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Skyward has finally sent a release with the approve and reroute for check requests! As a result we wanted to send out some notification and instructions on what you will see and what you will be allowed to do now. Attached is a one page guide showing screenshots of the new reroute capability and some explanation of how it works.

We are trying to update and improve our processes and believe this will be a big benefit to everyone involved in the check disbursement process. If you have any questions about this please let us know.

Principals:
As you approve your check requests you will now see the third option to approve and reroute a check to another department. So, as you review your check requests please take note of the budget you are charging or notes your admin assistant may have put on the request as these will provide direction of where to reroute requests.

Admin Assistants:
This is great news as you will no longer have to send in paper NPOs for payments out of the Foundation, Special Ed, Title I, etc. We would ask that you work with your principal in some way (note in request, verbal reminder, etc.) to let them know where a given request should be routed to.

DO Departments:
This will change how you see payment requests coming from the elementary schools. Please work with your different department heads to make them aware that checks will now be coming to them through Skyward. As shown in the directions they should see the yellow exclamation icon notifying them of tasks needing to be completed. They will need to check this to review and approve any requests being charged to their respective areas.

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DATE:  
September 6, 2018

TO:  
High School Principals

FROM: 
Anthony Godfrey, Associate Superintendent
Jason Skidmore, Director Career & Technical Education
June LeMaster, Administrator of Human Resources
Brent Burge, Human Resource Administrator-Classified

SUBJECT: 
Hours Increase for Part-Time Classified Child Care Positions

With the increasing challenge to recruit and retain qualified part-time classified assistants, daycare assistants working in an approved high school child care program are now allowed to work up to 25 hours/week, with principal and CTE approval.

Funding

  • Only approved child care/local funds may be used to increase hours. This program is self-funded/sustaining. 

Restrictions

  • Daycare assistants who work 25 hours/week will not be allowed to substitute teach.
  • Student daycare assistants may not exceed 17 hours/week.

Implementation

  • Submit a change form to HR to increase hours up to 25/week (.625 FTE).

If you have any questions, please contact Human Resources at 801-567-8150.

Cc:
Cabinet

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DATE: 
September 18, 2018

TO:  
Principals
Assistant Principals

FROM:   
Scott M. Thomas, Administrator of Auxiliary Services
Paul Bergera, Staff Assistant of Auxiliary Services
David Rostrom, Director of Facility Services
Lance Everill, Emergency Operations Manager

SUBJECT:
Tactical Emergency Casualty Care (TECC) Classroom Kits Distribution, Storage and Accountability

We anticipate that TECC kits will be delivered to your school sometime between October 1 and October 15, 2018.  TECC kits will be delivered directly to the school administration, who will then verify and sign off that the accurate number of kits has been received.

A classroom TECC kit should be distributed to each classroom, computer lab, media center and office (main, attendance, counseling center) and stored in a safe and secure location.  We recommend they be placed with the classroom “Go Kit”, classroom first aid kit, or other accessible area within the classroom.

Teachers are responsible for the safekeeping of their assigned TECC kit.  Please instruct all of your teachers and staff that they may also be accountable to produce the TECC kit, with all of its contents intact, during a random Jordan Safety and Security Assessment (JSSA).

Installation of your school wall-mounted kits will be scheduled and completed through the Facility Services Department.

Schools are responsible to pay the cost of any replacement TECC kits due to theft, damage or loss.

Cc:
Administrative Cabinet

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Administrators:

The dates, times and locations for Avoid Deny Defend (ADD) and Tactical Emergency Casualty Care (TECC) classified personnel trainings are as follows:

West Jordan Middle School
October 1, 2018
2:00 - 4:30 p.m.

Elk Ridge Middle School
October 26, 2018
8:30 - 11:00 a.m.

Trainings will be announced via JEM and should also be communicated by Department Directors during their next staff meeting.

Please work with your school’s classified personnel to afford them the opportunity to receive the training while on the clock.

Principals are accountable to maintain appropriate documentation that all classified personnel are trained prior to December 31, 2018.

After October 26, 2018, the ADD and TECC presentations will be available online to be viewed at each school by the administration, licensed and classified personnel at their convenience.  The online presentation will also be available to all new hires, personnel that were unable to attend the live trainings and for retraining on an ongoing basis.

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DATE:
September 4, 2018

TO:   
Principals
New Special Educators

FROM:     
Dr. Anthony Godfrey, Associate Superintendent
Kim Lloyd, Director of Special Education
Julie Brown, Program Specialist

SUBJECT: 
Special Education New Teacher Induction Training

The Special Education Department has scheduled a series of trainings for special educators that are new to Jordan School District. Please release these new special educators so that they may attend these important training opportunities. However, attendance is at the principal’s discretion. Special education will cover the substitute costs for trainings that occur during the school day (Budget code: 1292). If the training occurs after school, the special educators will be paid at inservice rate.

Please see the attached training schedule for details on dates, locations and registration information.

For more information, please contact Robin Silatolu at robin.silatolu@jordandistrict.org or 801-567-8352.

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Principals and Administrative Assistants:

Please take note of the AA417 Fund Raising Policy when planning a fund raiser.

Attached you will find a revised Fund Raising Request form. Please discard all previous forms and use this new form for any requests.

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All JSD employees are invited to nominate outstanding Elementary Principals for an award. Please fill out the following survey by Oct 1, 2018.

Elementary Administrative Assistants are encouraged to forward this link to the SCC chair and PTA president as well for their nominations.

https://goo.gl/forms/vM9WT4X0X89rX2z12

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The Curriculum Department will pay the registration fee for one administrator per school to attend the Learning Edge Conference on November 6, 2018. The Learning Edge Conference is sponsored by CITES and is designed for administrators. The focus of the 2018 conference is on gifted and talented education. More information is available at the CITES website:

https://education.byu.edu/cites/learning_edge 

To register, contact Amanda Hansen (88319) by Wednesday, October 17, 2018.

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There is nothing more important than safety. It is our responsibility to help prepare our students to be as safe as possible and promote healthy interactions while out in the community. Jordan School District has been collaborating with the Region PTA on Safety/Green Ribbon Month, which will be September.

All elementary schools are encouraged to participate in this PTA led program, which focuses on education, awareness and prevention of pedestrian/motor vehicle crash injuries.

The PTA will have a packet that consists of:

  • Safety Related Facts
  • Potential Safety/Green Ribbon Month Activities
  • Helpful Safety/Green Ribbon Month Hints
  • Student and Driver Pledges
  • Utah Department of Health Questionnaire

The Jordan School District Transportation Department and Office of Communications have produced an exciting bus safety video, available at: https://youtu.be/Fr5Ciiox0Vw

The JSD Office of Communications produced a Reunification video to be shown to parents/guardians to inform them on protocol and expectations for reunifying them with students following an emergency/disruption to school. This video is available on the District Web site under the Parents & Students tab, by selecting General Information, then Student Safety & Safe Walking Routes. The Be a Safety Super Hero video is also located on this Web page and can be shown to students during Safety/Green Ribbon Month and anytime in the future to reinforce safe behavior.

Both videos can be found at: http://auxiliaryservices.jordandistrict.org/school-safety-security/student-safety/

The following link has additional Green Ribbon Month resources:

http://www.co.davis.ut.us/docs/librariesprovider5/community-health-services/green-ribbon-month-information.pdf?sfvrsn=0

The JSD Transportation Department offers a Safety in the Schools - Riding the Bus Safely assembly. Transportation Training Office Assistant Amber Gardner will be contacting your school to schedule an assembly.

If your school’s PTA President has not reached out to you regarding possible PTA led Safety/Green Ribbon Month activities at your school, please feel free to contact them.

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DIBELS parent letters for BOY are attached. The testing window closes on September 30 and letters must be sent home with ALL first, second and third grade students on or before October 15, 2018. PLEASE do not send this letter home with Kindergarten students, as the reporting law does not apply to them. The parent letter from mCLASShome.com is appropriate to share with all parents. Please contact Becky Gerber with any questions.

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As a result of implementing the 3rd Edition of the Fountas & Pinnell Benchmark Assessment System, we have made adjustments to the Guided Reading Level Spectrum.  Along with this adjustment, we are asking teachers to enter an instructional reading level for each of their students into Skyward four times a year:  Beginning of year (Aug/Sept) and at each reporting period.  Please help us communicate this expectation to teachers.

A copy of the revised spectrum is attached and available at cbl.jordandistrict.org.

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Ballet West will again be presenting in-theater presentations for students from grades 1-12. If you are interested in having your class attend one of these performances, please contact Verlene Jensen at 801-567-8296. See flyer below for dates.

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School Year 2018-19

30 Day Expiration Dates for Prior Year Free and Reduced Eligibility (all students without a current 2018-19 free and reduced meal application in our system as of the following roll-over dates will default to a paid eligibility status)

Traditional Elementary     Oct 3, 2018

Traditional Middle     Oct 3, 2018

Traditional High     Oct 3, 2018

Track A     Sept 5, 2018

Track B     Sept 25, 2018

Track C     Sept 26, 2018

Track D     Sept 24. 2018

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State required semi-annual school bus evacuations have been scheduled for this fall.  This applies to those elementary students that ride the bus daily to and from school.

The evacuations will be conducted during the week of:

Monday, September 24, 2018 thru Friday, September 28, 2018

Your school’s regular bus driver will perform this evacuation as they drop your students off in the morning one of the days during that week.  This procedure takes place at your school and is located in your normal bus drop off/pick up zone.

This evacuation requires all professional school bus drivers that transport elementary students, to perform evacuation procedures in case of an emergency.  This can either be a rear, side, front door or combination evacuation.  The students will then, under the driver’s direction and supervision, evacuate and meet in a safe place approximately 100 feet away from the bus.

Your assistance is welcome but not mandatory to complete this required evacuation drill quickly, safely and effectively.

Thank you for all you do to help us safely transport your students.

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Earlier this week, each principal was sent the current list of personnel in their building that have been authorized and issued a security code to lock/unlock your building security alarm system.

We request that principals work with their head custodians to update the list.  If additions or deletions are needed you can access the fillable, most current change form on the ASB website:     Security Code Addition/Deletion Form

All changes to your list need to be sent, by September 28th, 2018 to:

Jeff Beesley, Safety/Security, ASB

If you have any questions please contact Jeff (801)567-8611

Thank you for your assistance to ensure accuracy of our building codes.

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DATE: 
Thursday, September 6, 2018

TO: 
All Principals

FROM:  
Dr. Anthony Godfrey, Associate Superintendent
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:
2018 SAGE Data Release on USBE Data Gateway

Beginning September 5, 2018, the 2017-18 SAGE proficiency and growth results were released on USBE’s Data Gateway for principals, schools, and districts to review.  Originally, USBE intended to release this data to the general public on September 13th; however, due to a glitch in the Data Gateway system, the 2018 SAGE data was made available to the public as of this morning.  The URL for the Data Gateway is https://datagateway.schools.utah.gov/. The login prompt is in the upper right hand corner of the screen.

SAGE science grades 6-8 data are not yet released on the Data Gateway pending ratification from the USBE. We expect this data to be released in mid-October.

We ask that principals log into the Data Gateway and review their school’s SAGE results so as to become familiar with what parents and other stakeholders can view and thus be able to answer their questions.

It is anticipated that USBE will release accountability data and school report cards in late November for principals, schools and districts to review. While the release date is still tentative, schools will likely have an opportunity to review their accountability data prior to public release.

If you need assistance navigating the Data Gateway or logging in, please contact Ben Jameson at 801-567-8243.

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