TO:
All Administrators
FROM:
Scott Thomas, Administrator of Auxiliary Services
Please see information regarding the introduction of an Integrated Pest Management Program.
Current Administrator Interviews – Final Update
TO:
All School and District Administrators
FROM:
June LeMaster, Administrator Human Resources
Current JSD administrators are eligible for principal assignment consideration at any time, however Cabinet will conduct an optional interest interview every four years for current administrators in the district.
DATE: December 3rd
TIME: To Be Determined
LOCATION: Executive Conference Room, District Office
Application Window Closes November 15th
See the flyer below for all the details on how to apply.
Optional (VIRTUAL) Updates for Administrators and Office Staff by Business and Auxiliary Services Departments
TO:
Administrators
Administrative Assistants
FROM:
John Larsen, Business Administrator
The agenda for the optional Zoom training session for office and administrative staff of schools and District departments is attached. The October 10 session will be held from 8:00 a.m. to 10:00 a.m. via Zoom. This meeting is a refresher course that will go over any changes in district departments this year, and offer clarification on broad-based issues and general reminders.
If you would like to participate, please send an email to Lisa LeStarge at lisa.lestarge@jordandistrict.org. Attendees of each session will receive an email the day prior to the training with instructions for connecting to the Zoom meeting.
Business and Auxiliary Services Department Training for New Administrators and Others
TO:
Administrators
FROM:
John Larsen, Business Administrator
Training will be provided by the Business and Auxiliary Services Departments on October 8, 2024 from 8:00 a.m. to noon at the Auxiliary Services Building Presentation Room. This training opportunity is for school or department personnel including principals, assistant principals, administrative assistants, clerks, aides or others with responsibilities correlating with the Business or Auxiliary Services Departments. The draft agenda is attached.
If you would like to participate in this session, please send an email to Lisa LeStarge, at lisa.lestarge@jordandistrict.org. The total number of participants in this session will be capped at 60 (plus presenters). Attendees will be provided with a link to hand-outs provided by the presenters so they can be viewed during the training or downloaded for future use.
We hope you will take advantage of this training opportunity.
Color Brave: Multicultural Conference
TO:
Administrators
FROM:
Michelle Love-Day, Director of Language & Culture Services
Toni Brown, Community Outreach Specialist
High School Multicultural Club Advisors
October 15, 2024 Time: 9:30 am to 3:00 pm
Utah Cultural Celebration Center
1355 W 3100S
West Valley City
Buses are to be reserved by your school but will be paid for by Language and Culture Services. There are limited seats. Permission slips will be issued to your school. Please check the advisor mailbox.
WIDA Exit Interviews
TO:
Administrators
FROM:
Michelle Love-Day, Director of Language & Culture Services
Yearly Exit Interviews should be completed each fall. They are only conducted for students who tested proficient on WIDA the previous Spring (overall composite of at least 4.2 and a speaking score of at least 3.5). Exit Interviews are only completed once for a student and are done to move students into monitoring after testing proficient on WIDA. Please see this form for steps on how to print the forms on ELLevation.
Making the Most of Parent Teacher Conferences & Attendance
DATE:
September 17, 2024
TO:
Principals and Assistant Principals
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Michelle Reyes, Prevention Specialist, Student Services
SUBJECT:
Making the Most of Parent-Teacher Conferences & Attendance
Tailoring Conversations to Students’ Attendance Status
Parent-teacher conferences, or student-led conferences, can be an ideal time for teachers to talk about the importance and benefits of regular school attendance. Teachers can use this one-on-one time with families or caregivers to update them on their student’s attendance and emphasize the benefits of daily attendance such as opportunities for students to connect with their peers and caring adults, participate in hands on learning, and remain on track academically. Holding parent teacher conferences twice a year provides an opportunity to establish and maintain two-way communication with families and integrate attendance into planned meetings without adding a new activity.
A Step-By-Step Guide for Teachers to Make the Most of Parent Teacher Conferences
Attendance Works, a national non-profit attendance initiative, has produced a step-by-step guide for teachers to use at parent teacher conferences to build trusting relationships with families/caregivers and learn how to partner together to help support their student.
Questions? Contact Michelle Reyes at michelle.reyes@jordandistrict.org or 801-567-8205.
Stakeholder Input Survey Staff Verification
DATE:
Thursday, September 19, 2024
TO:
All School Administrators
All Administrative Assistants
FROM:
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Assessment, Research and Accountability
SUBJECT:
2024-25 Stakeholder Input Survey – Preparation and Administration Details
The 2024-25 Stakeholder Input Survey will be administered to parents, school employees, and students in grades K-12 beginning Friday, November 1, 2024, and ending Tuesday, November 26, 2024. All parents, licensed educators, education support professionals, and students should be invited and encouraged to participate in the survey.
Survey respondents have the opportunity to take part in the survey for individual principals, assistant principals, classroom teachers, and licensed support staff (i.e., instructional coaches, counselors, school psychologists, speech-language pathologists, library media specialists, cluster leaders, etc.). Thus, we need to ensure that the survey contains an accurate list of each school’s licensed educators for whom respondents can take the survey.
Please see the attached memo for the table containing a unique link for each school that will direct viewers to a list of licensed staff that has been downloaded from Skyward. Administrative assistants are asked to verify the accuracy of that list, adding or deleting licensed educators as necessary. Staff verification lists need to be verified by Friday, October 4, 2024. This will allow enough time for Assessment, Research & Accountability to upload the staff lists into the survey. Once the survey begins, we will be unable to add or delete any staff, so it is essential that administrative assistants carefully verify the accuracy of these lists.
Grant Pre-Approval Process Through Skyward
TO:
Principals
Administrative Assistants
FROM:
Carolyn Gough, Administrator of Teaching & Learning
Natalie Grange, Accountant/CPA
As was discussed in principals meeting, all classroom, school, and district grants must have a Cabinet sponsor. Please use the grant pre-approval process in Skyward before anyone applies for a grant. Only Admin Assistants can start the Skyward pre-approval process. Instructions are attached. The only current exception to the grant pre-approval process are applications for classroom grants through JEF and Donors Choose.
2024-25 10th Day Enrollment vs. the Estimate
DATE:
September 12, 2024
TO:
All Principals
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director, Student Services
Scott Festin, Planning Consultant, Planning & Enrollment
Caleb Olson, Enrollment Consultant, Planning & Enrollment
SUBJECT:
10th Day Enrollment vs. the Estimate for All Schools
The 2024-25 enrollment for all schools on the tenth day is 57,136. See the attached memo for more details.
STEM Endorsement Incentive Program (EIP)
TO:
Administrators
FROM:
Carolyn Gough, Administrator of Teaching & Learning
Amanda Bollinger, Associate Administrator, Teaching & Learning
Administrators, please share this information with your teachers.
Many of your teachers are pursuing a STEM endorsement (see our EIP website for a full list of endorsements). USBE WILL REIMBURSE THEM FOR THEIR COLLEGE CLASSES! This is called the STEM Endorsement Incentive Program (EIP) and it has been funded again for the 2024-25 school year. See the attached flyer and link to our EIP website for more information.
Applications for reimbursement are now being accepted for teachers who completed STEM courses after June 1, 2024. The next round of reimbursements applications is due September 27, 2024 for teachers who completed STEM courses in Summer 2024.
If you have any questions, please reach out to the content consultant. We would love to talk to you!
2024-25 Parent Exclusion from State Assessments Form
DATE:
Thursday, September 19, 2024
TO:
All School Administrators
FROM:
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Assessment, Research and Accountability
SUBJECT:
2024-25 Parental Exclusion Forms
2024-25 Parental Exclusion from State Assessments forms have been released by the state. Elementary and secondary versions may be found attached with this memo (including Spanish versions for each level). In addition, the forms may be found on the Assessment, Research & Accountability website.
Parents must notify schools of their desire to opt their student out of a state-mandated assessment on an annual basis. Parental exclusions should be recorded on your school’s opt out log so that both school and district personnel have one source of truth for all parental exclusions. Schools are discouraged from keeping parental exclusion lists that are separate or different from the opt out log received from Assessment, Research & Accountability.
Please direct questions about parental exclusions to Ben Jameson in Assessment, Research & Accountability.
Research Project – State of Recess Survey
DATE:
Thursday, September 19, 2024
TO:
All School Administrators
FROM:
Carolyn Gough, Administrator of Teaching & Learning
Ben Jameson, Director of Assessment, Research and Accountability
SUBJECT:
Research Project
The Research Review Committee has reviewed a research project in which your school has been asked to participate.
Project Title: State of Recess Survey
Applicant: Kimberly Clevenger, Utah State University
The project has been approved by the District Research Review Committee. The applicant has been directed to contact you to discuss the extent of the project and to obtain your permission to conduct the study at your school. Participation in the study is at your discretion. If you have questions or concerns relating to participation, please contact Ben Jameson at 801-567-8243.
The project will involve voluntary participation in a survey about school recess administered to school administrators and teachers.
Thank you for your assistance.
Research Approval – RUBIES Strategy for Behavioral Skills Intervention
DATE:
Thursday, September 19, 2024
TO:
Elementary School Administrators
FROM:
Carolyn Gough, Administrator of Teaching & Learning
Ben Jameson, Director of Assessment, Research and Accountability
SUBJECT:
Research Project
The Research Review Committee has reviewed a research project in which your school has been asked to participate.
Project Title: Iterative Redesign of a Multifaceted Implementation Strategy for a School-based Behavioral Skills Intervention
Applicant: Jill Locke, University of Washington
The project has been approved by the District Research Review Committee. The applicant has been directed to contact you to discuss the extent of the project and to obtain your permission to conduct the study at your school. Participation in the study is at your discretion. If you have questions or concerns relating to participation, please contact Ben Jameson at 801-567-8243.
Thank you for your assistance.
PD Opportunity – Strategies for Teaching Multilingual Learners
TO:
Principals
Teachers
FROM:
Michelle Love-Day, Director of Language & Culture Services
Language And Culture Services has an opportunity for educators to join us to learn strategies for teaching Multilingual Students. If you missed our summer SIOP workshop, then this is the professional development for you! Please use this link to register: Fall 2024 ML Support PD Signup Form
Staff Appreciation Funds Update
DATE:
September 10, 2024
TO:
All Administrators and Financial Administrative Assistants
FROM:
Dr. Anthony Godfrey, Superintendent of Schools
John Larsen, Business Administrator
SUBJECT:
Staff Appreciation Funds (formerly known as Staff Discretionary Funds)
A change has been made in Staff Appreciation Funds beginning this year. An additional allocation of up to $50 per staff member (both licensed and ESP) for snacks, meals, etc. in conjunction with Professional Development has been approved. Please see the attached memo for budgeting and other helpful information on utilizing these funds.
URGENT MATH INFORMATION
DATE:
September 12, 2024
TO:
Elementary Principals
Elementary Teachers
FROM:
Carolyn Gough, Administrator of Teaching & Learning
Amanda Bollinger, Associate Administrator, Teaching & Learning
Amy Kinder, K-12 Math Consultant, Teaching & Learning
SUBJECT:
URGENT MATH INFORMATION
Principals,
It has come to our attention that elementary teachers have been unable to access resources for Think Central Math Expressions due to a rostering issue. Our Information Systems department is actively working with the parent company, HMH, to resolve this issue as quickly as possible.
To support planning and instruction in the interim, we’ve been provided temporary access to the Math Expressions materials through an evaluator account. Step-by-step directions on how teachers can access Math Expression materials immediately are provided in the attached document. PLEASE SHARE THIS INFORMATION WITH YOUR TEACHERS IMMEDIATELY.
We apologize for any inconvenience this may cause and appreciate your patience as we continue to resolve this issue.
McKinney Vento Fall Training
TO:
All Principals
All Administrative Assistants
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
All McKinney Vento Aides are required to attend.
Monday, September 23, 2024
10:00 am - 11:30 am
Presentation Room, ASB, Entrance C
See attached flyer.
2024 FTE Audits
DATE:
September 12, 2024
TO:
Administrators
Administrative Assistants
FROM:
June LeMaster, Administrator, Human Resources
Brent Burge, Human Resource Administrator, ESP
SUBJECT:
2024 FTE Audits
Once again, we request your assistance to review the 2024-25 FTE Audit report and make necessary changes as soon as possible. This report will be distributed end of the day on September 16th. This report will include essential details such as faculty/staff verification, FTE, title, and budget code(s). Please read the important information below and refer to the “Instructions” sheet for guidance on completing the audit.
Important Deadlines and Actions:
- DUE DATE: The FTE Audit Report must be completed and submitted to HR for processing by September 25, 2024.
- Completion Indication: You must check the “yellow” box on the instructions sheet to complete the audit process.
Corrections and New Hires:
- All corrections identified on the FTE Audit Report will be made by HR. You DO NOT need to submit change forms.
- For new hires not listed in the report, please submit a hire sheet to HR through Frontline.
Optional HR Meeting:
If you are a new administrator and/or a veteran administrator and would like to meet with an HR Administrator/Specialist to review or assist you with your FTE audit, a scheduling link is available on the Instructions sheet in your audit documents. You may invite your Administrative Assistant and/or Assistant Principal to this meeting. Please review the audit thoroughly and come prepared with the necessary changes.
Thank you for your time and cooperation. If you have any questions, please contact:
Brittany Bauer - brittany.bauer@jordandistrict.org x88214
Jane Olsen - jane.olsen@jordandistrict.org x88217
Brent Burge - brent.burge@jordandistrict.org x88224
ETT: Cultivating Classroom Management Skills
DATE:
September 12, 2024
TO:
All Principals
All Licensed Educators
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Melanie Dawson, Program Administrator of Behavior
SUBJECT:
ETT: Cultivating Classroom Management Skills
Seats are limited and fill quickly, so learners need to register on Canvas Catalog as soon as possible. Search “ETT” or use the direct registration link.
Cohort Dates for Fall 2024: Oct. 2nd- Dec. 4th
Register by: Sept. 25th
This course is beneficial for: All general education and special education teachers
Also welcome: Specialists, interventionists, and mental health providers.
Topics include:
Antecedents, behavior basics, class-wide and individual interventions, increasing academic effectiveness, data-based decision making, students with unique needs, and personal wellness
Format:
This 7-week course will be offered online in an asynchronous format. Learners will engage with content and activities via Canvas. *Although pacing is flexible, participants must complete the first module within the first week or their spot will go to someone on the waitlist.
1 USBE credit and a $500 stipend is available to licensed employees who successfully complete the course.
Note for instructional coaches: You can request to be an observer in the course instead of registering as a learner. Please email Melanie Dawson or Katie Jarvis if you are interested. melanie.dawson@jordandistrict.org or katie.jarvis@jordandistrict.org
Please see attached for more information.
