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Category: Other Administrators

Published on

DATE:
July 31, 2017

TO: 
Principals

FROM:   
Administrators of Schools

SUBJECT:  
Crucial Concerns and Policies 2017-18

Jordan School District Employees are responsible for knowing and adhering to all District policies and procedures. The Crucial Concerns and Policies acknowledgement process has been put in place to provide employees a summary of important policies and procedures to be reviewed each year. The policy review will be available to all District employees in Skyward through “Online Forms.” The review provides summaries of selected policies and asks that employees review the summaries and then sign an acknowledgement of completion and agreement. Employees will be asked to read the summaries of policies but will not be required to answer any questions. In addition to acknowledging completion of the review, employees will also acknowledge agreement to the Employee Acceptable Use Policy and the JSD Social Media Guidelines. You will not have to collect signature pages as you have in the past.

Care has been taken to select important points of the selected policies to save administrators time from having to review each policy and to save employees time from having to read the entire policy. Please emphasize to employees the implications of not being aware of policies and encourage them to review the summaries and read the actual policy where needed. Also emphasize to your staff that the summaries are not policy and it is imperative to read applicable policies in their entirety when dealing with school, student, and personnel issues.

The Crucial Policies and Concerns process will be available to all employees July 21. A message will appear upon login of Skyward Employee Access for the employee to complete an “Online Form.” Employees can complete the steps at that time or can return to the review at another time by selecting “Online Forms” under “Employee Information.” Employees will need to review the policies and complete the acknowledgement before September 30, 2017. Reports of completion will be available through Skyward so you can verify that your staff members have completed this process. If you or any staff members need technical help, please call USER support at
801-567-USER (8737).

The lists of crucial policies and concerns for both classified employees and licensed employees included in the review, as well as instructions for completing the review, are attached.  Please note: JPAS Orientation and Testing Ethics are not included in this review and will need to be shared with appropriate staff. State law now requires child abuse prevention training for all employees using materials approved through the Utah State Board of Education.

Published on

Dear Employees:

In conformity with Utah Code Ann. § 63A-4-204 (4), please find attached a PDF document containing information regarding the coverage for legal liability provided a school district employee of this state by the Risk Management Fund under Title 63G, Chapter 7, Governmental Immunity Act of Utah; and under Title 52, Chapter 6, Reimbursement of Legal Fees and Costs to Officers and Employees.

This information includes:

(A) the eligibility requirements, if any, to receive the coverage,

(B) the basic nature of the coverage for a school district employee, including what is not covered,

(C) whether the coverage is primary or in excess of any other coverage the risk manager knows is commonly available to a school district employee in this state; as well as

(D) comparisons the risk manager considers beneficial to a school district employee between the Risk Fund coverage and other coverage the risk manager knows is commonly available to a school district employee in this state.

We have chosen to provide this information in an electronic format in the hopes that it will be easier for you to distribute, store and refer to if needed.

If you have any questions, please contact Human Resources at 801-567-8150.

Published on

Classroom Setup Safety Reminders

As we are preparing schools and classrooms in advance of students coming for the new school year, it is important keep safety in mind. 

Teachers and staffs need to keep themselves safe during setup.  Use ladders safely, instead of standing on tables or chairs. Lift heavy objects with your legs, or ask for assistance, to prevent back injuries.  Stage classrooms so they are not only stimulating for students, but are also safe and functional.

Please see the attached PDF, 2 page document:  Common Safety Violations in School Classrooms. This can be used as a guide to setup and maintain a safe learning environment.

Have a great school year!

Published on

The Administrative Leadership Conference is coming up! Plans are being made, speakers will be arriving, food has been ordered. Be sure to mark your calendar and plan to join us! If you haven't filled out the activity survey you received by email please complete it by July 17.

See you there!

Published on

Teachers!

Now is a great time to plan for the upcoming year before the busy summer rush. The staff in the Instructional Support Center (ISC) will be happy to help you with classroom teaching materials.​​​​​​​​​​​​​​

Check out the ISC website to see everything offered:
instructionalsupport.jordandistrict.org

The ISC accepts orders by phone, fax or email.
Phone: 801-567-8238
Fax: 801-567-8092
Email: ISC@jordandistrict.org

The ISC is located in the Jordan School District Auxiliary Services Building at 7905 South Redwood Road, West Jordan.

Hours of operation:
Monday - Friday, 7:00 a.m. – 5:00 p.m.
(July 5th - July 21st, summer hours 7:00 a.m. – 4:00 p.m.)

Keep in mind:

  • Before you purchase and prepare student planners, the ISC spiral binding machine won’t punch plastic folders.
  • Personal and non-school related material may not be reproduced at the ISC.
  • JSD employees must wear approved District identification badges when visiting the ISC.
  • Volunteers and PTA members as submitted and approved by principals and department administrators may use the ISC.
  • Long-term substitutes may use the ISC, however regular substitutes are not eligible to use the ISC.
  • Home school patrons may use the center if they are on the approved list provided by JSD’s Planning and Student Services Department.

Published on

DATE:
May 10, 2017

TO:
All Administrators
All Administrative Assistants

FROM:
Patrice Johnson, Superintendent of Schools
John Larsen, Business Administrator

SUBJECT:
Social Security Numbers and Year of Birth

It recently came to our attention that some departments and schools may have staff lists that contain Social Security Numbers and year of birth. Although well intentioned, their mere existence can be problematic. In our continuing efforts to ensure personal information stays private, we ask that you purge all Social Security Numbers and year of birth from all staff lists, electronic or otherwise.

Administrators and Administrative Assistants should meet to verify that all data on lists described above are purged. If you have questions, please contact your Cabinet level administrator and discuss your concern with him or her.

Thank you!

Published on

DATE:
May 3, 2017

TO:
Principals/Directors

FROM:  
June LeMaster, Ph.D., Administrator, Human Resources
Administrator of Schools
Travis Hamblin, Human Resource Administrator-Licensed
Brent Burge, Human Resource Administrator-Classified

SUBJECT: 
Part-Time Classified Hourly Job Posting

Thank you for your recent input regarding the posting of part-time (PT) classified positions.  As you are aware, this procedure was optional during the 2016-2017 school year and will be effective July 1, 2017, as principals at all levels provided examples of their experience with this new procedure and indicated the benefits they observed.  The new standardized procedures are as follows:

  1. Employees within the same location may be moved to vacant positions without posting. A change form must be submitted
  2. An online job advertisement is submitted through FastTrack for all vacant positions.
  3. The position will be posted “open until filled”. The school/department must notify HR when the position is filled.
  4. The Administration will screen the applicants, conduct interviews, check references and make the offer. References must be submitted with the hire sheet.  All other interview documents will be maintained at the location unless requested by an HR Administrator.
  5. Once HR is notified the position has been filled, we will use FastTrack to notify those applicants who were not selected.

The new procedure will not allow for generic position postings on FastTrack as in the past, with the exception of Sweeper applications.  A tutorial on the posting of PT positions using FastTrack is available on the AdminOnly and SecretaryConnections website or you may contact an HR Administrator for further assistance.

Thank you for hiring the best candidates available at each location.

 

Published on

Preventing Slips, Trips and Falls

As the school year is coming to a close think safety first.  Slips, trips and falls are second only to motor-vehicle accidents as a cause of death in the United States.  Falls account for 15-20 percent of all workers’ compensation costs.  The good news is falls are easy to prevent.  Take the time to watch for and correct hazardous conditions, and you can lower your chance of injury. Use these suggestions to make your workplace safe:

  • If you need to reach for something, get help. Don’t use your desk, table, box, wastebasket, chair, bookcase or a ledge!  Use the correct ladder or stepstool for the given task.
  • Take your time. Many falls happen when people are walking fast or running.
  • Never stand on the top rung/step of a ladder. Secure and stabilize all ladders before climbing them.
  • Keep walkways free of clutter.
  • Clean up spills as soon as they happen.
  • Don’t carry more than you can handle. Loads that are too heavy or too big don’t allow you to see properly.
  • Make sure computer and telephone cords are not underfoot.

Always think safety first!

Published on

Earthquake Preparedness

Thank you to all of the schools that participated in the Great Utah Shakeout earthquake drill on April 20, 2017, or at some other time during last week. 

A 2016 report from the Utah Seismic Safety Commission states that there is a 43% chance that the Wasatch Front will experience an earthquake of at least a 6.75 magnitude within the next 50 years. 

The Jordan School District Incident Command Manual - Earthquake Action Plan and Standard Operating Guidelines detail the response protocols and position descriptions for school personnel.  Preparing students and staffs for this type of an event is vital.

Additional earthquake awareness information and preparedness resources can be found at:  http://www.shakeout.org/utah/

Published on

Effective immediately IHC Workmed will be our preferred provider for all Workers Compensation injuries. Attached is a list of providers, their locations and hours of operation.

We frequently get inquires on the process of reporting employee injuries. To help with the process, attached is an injury management flow chart.

Published on

DATE:
April 20, 2017

TO: 
All Principals, Directors and Coordinators

FROM:  
June LeMaster, Ph.D., Administrator, Human Resources
Administrator of Schools
Brent Burge, Human Resource Administrator - Classified

SUBJECT:   
Optional Classified Assistant Employment Evaluations- 2016–2017 School Year

With the end of the school year fast approaching, you have more work to do than time to complete it.  We would like to lighten your workload a little this year.  Formal evaluations for classified part-time assistants are now optional.  However, we always recommend providing constant performance feedback to employees.

With these evaluations being optional, you may still feel the need to conduct an evaluation.  The evaluation documents can also be crucial in justifying employee terminations or unemployment claims. If you determine that a more formal evaluation should be completed, the forms can be found as outlined below.

All forms are available on the HR website on the “AdminOnly” or the “SecretaryConnections” page under the “Part Time Classified Evaluations” link.

You will find the following forms:

  • Part-Time Classified Assistant Evaluations Guideline -outlining the procedure for evaluating part time employees in your school/department.
  • Assistants-Employment Review/Status form.

If you choose to conduct an evaluation, you need to inform the employee of his/her employment status for the upcoming year and the employee’s signature is required.

As part of your meeting with the assistant, please remind him/her that part-time employees with Jordan School District are considered "at will". That is, either the employee or Jordan School District may end the employment relationship at any time, for any reason, or for no reason.  There is no expectation of continued or guaranteed employment.

If you have any questions or if you need additional help, review the evaluation guideline on the website or you may contact our office at 801-567-8224.

Thank you for your assistance.

Published on

Utah State Risk Management Annual Facility Self-inspection Survey - Now Closed

Due to technical issues that Utah State Risk Management has encountered with the Self-Inspection Survey System, they have had to shut it down early.  As a result, Jordan School District is not required to submit any additional surveys for 2016-2017.  If your school's survey has not already been submitted, you do not have to complete it for this school year.  USRM appreciates all of the effort that many of you have already made and sincerely apologizes for every inconvenience.

USRM hopes to have a new version available to you for next year.  The new system will be similar in design and they hope to include all prior data.

If you have any further questions, please contact JSD Risk Management Coordinator Ron Boshard: 801-567-8876, or ron.boshard@jordandistrict.org