Jordan School District
We have translated the following forms:
Home Language Survey
Fee Waiver
Chrome Book Agreement
Student/Family Residency
ACT Letter and Consent Release Form
Discrimination Complaint
Parental Exclusion
You can access the forms in 9 (nine) translated languages here. Please contact the Language and Culture Services Department (ELS) for more questions.
Date:
June 10, 2021
To:
All School Administrators
From:
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
Subject:
2021 WIDA Access Results and Dashboard
Results for the 2021 WIDA Access assessment administered in January-March this year are now available on your Tableau Viewer account. School administrators may access the following data:
School administrators may interact with the data using the following demographic filters:
A data analysis protocol has been provided to help school leadership and EL teams examine the assessment data and brainstorm possible responses or implementations to further support the learning of EL students.
As a reminder, if having a group of teachers work with the Tableau dashboards is something principals are interested in, temporary access to the 2021 WIDA Access results may be granted through Tableau. Please contact Ben Jameson for more information.
The Teaching and Learning Department will offer GT endorsement classes during the 2021-2022 school year. Please see the attached documents for detailed information and relay this information to anyone on your staff who may be interested in earning a GT endorsement.
Volunteer reports need to be submitted to Insurance Services.
Workers' Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.
PTA figures must be separate from other volunteer hours.
Attached is a copy of the Volunteer Report for the period from April 1, 2021 to End of School Year.
Please complete this form and return it to Cheryl Matson, Director of Insurance Services, by June 15, 2021.
Reminder: The next Assistant Principal meeting will be held on June 22, 2021. The meeting will be held in-person at the JATC-S. No virtual option will be provided. A beverage service will be provided beginning at 7:30 a.m. The meeting will begin at 8:00 a.m. Lunch will be provided. If you have any questions please contact Nadine Page (nadine.page@jordandistrict.org) or 801.567.8182 (x88182). Thank you!
Starting Fall 2021, Utah’s K-3 educators in 69 Districts and/or charter schools will be engaging in LETRS (Language Essentials for Teachers of Reading and Spelling) professional learning to advance their knowledge and skills in the science of reading.
In light of Utah’s early reading data over the last several years, Utah State Board of Education has prioritized literacy instruction for K-3 students and has selected LETRS (Language Essentials for Teachers of Reading and Spelling) professional learning to support teachers in advancing their knowledge about the science of reading. Based on middle of year Acadience Reading growth data from the 2020-2021 school year, 69 school districts and charters were chosen to participate in this training. Jordan District was among the 69 school districts. As part of this initiative, all K-3 classroom and special education teachers and instructional coaches serving grades K-3 in the area of literacy are asked to participate in this particular professional learning. School administrators and school psychologists will participate in a leaders training.
The professional learning sessions will be held in regional locations across the state. Actual locations and dates will be determined in coordination with each school district. Sessions will likely occur between August 2021 through September 2023. Because of the implementation of Really Great Reading and Walk to Read, we have requested to start LETRS trainings as late as possible. We are currently waiting for approval from USBE.
LETRS training consists of 8 units. Each unit includes online coursework, classroom application with students, and an in-person session. LETRS training will closely align with the training teachers will receive this summer and the work that will be taking place at your schools. An informational handout is attached.
We are sending out a brief introductory message to K-3 teachers regarding LETRS training. We understand we don’t have full information, but we would like teachers to know a little about LETRS before the Literacy Launch training that begins next week. Please feel free to reach out to Shelley Nordick with questions or concerns.
DATE:
June 2, 2021
TO:
Secondary School Principals
FROM:
Teaching and Learning Coaching Team
Chris Richards-Khong, Amy Kinder, Jared Covili, Pam Su’a, Rebecca Lee, Beth Lewis
SUBJECT:
2021-2022 Secondary Coaching Professional Development and PLC Proposal
The secondary level principals and coaches were surveyed during the month of May regarding logistical preferences for the delivery of the JSD Instructional Coach Institute (ICI) and the Coaching Professional Learning Communities (PLC).
After reviewing responses to the survey, the Teaching and Learning Coaching Team constructed draft models to reflect survey participants’ preferences. The team also consulted the JSD School Board decisions surrounding the future Friday schedule.
Attached to this memorandum are the proposed draft session options. Please review these session options with the coaches who are staffed for the 2021-22 school year as soon as possible. Your considerations and feedback are important in guiding the final model which will be made available to secondary coaches.
A meeting will be hosted for those administrators interested in a dialogue and final drafting of the model. Please contact Chris Westra if you are interested in participating in this meeting so that you may be included on the doodle poll for time and place. The following individuals have been previously noted as interested participants: Dixie Garrison, Michael Glenn, Bryan Leggat, Nicole Johnson, Eric Price. All are welcome. Those principals who are not attending the meeting should submit comments, questions, suggestions, and option preferences to Chris Westra by June 11, 2021 and they will be included in the considerations.
Contact for Chris Westra
Email: christine.westra@jordandistrict.org
Phone: 801-567-8657
CRK:cw
CC:
Brad Sorensen
Cody Curtis
Shelley Nordick
Click HERE for the proposed draft session options or see the attachment below.
The training links for teachers who are new to Really Great Reading have been sent to each teacher’s district email. Please be aware that the links come from messages@matrixlms.com. Since this is an unusual email address, teachers sometimes delete the email. If this happens, please contact Cindy Stevenson and she can have the links resent. This training can be done anytime this summer and the links will stay active for one year. Teachers will receive a $300.00 stipend for completing this training. It is not necessary to contact anyone when teachers have completed the training. The company supplies the district with a report of who has completed the training. If teachers have completed the training earlier this year, it is not necessary for them to do the training again.
Awkward postures are deviations of body parts from their neutral position. Working in these postures is a contributing factor to musculoskeletal disorders and can cause discomfort. Please see tips and hints below.
Please share this information with teachers:
This is your last chance to request reimbursement for eligible STEM courses taken between July 1, 2020, and June 30, 2021. If you want to see a complete list of courses that qualify, or have questions about this program, please look over the Frequently Asked Questions Document.
In order to qualify for the reimbursement, you must complete the Google Form and include all requested attachments. Read the Google Form carefully to make sure you provide the necessary documentation. Please submit your completed Google Form by June 7 @ 5:00 PM. Link to STEM EIP Google Form
DATE:
Thursday, June 3, 2021
TO:
School Administrators
School Administrative Assistants
FROM:
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
2021 WIDA Access Hard Copy Individual Student Reports
Hard copies of the 2021 WIDA Access individual student reports were delivered to schools last week. These ISRs as well as a copy of the “Annual Parent Notification Letter” and “Understanding Your Child’s Scores” need to be mailed home to parents as soon as possible. A copy of the ISRs was also included for each school EL lead.
The WIDA Consortium will release student reports and frequency reports on Wednesday, June 9th. These reports will be delivered to schools within a few days afterwards. Principals may review the frequency reports as needed. A copy of the student report should be placed in each student’s CUM folder.
Please see the attached WIDA Test Results Checklist for more detailed instructions.
Please contact JoLynn Snelgrove in Evaluation, Research & Accountability with any questions.
DATE:
Thursday, June 3, 2021
TO:
School Administrators
School Administrative Assistants
FROM:
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
RISE Individual Student Reports in Skyward
Summative RISE Individual Student Reports (ISRs) are being uploaded into Skyward Family Access student portfolios by the Information Systems Department. Reports for tests completed prior to May 24 are already uploaded. Score reports will continue to be uploaded as RISE testing closes out. The last reports for year-round students will be uploaded the week of June 14. Test scores will be uploaded to the test scores modules in Skyward after the testing window is completed in June.
Included with this memo are step-by-step instructions for parents on how to access these ISRs. Principals are encouraged to disseminate this information to parents via Skylert or by any other means deemed appropriate. Principals may also consider keeping copies of the step-by-step instructions in the main office to distribute to parents as needed.
Please contact Ben Jameson or Brooke Anderson in Evaluation, Research & Accountability with any questions about the RISE ISRs.
The following are new administrative assignments:
New Assignments effective July 1, 2021:
DATE:
May 26, 2021
TO:
All Principals and Administrative Assistants
FROM:
June LeMaster, Administrator of Human Resources
Administrators of Schools
SUBJECT:
Summer Hours for School Personnel
Please review the schedule of Summer Hours for School Personnel below, with all designated summer school personnel at your location. Extended school office/business hours are acceptable; however, other adjusted schedules are NOT acceptable because they limit public access to school personnel.
DATE:
May 24, 2021
TO:
Middle and High School Principals and Administrative Assistants
FROM:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting, Budgets, and Audits
Jason Mott, Accountant/Internal Auditor
SUBJECT:
Fee Waivers
In previous years, the accounting department sent a memorandum to each secondary school in May reporting an amount due to the district equal to the textbook portion of your registration fees collected reduced by student fees waived. Because school checkbooks were moved to the district this year and all school accounting is now recorded in Skyward Finance, the accounting department will no longer be sending that memorandum and will record these transfers for you.
The accounting department has already moved the textbook portion of registration revenue from the activity account (program 2160) to a District level account. This amount was determined by multiplying the textbook fee by the October 1 enrollment count.
In order to account for fee waivers correctly and report to the State in a timely manner, we ask that all fee waiver payments be applied in Skyward no later than Tuesday June 8, 2021. After you have finalized all fee waivers, we will clear out account 21 L xxx 0000 9513 888, where fee waiver payments have aggregated throughout the year and move them to a district expense account.
Thank you.
In an effort to keep you informed about changes in current technology support, Information Systems is announcing the following:
DATE:
Thursday, May 27, 2021
TO:
Elementary Administrators
FROM:
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
Amy Kinder, Math Consultant
SUBJECT:
State-Mandated Early Numeracy Assessment: Acadience Math
In the 2020 Legislative session, the Legislature passed a law (53E-4-307.5) requiring the administration of an early numeracy assessment. Due to the pandemic, this requirement was suspended for the 2020-21 school year, but the assessment will be administered beginning with the 2021-22 school year.
Please see complete memo below.
DATE:
Thursday, May 27, 2021
TO:
All School Administrators
FROM:
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
2021 USBE School Climate Survey Reports and Data Analysis Protocol
The window for the 2021 USBE School Climate Survey closed on May 7th. Tableau dashboards have been prepared for school administrators to view survey results for their school as well as the district.
There are four categories of dashboards:
The district report may be found here.
School reports may be found here.
The USBE School Climate Survey dashboards may also be found by going to the Explore menu in your Tableau Viewer account:
Explore > Surveys > USBE School Climate Survey > District Report
Explore > Surveys > USBE School Climate Survey > School Reports
Dashboards containing survey results also have filters that may be used to dig deeper into the survey data: Gender, race/ethnicity and respondent type. The filters are determined from survey responses.
As a reminder, the USBE School Climate Survey was administered instead of the district’s annual Stakeholder Survey for this year only. Thus, survey respondents did not have an opportunity to respond to question items regarding individual educators. No individual educator score reports were generated nor is there a need to distribute them to educators as we have done in the past. The district’s Stakeholder Survey will return in the 2021-22 school year.
A school climate survey data analysis protocol is also included with this memo. It is recommended that school administrative teams take some time over the summer break to go through the data analysis protocol together. It is also suggested that the protocol be used with JELL teams and/or other pertinent leadership teams in the school that deal with school climate issues. If having a group of teachers work with the Tableau dashboards is something principals are interested in, temporary access to the climate survey results may be granted through Tableau. Please contact Ben Jameson for more information.
Please contact Ben Jameson with any questions about the dashboards or the survey.
DATE:
May 20, 2021
TO:
Principals
Special Education Teachers (Preschool and School Age)
Speech-Language Pathologists
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
Updated Extended Year for Special Educator Stipend Days 2020-21
The USBE has set up new guidelines for documenting and reporting Extended Year Stipend Days. A specific group of special educators were allowed to work up to 3.5 additional days for the 2020-21 school year. Eligible staff that have days left to work, and did not work all of their allotted days in the fall, are required to complete a survey to be paid for those days. After you have completed working the days (after your contract ends), simply click on the link below to start the survey. This link will open on June 8, 2021 at 7am.
https://jordandistrict.sjc1.qualtrics.com/jfe/form/SV_3ELRnpb23zVTZbM
Please read the survey carefully, making sure you answer all of the questions listed, as you will be paid according to what the survey generates. Only those that complete the survey will be paid. You are no longer required to submit the worksheet or timesheet after you have worked the days. Any timesheets submitted directly to the Special Ed. or Payroll departments will not be paid. Please note that the window for completing the survey closes June 30, 2021 at midnight.
Please remember you cannot count the days you already worked and were paid for in the fall. You can only count the days you work after your last contract date at the end of the 2020-21 school year. The State Board of Education has discontinued any leniency on dates that you work. You may ONLY work and report the two weeks after your last contract day. Therefore, you will only be paid for dates that are between June 8 to June 21, 2021 and only the number of days you have remaining from the fall of 2020-21.
As you plan for the coming year, keep in mind the legislature will presumably award days for the 2021-22 school year, which you can begin working two weeks prior to your first contract day, August 9, 2021. More information about next year’s days will be forthcoming. If you have questions, or need help with the survey, please contact Amanda Hamblin at amanda.hamblin@jordandistrict.org or 801-567-8176.
DATE:
May 20, 2021
TO:
Elementary Principals
Elementary Head Administrative Assistants
FROM:
Becky Gerber, Administrator of Schools
April Gaydosh, Administrator of Schools
Lisa Robinson, Administrator of Schools
Jill Durrant, Administrator of Schools
SUBJECT:
Summer Pool Hours for Elementary Head Administrative Assistants
As a reminder, elementary school head administrative assistants have up to forty (40) hours to use during the summer months. These hours remain optional and flexible and are to be used in coordination with the school principal.
It is suggested the hours be spread out over the summer months and be used to keep registration current in Skyward and address other matters that typically build up over the summer months (voicemails, purchase verifications, timesheets, etc.). These hours should not be used for summer school coverage. The hope is that these summer hours will aid the school in a successful opening for the students.
The hours should be reported through True Time under the heading “Contract Pool Hours” and will be charged to account number: 10 E xxx 0050 2483 152.
JL/jc
cc:
Cabinet
Sarah Palmer, Director of Payroll
