Jordan Administrative Memos

DATE:   
June 16, 2017

TO: 
Principals

FROM:  
Administrators of Schools
Laura Finlinson, Administrator of Curriculum and Staff Development
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT: 
2017-18 Required Testing Ethics Professional Development Procedures

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Instructions, materials, and documentation forms for the required 2017-18 Testing Ethics professional development are being sent to schools via the Jordan Administrative Memo (JAM). These materials will also be available online at http://assessments.jordandistrict.org/ethics/ . The four required procedures for completing this testing ethics professional development are listed on the “2017-18 Principal’s Test Ethics Checklist” form provided in the materials.

It is important that all school leaders and teachers be reminded that the professional testing ethics required for all State-mandated assessments such as SAGE, ACT, and WIDA Access, also apply to all District-mandated assessments such as benchmark tests, SLO assessments, and other District-created assessments including MasteryConnect^® assessments. Students must not be given secured assessment questions as homework or discussion items. Any use of secured assessment questions for instruction, discussion, or homework compromises the validity and integrity of the assessment questions and constitutes a violation of professional testing ethics protocol.

Principals are to make sure that teachers understand that professional testing ethics must be followed when working with District-mandated as well as State-mandated assessments. Principals are also to remind teachers that any potential disciplinary action specified for violating professional testing ethics on State-mandated assessments, also applies to any violation of professional testing ethics on District-mandated assessments.

 

DATE:   
June 15, 2017

TO: 
All School Principals
All School Financial Secretaries

FROM:   
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor

SUBJECT:
School Bank Account Balances for June 30, 2017

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Please send the following information for each bank account balance as of June 30, 2017 to Accounting by July 28, 2017.  If you have multiple bank accounts, please list each account separately.  For elementary schools who have completely closed their separate accounts please indicate so on the form.

School Name
Name of Bank
Type of Account (checking, savings, money market)
Account Balance

The balance requested is the balance from your June bank statements, not Skyward.  This information is required annually and will be used to complete reporting requirements for Utah Money Management Council.

If you have questions or need assistance, please call Dan Ellis at (801)567-8389.

Thank you.

Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools

 

DATE:
June 15, 2017

TO: 
All School Principals
All School Financial Secretaries

FROM: 
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor

SUBJECT:
Quarterly School Financial Report for April, May, and June 2017

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Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation.  If your school has no Apple account, please so indicate and return.

Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website.  If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy.

Please photocopy the selected elements and send to Accounting by July 28, 2017.

Please include:

• The signed attached memo to Accounting
• A copy of your April, May and June 2017 Reconciliation Worksheets
• A copy of your April, May and June 2017 Bank Statements
• A copy of your April, May and June 2017 Skyward Balance Sheets
• A copy of your April, May and June 2017 Outstanding Check Reports
• Screen shot(s) of your June 30, 2017 Apple Volume Purchase Program transaction history and balance

If you have questions or need assistance, please call Liz Robins at (801)567-8267.

Thank you.

Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools

Principals:

Please take note of these dates and share with appropriate teachers in your school.

DATE:     
May 31, 2017

TO: 
All Principals, Administrative Assistants and Custodians

FROM:   
Scott Thomas, Administrator of Auxiliary Services
Paul Bergera, Staff Assistant of Auxiliary Services
Dave Rostrom, Director of Facilities Services
Lance Everill, Facility Operations Manager
Sandi Abplanalp, Facility Systems Coordinator

SUBJECT:  
Summer Card Access Scheduling

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With the end of the school year rapidly approaching, the need to re-evaluate current access levels of your staff may be necessary.  Employees with 24/7 access will remain the same, however, access may need to be altered for your teachers, staff and sweepers.  Please be aware that if teachers retain their current access levels during summer months their badge will allow them access into the building regardless of whether or not the building has been disarmed.  If your sweepers will be working days, let Sandi Abplanalp know what hours they are authorized to have access.

Please note that District Maintenance workers and District delivery drivers’ access will remain the same (7:00 am-5:00 pm). Please contact Sandi and let her know what days the building will be closed so their access can be removed.

Time zones assigned to the doors will be removed after the last bell on the last day of school. If you want your main door left open or have summer programs running during the summer months, contact Sandi to adjust the schedule.   You will be receiving a report which includes a list of employees with access to your building and their access times and passes.  If you have employees that will not be returning in the fall, please collect their badges as part of their final check out and return them to Sandi in the Facilities Services Department.  If an employee is transferring, email Sandi their names and new locations as soon as possible so she can assign them to their new location.  Please account for all of the lockout/unlock cards, portable passes, recess passes, office passes, elevator passes  and substitute passes that are listed in this report.

Please be aware that employees with extended building access will revert back to regular access when the school-year ends (with the exception of the head administrative assistants and custodians) and a new Building/Card Access-Administrator Authorization form will need to be submitted when the new school year begins.  Please call Sandi with any questions or concerns.

Sandi Abplanalp
Jordan School District
Facility Systems Coordinator
801-567-8616
sandi.abplanalp@jordandistrict.org

Cc:
Jordan School District Cabinet Members