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Paychecks

All paychecks that are not direct deposited will temporarily be mailed to your address on file in Skyward. This will take effect today, March 13th, until further notice.

To avoid possible delays in receiving your paycheck, please log in to your Skyward Employee Access to verify that your address is correct, or to make any changes to your address.

  

1 - Log in to Skyward Employee Access (call 801-567-8737 for login assistance if needed)
2 - EMPLOYEE INFORMATION tab
3 - PERSONAL INFORMATION (under Employee Information heading)

Address
View and/or change your address online:

  • ADDRESS (under Demographic heading)

View and/or change your address by telephone:

  • Call Human Resources at 801-567-8150

Direct Deposit
View and/or change your direct deposit online:

  • DIRECT DEPOSIT (under Payroll heading)

Paper Direct Deposit Authorization form:

  • Call the Payroll Department at 801-567-8154, or email carolyn.bevan@jordandistrict.org
  • Do NOT email your completed Direct Deposit authorization

W-4
View your W4 information online (you cannot change your W-4 online):

  • W4 INFORMATION (under Payroll heading)

Paper W4 Form:

  • Call the Payroll Department at 801-567-8154, or email bevan@jordandistrict.org
  • Search for 2020 W-4 Form online
  • Do NOT email your completed W4

W-2
View your W2 online

  • W2 INFORMATION (under Payroll heading)
  • VIEW W2 FORM button

Paper Copy of W2:

  • Call the Payroll Department at 801-567-8154
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Progress Report, School LAND Trust Plans, Council Membership and Signature Forms will now be due on April 3, 2020. Please work with your Administrator of Schools if you have extenuating circumstances. Please follow the guidelines listed below:

  • In keeping with the Governor’s directive to facilitate the ability of public bodies to conduct meetings electronically, we have given approval for all School Community Councils to hold electronic meetings. 
    • The meetings must be noticed as usual including instructions for how the public may attend virtually. 
    • Meetings may be held via phone call or any digital platform such as Google Meet, Zoom, Canvas and others.
    • Minutes should be taken and posted in the usual manner. 
    • Keep a record of attendance, voting, and how people voted. 
    • Please update your council member list and how the council voted on the school plan so that the LAND Trust Plan and the “Council Membership and Signature Form 2019-20” will match the website.
    • Collect digital signatures (see next bullet point) by using the electronic signature form found on the State website. 
      • If you will send the emails while holding the electronic meeting, (when approving the Upcoming School LAND Trust Plan) you can ask members to let you know if they do not receive the emails. 
      • If a SCC member doesn’t receive the email the principal can troubleshoot with that person directly to get the problem fixed, such as an incorrect email. 
    • Please click the green “Send Emails” button to send the emails to the SCC members as soon as possible, as this step takes the longest time to complete. We must have an 80% response rate from voting members to mark this form completed.
    • Please be certain that budget numbers from the State website and your plan match. There can’t be any negative balances.
    • Check the JAM website for more information
    • Contact Nadine Page or Mike Anderson with questions on the process. 
    • Contact your Administrator of Schools if you have extenuating circumstances.
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Earlier today, the USBE voted to suspend all state testing for the remainder of the 2019-20 school year. This action would take place even if in-person school sessions were to resume. This suspension would include the following state assessments:

    • Summative RISE
    • Summative Utah Aspire Plus
    • EOY Acadience Reading
    • KEEP Exit
    • PEEP Exit

Please refer to the attached letter from Ben Jameson

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Teaching and Learning will continue to update online learning content for teachers. Please continue to refer to Curriculum.jordandistrict.org or content specific pages for updates. 

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Please continue to work with your staff members who desire to work from home. Direct any questions or concerns to your Administrator of Schools.

    • State officials will make any decisions regarding any change to the state-wide school dismissal.
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Please take the time to review the following time-sensitive Action Item.

As schools transition from a Year Round (YRE) to a traditional schedule, select employees may be required to transition to a traditional pay frequency (September to August) if they have not yet done so.

Click on this link for information if you are a:
· Licensed or Support Professional at Fox Hollow Elementary on a YRE pay schedule and have not requested to change to a traditional pay frequency for the 2020-2021 school year. You must transition to a traditional pay frequency for the 2020-2021 school year.

Click on this link for information if you are a:
· Bus Driver or Bus Attendant on a YRE pay schedule and have not requested to change to a traditional pay frequency for the 2020-2021 school year. You must transition to a traditional pay frequency for the 2020-2021 school year.

Click on this link for information if you are a:
· Licensed or Support Staff employee currently assigned to a YRE school and have not requested to change to a traditional pay frequency. You have the option of remaining on a YRE pay frequency, or transitioning to a traditional pay frequency for the 2020-2021 school year.

If you have further questions, contact HR at 801-567-8150.

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Stacee Worthen, secondary guidance specialist, has created a list of tips, ideas, and best practices for counselors during the school dismissal. The attached memo will be sent to all school counselors.

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Associate Academic Vice-President John Rosenberg has sent this email out to all Teacher Education programs at BYU and asked them to forward the letter to every current student teacher. This does not apply to intern teachers.

Dear UCOTE members and EPP program coordinators,

As you are aware, information on COVID-19 continues to be generated and actions taken to control the spread of the coronavirus. As we have considered the most recent information about how the public school districts and state universities are handling the situation, we have decided that our student teachers may return home immediately, consistent with the instructions we have given all BYU students. However, since the semester is not over and the students are still enrolled as student teachers, they are asked to remain actively engaged with their host schools in delivering instruction remotely under the direction of their mentor teachers. Major program coordinators and university supervisors should reach out to individual students to address their questions and to discuss the remaining requirements for bringing the student teaching experience to a successful conclusion.

Thank you for your patience at this difficult time.

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DATE:  
Thursday, March 19, 2020

TO:  
All Principals

FROM:    
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:  
State Data Gateway Operational

The state’s Data Gateway is now fully operational. School administrators may find the following data for the 2018-19 RISE and Utah Aspire Plus testing and school accountability:

  • Proficiency and growth
  • Proficiency over time
  • Proficiency movement
  • Demographically similar school report
  • Student level data that will include overall proficiency and growth, proficiency by reporting category and a comparison to teacher, school, district and state data.

Teachers may also access all of the above information as well as their previous students from last year or their current students’ data on the Data Gateway. They just need to register for an account using their Cactus ID number, if they haven’t already done so.

To access the Data Gateway, please use this link: https://datagateway.schools.utah.gov/

If you are having trouble logging into the Data Gateway, please contact Ben Jameson.

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Jordan District Appeal Hearings are postponed until students return back to school.

Home & Hospital

  • H&H teachers should not be going out to homes or libraries working with students.
  • Schools that are providing the H&H teachers for their students may want to consider directing their students to do the online work from their assigned classroom teachers.
  • At this time, if any parent is requesting H&H services for their student, please direct them to the online instruction that is being provided by their current classroom teachers.  After students return back to the school, those students will be placed on Home & Hospital if it is still needed.
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SafeUT is still available as a resource for students, parents and schools during this stressful time. There are master's level clinicians available to chat or call 24/7/365 and will continue to be available throughout the outbreak.

With schools closed they will be following the summer protocol until further notice.

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There have been several recent inquiries about interview questions. The approved questions are available on the admin only website. These questions have been generated and vetted by administrators over the years. We use these questions for consistency. Questions that are not on the list need to be submitted to a Human Resource Administrator and can be used after they are added to the list.

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DATE:  
March 12, 2020

TO:  
All Principals
2020 Graduating Interns

FROM: 
June LeMaster, Ph.D., Administrator, Human Resources
Brad Sorensen, Administrator of Schools
Laura Finlinson, Administrator of Schools

SUBJECT: 
Intern Graduations 2020

It is a long-standing practice in Jordan School District to allow full time, in state partnership university teacher interns to take one (1) day leave to attend either their own university commencement or convocation, without penalty.  This year, this practice is expanded to allow all full time university interns including teacher interns, school psychologist and counselor interns, etc., the same privilege.  Interns attending both in state and out of state university commencement ceremonies are allowed one (1) day; therefore, some interns may need to choose between commencement and convocation.

If a substitute is needed for coverage, the intern is responsible for requesting a substitute through Absence Management (formerly AESOP).  The absence reason entered should be “other” and in the blue “notes to administrator box”, the intern should add the following information “District excused 0050 - personal graduation”.  For additional assistance, please contact Juli Martin at 801-567-8219.

See dates for the in state 2020 University Commencement and Convocation Ceremonies on the attached memo.

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DATE:  
March 12, 2020

TO: 
All Principals and Directors

FROM:     
June LeMaster, Ph.D., Administrator, Human Resources
Brad Sorensen, Administrator of Schools
Laura Finlinson, Administrator of Schools

SUBJECT:   
Employee Attendance at Relative's Graduation Exercises

This year, all high school graduation exercises are on Thursday, June 4, 2020, with the exception of Valley High School graduation on Wednesday, June 3, 2020.

Principals and Directors are encouraged to direct parents or grandparents who may wish to attend these graduations, but who are scheduled to work in their own locations to District Policy DP335 NEG and DP335B NEG. This policy specifically states: "Personal leave shall not be taken during the first five days and last five days that students are in school except...to attend to personal or business matters which require the employee's attendance and scheduling is beyond the employee's control."

Since graduation scheduling is beyond the employees’ control, it is desirable that immediate supervisors will cooperate and provide employees who may fall into this category, an opportunity to attend graduation ceremonies of family members.

Licensed employees are responsible for requesting a substitute through the Absence Management system (formerly AESOP), if applicable.  In the blue “Notes to Administrator” box, the employee should add “graduation” along with his/her relationship to the graduate.

For additional assistance, please contact Juli Martin in the sub office at 801-567-8219.

Cc:
Administrators of Schools

JL/am

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The following are new administrative assignments:

TEACHING AND LEARNING

  • Assignments Effective As Soon As Possible
    • Ross Menlove, .5 FTE assistant principal at Ridge View Elementary and .5 FTE administrator on special assignment in Teaching & Learning appointed 1.0 FTE administrator on special assignment in Teaching & Learning.
    • Elizabeth Pollock, 1.0 FTE teacher specialist in Teaching & Learning appointed .5 FTE assistant principal at Ridge View Elementary and .5 FTE teacher specialist in Teaching & Learning.
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Many of you have probably heard how we should take precautionary measures with the ongoing outbreak of the Coronavirus. Not only should we be washing our hands frequently, but there are a number of other additional measures we should consider as well.

The virus has had an immediate impact on the global supply chain for a number of goods and services you purchase for yourself and that we purchase as a District. You may have already noticed empty shelves at your favorite store for some of these items such as toilet paper, cleaning products, bottled water, food items or hand sanitizer. Don't worry, the warehouse will have plenty of those types of items for your schools and departments. Although not as currently noticeable, your electronic and technology items will also be suffering sooner rather than later. Let's get ahead of it now!

Many of the technology items we use every day such as Chromebooks, iPads, iMacs, laptops or LED projectors are either assembled in China other Southeast Asia countries, or have components manufactured in these countries. We are seeing a number of factories shut down in these countries because of the widespread Coronavirus outbreak. This has lead to a ripple effect in the electronics global supply chain, causing stock depletion with our distributors. Experts have no idea when production of these electronic components or devices will resume.

It is time to plan ahead for your technology needs for the 2020-21 school year now if you do not want to experience long lead times next year. It is highly recommended that you order your needed technology for next year now while there is still plenty of stock in our distributor warehouses and while prices are still low. We anticipate seeing less supply and higher prices by the time school starts in the Fall (or sooner), and depending on the length of the outbreak, it may take until late 2021 for supplies to recover.

Current pricing for many technology items is available on the Purchasing Department webpage under Vendors > Technology Pricing. Please feel free to reach out to Tonya Hodges if you have any questions or need assistance with quotes. She can be reached at tonya.hodges@jordandistrict.org or at 801-567-8706.

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