As was discussed in principal meeting, this is the survey that all 7-12 grade students should take as a part of our district's strategic planning process. The survey contains 12 questions with additional subquestions plus a couple of demographic questions and one free response. It should take between 5 and 10 minutes for a student to take the survey.
Please pick a time during one period to have all students in your building take the survey. The deadline for survey administration is Thursday, September 7th, 2023.
Thank you for your patience while the State of Utah updates their process to report student injuries. The attached will assist you in getting your UtahID set up and completing the Administration Form to get your access to REDCap. Once you log into the REDCap site you will "Add new record" and complete the necessary fields to report a student injury. There are very helpful video tutorials on the site for additional training.
Student Injury Report in REDCap
Step 1: Create a UtahID at id.utah.gov. Instructions on how to create one and a short video tutorial can be found above, or on the UtahID Account Creation page. A verification email will be sent.
Please note that using the user's professional email address is the preferred method. If they opt to use a personal email account, a justification note is required from Project Owners stating the reasons for doing so.
Multi-Factor Authentication (MFA) will be required for all new UtahID public user accounts. New users will have the option to have the MFA code sent by email or SMS text message. Please note, when a user first registers, the only option available will be email since that is the available method listed on the account until the user adds a mobile phone number to their profile in id.utah.gov.
Open the verification email and enter the code into the field provided on the UtahID creation webpage.
Finish setting up UtahID after numerical code is entered.
Send an email to: Vanonda Kern, Project Owner, studentinjury@utah.gov to let them know you have created a UtahID. The Project Owner will reply to your email to let you know you can move on. You will not be able to access REDCap to create an account until you are notified by the Project Owner.
Step 2: Fill out the Administrative Form. The form will be received by the Project Owner and information from the form will be reviewed and entered in for REDCap approval.
If you are a contracted employee and need to take Annual/Personal Leave before or after the Critical day around Fall Recess for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:
How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.
The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.
FROM: Carolyn Gough, Teaching and Learning Administrator Norman R. Emerson, Fine Arts Consultant
SUBJECT: Assemblies by Artistic Resources for Teachers and Students, Inc. (ARTS, Inc.)
ARTS, Inc., now in its sixty-fourth year of operation, was founded in 1959 and has provided performances in all forty-one school districts in Utah, reaching more than 250 schools each year with professional arts and education programming. We welcome their artists in our schools again for the 2023-24 school year.
The assembly schedule with the date and time the artists will be at your school.
The contact information for the performing group coming to your school.
The artists have been instructed to contact you at least two weeks prior to their assembly to verify starting times and specific needs for their performance. If the date selected for the performing group to perform at your school does not work with your schedule, please contact them as soon as possible to reschedule. The name and phone number of the contact person for each group have been provided.
If you have any questions, please contact Norman Emerson at 801-567-8364.
There are two sessions available on Tuesday September 19 so that your campus monitors may attend separate sessions. An Assistant Principal is invited but not required to attend with the campus monitors.
When:
Tuesday September 19, 2023 7:30-9:00 AM or 2:00-3:30 PM
Where:
ASB PDC Room 102, Entrance B 7905 S. Redwood Rd, West Jordan, UT 84084
The last training session for 2023-24 will be held November 1, 2023.
Please see the zoom link below. A PDF of the presentation used in these trainings is attached for use in training your entire School Community Council.
All new principals and new SCC Chairs need to attend one of the SCC Trainings for this year. Two trainings will be held in a Zoom format. In order to better coordinate with Parent Teacher Conferences and the election process, we've changed one of the meetings to a later date. For specific questions or topics you would like to have covered, please submit them through email to Nadine Page (nadine.page@jordandistrict.org) before the meeting dates. For any other questions contact Nadine Page, nadine.page@jordandistrict.org or 801.567.8182 (x88182).
September 27, 2023 - 6:30-7:30 p.m.
Join Zoom Meeting LINK
November 1, 2023 - 6:30-7:30 p.m.
Join Zoom Meeting LINK
DUE TODAY! - NOVEMBER 16, 2023. Get your form turned in if you haven't already done so.
DATE:
August 31, 2023
TO:
All Principals, Jordan School District
Administrative Assistants
FROM:
Michael Anderson, Associate Superintendent
Jordan District Nurses
SUBJECT:
CPR/First Aid/AED Certification
Jordan School District requires that at least 3 full-time employees in each building be certified in CPR, First Aid, and AED. Most certifications are valid for 2 years. It is also recommended that employees who will have direct responsibility for student health and safety be CPR/First Aid/AED certified. This may include front office staff, playground aides, hall monitors, P.E. teachers, etc. It is also recommended that you keep a list of current CPR/First Aid/AED certified staff members by all main phone lines where calls for emergency help may originate. A template is attached.
CPR, First Aid, and AED training and certification is now available to district employees in an online format through the National Safety Council (NSC). The attached document will outline the steps necessary to complete the online portion of the course. Information can also be accessed by going here: CPR & First Aid. The cost of the course is $29.95 and should be paid by the employee at the time of registration. Schools may provide reimbursement for the course, if funds are available, by following appropriate pre-approval and reimbursement procedures.
Once the online course is completed, employees may sign up to complete their certification by attending a 2 hour skills check session with our district nurses. To sign up for a skill check, you will need to register with JPLS under CPR/First Aid/AED skill check. All skill checks must be completed within 45 days of sign-up for the online course. The dates and times for the skill check sessions are listed on the attached flyer.
Please complete the attached CPR/First Aid/AED certification form and return it to the Nursing Services office (Nadine Page) by November 16, 2023.
The wellness team is excited to announce the continuation of the Employee Wellness Representative. This program is intended to support employee health and wellness. The Employee Wellness Representatives will primarily be responsible for supporting faculty/staff wellness efforts within your schools or department.
If you’d like to have a representative for your school or department, please note the following information:
We will be holding an Employee Wellness Representative Training Retreat on 9/19/23 & 1/19/24, details will be shared with wellness reps and administrators from schools who designate a representative for their school or department.
As a peer support program, we recommend that each school select a non-administrative, licensed staff member (we also encourage you to choose someone who is not a member of the mental health team). Ultimately, it’s best to choose someone who is not a supervisor, has the trust of their colleagues, and can support employee wellness initiatives at your school or within your department.
If a substitute is required to attend the training retreats, schools will need to cover the cost of a substitute.
Administrators are invited to attend the retreat with their designated employee wellness representative, these trainings will focus on strategies for employee
Our District Wellness Specialists will maintain contact with each representative and support your efforts.
Click this link and nominate your school or department rep by September 7, 2023.
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness
SUBJECT:
Important updates to the Mental Health Access Program
Please note the following important updates regarding the Mental Health Access Program. In order to promote the sustainability of this program, given limited funds, it’s essential that all administrators review the following changes:
There isno longer a "MHAP referral" form. This is now a "Request to Screen a Family for Community Mental Health Resources.” The new form is attached to this memo and can be found at wellness.jordandistrict.org. Rather than "referring" families, we want to shift our language to be "recommended for screening." This change will allow better allocation of our limited resources to the students and families who most need it. Our District’s clinical team has been trained on a screening process to support this change and make a decision regarding a family’s options.
What this means at the secondary level: if you are considering a family for community mental health services such as MHAP, please work with your school's assigned clinical support specialist to conduct a screening. Because funds are limited, your school’s clinician has been trained to tease out other community mental health options. It’s best that other staff members do not promise grant funds that may not be available or needed without consulting the clinical support specialist and following the screening process.
What this means at the elementary level: if you are considering a family for community mental health services such as MHAP, please fill out the attached form and email it to Kevin Mossel (kevin.mossel@jordandistrict.org). He will call, set up a meeting, and meet with the student and/or parent to screen and assess them for community resources and services. If MHAP is recommended at this screening, the clinical support specialist who conducted the screening will proceed with having the parent sign the MHAP consent form and help them access a provider that best fits their needs by authorizing and facilitating a referral. The clinical support specialist will then report back to you about what was recommended for the family.
With limited funds it’s essential to manage expectations we may inadvertently be setting when communicating with parents or caregivers about their options. It’s best not to promise “free therapy” and instead use language such as "the District has a program where you can be screened for community mental health services and recommendations will be provided to help you and your student." Not every family may need financial help through MHAP and in some situation’s outpatient therapy may not be the best fit for a family’s needs.
We are no longer offering students "8 sessions" or "$800 of MHAP funds.” Please do not say this to a parent as it will not be accurate. If you opt to explain MHAP to a parent, it would be more accurate to say “we have a resource in the community that might help pay for some initial mental health services and get your student started quickly.” Then, the extent of the referral can be explained after a family has been screened and the recommendation was made after a more thorough review of available options.
Since its inception in 2020, over 2000 MHAP referrals have been made. We acknowledge your vital role in supporting students as they work to improve their mental health. If you have questions or issues with these changes, please contact McKinley Withers, Travis Hamblin, or Kevin Mossel in Student Services.
FROM:
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness Consultant
SUBJECT:
2023-2024 Clinical Support Specialist Calendar
Please be aware of the Clinical Support Specialist (CSS) meeting dates listed below. It is essential that school-based clinicians are allowed to prioritize these meetings to be current on best-practices relevant to their role.
CSS Team Trainings (1pm-3pm)
October 6, 2023
January 5, 2024
February 23, 2024
April 5, 2024
PLC Meetings (730am-830am)
Purpose of PLC’s: Case staffing and professional consultation
Mathematic Endorsement opportunity through Salt Lake Community College for all Special Education and Middle School level licensed teachers. (see attached flyer)
A reminder that you have resources when supporting students with diverse needs. Please view this video to hear how the Offices of Equity & Compliance can assist you. We recommend that you show this video in your faculty meeting.
Teaching and Learning (T&L) is here to help you with your 32 hours of educator-directed learning. You'll find lots of great classes, workshops, and conferences that can provide you with the learning and hours you'll need to meet the 32-hour stipend requirement. Contact T&L with questions - Michelle Williams at 801-567-8365.
The Herriman Family Engagement Center is now open. Language & Culture Services is excited to have parents of ML and newcomer students come and get support.
English classes are offered on Mondays and Wednesdays from 5-8 p.m. and on Tuesdays and Thursdays from 9-11 a.m.
Please feel free to print these flyers and post them in your school.
We have been notified that the Vivi Lite has been sunset and is no longer available for purchase. As a result, Vivi is willing to upgrade any Vivi Lite purchased by our district to the Vivi Pro. Our current pricing is $399 for Vivi Lite and $499 for Vivi Pro. Retail price is $599. This pricing will expire on October 18, 2023. This means that if you purchase a Vivi Lite for $399 you will get the Vivi Pro at a price that has been discounted by $200! For additional information regarding Vivi, please reference the JAM dated November 3, 2022.
TO:
Principals
Assistant Principals
Elementary Administrative Assistants
Secondary Attendance Secretaries
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Sharon Jensen, Consultant, Student Support Services
Caleb Olson, Enrollment Consultant, Planning & Enrollment
SUBJECT:
Skyward Discipline Updates, August 2023
Please make note of the following changes when entering discipline in Skyward:
Two new codes have been added to Skyward:
THG: Theft. State reported, requires an incident number. At present, this code will report to USBE as part of “ROB – Robbery”.
MIH: Minor Horseplay. Is not state reported. Added to be used as an “entry level” offense before “PAT – Physical Attack” or “FIG – Fighting / Mutual Combat”.
Please discard any current yellow discipline code cards. New cards will be provided to schools by the beginning of September.
State-reported offense codes will display in Skyward with an “I#” at the beginning of their name/description. This is a reminder to administrators that this code, when used as an offense, requires an “Incident Number” in order for reporting to properly process. Because of how Skyward stores the name of each offense code, this change will show on entries made for previous years in addition to new entries.
The code “TRC – Truancy Compulsory Ed” has been redefined in light of information provided by USBE. This code should be used for recording attendance interventions for truant students (meaning students missing half a school day or more without a valid excuse on a regular basis, NOT a student who misses one or more periods infrequently). Interventions logged with “TRC” may include attendance letters and 10-day drops. The “APV – Attendance Violation / Truancy” code should be used when logging students who “sluff” class or are absent from a small number of periods without a valid excuse.
The action code “RPC – Restor Prac” has been added to allow schools to create action records for any type of restorative practice used with students.
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, Safety Coordinator
SUBJECT:
Required Fire Drill Within the First 10 School Days
All schools are required to conduct a fire drill within the first 10 days of the school year. This provides a great opportunity to review plans, emergency response/Incident Command assignments, evacuation maps, outside rally locations, communications, and related supplies.
Please take special care to orient new students and staff, individuals with special needs and younger students that may not have been exposed to fire alarms/strobes and emergency response protocols. Please be sure to clearly announce that it is a “drill”.
Please call the Jordan School District 24-hr. Alarm Response 801-567-8865 at least 30 minutes in advance of the drill, so the fire department is not dispatched.
Use the JSD Incident Command System Manual - Fire Action Plan as your drill guideline. Google Drive link: JSD Incident Command System Manual
Should you have any questions or concerns please contact Matt Alvernaz the District Safety Coordinator at matt.alvernaz@jordandistrict.org or 801-567-8623.
