Jordan School District
DATE:
Thursday, August 24, 2023
TO:
Middle School Administrators
FROM:
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Fall 2023 Testing Bulletin
See the memo and bulletin below.
DATE:
Thursday, August 24, 2023
TO:
Elementary School Administrators
FROM:
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Fall 2023 Testing Bulletin
See the memo and bulletin below.
SRO Annual State Mandated Training will be held on Friday, September 8, 2023. Meeting to be held in the ASB presentation room, Entrance C, from 7:30 AM-9:30 AM. Each School's SRO and 1 Assistant Principal are required to attend. Other AP's and interns are invited as their schedules allow.
DATE:
Thursday, August 24, 2023
TO:
All School Administrators
FROM:
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
2023-24 Parental Exclusion Forms
2023-24 parental exclusion forms have been released by the state. Elementary and secondary versions may be found attached with this memo. In addition, the forms may be found on the Evaluation, Research & Accountability website.
Parents must notify schools of their desire to opt their student out of a state-mandated assessment on an annual basis. Parental exclusions should be recorded on your school’s opt out log so that both school and district personnel have one source of truth for all parental exclusions. Schools are discouraged from keeping parental exclusion lists that are separate or different from the opt out log received from Evaluation, Research & Accountability.
Please direct questions about parental exclusions to Ben Jameson in Evaluation, Research & Accountability.
Western Governors University doesn’t think educators should only be recognized during Teacher Appreciation Week. During the final weeks of last school year, WGU’s strategic partnerships manager, Melissa Jensen, demonstrated the online university’s lasting gratitude for the individuals shaping students’ lives in the Jordan School District.
See the flyer below for all the details!
DATE:
August 17, 2023
TO:
Principals
Administrative Assistants
Attendance Secretaries
Registrars
FROM:
Administrators of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment
SUBJECT:
Reporting Completion of 10-Day Accounting
Students who are registered to a District school and have not attended (or been marked absent with a valid excuse) for ten consecutive school days at any point in the school year must be withdrawn from membership. This is particularly important during the first ten days of the school year so that our enrollment calculations and reporting is accurate.
Accurate enrollment counts are used to generate future projections. Projection totals are needed very soon after ten-day adjustments are completed. To assist in preparing projections, we are asking all schools to report the completion of their 10-day drops on a Google Sheet as soon as these drops are processed. Only the staff member responsible for processing the drops should indicate completion status. The Google Sheet is available at this link and will be emailed to attendance staff again close to the 10th day of school.
10 day drops for high schools may be processed at the end of the day on September 1, 2023. Elementary (Grades 1-6) and middle school may process drops at the end of the day on September 5, 2023. Kindergarten drops may be processed at the end of the day on September 13, 2023.
Guidelines for how to process these drops are available at the links below:
DATE:
August 24, 2023
TO:
All Principals
Administrative Assistants
FROM:
Michael Anderson, Associate Superintendent
Jordan District Nurses
SUBJECT:
Medication Administration Training
Utah State Law and District Policy requires that all school personnel delegated to administer medication to students in schools must complete Medication Administration Training.
New employees who will be giving medication are required to attend the live training on Friday, September 15, 2023. Prior to this meeting, they need to view the online training, click on this link Jordan Nursing Services click on Medications, and then Medication Inservice (use a browser other than Firefox).
Employees who have attended this training and have a certificate of completion will not be required to attend this meeting. However, they will be required to recertify by viewing the online training video and completing the corresponding test available on the district website. (see above)
Please identify staff members that should receive medication administration training. This may include head administrative assistants, office assistants, cluster teachers or aides, counseling center personnel, and the principal if appropriate. Please inform all personnel that have the potential to administer medication to students at school of their responsibilities in this matter.
Medication Administration Training
Friday, September 15, 2023
9:00 a.m. – 11:00 a.m.
ASB PDC 101 & 102
Class size is limited. Please contact your school nurse if you are planning to attend. See attached nurse assignment list. Thank you for your responsiveness and support.
DATE:
August 24, 2023
TO:
Principals
Administrative Assistants
FROM:
Michael Anderson, Associate Superintendent
Jordan School District Nurses
SUBJECT:
Immunization Policy and Guidelines, Skyward and USIIS Inservice
Jordan School District Nurses will be conducting this inservice on:
Friday, September 22, 2023
9:00 – 11:00 a.m.
ASB COMPUTER LAB D-112
This inservice is open to all office staff and administrators. It is not required that you attend; however, if you are involved with student registration, this inservice will be of benefit to you since immunization status is an important part of the registration process.
Class size is limited. Please contact your school nurse if you are planning to attend. See attached nurse assignment list for 2023-24.
Dear Principals,
We've received new guidelines from the State LAND Trust office regarding School Community Councils and Rules of Order and Procedure. In order to update each of you we have scheduled three one-hour training meetings to be held over Zoom. You only need to attend one of the three meetings. You are welcome to have an assistant principal attend if desired, but each principal is required to be in attendance.
We recommend that you do not finalize your Rules of Order and Procedure with your SCC until after attending this training.
The trainings will be held:
September 1st 10:00-11:00 am
September 5th 9:30-10:30 am
September 8th 10:00-11:00 am
The Zoom link will be on the calendar invite you will receive.
Please go to this LINK, find your name, and initial under which date you will be attending. You will then receive a calendar invite. Sign up needs to be completed by Wednesday, August 30th.
Items that will be on the agenda:
Creating School Community Councils and holding the first meeting video - Video
Here’s what’s new Training Video - Video
Updated Timeline with Website Information - Timeline
Jordan District - Beginning of Year Documents
Jordan School District has methods for reporting incidents and injuries. The procedures have not changed, however, as we get ready to start a new school year it is a great time for a reminder/refresher on reporting.
It is imperative that significant incidents are reported as quickly as possible, within 24-hours or by the next business day. All incidents, injuries and accidents need to be properly documented, to include photos, video when available and police reports when appropriate. Our priorities are life safety, incident stabilization and property preservation.
911: Always call 911 for all life threatening and severe injuries, incidents, accidents, threats, thefts and vandalism.
JSD 24-hr. Alarm Response (801) 567-8865: It is important to call this number in order to notify key administrators and personnel to expedite support, maintenance and repairs, etc.
Alarm Response should always be called prior to conducting a fire drill and in the case of: power outages, floods, natural gas leaks, phone and utility disruption and alarm malfunctions.
Student and Staff Injuries/Accidents Reporting: Call 911 when necessary. Notify JSD Insurance Services and/or Risk Management. Student injuries must be reported using the Utah Department of Health online system. Staff injuries need to be reported to the main office at your school or location and you must complete and submit the First Report of Injury form to Insurance. Forms can be located HERE.
Asset Essentials Work Order Reporting: Incidents of damage, theft and vandalism should be entered/reported into the Asset Essentials Work Order system for documentation, to begin the repair process and assist with insurance claims. For assistance with using Asset Essentials system, contact Facility Services at: (801) 567-8862.
Thank you,
Bonnie Brennan, Director of Insurance Services
Brandon Conti, Risk Management Coordinator
DATE:
August 17, 2023
TO:
All Principals
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Mike Trimmell, Ed.D., Special Education Administrator
SUBJECT:
Inputting of Goals and Services into Embrace
Until you complete a new IEP in Embrace, please use these steps to both complete progress reports when that time comes, and do Medicaid Logs for applicable services.
As you do so, keep in two things in mind:
STEPS
If you need to add additional goals to a student after activating the IEP, you will need to contact Brenda via the EMBRACE REQUEST to unlock that IEP.
Click to access the newsletter.
An additional training teachers new to full-day kindergarten teachers has been added to JPLS. Coaches and administrators who are new to full-day kindergarten are encouraged to attend.
DATE:
August 24, 2023
TO:
Principals
Assistant Principals
Panorama Users
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
SUBJECT:
**NEW** Panorama MTSS Referrals
A new feature for MTSS Student Support Referrals in Panorama releases on August 23, 2023. This new feature will allow teachers to refer students to MTSS teams/Administration for interventions. The feature also allows teachers and administrators to track the MTSS interventions.
A preview video can be seen here.
Feel free to share this link with your teachers. More guided information can be obtained in Panorama Academy as well.
DATE:
Thursday, August 17, 2023
TO:
All School Administrators and District Department Directors/Consultants
FROM:
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
2023-24 Required Testing Ethics Professional Development Procedures for Education Support Professionals
Licensed teachers will do their testing ethics training as part of their annual crucial policies and procedures review. School administrators do not need to train their teachers on testing ethics for the 2023-24 school year; however, administrators will need to conduct a training for any education support professionals (classified employees) who will assist with district, state or federally-mandated testing. This will include computer lab assistants who function as the school’s test coordinator, any classroom aides that assist with testing, literacy aides who assist with Acadience Reading testing or progress monitoring, or any office staff that assist test coordinators with district, state or federally-mandated testing.
The three required procedures for completing this testing ethics professional development are listed on the “2023-24 Principal’s Testing Ethics Checklist for ESPs” form, which is due to the Evaluation, Research & Accountability Department by Friday, September 22, 2023.
As has been done in the past, administrators may provide in-person training on testing ethics using the pdf slide deck attached with this memo. Alternatively, administrators may refer education support personnel to the YouTube video that provides the same ethics training. Once education support personnel have been trained, either in-person or using the video, they are required to sign the “2023-24 Standard Test Administration and Testing Ethics Policy Training Signature Form.” Administrators are asked to keep these signed forms on file at the school.
There are several materials attached with this memo for your use:
Please contact Ben Jameson or Gaylene Miller in Evaluation, Research & Accountability with any questions.
Special Education Resource and Self Contained Team Leaders will soon receive a SCRAM report via District Mail of all students who should be receiving services through your school’s special education program(s) at the start of the 2023-24 school year. All team members and service providers need to verify each student on this list as either correct, changed, exited/moved, and/or incomplete. Since only one copy is being sent per “team” (i.e., Resource and Cluster), it is important that resource teams, cluster teams, SLPs, Guidance Specialists and other itinerant providers work together to check and complete the requested information. Please read the memo carefully for instructions on completing the report.
Please have your Scram Reports and corrected SCRAM returned to the District Office by Friday, September 8, 2023.
If you have questions, please contact the Teacher Specialist assigned to your school or Jen Warkentine at (801) 567-8207. Thank you for your conscientious efforts to complete this critical information. Please remember that special education funding is contingent upon the accuracy of this data.
On September 22, 2023 the Panorama Team will be in Jordan District to conduct in-person training for interested schools. This training will focus on both the Student Success and the Positive Behavior module integrates with Panorama’s Student Success. Multiple sessions will be offered. More information to come!!!
Attached are the special education budget allocations for Resource, Self-Contained Teachers and Speech-Language Pathologists for the 2023-24 school year. (Cluster Leaders do not receive a Special Education budget.) Remember that special education monies must be spent in ways that provide the most benefit to special education students with the goal to improve student achievement and performance. It will be up to you, your team, and your school principal/financial secretary to keep track of how much of your budget you have spent individually.
Please note equipment purchases, electronic games and/or any materials that are not instructional in nature must be pre-approved from the Special Education Department. Equipment purchases that are not pre-approved will not be reimbursed. Requests must include the approval from your teacher specialist.
When submitting requisitions, follow Skyward procedures and guidelines. Requisitions for the 2023-24 school year can be submitted anytime between July 1, 2023 and March 1, 2024. The final deadline for all purchasing requests, reimbursement requests, E-checks and P-Card purchases is March 1, 2024. This deadline will not be extended.
If you have questions regarding your Special Education budget, please call Amanda Hamblin at (801) 567-8177 or the Teacher Specialist assigned to your school.
The 2023 ESSA Updated English Learner (EL) Exit criteria has been approved. Please review your 2022 WIDA ACCESS results and exit all students who received a minimum overall composite score of 4.2 and a minimum score of 3.5 in the speaking domain. Exit letters, based on the updated exit criteria, must be sent within the first 30 days of the LEAs school year.
Teacher-parent-students conferences must be completed by the conclusion of the LEA’s scheduled fall conferences. Students that were exited with a composite of 5.0 or higher in the spring will remain exited. More information will be provided in upcoming listserv memos and in meetings.
Things to adjust:
Class schedule
ESL study skills course
Placing students in the correct LA course
Placing students in any concurrent AP courses that they have applied and
qualified for
How do you print the letters?
Check out how to create and print the letters through ELLevation here.
Mailing letters home is usually delegated to a secretary/registrar with enrollment access
with the help of ELD Leads if needed.
THIS ANNUAL COMMUNICATION IS PART OF COMPLIANCE.
Your Assignments for the SSH Committee Schedule are on the attached document. Please make every effort to attend on your assigned day. If there are any conflicts with your schedule please contact Janie Hyde, 801-567-8326 as soon as possible. We look forward to serving with you!
