Attached is a Conference Overview for the Special Education Summer Conference on August 3, 2018. Please share this information with your licensed special education staff members. Registration information is included on the flyer as well as a general overview of the classes being offered. Registration prior to May 25, 2018 would be appreciated to get a general count. All administrators are invited to attend as well. Several administrative sessions will be provided. This is an optional professional learning opportunity and stipends for full attendance will be provided to special education staff.
Free URS Individual Retirement Planning – May 2, 2018 (West Jordan Middle School)
Utah Retirement Systems will be available for one-on-one retirement planning sessions at the West Jordan Middle School, Main Conference Room on Wednesday, May 2, 2018. See the instructions below to register for an appointment. Counseling sessions are available at other locations that are also listed on the URS website.
- Go to www.urs.org.
- Log into your myurs account by clicking on LOGIN in the upper right corner of the screen.
- Click on the Education Tab.
- Click on “Individual Retirement Planning Sessions”.
- Find the session that works best for you. Select the session to reserve your appointment.
- Please be sure to bring your estimated annual salary, any retirement plan balances outside of URS, and your Social Security statement (get yours at www.ssa.gov).
Entering Enrollment in Skyward for the Last Six Days of the School Year 2017-18
DATE:
April 11, 2018
TO:
Principals and Attendance Secretaries
FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services
SUBJECT:
ENTERING ENROLLMENT IN SKYWARD FOR THE LAST SIX (6) DAYS OF THE SCHOOL YEAR
Please see attached memo.
Reading Endorsement Program – Beginning June 2018
Reading Endorsement: In partnership with Utah Valley University, Jordan District is pleased to announce a reading endorsement program beginning in June. This program requires a 2-year commitment and is open to elementary and secondary teachers in all content areas. Courses will be co-taught by reading endorsed Jordan District elementary and secondary teachers. See attached schedule for more information.
Prevention Dimensions First Ever Online Training for Elementary Educators – April 16, 2018
Class starts on April 16, 2018 and must be completed before June 15, 2018. Go to UEN.org and register for the Prevention Dimensions Canvas class.
Please see flyer below for details.
Quarterly School Financial Report for January, February and March 2018
DATE:
April 4, 2018
TO:
All School Principals
All School Financial Secretaries
FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Jason Mott, Accountant / Internal Auditor
SUBJECT:
Quarterly School Financial Report for January, February and March 2018
Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation. If your school has no Apple account, please so indicate and return.
Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website. If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy, Jay, and Raimee.
Please photocopy the selected elements and send to Accounting by April 20, 2018.
Please include:
- The signed attached memo to Accounting
- A copy of your January, February, and March 2018 Reconciliation Worksheets
- A copy of your January, February, and March 2018 Bank Statements
- A copy of your January, February, and March 2018 Skyward Balance Sheets
- A copy of your January, February, and March 2018 Outstanding Check Reports
- Screen shot(s) of your March 31, 2018 Apple Volume Purchase Program transaction history and balance
If you have questions or need assistance, please call Jason Mott at (801)567-8388.
Thank you.
Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Elementary Principals – Second Presentation – Standards Based Grading Presentation with Dr. Tim Westerberg – April 12, 2018
On Thursday, April 12, Dr. Tim Westerberg, will provide a presentation regarding standards-based grading procedures. This will be a repeat presentation for elementary principals who were not able to attend on Monday, February 5. The meeting will be held at the ASB Auditorium from 8:30 – 12:00pm.
BYU Aspiring Principals Academy 2018-19
Principals: Please forward the attached flyer to teachers who may be interested in this opportunity.
Brigham Young University School Leadership Program
Aspiring Principals Academy
Learn the Principles of being a Principal
Apply by June 15, 2018 at: education.byu.edu/edlf/aspiring_principals.html
Debrief Meeting After an Emergency/Incident/Drill – March 2018
Debrief Meeting After an Emergency/Incident/Drill
After an emergency, incident, or drill, school safety committees/Incident Command Teams are encouraged to hold a debrief meeting. This provides an opportunity to reflect on what went well, what didn't go well, and to develop plans for improvement. A Google Form has been created to aid schools in documenting debrief meetings.
The Report of Debrief Meeting Emergency/Incident/Drill form can be found on the Google Drive.
- Once on the Drive, select Shared with Me,
ASB - Website Docs and Forms
Safety/Security
Reports/Forms/Documents
Here is a link:
https://docs.google.com/forms/d/e/1FAIpQLSeOZst4gAN-NudTCkJMfnE7N9wvMyZqKi0zDSJEWBbAsvKqZg/viewform
Important Payroll Dates for April 2018
See document below for important dates and reminders.
Hall Monitor Coverage – March 2018
DATE:
March 15, 2018
TO:
Secondary Principals
FROM:
Patrice A. Johnson, Superintendent
John Larsen, Business Administrator
SUBJECT :
Hall Monitor Coverage
Please see memo below for details.
Middle School Principals: This item was discussed in Cabinet Meeting. It was decided that in order to remain consistent, middle schools under 1,600 enrollment will stay at two hall monitors. Hours are flexible up to 29 hours per hall monitor per week. If you have any questions please call Nadine Troxel x88186 or Michael Anderson x88167.
2017-18 Year-end Processing Deadlines
DATE:
March 20, 2018
TO:
All Principals
All Budget Directors
FROM:
John Larsen, Business Administrator
June LeMaster, Ph.D., Administrator, Human Resources
Daniel Ellis, Director of Accounting, Budgets & Audits
Cheryl Matson, Director of Insurance Services
Michael Heaps, Director of Information Systems
Sarah Palmer, Director of Payroll
Kurt Prusse, Director of Purchasing
SUBJECT:
Year-end Processing Deadlines
Please observe the following critical deadlines regarding the financial year-end processes for the 2017-18 year. Please review these dates as they could have a major effect on your location’s ability to operate.
INVENTORY REQUISITIONS:
May 21, 2018 – Traditional Schools
Last day to enter and approve FY 2017-18 Inventory Requisitions (posted in current year), guaranteed delivery June 1, 2018.
May 25, 2018 – All Locations
First day to enter next year startup orders. Use FY 2018-19 to post in next year. Use FY 2017-18 to post in current year. Any Inventory Requisitions entered on or after May 25, 2018 to be delivered after July 1, 2018, should be entered as a FY 2018-19 Requisition.
June 1, 2018 – Traditional Schools
Last day for delivery of FY 2017-18 Inventory orders.
June 8, 2018 – All Locations
Last day to enter, and for Principals to approve, any FY 2017-18 Inventory Requisitions (posted in current year). Inventory Requisitions to be delivered by June 25, 2018.
June 25, 2018 – All Locations
Last delivery for all non-food FY 2017-18 Inventory orders.
July 3, 2018 – All Locations
Continue entering FY 2018-19 Inventory Requisitions. Warehouses resume delivery schedules.
PURCHASE REQUISITIONS: All Locations
April 13, 2018
All FY 2017-18 Purchase Requisitions using the Special Ed budget must be received by the Special Ed department.
May 1, 2018
All Purchase Requisitions estimated to be $50,000 or more must be routed to Purchasing.
May 18, 2018
Begin entering FY 2018-19 Purchase Requisitions. Select FY 2018-19 to post in next year. Use FY 2017-18 to post in current year. Please enter the respective year in the description field as seen below. FY 2017-18 Purchase Requisitions can be entered through June 8, 2018. All FY 2018-19 Purchase Requisitions will not be sent to vendors until after July 3, 2018.
SEE MEMO BELOW FOR EXAMPLE OF CHOOSING BETWEEN FY2017-18 AND FY2018
June 6, 2018 – All Locations:
Last day for P-Card purchases for FY 2017-18.
June 8, 2018 - All Schools:
Last day to enter, and for Principals to approve, any FY 2017-18 Purchase Requisitions (posted in current year).
June 21, 2018
Last day for Administrator of Schools level approvals for FY 2017-18 Purchase Requisitions. Not guaranteed after this date.
July 3, 2018 - All locations:
Continue entering FY 2018-19 Purchase Requisitions.
ACCOUNTS PAYABLE:
Immediately
As always, Accounting needs “verification” of receipt of goods or services immediately after delivery. What constitutes a “verification” is: 1) a PO#, 2) a signature, 3) a date, and 4) an indication whether Accounting should keep the PO open (the PO has only partially been filled) or close the PO (all items received in full). The “verification” can be done on a packing slip, a copy of the PO, or a copy of the invoice.
Summer Product Received at Traditional Elementary Schools Purchased items being delivered by vendors and received at schools over the summer break must remain in a designated holding area. When staff returns they can account for the items properly, verify and submit the proper paperwork in a timely manner to the Accounting Department. This will help eliminate confusion between the schools and vendors on the whereabouts of items delivered.
May 18, 2018 - All Locations:
P-Card Reconciliations due in Accounting.
June 6, 2018 - All Locations:
Last day for P-Card expenditures for FY 2017-18.
June 7, 2018 - All Locations:
All items (mileage reimbursements, NPOs, check requests, Journal Entries and “verifications”) to be paid with FY 2017-18 budgets should be approved and received in Accounting by this date. Those received after this date, may be paid with FY 2018-19 budgets.
June 8, 2018 - Traditional Schools:
P-Card Reconciliations due in Accounting.
June 19, 2018 - Year-round schools and Departments:
P-Card Reconciliations due in Accounting.
June 27, 2018 - Elementary Schools:
Last day to submit Cash Receipts.
July 5, 2018 - All Locations:
FY 2017-18 Mileage Reimbursements Requests due, but if received after June 7, 2018, may be paid with FY 2018-19 budgets.
PAYROLL:
June 1, 2018 - Traditional Schools:
All True Time submissions due. Nutrition Managers approvals due by the end of the day.
June 4, 2018 - All Locations:
May Payroll due.
June 6, 2018 - All Locations:
True Time submissions due.
June 8, 2018 - All Locations:
True Time 1st approvals due.
June 11, 2018 - All Locations:
True Time final approvals due.
June 28, 2018 - All Locations:
Last day to enter FY 2017-18 Time Off.
June 29, 2018 - All Locations:
Any FY 2017-18 time off to be approved.
July 3, 2018 - All Locations: June Payroll due. Begin entering FY 2018-19 time off.
Year-round Schools:
True Time submissions due. Nutrition Managers approvals due by the end of the day.
July 5, 2018 - All Locations:
True Time Submissions due.
July 9, 2018 - All Locations:
True Time 1st approvals due.
July 11, 2018 - All Locations:
True Time final approvals due.
INSURANCE: All Locations:
May 23, 2018
Annual Question and Answer Sessions.
3:30 and 5:00 pm, ASB.
May 24, 2018
Annual Question and Answer Sessions.
5:00 pm, District Office.
June 13, 2018
Annual Health Fair
3:30-5:30 pm, ASB.
Flyers and posters will be sent to all locations.
Any questions regarding deadlines, please contact either
Kurt Prusse, Purchasing Director, 801-567-8701 or
Michael Heaps, Information Systems Director, 801-567-8737
Policy AS90 Suspensions – March 2018
DATE:
March 27, 2018
TO:
All Principals
All Secondary Assistant Principals All Attendance Secretaries
FROM:
Administrators of Schools
Laura Finlinson, Admin istrator of Curriculum & Staff Development
G. Norma Villar, Consultant, Student Intervention Services
SUBJECT:
Policy AS90 Suspensions
District policy AS90 requires a suspension of 45 school days for students found guilty of a second offense possession or first offense distribution. As of March 26th, 2018, there are 44 school days remaining in the 2017-18 school year. Students in violation of this policy should be suspended for the remainder of this year. Suspended students are not allowed to participate in any school activities, including end-of-the-year events. Seniors will not be allowed to participate in graduation ceremonies, but will be allowed to pick up their diploma the following day.
Please inform your students' parents that 45-day suspensions after March 26th, 2018 will carry over into the 2018-19 school year. This office will send a list to all assistant principals next fall identifying students who have remaining days of suspension.
Questions regarding policy AS90 should be directed to:
G. Norma Villar, Consultant, Student Intervention Services, 801-567-8187.
All About High-functioning Autism: Strategies for Home and School – April 2018
Training is to help learn about High-functioning Autism, strategies for home and school. This training is for parents, teachers, related services personnel, administrators and anyone interested in helping kids with High-functioning Autism succeed and thrive. See flyer below for details.
Volunteer Hours December 2017 – March 2018
DATE:
March 19, 2018
TO:
All Principals
FROM:
Laura Finlinson, Administrator of Curriculum and Staff Development
Nancy Ward, Coordinator of Educational Support Services
SUBJECT:
Volunteer Hours
Volunteer reports need to be submitted to Educational Support Services.
Workmans Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.
PTA figures must be separate from other volunteer hours.
Attached is a copy of the Volunteer Report for the period from December 1, 2017 to March 31, 2018.
Please complete this form and return it to
Nancy Ward, Coordinator of Educational Support Services by
April 18, 2018.
Youth Suicide Prevention and Anti-Bullying Grant 2018
DATE:
March 23, 2018
TO:
Elementary Principals
Middle School Principals
High School Principals
FROM:
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Fulvia Franco, Program Specialist – Guidance
G. Norma Villar, Consultant, Student Intervention Services
SUBJECT:
Youth Suicide Prevention and Anti-Bullying Grant
Each school has been awarded up to $500 to be used for Suicide Prevention and Anti-bullying training. The funding is provided by the State Legislature and there are very strict restrictions on the use of these funds. The grant parameters and restrictions are as follows:
- Two organizations can be utilized - HOPE4UTAH and SOS (Signs of Suicide Prevention Program) -membership fees are $500 and slightly less for SOS
- Only 10% of the $500 can be used for sustainable supplies (no food or student incentives)
- Professional books such as the Bully Blocker can be purchased if training is provided
- No payroll costs can be utilized from the $500 amount
- Information on what the HOPE4UTAH membership fee covers or provides must be included
All expenditures must occur by April 15, 2018 and all NPO’s, receipts, invoices, or proof of payment must be submitted to Noreen Samowitz, Administrative Assistant in the Curriculum Department, no later than April 30, 2018. Her email address is noreen.samowitz@jordandistrict.org and her phone number is (801)567-8367. Please provide account numbers that need to be reimbursed when submitting your documents.
Employee Attendance at Relative’s Graduation Exercises 2018
DATE:
March 21, 2018
TO:
All Principals and Directors
FROM:
June LeMaster, Ph.D., Administrator, Human Resources
Brad Sorensen, Administrator of Schools
SUBJECT:
Employee Attendance at Relative's Graduation Exercises
This year, high school graduation exercises are on Thursday, May 31st, with the exception of Valley High on Wednesday, May 30th.
Principals and Directors are encouraged to direct parents or grandparents who may wish to attend these graduations, but who are scheduled to work in their own locations to District Policy DP335 NEG and DP335B NEG. This policy specifically states: "Personal leave shall not be taken during the first five days and last five days that students are in school except...to attend to personal or business matters which require the employee's attendance and scheduling is beyond the employee's control."
Since graduation scheduling is beyond the employees’ control, it is desirable that immediate supervisors will cooperate and provide employees who may fall into this category, an opportunity to attend graduation ceremonies of family members.
Licensed employees are responsible for requesting a substitute through the AESOP system, if applicable. In the blue “Notes to Administrator” box, the employee should add graduation along with his/her relationship to the graduate.
Any questions should be directed to the appropriate Administrator of Schools.
Cc: Administrators of Schools
JL/am
Intermountain AP Summer Institute – July 10-13, 2018
Principals:
Please pass this information to the appropriate teachers. Thank you!
External Audit Visits – Week of April 16, 2018
DATE:
March 19, 2018
TO:
Applicable School Principals and Administrative Assistants (Financial and Membership)
All Administrators of Schools and Administrative Assistants
Travis Hamblin, Planning and Student Services
Michael Heaps, Support Services Manager
FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Jason Mott, Accountant/Internal Auditor
SUBJECT:
External Audit Visits
Please see attached memo.
Important April 2018 Payroll Deadline Revision
IMPORTANT PAYROLL DEADLINE REVISION
Due to schools being closed the first week of April for Spring Recess, and not returning until April 9th, April’s payroll will be due on March 30th.
True Time employees’ submittal deadline will also be on March 30th (or their last day worked for that week before leaving for Spring Recess).
The Payroll Department will resume work on April 4th and will be available if you have any questions.
Thank you for your efforts in assisting Payroll.