Please share this information with your teachers. The sign up for the ESL Endorsement is open now until November 14th. You can click here to begin the registration process.
Category: Other Administrators
Changes are here for Microsoft Office Licenses
Microsoft has recently updated their Microsoft Office software, and it’s time to move forward with Microsoft Office 2021! Office 2019 is no longer available to purchase, and we are now required to purchase the 2021 version of the program for new computers or any computers at your school running something older than Microsoft Office 2019.
Please use the following information to purchase Microsoft Office 2021 software licenses moving forward:
- Part# 021-10696 Microsoft Office 2021 Standard lifetime license for PC, per device. $50.67/each
- Part# 3YF-00731 Microsoft Office 2021 Standard lifetime license for Mac, per device. $50.67.each
There is no shipping as these are electronically delivered. The vendor is Insight Public Sector.
Please note that Information Systems has not had an opportunity to test out this software. There could be a few issues with the software once you have it loaded on your machines. Information Systems will do their best to troubleshoot any problems that may arise. If significant issues occur, they may have to move you back to Office 2019 for a time until the bugs can be worked out, and then have Office 2021 reinstalled. Please be aware of this possibility.
Please contact Tonya Hodges in Purchasing at tonya.hodges@jordandistrict.org or 801-567-8706 if you need assistance with these software licenses.
October 1 Enrollment
DATE: October 7, 2021
TO: District Administrators
FROM: Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Scott Festin, Consultant, Planning & Enrollment
Caleb Olson, Consultant, Planning & Enrollment
SUBJECT: Fall Enrollment as of October 1, 2021
Attached to this memo is District enrollment as of October 1, 2021. This report is subject to revision based on the USBE final review, expected by mid-October.
Procedures for the 1st Medicaid Random Moment Time Study of 2021-2022 School Year
DATE:
October 1, 2021
TO:
All Medicaid Time Study Participants
Physical Therapists, Physical Therapist Aides, Occupational Therapists, Occupational Therapist Aides, School Psychologists, Elementary Counselors, Elementary School Social Workers, Audiologists, Speech and Language Pathologists and Assistants, RNs, LPNs, Augmentative/Assistive Communication Teams, and all Special Education Staff and Assistants Providing Direct Services
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Kami Ridd, Coordinator - Health Services Department
SUBJECT:
Procedures for the 1st Medicaid Random Moment Time Study of 2021-2022 School Year
MEDICAID RANDOM MOMENT TIME STUDY
Friday, October 1, 2021
and continue through the end of the day
Friday, December 31, 2021
You have been identified as a participant in the Medicaid Time Studies during the 21-22 school year.
This year, the State of Utah has transitioned to a new way of completing the time study. Instead of entering codes for activities that you are doing for a 5-day week, for 3 different times during the school year, we will be using a model called “Random Moment Time Study”.
This model will ask you what you are doing for a 15 minute “moment” in your work day. Our vendor will randomly select a participant from our district participant list and send out an email asking simple questions about what you were doing during the “moment” selected.
If you are randomly selected, you will receive an email notification 24 hours prior to your selected moment in time. The emails will come from utmac@pcgus.com.
The email notification will provide you with a link to access the on-line Random Moment Time Study form. The hyperlink to respond to the moment will be included in the email. Email notification will be sent 24 hours before the moment and again at the exact time of the moment.
Notifications for completion will continue to be sent at 24 hours, 48 hours, and again at 68 hours after the moment has passed. After the 3rd reminder notice you will only have 4 hours to complete the study. Failure to complete the time study within the 3-day timeframe eliminates our ability to include that portion in our time-study reimbursements.
The first-time study window is from October 1 through December 31, 2021. You may be chosen multiple times or not at all. You will receive a randomly generated time study email anytime during this window. Please check your email each work day during normal work hours.
We are excited that this new method for required participation is available and more conscientious of your time and hope that it will ease the burden that has existed in the past. We so appreciate all your efforts to document these crucial services to students. Your efforts assist us in helping to secure beneficial funds for our students and programs. Thanks again for all you do.
Questions – please reach out to Kami or Ruth in the Health Service office:
Kami Ridd
801-567-8516
kami.ridd@jordandistrict.org
Ruth Hendriksen
801-567-8515
ruth.hendriksen@jordandistrict.org
2021 Student Data Privacy Resource Review Process
DATE:
September 29, 2021
TO:
Building Principals
District Department Directors
Financial Secretaries
Administrative Assistants
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Kurt Prusse, Director, Purchasing
Caleb Olson, Consultant, Planning & Enrollment
SUBJECT:
Student Data Privacy Resource Review Process
As explained in the September Principal and Assistant Principal meetings, Utah law (53E-9-301, 53E-9-303) requires local education agencies (LEAs) to create a publicly available metadata dictionary that contains a listing of:
- All personally identifiable student data collected and shared by the LEA
- A comprehensive list of all recipients with whom the LEA has shared personally identifiable student data, including the purpose for sharing the data, the justification for sharing the data (including if the sharing was required by federal law, state law, or local directive), and how the sharing is permitted under federal or state law.
This means that any third-party resource that receives personally identifiable student data from the District must be cataloged and, where necessary, reviewed for compliance with USBE data privacy expectations.
Rollout to Staff
Building principals are responsible to rollout the process to faculty and staff. The rollout consists of a six-minute video and a handout that were made available at Principal Meeting. Questions that the principal cannot answer may be forwarded by the principal to Caleb Olson in Planning & Enrollment. When the rollout has been completed, principals must indicate their school’s compliance on the reporting form.
Purchasing Changes
Prior to September Principal Meeting, Purchasing staff would hold school and department requisitions for resources that used personally identifiable student data and facilitated the process of gaining the necessary review and/or a student data privacy agreement. This review will now be handled through Planning & Enrollment, and until appropriate clearance is given by Planning & Enrollment to Purchasing, the requisition will not be processed.
A form has been created for school staff to submit a review request to Planning & Enrollment prior to entering a requisition in Skyward (please note that this form is different from the form teachers will use to request a review of classroom resources). This form should be completed by the individual or team that is requesting the purchase; administrative assistants may enter completed information as part of the requisition process but should not have responsibility for vetting the privacy practices of the requested resources. A fillable PDF form is available for individuals or teams to gather the necessary information so that another staff member can submit the form.
Teachers with specific questions about the process should be directed to your location’s digital coach. Administrators and administrative assistants with specific questions about the process may contact Caleb Olson (x88251).
Gmail Snooze Tutorial
Here's helpful information that has been provided after the communications discussions held at the principal and assistant principal meetings.
This is a ten-minute tutorial (unedited) on Snooze Buttons (Mobile/Desktop), Inbox Types, Reading Panes, and Multiple inboxes.
Gmail Snooze, Inbox types, Reading Panes, Multiple Inboxes Tutorial
Links to Important COVID-19 Documents
Jordan School District 2021-22 Dashboard
The Salt Lake County Health Department has been directed to move all COVID reporting and tracking to a county-hosted system. As a result, the reporting form link for Jordan District staff has changed. The new link is below.
Positive Case Reporting Form
Use this link to upload seating charts to your school's folder. Label the document with the teachers ,name, grade level, or subject. Please make sure these are complete, legible, and kept up-to-date. Use first and last names for the students.
Jordan School District 2021-22 Seating Charts
2021-22 Administrator Evaluation Standards
The administrator JAES evaluation (full and interim) is now available for all administrators on Perform. To better assist with the completion of the administrator JAES evaluation, attached are the standards and rubric for rating the evaluation. Please contact the JES office with any questions at (801) 567-8369 or rebecca.lee@jordandistrict.org.
Revised Salt Lake County Health Department Contacts – September 23, 2021
Salt Lake County Health Department - Team assisting Jordan School District
Paige Allen-Rife – 801-448-9620, PAllen-Rife@slco.org
Candice Briese – 801-859-1939, CBriese@slco.org
Amber Martin – 385-722-0517, AMartin@slco.org
Lara Fields – 801-836-2670, LFields@slco.org
Mia McDonald – 385-219-5908, MRMcDonald@slco.org
Agenda for Optional Training for Office Staff by Business and Auxiliary Services Departments – September and October 2021
The agenda for the optional training sessions for office and administrative staff of schools and District departments is attached. The September 30th and October 14th sessions will be held in the morning and the October 4th session in the afternoon (same information presented at each session). If you would like to participate in one of the sessions, please send an email to Lisa LeStarge at lisa.lestarge@jordandistrict.org and let her know which date you would like to sign-up to attend. Attendees of each session will receive an email the day prior to the training with instructions for connecting to the Zoom meeting.
Network Updates – September 27, 2021
Due to necessary network updates, schools may experience wireless Internet connection issues Monday, September 27th.
Nutrition Services- Negative Lunch Account Balance Notices (Teachers and Staff)
Skyward will automatically send out negative lunch account balance email notices to teachers and staff beginning September 27, 2021.
2021 Halloween Activities
DATE:
September 23, 2021
TO:
Employees in the District Office, Auxiliary Services Building, and Transportation Facilities
FROM:
John Larsen, Business Administrator
Scott Thomas, Administrator of Auxiliary Services
Shelley Nordick, Administrator of Teaching and Learning
SUBJECT:
Halloween Activities
Some departments and buildings have had a tradition of employees bringing their children and grandchildren into the building on Halloween for trick-or-treating. This activity has many merits and benefits to our groups and teams. However, due to the ongoing COVID-19 pandemic, and in order to maintain safety for all employees and their family members, we will not be having these types of activities this year.
We know this may be a disappointment to many who look forward to this each year. However, many employees and/or those they go home to each evening have health concerns that make such activities unwise at this time.
If you have questions or concerns regarding the cancellation of these Halloween activities, please communicate them through your supervisor to their Cabinet level supervisor.
2021-22 How to Contact an Interpreter for your School
Please use these contacting an interpreter for your school procedures when you need an interpreter or a document translated for your school.
- Contact Mirsa Joosten in Equity and Compliance at 801-567-8314 for the language you need to be interpreted at the school. She can also help with the translation of documents.
- If not available or she cannot assist you right away, you may use the number to connect with Commgap.
Special Notes:
This number is for administrators and office staff to use. Please do not give out to the entire staff.
When you can use this number: to share good news about a student, an accident, homework clarification, information on signed papers, issues at school, set up a meeting with translator, remind families of the District parent orientations, etc.
For any clarification, please contact Language and Culture Services.
Commgap offers on-site, over-the-phone, tele-health and video remote interpreting in over 100 languages. Language and Culture services will pay the invoice on calls made.
2021-22 Parent Orientations for Newcomers (Refugee, Immigrant Families)
We want to assist our parents of second language learners by giving them a virtual tour of the District and resources to our schools. Please share this flyer with your Refugee, immigrant, asylee and EL families. Please fill out this google form, "Contact information for Parent Orientations" on the families behalf if they plan on attending. Interpreters will be provided. If they need assistance with transportation, please have them contact Michelle Love-Day in Language and Culture Services.
2021-22 ELD Lead Meetings
Your ELD lead will have 4 meetings this year. Principals are welcome to attend as well. Our first meeting will be Sept. 21st. All meetings will be held virtually. More information on the flyer below.
Optional Training for Office Staff by Business and Auxiliary Services Departments – September and October 2021
Optional training will be provided by the Business and Auxiliary Services Departments on September 30, October 4, and 14 via Zoom. This training opportunity is for school or department personnel including principals, assistant principals, administrative assistants, clerks, aides or others with responsibilities correlating with the Business or Auxiliary Services Departments. The draft agenda is attached.
If you would like to participate in one of the sessions, please send an email to Lisa LeStarge, at lisa.lestarge@jordandistrict.org and let her know which date you would like to sign-up to attend. The total number of participants in each session will be capped at 80 (plus presenters). Because we want the sessions to have the same interactive environment as in-person sessions, attendees will be able to submit questions via ZOOM Chat. Attendees will also be provided with a link to hand-outs provided by the presenters so they can be viewed during the training or downloaded for future use.
We hope you will take advantage of this training opportunity.
The Learning Edge Annual Administrators Conference – November 9, 2021
Keynote Speaker: Daniel Bauer
November 9, 2021
Provo Marriott Hotel
8:00AM - 3:30PM
See flyer below for more details.
2021-22 URS Retirement Planning
The flyer below has information regarding URS retirement staff/planning meetings that can be scheduled at your workplace. Please contact Robert Goodlick (see flyer) at URS to schedule a meeting.
This is a great opportunity for new employees to learn about which retirement plan to choose from, which plan is best for their individual situation, and to become more informed on the plan they already participate in.
Completing Evaluations in Perform
We appreciate your patience as we update the Perform system to ensure that all educators are assigned the appropriate evaluation.
The following documents may help you in the evaluation process:
- This document provides an overview of the process for the various evaluations in Perform.
- The attached document provides instructions for logging in and uploading evidence in Perform.
