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Category: Other Administrators

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DUE TODAY! - NOVEMBER 16, 2023. Get your form turned in if you haven't already done so.

DATE:  
August 31, 2023

TO: 
All Principals, Jordan School District
Administrative Assistants

FROM:  
Michael Anderson, Associate Superintendent
Jordan District Nurses

SUBJECT:  
CPR/First Aid/AED Certification

Jordan School District requires that at least 3 full-time employees in each building be certified in CPR, First Aid, and AED. Most certifications are valid for 2 years. It is also recommended that employees who will have direct responsibility for student health and safety be CPR/First Aid/AED certified. This may include front office staff, playground aides, hall monitors, P.E. teachers, etc. It is also recommended that you keep a list of current CPR/First Aid/AED certified staff members by all main phone lines where calls for emergency help may originate. A template is attached.

CPR, First Aid, and AED training and certification is now available to district employees in an online format through the National Safety Council (NSC). The attached document will outline the steps necessary to complete the online portion of the course. Information can also be accessed by going here: CPR & First Aid. The cost of the course is $29.95 and should be paid by the employee at the time of registration. Schools may provide reimbursement for the course, if funds are available, by following appropriate pre-approval and reimbursement procedures.

Once the online course is completed, employees may sign up to complete their certification by attending a 2 hour skills check session with our district nurses. To sign up for a skill check, you will need to register with JPLS under CPR/First Aid/AED skill check. All skill checks must be completed within 45 days of sign-up for the online course. The dates and times for the skill check sessions are listed on the attached flyer.

Please complete the attached CPR/First Aid/AED certification form and return it to the Nursing Services office (Nadine Page) by November 16, 2023.

 

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DATE:   
August 24, 2023

TO:        
All Administrators

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness

SUBJECT:  
2023-2024 Employee/Educator Wellness Representatives

The wellness team is excited to announce the continuation of the Employee Wellness Representative. This program is intended to support employee health and wellness. The Employee Wellness Representatives will primarily be responsible for supporting faculty/staff wellness efforts within your schools or department.

If you’d like to have a representative for your school or department, please note the following information:

  • We will be holding an Employee Wellness Representative Training Retreat on 9/19/23 & 1/19/24, details will be shared with wellness reps and administrators from schools who designate a representative for their school or department.
    • As a peer support program, we recommend that each school select a non-administrative, licensed staff member (we also encourage you to choose someone who is not a member of the mental health team). Ultimately, it’s best to choose someone who is not a supervisor, has the trust of their colleagues, and can support employee wellness initiatives at your school or within your department.
    • If a substitute is required to attend the training retreats, schools will need to cover the cost of a substitute.
    • Administrators are invited to attend the retreat with their designated employee wellness representative, these trainings will focus on strategies for employee
    • Our District Wellness Specialists will maintain contact with each representative and support your efforts.

Click this link and nominate your school or department rep by September 7, 2023.

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DATE:   
August 24, 2023

TO: 
All School Administrators

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness

SUBJECT:
Important updates to the Mental Health Access Program

Please note the following important updates regarding the Mental Health Access Program. In order to promote the sustainability of this program, given limited funds, it’s essential that all administrators review the following changes:

  1. There is no longer a "MHAP referral" form. This is now a "Request to Screen a Family for Community Mental Health Resources.” The new form is attached to this memo and can be found at wellness.jordandistrict.org. Rather than "referring" families, we want to shift our language to be "recommended for screening." This change will allow better allocation of our limited resources to the students and families who most need it. Our District’s clinical team has been trained on a screening process to support this change and make a decision regarding a family’s options.
    • What this means at the secondary level: if you are considering a family for community mental health services such as MHAP, please work with your school's assigned clinical support specialist to conduct a screening. Because funds are limited, your school’s clinician has been trained to tease out other community mental health options. It’s best that other staff members do not promise grant funds that may not be available or needed without consulting the clinical support specialist and following the screening process.
    • What this means at the elementary level: if you are considering a family for community mental health services such as MHAP, please fill out the attached form and email it to Kevin Mossel (kevin.mossel@jordandistrict.org). He will call, set up a meeting, and meet with the student and/or parent to screen and assess them for community resources and services. If MHAP is recommended at this screening, the clinical support specialist who conducted the screening will proceed with having the parent sign the MHAP consent form and help them access a provider that best fits their needs by authorizing and facilitating a referral. The clinical support specialist will then report back to you about what was recommended for the family.
  2. With limited funds it’s essential to manage expectations we may inadvertently be setting when communicating with parents or caregivers about their options. It’s best not to promise “free therapy” and instead use language such as "the District has a program where you can be screened for community mental health services and recommendations will be provided to help you and your student." Not every family may need financial help through MHAP and in some situation’s outpatient therapy may not be the best fit for a family’s needs.
  3. We are no longer offering students "8 sessions" or "$800 of MHAP funds.” Please do not say this to a parent as it will not be accurate. If you opt to explain MHAP to a parent, it would be more accurate to say “we have a resource in the community that might help pay for some initial mental health services and get your student started quickly.” Then, the extent of the referral can be explained after a family has been screened and the recommendation was made after a more thorough review of available options.

Since its inception in 2020, over 2000 MHAP referrals have been made. We acknowledge your vital role in supporting students as they work to improve their mental health. If you have questions or issues with these changes, please contact McKinley Withers, Travis Hamblin, or Kevin Mossel in Student Services.

 

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Teaching and Learning (T&L) is here to help you with your 32 hours of educator-directed learning. You'll find lots of great classes, workshops, and conferences that can provide you with the learning and hours you'll need to meet the 32-hour stipend requirement. Contact T&L with questions - Michelle Williams at 801-567-8365.

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We have been notified that the Vivi Lite has been sunset and is no longer available for purchase. As a result, Vivi is willing to upgrade any Vivi Lite purchased by our district to the Vivi Pro. Our current pricing is $399 for Vivi Lite and $499 for Vivi Pro. Retail price is $599. This pricing will expire on October 18, 2023. This means that if you purchase a Vivi Lite for $399 you will get the Vivi Pro at a price that has been discounted by $200! For additional information regarding Vivi, please reference the JAM dated November 3, 2022.

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DATE:
August 22, 2023

TO:
All Principals

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director, Student Services
Scott Festin, Planning Consultant, Planning & Enrollment
Caleb Olson, Enrollment Consultant, Planning & Enrollment

SUBJECT:
1st Day Enrollment vs. the Estimate for All Schools

Please see the memo below.

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Western Governors University doesn’t think educators should only be recognized during Teacher Appreciation Week. During the final weeks of last school year, WGU’s strategic partnerships manager, Melissa Jensen, demonstrated the online university’s lasting gratitude for the individuals shaping students’ lives in the Jordan School District.

See the flyer below for all the details!

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Jordan School District has methods for reporting incidents and injuries.  The procedures have not changed, however, as we get ready to start a new school year it is a great time for a reminder/refresher on reporting.

It is imperative that significant incidents are reported as quickly as possible, within 24-hours or by the next business day.  All incidents, injuries and accidents need to be properly documented, to include photos, video when available and police reports when appropriate.  Our priorities are life safety, incident stabilization and property preservation.

911: Always call 911 for all life threatening and severe injuries, incidents, accidents, threats, thefts and vandalism.

JSD 24-hr. Alarm Response (801) 567-8865: It is important to call this number in order to notify key administrators and personnel to expedite support, maintenance and repairs, etc.

Alarm Response should always be called prior to conducting a fire drill and in the case of: power outages, floods, natural gas leaks, phone and utility disruption and alarm malfunctions.

Student and Staff Injuries/Accidents Reporting: Call 911 when necessary.  Notify JSD Insurance Services and/or Risk Management.  Student injuries must be reported using the Utah Department of Health online system.  Staff injuries need to be reported to the main office at your school or location and you must complete and submit the First Report of Injury form to Insurance.  Forms can be located HERE.

Asset Essentials Work Order Reporting: Incidents of damage, theft and vandalism should be entered/reported into the Asset Essentials Work Order system for documentation, to begin the repair process and assist with insurance claims.  For assistance with using Asset Essentials system, contact Facility Services at: (801) 567-8862.

Thank you,

Bonnie Brennan, Director of Insurance Services
Brandon Conti, Risk Management Coordinator

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DATE:
August 17, 2023

TO:
All Principals

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Mike Trimmell, Ed.D., Special Education Administrator

SUBJECT:
Inputting of Goals and Services into Embrace

Until you complete a new IEP in Embrace, please use these steps to both complete progress reports when that time comes, and do Medicaid Logs for applicable services.

As you do so, keep in two things in mind:

  1. The person entering this data should update ALL of the goals and services from the previous IEP, not just their own. (Talk among your team to divide and conquer).
  2. When you start this process - you need to complete all the steps and finalize it for the student the SAME DAY.

STEPS

  1. Create an Annual Review Event using the ORIGINAL IEP DATE.
  2. Select the following two documents
    1. Goals and Objectives Page
      1. Add additional Goal pages as needed
    2. Services Page
  3. Goals and Objectives Page
    1. For PLAAFP – “See IEP dated ________”
    2. Copy the Goals (include all goals in all areas)
    3. Input the Goal data – Accuracy, Baseline, Goal Percentage
  4. Services Page
    1. Include the services and minutes
  5. Save
  6. Make this Event Date the Active IEP

If you need to add additional goals to a student after activating the IEP, you will need to contact Brenda via the EMBRACE REQUEST to unlock that IEP.

 

 

Published on

DATE: 
August 24, 2023

TO: 
Principals
Assistant Principals
Panorama Users

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services

SUBJECT:  
**NEW** Panorama MTSS Referrals

A new feature for MTSS Student Support Referrals in Panorama releases on August 23, 2023. This new feature will allow teachers to refer students to MTSS teams/Administration for interventions. The feature also allows teachers and administrators to track the MTSS interventions.

A preview video can be seen here.

Feel free to share this link with your teachers. More guided information can be obtained in Panorama Academy as well.

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Special Education Resource and Self Contained Team Leaders will soon receive a SCRAM report via District Mail of all students who should be receiving services through your school’s special education program(s) at the start of the 2023-24 school year. All team members and service providers need to verify each student on this list as either correct, changed, exited/moved, and/or incomplete. Since only one copy is being sent per “team” (i.e., Resource and Cluster), it is important that resource teams, cluster teams, SLPs, Guidance Specialists and other itinerant providers work together to check and complete the requested information. Please read the memo carefully for instructions on completing the report.

Please have your Scram Reports and corrected SCRAM returned to the District Office by Friday, September 8, 2023.

If you have questions, please contact the Teacher Specialist assigned to your school or Jen Warkentine at (801) 567-8207. Thank you for your conscientious efforts to complete this critical information. Please remember that special education funding is contingent upon the accuracy of this data.

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On September 22, 2023 the Panorama Team will be in Jordan District to conduct in-person training for interested schools. This training will focus on both the Student Success and the Positive Behavior module integrates with Panorama’s Student Success. Multiple sessions will be offered. More information to come!!!

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Your Assignments for the SSH Committee Schedule are on the attached document. Please make every effort to attend on your assigned day. If there are any conflicts with your schedule please contact Janie Hyde, 801-567-8326 as soon as possible. We look forward to serving with you!

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We are excited to announce Google Single Sign-On for both students and teachers for the following products:

  • HMH ED (Growth Measure)
  • Think Central
  • iReady
  • Beanstack

Once students and teachers are logged into their Google account, they will be able to navigate to these products through the “waffle” - Google Apps button. (Just like they already do for Canva, Canvas, Yuja, etc.) This change is already in effect. 

Attached you will find login instructions. If teachers receive an error message when trying to login, please have them reach out to the Help Desk.

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The following are new administrative assignments:

  • New Assignments effective immediately:
    • Brooke Anderson, teacher specialist in Evaluation, Research & Accountability appointed Data Scientist in the Evaluation, Research & Accountability Department.
    • John Sassman, assistant principal at Copper Canyon Elementary assigned assistant principal at Herriman Elementary, replacing Shana Mondragon who resigned.
    • Kimberly Ranney, assistant principal at Bluffdale Elementary assigned assistant principal at Copper Canyon Elementary.
    • Sharra Palmer, administrative intern at Copper Mountain Middle and Mountain Creek Middle assigned administrative intern at Bluffdale Elementary.
    • Jody Long, assistant principal previously at Joel P Jensen Middle assigned assistant principal at Copper Mountain Middle and Mountain Creek Middle.

Published on

DATE:      
August 9, 2023

TO:  
All Principals

FROM:   
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Mike Trimmell, Ed.D., Special Education Administrator

SUBJECT:  
Additional Embrace Training Days

We are excited for the new IEP management system, Embrace. Many teachers and administrators attended the Special Education Summer Conference on August 8th and received initial training on the new IEP platform. For those that were not able to attend, there will be two additional training sessions. The content will be the same for both sessions, so you can choose the session that works best for your schedule.

The two training sessions will be held on:
Friday, August 18, 2023 at Riverton High School from 12:00 p.m. until 3:00 p.m.
Friday, September 22, 2023 at West Jordan High School from 1:00 p.m. until 4:00 p.m.

You may choose either day to attend. Please sign up on JPLS to confirm your attendance at one of these two training sessions.

The course number is #101959 and the section numbers are:
#127704 @ RHS August 18, 2023 12-3pm
#127706 @ WJHS September 22, 2023 1-4pm

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DATE:    
August 7, 2023

TO:  
All Principals

FROM:  
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT: 
Providing a Consistent Space for Itinerant Service Providers

As the school year begins, please be mindful that the itinerant service providers assigned to your school require a consistent and viable space to work with the students that they are assigned to in your school. Please see attached memo. We appreciate your support in these efforts.