accounting code that will be used at your new location. For those who are retiring or leaving the school district, please call Kris Wishart in the Purchasing Department at (801) 567-8708 and let her know so that she can close your P-Card account.
If you have any questions or concerns, please reach out to Kris Wishart.
DATE:
May 18, 2023
TO:
School Principals
Administrative Assistants
FROM:
Administrators of School
SUBJECT:
Principal Year-End Checkout Materials for 2022-2023
Attached is the list of all forms and items to be completed for principal checkout.
If you have any questions, please contact your Administrator of Schools’ administrative assistant.
