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DATE: 
September 1, 2022

TO: 
All Jordan School District Principals (with bus route students)

FROM:   
Scott Thomas, Administrator of Auxiliary Services
Paul Bergera, Director of Transportation
Kathy Jones, Transportation Trainer/Risk Coordinator

SUBJECT: 
State Required Bus Evacuations and School Bus Safety 2022-2023

State required semi-annual school bus evacuations have been scheduled for this spring. This applies to those students that ride the bus daily to and from school.

The evacuations will be conducted during the week of:

Monday, September 12, 2022 through Friday, September 16, 2022

Your school’s regular bus drivers will perform this evacuation one day during the week as they drop your students off in the morning. This procedure takes place at your school and is located in your normal bus drop off/pick up zone. All professional school bus drivers that transport students are required to perform evacuation procedures in case of an emergency. Bus evacuation will be through the front door this year. Students will then, under the direction and supervision of the bus driver, evacuate and meet in a safe place approximately 100 feet away from the bus.

Your assistance is welcome but not mandatory to complete this required evacuation drill quickly, safely and effectively.

We appreciate all you do to help us safely transport your students.

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All new principals and new SCC Chairs need to attend one of the SCC Trainings for this year. Two trainings will be held in a Zoom format. If you have any questions contact Nadine Page, nadine.page@jordandistrict.org or 801.567.8182 (x88182).

September 28, 2022 - 6:30-7:30 p.m.
Join Zoom Meeting    LINK

September 29, 2022 - 6:30-7:30 p.m.
Join Zoom Meeting    LINK

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With the restructure of the Human Resource Department, which includes Brittany Bauer and Jane Olsen in their new assignments as HR Specialists, the HR Department has a new look. While Brittany and Jane will focus on NEW EMPLOYEES, Brent and June will focus on CURRENT EMPLOYEES for all employee groups. For additional details, please see the attached graphic. We look forward to continuing to serve you.

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1-year temporary agreements are not required for part-time employees.

1-year temporary agreements are required for all full-time/contracted employees who are paid from the following programs and program codes. Please submit these completed forms to the HR Department by or during the FTE audits in September 2022. Click this link for the 1-Year Temporary Agreement form found on the employment.jordandistrict.org/AdminOnly website.

Program Code:  5679
Program Name:  School Based Mental Health
Department:  Student Services
Employee Type:  Licensed

Program Code:  5886
Program Name:  Beverly Taylor Arts Learning Program
Department:  Teaching & Learning
Employee Type:  Licensed

Program Code:  7685
Program Name:  SAMHSA AWARE Grant
Department:  Student Services
Employee Type:  Licensed

Program Code:  7220
Program Name:  GEERS
Department:  Special Education
Employee Type:  ESP

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DATE:   
August 15, 2022

TO:  
Elementary Principals

FROM: 
Carolyn Gough, Teaching and Learning Administrator
Norman R. Emerson, Fine Arts Consultant

SUBJECT:  
Assemblies by Artistic Resources for Teachers and Students, Inc. (ARTS, Inc.)

ARTS, Inc., now in its sixty-third year of operation, was founded in 1959 and has provided performances in all forty-one school districts in Utah, reaching more than 250 schools each year with professional arts and education programming. We welcome their artists in our schools again for the 2021-22 school year.

Click this link to find:

  • The assembly schedule with the date and time the artists will be at your school.
  • The contact information for the performing group coming to your school.

The artists have been instructed to contact you at least two weeks prior to their assembly to verify starting times and specific needs for their performance. If the date selected for the music group to perform at your school does not work with your schedule, please contact the music group as soon as possible to reschedule. The name and phone number of the contact person for each group have been provided.

If you have any questions, please contact Norman Emerson at 801-567-8364.

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DATE:   
August 25, 2022

TO:   
Elementary Principals
Elementary Head Administrative Assistants

FROM: 
Becky Gerber, Administrator of Schools
April Gaydosh, Administrator of Schools
Lisa Robinson, Administrator of Schools
Jill Durrant, Administrator of Schools

SUBJECT:  
Summer Pool Hours for Elementary Head Administrative Assistants

Elementary school head administrative assistants have up to eighty (80) hours to use during the summer months. These hours remain optional and flexible and are to be used in coordination with the school principal.

It is suggested the hours be spread out over the summer months and be used to keep registration current in Skyward and address other matters that typically build up over the summer months (voicemails, purchase verifications, timesheets, etc.). These hours should not be used for summer school coverage. The hope is that these summer hours will aid the school in a successful opening for the students.

The hours should be reported through True Time under the heading “Contract Pool Hours” and will be charged to account number: 10 E xxx 0050 2483 152.

JL/ll

cc:
Cabinet
Sarah Palmer, Director of Payroll

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Educators who enroll and complete the online new mentor training in August or September (2022) will receive a $150 stipend. This training is a 3-hour online course and is for BRAND NEW MENTORS ONLY.

Educators will need to register on JPLS. Please contact the JES office with any questions at (801) 567-8369 or rebecca.lee@jordandistrict.org.

Please let educators know who may be interested in becoming certified as a mentor.

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Please note the following changes to the Transportation Moratorium Field/Activity Trips Dates 2022-23. The 4th Grade Utah Symphony has been changed to November 14 and 15 at Abravanel Hall. November 16 is no longer a moratorium date. Please plan accordingly.

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DATE: 
Thursday, August 25, 2022

TO:  
All School Administrators

FROM: 
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:  
Tableau Login Moving to Google SSO

Due to a change on Tableau’s security policies, we will be transitioning all Tableau logins to Google single sign on (SSO). Beginning Thursday, September 1, when Tableau users try to sign into their accounts, they will be redirected to a Google login page. Tableau users will use the same login credentials as their district email for Tableau. Here are the new login procedures effective September 1st:

  1. Navigate to the Tableau login page: https://sso.online.tableau.com/public/idp/SSO
  2. Enter your district email address.
  3. You will be redirected to a Google login page. Enter your district email and password.

Please direct any questions about Tableau to Ben Jameson in Evaluation, Research & Accountability.

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US Code 106 has declared September 17 as Constitution and Citizenship Day. All educational institutions are urged to “make plans for the proper observance of Constitution Day and Citizenship Day and for the complete instruction of citizens in their responsibilities and opportunities as citizens of the United States and of the State and locality in which they reside.”

This year September 17 is on a Saturday. Please find a way to celebrate this important document and citizenship with your students sometime during the week of September 12-16. UEN has provided some great resources for all grade levels which could be done in the social studies classrooms.  

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Utah State Law and District Policy requires that all school personnel delegated to administer medication to students in schools must complete Medication Administration Training.

New employees who will be giving medication are required to attend the live training on Friday, September 16, 2022. Prior to this meeting, they need to view the online training, use this link and then select Medication Inservice (use a browser other than Firefox).

Employees who have attended this training and have a certificate of completion will not be required to attend this meeting. However, they will be required to recertify by viewing the online training video and completing the corresponding test available on the district website. (see above)

Please identify staff members that should receive medication administration training. This may include head administrative assistants, office assistants, cluster teachers or aides, counseling center personnel, and the principal if appropriate. Please inform all personnel that have the potential to administer medication to students at school of their responsibilities in this matter.

Medication Administration Training
Friday, September 16, 2022
9:00 a.m. – 11:00 a.m.
ASB PDC 101 & 102

Class size is limited. Please contact your school nurse if you are planning to attend. See attached nurse assignment list. Thank you for your responsiveness and support.

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Jordan School District Nurses will be conducting this inservice on:

Friday, September 23, 2022
9:00 – 11:00 a.m.
ASB COMPUTER LAB D-112

This inservice is open to all office staff and administrators. It is not required that you attend; however, if you are involved with student registration, this inservice will be of benefit to you since immunization status is an important part of the registration process.

Class size is limited. Please contact your school nurse if you are planning to attend. See attached nurse assignment list for 2022-23.

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The 2022-23 School allocations have been provided for your review.  Budget adjustments can be submitted using the attached form to Natalie.Grange@jordandistrict.org.

School allocations will be updated in November after the October 1 headcounts are finalized by the State.

If you have questions please contact Natalie Grange at 88312 or at Natalie.Grange@jordandistrict.org.

 

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DATE: August 16, 2022
TO: Principals, Assistant Principals, Panorama Survey Coordinators
FROM: Michael Anderson, Associate Superintendent, Administrators of Schools, Travis Hamblin, Director of Student Services
SUBJECT: Panorama Survey Training, Window, & Administration

The virtual training may be accessed using the following link:

  • https://panoramaed.zoom.us/j/9102179636

All administrators and survey coordinators will receive an email from Panorama containing the survey questions, sample letter to use for parent/guardian communication, and slide deck of the presentation. The school may choose to use, modify or create their own parent/guardian communication. Schools may also share the survey questions should they choose to do so.

The fall survey window will open on Aug. 29 and close on Sept. 21.

It is expected that each school shall notify parents/guardians PRIOR to administering the survey to students. SEL surveys are always optional whether the parent/guardian or student opts out, should never be ‘required’, and should never be a part of an academic grade.

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Steps for processing parent requests for opt-out of information release.

DATE: August 18, 2022

TO: School Administrators, Elementary Administrative Assistants, Secondary Attendance Secretaries, Secondary Registrars
FROM: Michael Anderson, Associate Superintendent, Travis Hamblin, Director of Student Services, Caleb Olson, Consultant, Planning & Enrollment
SUBJECT: Third Party Information Release Opt-Out

Parents (and students over the age of 18) have the right to opt-out of the release of their student’s directory information to third parties. This right is communicated to parents annually in the FERPA, PPRA, and Directory Information notices in the online “Registration for Schools” process.

To opt-out, parents must provide a written request to the school principal within the first ten school days of the year. Once received, the request is entered in Skyward on the Profile screen. The fields are located at the bottom of the screen (as shown below):

Distribute Student Demographic Information

The field meanings are as follows:

  • Military: Allow release of information to military recruiters
  • Higher Ed: Allow release of information to post-secondary institutions
  • Public: Allow release of information to local media or public source (schools must still obtain permission before posting student images or information on social media, websites, or before participation in media interviews and stories)
  • District: This field is not used and can remain “YES”. It will be removed from Skyward in the future.
  • Local: Allows use of information in items such as yearbooks, performance programs, and sports rosters.

Once received, requests for opt-out must be processed promptly, as various agencies and entities are already submitting requests for information. The written request can be filed in the student’s cumulative folder. When entered in Skyward, the opt-out will remain from year-to-year until the parent submits a request reauthorizing the release of information.

If an individual wants to opt out of the release of “directory information”, staff will need to clarify which specific recipients the parent wants to op-out for and ask the parent to list them in the written request.

Parents may opt-out after the first ten days of the school year but should be informed that information may already have been released prior to their request.

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CSTAG training consists of two (2) training levels and both levels must be completed by all administrator’s and threat assessment team members.  The CSTAG Level 2 workshop is for all who have completed the Level 1 training (the six (6) hour web-based training from Navigate360). This workshop will build upon your knowledge of threat assessment by providing practical application and implementation of the CSTAG process in your school.

The Level 2 workshop will;

  1. Review CSTAG level 1
  2. Focus on implementation and use of the threat assessment process
  3. Focus on sustainable ways to use CSTAG in your school.
  4. Review and training on the decision tree
  5. Review the CSTAG forms and best practices
  6. Practice using real-world scenarios.

You can choose to attend either a morning session or an afternoon session. There are two (2) different dates to choose from as well. Select the link below to register for a session of CSTAG Level 2 training.

In-Person Training:
Tuesday, September 27th (In-Person)
ASB Auditorium
8:30am-10:30am or 1pm-3pm  Section # 117422 and 117423

Friday, November 4th (In-Person)
ASB Auditorium
8:30am-10:30am or 1pm-3pm  Section # 117424 and 117425

Please sign up using JPLS for the session you will be attending at https://jpls.truenorthlogic.com/ia/empari/learning2/course/viewCourseSearch?courseId=101883

The course number is 101883.

Should you have any questions please reach out to Angie Rasmussen at angie.rasmussen@jordandistrict.org

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All schools are required to conduct a fire drill within the first 10 days of the school year.  This provides a great opportunity to review plans, emergency response/Incident Command assignments, evacuation maps, rally locations outside, communications, and related supplies.

Please take special care to orient new students and staff, individuals with special needs and younger students that may not have been exposed to fire alarms/strobes and emergency response protocols.  Please be sure to clearly announce that it is a “drill”.

Please call the Jordan School District 24-hr. Alarm Response 801-567-8865 at least 30 minutes in advance of the drill, so the fire department is not dispatched.

Use the JSD Incident Command System Manual - Fire Action Plan as your drill guideline.  Google Drive link: JSD Incident Command System Manual

Report the drill and any related meetings using the JSD report form on Google Drive. Link: 2022-23 REPORT EMERGENCY — DRILLS, ACTUAL EVENTS, or MEETINGS

Please contact Emergency Operations Manager Lance Everill with questions or concerns: lance.everill@jordandistrict.org, office 801-567-8623.

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Dear JSD Principals,

The wellness team is excited to announce two programs designed to support teacher and student health and wellness this school year: 1) Educator Wellness Representatives and 2) Social and Emotional Learning (SEL) Teacher Leaders.

The Educator Wellness Representatives will primarily be responsible for supporting faculty/staff wellness efforts at your school while the primary role of the SEL Teacher Leader is to support student-focused social and emotional learning efforts for our District. Please refer to the table below for specifics of each position.

Educator Wellness
Representatives
Each school nominates one		 Social Emotional Learning
Teacher Leaders
10 per level (elementary, middle, high) 
  • Support teacher wellness
  • Must be a licensed, non-administrative staff member.
  • Nominated by a principal using this form
  • Will attend our Educator Wellness Kickoff event on September 20, 2022 @ JATC South
    *Sub will be provided for workday
    *A stipend will be offered to representatives data collected in the spring regarding their efforts

Duties include: lead and support faculty/staff wellness efforts at your school throughout the year, maintain contact with District SEL Specialists, model educator wellness for the school community

How are they selected?
Principal nominates ONE educator wellness representative for each school using this form.
  • Support student social and emotional learning
  • Teachers apply by completing this form
  • Will meet quarterly with District SEL Specialists (meeting times TBD)
    *Sub will be provided for workday meetings

Duties include: consult on social and emotional learning implementation districtwide, develop website content, review curriculum options, support classroom lesson planning

How are they selected?
Teachers are invited to apply by completing this form! 10 teacher leaders will be selected for each level.

Action Items for administrators:

  • Please nominate your Educator Wellness Representative by August 26, 2022.
  • Please invite teachers who would be good social and emotional learning leaders to apply.
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If you have a timesheet for participation in LETRS training done off contract time, the last day to submit for payment will be September 15, 2022. 

Please note that as of August 18, 2022, teachers will no longer be paid out of ESSER funding for doing virtual LETRS training off contract hours. Substitutes will be provided for those who are taking the training on contract days. Teachers will still receive the $500.00 stipend for completing each unit. After completing the book work for each unit and attending the full day virtual training, teachers will complete the Unit Course Complete Form found here to receive the stipend. Please share this message with those individuals in your building who are involved in LETRS training. 

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