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Reminder: During the summer months we will still be running Surplus Reallocation and Auctions.  Please check PublicSurplus.com weekly to see if there are any items you may need at your schools.  Also please keep sending in all your surplus paperwork as you get it so that we can continue to schedule pick ups as they are needed.
If you have any questions, please contact Kris Wishart (801) 567-8709 or Corie Fuller (801) 567-8717.
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DATE: 
May 12, 2016

TO:  
High School Principals

FROM:    
John Larsen, Business Administrator
June LeMaster, Administrator, Human Resources
Brad Sorensen, Administrator of Schools
Brent Burge, Human Resource Administrator, Classified

SUBJECT: 
Additional Summer Pool Hour Request - High Schools

This is a reminder to all HS principals of the additional 100 summer pool hours previously approved.  The following guidelines are to be followed to ensure consistency and proper use of the additional pool hours:

  • The HS Principal must choose either the School Administrative Assistant-Attendance OR the School Administrative Clerk (Correspondence Secretary) to use the additional summer pool hours. The hours may not be split between the two positions.
  • The HS Principal must notify Brad Sorensen’s office by June 3, 2016 and report which assistant will work these additional summer pool hours.
  • There is a maximum of 100 hours which may only be used after the 206 contract ends June 10, 2016 and before the contract begins August 1, 2016. The employee may not exceed 40 hours in any week and any time not used will be forfeited.
  • No other assistant (full or part time) may use these pool hours.
  • All hours to be paid must be submitted on a time sheet to Brad Sorensen for approval. All hours will be tracked by Brad Sorensen’s office to ensure the hours are not exceeded.

We hope these additional summer pool hours will help you provide adequate coverage for the students and patrons you serve.  Please contact Human Resources if you have any questions.

Cc:
Cabinet

Payroll

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Published on

DATE:   
May 26, 2016

TO:  
Principals
Administrative Assistants

FROM:   
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant for Planning and Student Services

SUBJECT: 
Protection of Pupil Rights Amendment (PPRA)

DPAA441 Privacy Rights – Students and Family was effective in August 2000.  This policy covers privacy rights relevant to eight protected areas.

LEA’s must provide parents and eligible students effective notice of their rights under PPRA.  The notice must explain that an LEA is required to obtain prior written consent from parents before students are required to participate in an activity that concerns one or more of the eight protected areas listed on the attached “Protection of Pupil Rights Notification and Consent/Opt Out.”

The attached “Protection of Pupil Rights Notification and Consent/Opt Out” will be included in the elementary, middle and high school registration information and the online registration materials.

Before a student can participate in any activity which involves any of the eight protected areas, the attached consent form must be signed and returned by a student’s parent or guardian.  Parents should have at least a two-week window in which to return the consent form.  Since parents also have the right to review any related materials, the principal should have the materials ready for review when the consent forms are sent home.

For questions, please call Student Services at 801-567-8251, 801-567-8183.

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Published on

DATE:
May 20, 2016

TO:
All Principals
Administrative Assistants

FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant for Planning and Student Services

SUBJECT:
Student Residency Questionnaire

Enclosed is a copy of the Student Residency Questionnaire form in English and Spanish.  This questionnaire has been developed to assist in the process of enrolling homeless students and to keep the district in compliance with the McKinney-Vento Act.  This notification must be included with the 2016-17 registration materials that you send to all parents/students.  Please send both a copy in English and a copy in Spanish. 

The forms will be included in the elementary, middle and high school registration information and the Skyward online registration materials.  Please make sure that the forms are returned with other registration materials.  The form isn’t optional.  All students are required to complete and return the questionnaire.

Please make additional copies of both the English and Spanish versions. (The two versions may be run back-to-back.)  These copies should then be given to the registrar, attendance office, and/or counselors to give to those students entering your school during the school year who did not receive the initial registration materials.  It is imperative that the parents of every student who attends your school, anytime during the school year, complete this residency questionnaire.

At the bottom of the questionnaire are instructions for the parents and the school.  If the school has any of the questionnaires returned that indicate a temporary residence, please forward the forms to the Jordan School District Homeless Liaison (Hilda Lloyd) in Alternative Language Services or call Hilda at 567-8308 or 567-8116.

Thank you for your help.

Enclosures

 

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Published on

DATE:  
May 20, 2016

TO:  
All Principals
Administrative Assistants

FROM:  
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant for Planning and Student Services

SUBJECT: 
Family Educational Rights and Privacy Act (FERPA) Notification
The attached Annual Notification was revised in 2016-17

Enclosed is a copy of the Family Educational Rights and Privacy Act Annual Notification and Directory Information disclosure.  Please note that the notification has been revised to include language concerning release of information when a student poses an articulable health or safety threat.  By law we are required to annually notify eligible students and parents of their rights under this act.

This revised notification must be included with the 2016-17 registration materials that you send to parents/students.  Please send both a copy in English and a copy in Spanish.  (The two versions may be run back-to-back.)  The forms will be included in the elementary, middle, and high school registration materials and the school online registration materials.

Please make additional copies of both the English and Spanish versions.  These copies could then be given to the registrar, attendance office, and/or counselors to give to those students entering your school during the school year who did not receive the initial registration materials.  It is imperative that the parents of every student who attends your school, anytime during the school year, be given a copy of this notification.

You must notify me immediately if you receive written notification from a parent or eligible student indicating they refuse to let the school disclose any or all of the information designated as “Directory Information.”   All requests for student information from any branches of the military or from other outside agencies must be processed through Planning & Student Services. Please do not release information from your school.

Merely stating that the student does not want to be listed in the school directory does not qualify as written notification for FERPA purposes and does not need to be sent to this office.

Thank you for your help.

Enclosures

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Protect your child with Student Accident Insurance
K-12 accident plans are available for injury, at-school accidents, 24-hour accidents, extended dental and football.  See attached flyers (English and Spanish) for additional information.  Please consider including the information in your school packets.
Forward this Memo

Published on

DATE:   
May 12, 2016

TO:  
All Elementary, Middle, and High School Principals

FROM:  
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets, and Audits

SUBJECT:  
June 2016 Budget Transfer Request

If you would like to transfer budget between your postage, supply, textbook, and equipment budgets, please complete the following, sign and return to Heather by July 1, 2016.  If Heather does not receive this back from you by July 1, 2016, Heather will assume no transfer is requested.  The next opportunity to make such a transfer is December 2016.

Click below to access form.

 

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Insurance open enrollment will begin June 1 and continue through July 31.  Enrollment information is available online on the insurance web page.  Employees will have opportunities to ask questions and hear about our new H.S.A. option.  Posters were sent to each location and copies are attached for your information regarding dates and times of meetings.

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For Elementary Principals:

  1. Attached are the End-of-Year DIBELS letters. Please be sure the appropriate letter goes home to the parent(s) of every 1st, 2nd, and 3rd grade student by the due date listed below. Do not send letters home to parents of Kindergarteners.

DIBELS Letters sent to parents by:

            Traditional:  June 3, 2016

            Year-Round:  June 3, 2016 (A Track)
                                    June 17, 2016 (B, C, D Tracks)

 

  1. Attached is the Summer Professional Learning Series Catalog from USOE. There are a number of excellent literacy classes being offered. Please share with your teachers.  Note:  “Teaching Writing 101” is an excellent class and begins this coming Monday. Teachers may still register right up to the start date.
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Published on

DATE:
April 29, 2016

TO:
Principals
All Certified Special Education Staff

FROM:  
Laura Finlinson, Admin of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist

SUBJECT: 
Year-End Checkout for Traditional Schools/Year-Round Schools

See attached memo.

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Published on

DATE:  
May 4, 2016

TO:    
Building Administrators

FROM:  
Scott Thomas, Administrator of Auxiliary Services
Paul Bergera, Staff Assistant of Auxiliary Services
Lance Everill, Facility Staff Assistant of Operations
Ron Boshard, Risk Management Coordinator

SUBJECT:  
Save the Date – Reunification Workshop and Drill

On Thursday, June 16, 2016, Jordan School District and participating agencies will collaborate in an Emergency Preparedness Workshop and Drill regarding the Reunification Action Plan.  We are extremely fortunate in having the opportunity to interact with leaders from each of our city and county municipalities within Jordan School District, which include Fire, Police and Emergency Services.

The objective of the training is to assist building administrators in becoming familiar with the Reunification Action Plan.  This plan is utilized when a school is required to conduct a controlled release of students following an emergency or other significant disruption to the normal schedule.  Training includes the proper protocol, identifies roles and responsibilities, and use of effective communication to safely account for and release students to parents/guardians.   It also provides an opportunity to enhance relationships between JSD and our communities.

We anticipate that the administrator responsible for safety and security (Incident Command) from each school/location will attend.  Please register for the workshop and drill on JPLS.  Licensure points will be issued.

When:
June 16, 2016

Workshop:
10:00 AM – 12:00 PM, Auxiliary Services Building – Auditorium

Reunification Drill:
1:00 PM – 4:-00 PM, Fox Hollow Elementary

Due to limited parking and anticipated heavy traffic during the drill at Fox Hollow Elementary, transportation will be provided.

We look forward to seeing you there!

Cc:
Cabinet members
Sandra Riesgraf, Director of Communications

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Published on

DATE:  
May 3, 2016

TO:   
All Principals

FROM: 
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant for Planning and Student Services

SUBJECT:     
Revision of Estimated Enrollment for 2016-17    Version 3.0

See attached memo and V3.0 workbook.

 

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Published on

DATE: 
April 29, 2016

TO: 
Principals
All Certified Special Education Staff

FROM:   
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist

SUBJECT: 
End of Year SCRAM Detail Report

We are fast approaching our last SCRAM count deadline. It is important that this information be as accurate and current as possible. A year-end final SCRAM report that reflects the SCRAM/IEP Services that have been received from your school to date has been sent to resource and self-contained support class (cluster) team leaders.

Special Education generates funds from this count by student days in membership (i.e., how many days they were entered in your program). The resource or self-contained support class (cluster) team report should list all current students, including primary Guidance and primary Speech-Language students. Please check each student for the following information:

  • Check that all students served in your program are listed on the report.
  • Check that names, SCRAM entry dates, exit dates (if applicable), disability codes, environment codes, regular percents and service patterns are correct. Be sure to identify the provider of each service listed.
  • Be sure that entry and exit dates reflect all days that the student received services.  If there is a gap in service dates, we lose days of membership, which directly impacts funding.
  • Students who will continue in the same school (advance from grade to grade) or who will move to the 7th or 10th grade in their boundary school will automatically roll-over for the start of the new school year. It is not necessary to submit an exit SCRAM for these students.
  • Current self-contained support class (cluster) students should have been rolled forward to the school they have been assigned to attend. It is not necessary to submit an exit SCRAM for these students (permit codes were entered by the special education department).
  • For students who will continue past the 12th grade, the school registrar must flag the student as a “Retained Senior” in the Graduation/Diploma status field.
  • An exit SCRAM must be submitted for any student that has or will age-out or graduate and will not be returning at the beginning of the next school year.
  • Be sure to use the appropriate exit codes and dates for any student who has exited the school during the school year. If they are not exited appropriately, we will lose days of membership, which directly impacts funding.  Note that the SCRAM exit date and the school exit date must be the same date.
  • If there are any changes to SCRAM information, make sure parents have approved the change and submit an updated/corrected SCRAM/IEP Services document no later than the date listed below. Remember that any changes must also be documented on the IEP.
  • Note that changes made directly on the printout report without a SCRAM/IEP service page will not be accepted as it leads to data entry confusion and may result in the student’s file being out of compliance. All SCRAM printouts and SCRAM/IEP Services document changes must be received in the Special Education Office no later than the end of the day on the following dates:

Traditional School Deadline:  Monday, May 23, 2016
Year-Round School Deadline:  Wednesday, June 1, 2016

Please note that separate reports have been sent to each resource team AND each cluster team (if applicable). SLPs, Guidance Specialists and other itinerant providers will need to work with both special education teams to check and complete the requested information.  Since one copy is being sent per “team” (i.e., resource or cluster), it is critical that the list be checked with other team members within your school. Please do not send multiple copies of the report back. Each team member must review and initial the report before returning it to the Special Education Department.

The SCRAM reports are run alphabetically by current grade. Any corrections must be made on a SCRAM/IEP Services form and sent through the District mail or faxed to SCRAM/Amanda Hamblin at (801) 567-8090.

Submit any SCRAM changes AND the signed current report(s) to Amanda Hamblin at the District Office. All completed reports and documents must be received in the Special Education Office by the end of the day on the specified due date.

If you have questions please contact the Teacher Specialist assigned to your school or Amanda Hamblin at (801) 567-8176.

**************************

Please know that your assistance in completing this information accurately is critical, as it directly impacts Special Education funding!

Thanks for being ALL STARS!!!

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