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Please submit concerns to be discussed by JAESP committee and cabinet by December 20, 2023. Send items to be discussed to Nick Hansen at Golden Fields, Ann Pessetto at Silver Crest or Kaleb Yates at Jordan Hills. All items are discussed anonymously as we work to provide clarification and solutions to concerns of elementary administrators.

Notes of the discussions will be published following the meeting on the Google Doc titled "JAESP committee notes 2023-24" shared previously with Elementary Administrators.

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The BYU - Public School Partnership, which Jordan School District is a part, will celebrate its 40th Anniversary during 2024. As part of the anniversary celebration, there will be an Associates Reunion Conference. It will take place on Feb 6, 2024 at the Provo Marriott Hotel and Conference Center.

We encourage past participants of Associates to attend and reignite your passion for the commitments. Please help your teachers who have participated in Associates to register and encourage them to sign up for a substitute ASAP.

The past participants of Associates will be emailed an invitation directly with the registration. Principals, please help teachers to attend by covering the cost of the registration and substitutes.

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DATE:  
December 14, 2023

TO:  
Building Administrators
Elementary Administrative Assistants
Secondary Attendance Secretaries
Secondary Registrars

FROM: 
Michael Anderson, Associate Superintendent
Kim Lloyd, Director of Special Education
Travis Hamblin, Director of Student Services
Caleb Olson, Enrollment Consultant, Student Services

SUBJECT: 
Rule Change: Withdrawing Non-Attending Special Education Students

In December's Principal and Assistant Principal meetings, the Special Education Department presented the following (see attached memo) updated rule from the June 2023 update of the USBE Special Education Rules:

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In anticipation of next year's enrollment planning and scheduling, Information Systems turned on pre-transfers the afternoon of December 7th. You are able to start running reports and see your next year's students.

Below are a few reminders about pre-transfers:

  • A pre-transfer is an active student who is currently attending Jordan School District and will be attending next year at a different school within Jordan School District. The student's record will pre-transfer to the student's next year boundary school based on their current address.
  • Once pre-transfers are turned on, the School Path tab shows the current year permits under Previous Reason Code and next year permits under Reason Code.
  • Current permits for 6th and 9th grade students have been removed for next year as of December 7th. This will allow these students to pre-transfer to their new entity for next year.
  • In addition to turning on pre-transfers, the course master has been rolled over for next year's scheduling preparation.

Please contact the help desk (ext. 88737) with any questions or concerns regarding the pre-transfer process.

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DATE:
December 8, 2023

TO:
All Principals
Self-Contained Support Classroom Teachers

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Brian King, Assistant Director of Special Education
Mike Trimmell, Special Education Administrator

SUBJECT:
Training for All Teachers who Administer the DLM

It is mandatory for all teachers that have students that will be taking the DLM this year to attend one of the training sessions below. Please plan on joining us to learn how to make the most of administering the DLM as well as how to maximize your instructional time and resources. Please sign up using JPLS. Please see the attached memo for course and section numbers for your desired training session.

Please reach out to Jen Birrell for Elementary or Mikaylee Krebs for Secondary if you have any questions.

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DATE:
December 14, 2023

TO:  
Elementary Principals
Elementary Administrative Assistants

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Planning and Enrollment Consultant

SUBJECT:  
Guidelines to Establish Kindergarten Enrollment

It is the responsibility of each school to obtain a kindergarten roster for the upcoming school year. This roster helps facilitate kindergarten staffing and establish budgets for supplies and materials. Typically, efforts to establish kindergarten rosters begin in December. Enrollments for kindergarten should be promptly entered into Skyward so that projections accurately reflect enrollments. Schools must not keep external lists or delay entering kindergarten enrollments.

The following steps should be used to establish a kindergarten roster:

  1. Send a flyer home with every student.
  2. Publicize in the school newsletter – communicate (several times) the importance of getting accurate kindergarten counts.
  3. Use all other resources available to you (Skylert, social media, etc.).
  4. NOTE: New Student Online Enrollment (NSOE) for the 2024-25 school year enrollment will not be available until after the Skyward pre-enroll. If applications were entered prior to pre-enrollment, they need to be inactive for the current year and active for next year. This can be done during the approval process in NSOE.
  5. Schedule kindergarten orientation as soon as possible. After the January pre-enroll, check your New Student Online Enrollment to see if there are any pending applications that need follow up.
  6. Hang banners announcing Kindergarten Registration being accepted for the following school year.

Please schedule your kindergarten orientation AS SOON AS POSSIBLE.

Optional Ideas:

  1. Make a block contact with every home using PTA support.
  2. Contact preschools in the attendance area of your school.
  3. Use a telephone tree operated by parent volunteers with a list of questions for consistency.
  4. Contact neighbors who can identify new move-ins.
  5. Contact community members who do not have children enrolled in school.
  6. Avoid forwarding kindergarten orientation letters to new addresses if a family has moved from your boundary area. Delete that name from your list.

Please be diligent in recruiting all the kindergarten students within your school boundary.

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The postings for next year's BYU CFA for Elementary are now open.

It is required that you apply for both the internal Jordan School District posting, found here, and the BYU posting on Yjobs, located here.

Requirements:

  • Bachelor's degree required, Master's preferred.
  • Public school teaching experience in grades K-6. Experience as a mentor/cooperating teacher to teacher candidates.
  • Submit application to Jordan job posting,
  • Attach three letters of recommendation
  • Attach a current resume or vita, AND
  • Submit application to BYU Yjobs posting

Applications are due by 5pm on Friday, January 5th, 2024.

For additional information about this position please see the description on BYU Yjobs.

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Licensed employees resigning/retiring at the end of the current contract year, that give official early notification of resignation/retirement, will be eligible for a tiered incentive. To qualify, notification must be submitted online on or before the following dates:

  • December 15, 2023     $500.00
  • January 15, 2024     $300.00
  • February 15, 2024     $200.00

The incentive will be paid on the last regular paycheck. Notifications of resignation or retirement received after the dates listed above will not qualify for an incentive. The official District resignation/retirement notification form is found in Skyward under “Employee Access”. Please see District policy DP318 or DP319 for more detailed information regarding resignations and/or retirements. If you do not know your Skyward username or password please contact the Help Desk at 801-567-8737.

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The Jordan Ethnic Advisory Committee, Language and Culture Services, and Equity Diversity and Inclusion cannot wait to see you at the annual "What I Wish You Knew Conference"!

Save the date for Tuesday, Jan. 16 from 8 a.m. - 12 p.m. at Bingham High school. More information to come.

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Welcome back to another exciting school year! A lot is happening this quarter. Winter is closely approaching us, along with all the holidays. Daylight savings has made our days seem shorter.We will soon start to see colder weather, and hopefully some rain and snow.

We at LCS hope you and your loved ones can enjoy this holiday season that is quickly approaching us.

The full newsletter can be found at the link below. Stories include:

  • ELLevation Tips and Tricks - Did you know??? If you have an activity that you like, you can choose the Example tab, and select a grade level and content area. It will then give you ideas for incorporating that activity into your lesson!
  • Culture Corner - Teaching about different cultural holidays helps promote awareness, acceptance and diversity in our classrooms. How can you incorporate more culture in your classroom? November: Native American Heritage Month December: Kwanzaa, Christmas, Hannukah
  • Teaching Strategies - Have you ever used the Magic Switch setting on Canva? This allows you to translate a document that was made within Canva by a click of a button. You can choose from 130 different languages. Also, it allows you to translate certain part of your document, while other parts can be in a different language. This really allows educators to translate documents for our ML students easily.
  • Reflective Questions - How much do I really listen to my learners? Do I engage in active observation in my classroom, paying attention to subtle nuances and dynamics among my learners? In my interactions with my learners? Can I describe my own cultural conditioning? For example, what cultural values affect how I behave and communicate with others? What are some of my core beliefs and how have they been culturally influenced?
  • ELD Lead Celebration - Heidi Rivera is a kindergarten teacher & ELD Lead at Riverton Elementary. She works closely with the ML students and helps them develop language proficiency and prepares them for WIDA. She has done a great job of creating a sense of belonging among the ML students and has contributed to a great sense of community and culture among Riverton Elementary.
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DATE:     
December 1, 2023

TO:   
High School and Center-Based School Principals
High School Special Education Team Leaders

FROM:  
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:  
Destruction of Special Education Records

As of January 31, 2024, such notice will have been advertised to parents for students whose birthdates are prior to September 1996 (i.e., students who are 27 years of age). Any records for students over the age of 22 will be stored off site until they are ready to be destroyed when the student turns 27 years of age.

See the full memo below.

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DATE:  
December 7, 2023

TO:  
Principals
Assistant Principals

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Sharon Jensen, Consultant Student Support Services
Michelle Reyes, Prevention Specialist, Student Support Services

SUBJECT:   
Attendance Holiday Messaging Strategies

As we approach winter recess and near the end of the second quarter, we would like to offer some messaging strategies to help maintain regular attendance. Absences tend to increase prior to and following a holiday break from school. By this point in the year some students are struggling to get to school on time or at all. Panorama is a great resource for delving into attendance data. It provides easy access to data showing which students are struggling with attendance. You can locate the attendance report in Panorama under Student Success for your school.

As a school you can be proactive by communicating early and often with families about dates and expectations surrounding the upcoming winter recess. Attendance Works provides the following ideas to help with communication:

  • Send a letter out weeks before the longer winter break urging students and families to avoid unnecessary absences. (Sample letter included that you can modify for your needs.)
  • Let students and families know the date when the break will start and when school will resume. (Resources provided for your use to post on Facebook or Instagram.)
  • Include the name and contact information for the school, and organizations that can provide support to families if needed.
  • Consider sharing health guidance flyers (Health guidance flyers from Attendance Works included)
  • Plan a special event for the first day after the holiday break to welcome the students back to school. Send out text messages, phone calls, emails, social media notifications, etc. right before school resumes to remind them of special plans.

For more information on holiday messaging activities, review the holiday messaging guidance from Attendance Works here.

Should you have questions or would like editable copies of the social media resources please contact Michelle Reyes at michelle.reyes@jordandistrict.org or 801.567.8205.

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DATE: 
November 30, 2023

TO:  
All Administrators
Principals
Assistant Principals

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, School Safety Coordinator

SUBJECT:
Standard Response Protocol (SRP) Schedule of Drills/Evacuations and Trainings 2023-24

A uniform, planned, and practiced response to any incident is the foundation of a safe school. Effective school safety measures require schools to anticipate the unthinkable and practice how they will respond, react, and behave when a crisis occurs. Consistent ongoing emergency safety training and practice is required to adequately educate students, staff, and parents.

Beginning January 2024, monthly SRP emergency safety drills will be implemented district-wide at each school. Each month a different SRP safety drill will be assigned by the District and conducted by the school. Schools will schedule the specific date and time the drill will be conducted during that month. (i.e. If “HOLD” is assigned for the month of February, the school will schedule the date and time during the month of February to conduct the dill.) Currently schools are required to conduct four (4) emergency evacuation drills annually – the number of evacuation drills will not increase unless the school chooses to do so (see March below).

Training will be provided monthly to assist schools in implementing the monthly SRP safety drill. Beginning Wednesday, January 3, 2024 – and every first Wednesday of the month, two (2) virtual training sessions will be held (3pm and 3:30pm) to train on the monthly SRP safety drill (links will be provided in a JAM prior to the first Wednesday of each month). Administrators over safety and School Safety Specialists should attend. Following the monthly virtual training, the resources used in the training will be shared with schools to train their staff and students. Schools should communicate frequently with patrons about emergency safety drills and procedures. It is expected that the School Safety Specialist will assist in all safety training and education efforts.

After school staff and students are trained, the school should conduct the assigned SRP safety drill for that month. (i.e. – If ‘Fire Drill’ is the drill assigned to January, then the administrator/school safety specialist will attend the training on Wednesday, January 3, 2024 at either 3pm or 3:30pm. After the Zoom training the administrator and school safety specialist will receive the materials to train school staff – the school staff will then be trained. School staff will then educate and train their students. After school staff and students are trained the school will then conduct the drill.)

The schedule of SRP safety drills & trainings for the remainder of the 2023-24 school year is as follows:

Month SRP Safety Drill Virtual Training

(1st Wednesday at 3 or 3:30pm)
January Fire Drill (10 days after winter break) - Evacuation Wed. January 3
February Hold Wed. February 7
March Lockdown – Evacuation Optional Wed. March 6
April Great ShakeOut – Evacuation

April 18, 2024

 Wed. April 3
May Shelter Wed. May 1

Schools should adjust their current plans to match the schedule provided.

The updated District safety manual, printable posters, and other SRP materials may be found on the Jordan School Safety webpage. Additional resources including printable signs, guidebooks, videos, and parent handouts may be found on the I Love Your Guys website.

Please contact Matt Alvernaz (matt.alvernaz@jordandistrict.org) or 801-567-8623 should you have any questions or would like any help or training.

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DATE: 
Thursday, December 7, 2023

TO: 
All School Administrators

FROM:  
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
Michelle Love-Day, Director of Language & Culture Services

SUBJECT: 
WIDA ACCESS 2.0 Test Administration Training for Schools

School administrators are asked to pass this information on to anyone who will be proctoring or coordinating the WIDA Access testing in your school this year.

As part of a federal requirement and the state’s accountability system, districts are required to administer the WIDA Access 2.0 annually to all ML students who have earned a Language Proficiency Level (LPL) of less than 4.2 and a Speaking score of less than 3.5. The 2023-24 WIDA test administration window begins on January 8 and ends on March 8, 2024.

All school personnel who will assist with WIDA Access test administration are asked to attend a mandatory test administration training. Participants may choose to attend any one of six training sessions, including one online training. Training participants will need to bring a device. Please note that if schools choose to send a classroom teacher, principals will need to cover the cost of the substitute teacher. Test pool hours may also be used for this.

Those who are to be trained to administer the WIDA should register in JPLS so that we may create their accounts in the testing and training platforms prior to their selected training date. Following are the training dates and times:

Date Time Location Additional Information
Wednesday, Jan. 10 8-11 am  

Presentation Room

 

Entrance C

 

Auxiliary Services Building (7905 S. Redwood Rd)

 All participants should register on JPLS – Course #102001.

 

Participants should bring a laptop/device.

 

If schools choose to send a classroom teacher, principals will need to cover the cost of a half day sub.
1-4 pm
Thursday, Jan. 11 8-11 am
1-4 pm
Tuesday, Jan. 16 8-11 am
1-4
Wednesday, Jan. 17 8-11 am
1-4 pm
Friday, Jan. 12 8-11 am Zoom

Please contact JoLynn Snelgrove in Evaluation, Research & Accountability with questions about the WIDA Access test administration and training.

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Language and Culture Services is excited to open our second Family Engagement Center for Jordan District.

Please join us as we celebrate the opening of our West Jordan location on Dec. 6 at 3 p.m. in the Joel P. Jensen media center.

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Our next ELD meeting is Dec. 14 in the Auxiliary Services Building Auditorium from 1-3 p.m. There will be resources, tools and strategies shared. We also have ELD Meetings scheduled for March 7 and May 9.

Please give time during your faculty meetings after for your ELD lead to share the information.  For additional questions, please contact your Teacher Specialist or Michelle Love-Day in Language and Culture Services.

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