Skip to content

Category: Other Administrators

Published on

DATE:   
August 5, 2024

TO:  
All Administrators

FROM:   
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness

SUBJECT:  
2024-25 Employee Wellness Representatives

As a reminder, each school or department is invited to select an employee wellness representative! The Educator Wellness Representatives will support faculty/staff wellness efforts within your schools.

Action Items for administrators: If you haven’t already, please nominate your Educator Wellness Representative for the 24-25 school year!

Educator Wellness Representatives Duties include:

  • Will attend bi-annual in person training on 9/18/24 & 1/8/25
    • **Schools will need to cover the cost of the sub**
  • Promote wellness initiatives at the District and school level
  • Lead and support faculty/staff wellness efforts at your school throughout the year
  • Maintain a connection with District Wellness Specialists
  • Model educator wellness for the school community

Steps to having an educator wellness rep for your school or department:

  • Consider the following:
    1. Reps must be a licensed, non-administrative staff member. We highly recommend using a non-mental health team staff member. Also, we recommend they work with a leadership team or social committee at your school.
    2. Principals may work with their current reps to see if they’re interested in doing this important work again for the upcoming school year.
  • Principal nominates ONE educator wellness representative for each school using this form.
  • Support your wellness rep throughout the year as the work to enhance your school or department!

Published on

TO:
Administrators
Directors

FROM:
June LeMaster, Administrator Human Resources
Jane Olsen, Recruiting, Licensing & Hiring in Human Resources

Reserve your Job Fair Table!

Please see the documents below for all of the information!

Published on

TO:
Building & District Administrators
Administrative Assistants

FROM:
Caleb Olson, Consultant, Planning & Enrollment

The "Assistant Principal Directory" has been updated for 2024-25 and can be downloaded at the links below. These links will remain valid for the entire school year; if changes occur at your school, please communicate them to me so that I can make updates and upload the directory. The date of the last update is located at the bottom of each directory page.

 

Published on

TO:
Administrators

FROM:
Carolyn Gough, Administrator of Teaching & Learning
Jared Covili, Consultant in Teaching & Learning

Leadership in Personalized and Digital Learning Academy 2023-2024

The LPDL Academy is designed specifically for administrators to lead schools toward blended and digital learning through research-based content and job-embedded experiences. Upon completion, you may receive USBE's Educational Technology Endorsement.

The LPDL Academy will follow the blended-learning model; online course expectations in Canvas, five face-to-face meetings, completion of a digital implementation roadmap, and consultations as needed. As a participant, your school will receive professional development grant money to build the capacity of teachers and leaders, $5000 per school.

The face-to-face sessions will primarily be held at the ASB in Room 112 from 8:00 am - noon on the dates listed below. Mark your calendar and look for the Canvas course invite coming soon. If you have questions, please contact Jared Covili, Digital Teaching & Learning Consultant, at  801-567-8191 or jared.covili@jordandistrict.org 

Sign up today at: https://bit.ly/jordanLPDL

Session 1: Blended Learning

Wednesday, September 11, 2024 

  • Session focuses on personalized learning models (competency-based, blended, etc), digital leadership, and an introspective look at you as a digital leader.

Session 2: Culture & Change Management

Wednesday, October 9, 2024

  • Session focuses on understanding school leadership and cultural interactions, a framework for leading school change, and engaging stakeholders.

Session 3: Shifting Teaching & Learning
Wednesday,  November 14, 2024

  • Session focuses on personalized learning and teaching, supporting all students, and the leader's role in observing and evaluating.

Session 4: Human Capacity and Professional Learning

Wednesday, January 15, 2025

  • Session focuses on effective elements of professional learning, digital learning competencies, distributed leadership, and professional learning models

Session 5: Systems for Transforming to Personalized and Digital Learning

Wednesday, February 12, 2025

  • Session focuses on technology and infrastructure systems, devices, budgets, learning spaces, and rethinking current structures to facilitate change.

Published on

DATE:
August 1, 2024

TO:
Administrators
School Safety Personnel 

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, District Safety Coordinator

SUBJECT:
National Summit on K-12 School Safety and Security

You are invited to join the Cybersecurity and Infrastructure Security Agency (CISA) on September 25 and 26 for the 2024 National Summit on K-12 School Safety and Security. This virtual event brings together K-12 school leaders and practitioners to discuss and share actionable recommendations that enhance safe and supportive learning environments.  

Registration is now open for the 2024 Summit. This year’s event will feature panel discussions, sessions and keynote speakers covering topics such as violence prevention, emergency planning, youth online safety, student mental wellness, K-12 cybersecurity and student interventions and support. These sessions are designed to foster a nationwide dialogue on some of the most critical school safety issues, as well as equip school stakeholders and personnel with resources, training and best practices to apply in their local K-12 communities. 

EVENT DETAILS
Dates: Sept. 25-26, 2024
Time: 10:00-1:00 p.m. MDT each day
Location: Held virtually via Microsoft Teams 
Registration: Registration is required and there is no cost to attend. To register, please visit 2024CISASchoolSummit.eventbrite.com. 

WHO SHOULD ATTEND
The Summit is open to anyone with a passion for improving school safety but will be of particular interest to K-12 school and district administrators; principals and superintendents; school-based law enforcement; teachers and school staff; mental health practitioners; first responders; federal, state, local, tribal and territorial government partners; and other school safety and security professionals. 

ADDITIONAL INFORMATION
Additional details, including speakers and agendas, will be shared when available. To learn more about the Summit, please visit cisa.gov/news-events/events/2024-national-summit-k-12-school-safety-and-security. 

Published on

TO:
All Principals
All Administrative Assistants

FROM:
Michael Anderson, Associate Superintendent
Nadine Page, Administrative Assistant

The following instructions are to help you in compiling the timesheets that will be coming to you from your licensed personnel. The complete list of instructions is attached to this JAM.

PRINCIPAL/ADMINISTRATIVE ASSISTANT INSTRUCTIONS 

Principals and administrative assistants have 11 assignments:

  1. Assign a designated person to oversee this program. Add their name to the google sheet.
  2. Make sure the plans are turned in on or before September 30, 2024.
  3. All plans must be logged (with the date received), by the designated person, no later than Oct 31st on the provided google sheet.
  4. Provide time for eligible staff to complete the plan.
  5. Gather and track the timesheets as licensed employees complete them.
  6. Make sure teachers follow through.
  7. Add the actual number of hours the employee worked, (up to a maximum of 32 hours, which is determined by the FTE of the employee) after you receive the timesheet.
  8. Verify that all employees, that are eligible, have turned in their timesheet on or before April 11, 2025.
  9. If an employee works at multiple sites, the school listed as the check location is to track the timesheet for that employee.
  10. If an employee changes locations during the school year, the administrative assistant for the new location must collect the timesheet and log it by the April 11 deadline.
  11. Keep the plans and timesheets on file at your location for auditing purposes.

Eligible licensed personnel must turn in their plan to the principal or administrative assistant (designated person) on or before September 30, 2024.

Principals are asked to give time in a meeting at the beginning of the year for eligible staff to fill out the Professional Hours Plan and turn it in.

A google doc (school name – Educator Directed 32 Hours 2024-25) will be shared to each individual school to be used in tracking the plan as well as the timesheet. Please use this original google doc to track the hours. Do not create your own form. 

    • Administrative assistants, or other designed person will add 
      • the school location, 
      • names of the employees, 
      • employee ID (six digit #), 
      • FTE of the employee (the awarded amount is determined by the FTE of the employee; 1 FTE = 32 hours, .5 FTE = 16 hours,
  • ***the items above will be prefilled. Please double check to make sure all employees are listed correctly for your school, 
    • date that you received the plan, 
    • finally, the date when you have received the timesheet and the hours to be paid (once you have received the final hours worked).

Thank you for your help in making sure all eligible employees receive the correct pay.

Published on

TO:
Administrators
Administrative Assistants

FROM:
Kurt Prusse, Director of Central Warehouse
Brandon Sax, Warehouse Coordinator

The Central Warehouse is disposing of all its expired hand sanitizer. If any school has expired hand sanitizer, whether it originally came from the warehouse or if you purchased it during the Covid-19 era, the Central Warehouse will dispose of it for you.

After August 7 we will no longer be accepting old hand sanitizer and schools will have to dispose of the rest on their own. We need a final count so we can get quotes from hazardous waste disposal companies that can remove this for us. We are compiling a list of schools so we can coordinate pickup before August 7. Please call Lisa Costanza at x88899 or email her, lisa.costanza@jordandistrict.org, if you have sanitizer you would like picked up.

We would greatly appreciate your cooperation in this effort. If you have any questions please let us know.

Published on

TO:
Administrators
Administrative Assistants

FROM:
Steffany Ellsworth, Support Services Manager in Information Systems

Missed our ParentSquare training for office staff? No worries! We've got you covered with additional opportunities to jump on board, including online sessions! Check out this sign up sheet for a list of dates offered and join us!

For those of you that have already attended a training session, here is the link to access the slides from that training: ParentSquare Training

Published on

TO:
All Administrators

FROM:
Carolyn Gough, Administrator of Teaching & Learning

The district-wide professional development day is on August 13th, 2024.

All licensed personnel are required to select and attend a keynote speaker in the morning and are required to attend a corresponding session to their assignment in the afternoon.

Please remind your teachers to sign up for a keynote ASAP if they haven’t already.

Please contact your AOS if questions arise about teachers with unique assignments. Administrators who are NOT hosting at a particular location should be in attendance with teachers. Divide your administrative team accordingly.

To register for a morning keynote:

  1. Please choose a speaker and then register for a keynote speaker using this link. Keynote speakers are NOT content specific. The topics and location information for each keynote speaker are included in the registration information.

Review Your Assigned Afternoon Grade Level/Content Area Schedule

  1. Please review the following flyer to see the lineup of presenters at your content area location. The afternoon breakout sessions on August 13th, ARE specific to content area and grade level. You do not need to pre-register for the afternoon breakouts. You will have time to eat lunch and transition to your content location after the morning keynote.

 

Published on

TO:
Directors

FROM:
June LeMaster, Administrator Human Resources
Jane Olsen, Recruiting, Licensing & Hiring in Human Resources

Last Chance to reserve a table!

Greetings!

As part of the 2024-2025 New Educator Induction we are offering an opportunity to interact with our anticipated 400 new educators.

During our lunch break on August 9th an optional Meet & Greet will be held at Bingham High. Arrival/setup time would be 11:00 A.M. and departure/take down time would be 1:45 P.M. *Please take note that lunch is only provided for our new educators. *

See the documents below for all of the details.

Published on

DATE:    
July 18, 2024

TO:  
Administrators
Administrative Assistants

FROM: 
June LeMaster, Administrator, Human Resources
Brent Burge, Human Resource Administrator, ESP

SUBJECT: 
Labor Day Annual-Personal Leave before-after Critical Day

If you are a contracted employee and need to take Annual/Personal Leave on a Critical Day before/after Labor Day for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:  

How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

 The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Critical Days* Window
Labor Day Sept. 2, 2024 Aug. 30 and Sept. 3, 2024 July 20 – July 30, 2024

*Critical Days are the first student attendance days before or after a school holiday. If a non-student attendance day falls before or after a school holiday, the Critical Day is the day before or after that non-student attendance day when students are in attendance.

Published on

TO:
Administrators
Administrative Assistants

FROM:
June LeMaster, Administrator Human Resources
Rebecca Eastman, HR Generalist

A friendly reminder for the Employee-Funded Sick Bank Policy,

Employees are automatically enrolled in the sick bank each year through the annual donation of one (1) annual leave day to the sick bank. More information regarding the Employee-Funded Sick Bank can be found in policies, DP326NEG -Sick Leave-Educational Support Professionals and DP 324NEG -Sick Leave-Licensed.

For those who wish to opt out of participation in the Employee-Funded Sick Bank, keep an eye out for instructions starting in the July issues of JEM and JAM.

*First-year Educational Support Professionals and hourly employees are not eligible for sick bank, therefore, a sick bank day will not be deducted (if applicable).

Published on

Jordan School District Employees are responsible for knowing and adhering to all District policies and procedures. The Crucial Concerns and Policy Review is now available to District employees in Skyward through “Online Forms.” As a condition of continued employment, all employees (i.e. Licensed, ESP, Substitutes, Coaches, Miscellaneous adults, etc.), with the exception of minor students, will be required to complete this training. We ask your assistance in notifying your employees of this required training and ask that this training be completed by November 1, 2024.

A message will appear upon login of Skyward Employee Access for the employee to complete an “Online Form.” Employees can complete the steps at that time or can return to the review at another time by selecting “Online Forms” under “Employee Information.” Attached is a tutorial to assist in completing the review.

Reports of completion will be available through Skyward so you can verify that your staff members have completed this process. A tutorial is attached for your reference. If you or any staff members need technical help, please call the help desk at 801-567-USER (8737).

Note: The Crucial Concerns and Policies review was significantly reduced for the 2024-25 contract year. See the table below.

2024-2025 Estimated Time Required
Administrator Lic. Time Required 2 HR 41 Min 16 Sec
Licensed Time Required 2 HR 37 Min 16 Sec
ESP Time Required 2 HR 4 Min 14 sec
Sub/Misc Time Required 1 HR 42 Min 48 sec

Published on

DATE:
Thursday, July 18, 2024

TO:
All School Administrators
District Department Directors/Consultants

FROM:
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:
2024-25 Required Testing Ethics Professional Development Procedures for Education Support Professionals

For the 2024-25 school year, administrators will need to conduct a training for all licensed educators as well as any education support professionals (ESPs) who will assist with district-, state- or federally-mandated testing on the state’s testing ethics policy. All licensed educators will need to be trained on the policy. Administrators will want to consider including computer lab assistants who function as the school’s test coordinator, any classroom aides that assist with testing, literacy aides who assist with Acadience Reading or Math testing or progress monitoring, or any office staff that assist test coordinators with district-, state- or federally-mandated testing.

The three required procedures for completing this testing ethics professional development are listed on the “2024-25 Principal’s Testing Ethics Checklist for ESPs” form, which is due to Assessment, Research & Accountability by Friday, September 20, 2024.

As has been done in the past, administrators may provide the testing ethics training themselves using the Google slide deck linked in this memo. Alternatively, administrators may show the YouTube video linked below to school personnel. The video provides the same information as the slide deck. Once school personnel have been trained, either by a school administrator or using the video, they are required to sign the “2024-25 Standard Test Administration and Testing Ethics Policy Training Signature Form.” Administrators are asked to keep these signed forms on file at the school.

There are several materials attached with this memo for your use:

  • 2024-25 Principal’s Testing Ethics Checklist – This form needs to be filled out and sent to Assessment, Research & Accountability by Friday, September 20, 2024.
  • Testing Ethics Presentation, 2024-25 – This is the slide deck if administrators choose to present the training in-person.
    2024-25 Standard Test Administration and Testing Ethics Policy – This document should be distributed to every licensed educator as well as any ESPs that assist with district-, state- or federally-mandated testing.
  • Testing Ethics Video – This is the training video that may be used in lieu of a school administrator providing the training, though it is still recommended that school personnel view the video together. The video may also be found at this YouTube link.
  • Standard Test Administration and Testing Ethics Training Signature Form, 2024-25 – Administrators should retain a signed copy of this form for all licensed educators as well as any ESPs who assist with district-, state- or federally-mandated testing.
  • Testing Ethics Policy FAQ – Administrators should distribute this FAQ document to all licensed educators and any ESPs that assist with district-, state- or federally mandated testing.

Please contact Ben Jameson or Gaylene Miller in Assessment, Research & Accountability with any questions.

Published on

TO:
All Administrators

FROM:
C. Brad Sorensen, Administrator of Schools

The Annual Jordan School District Administrative Leadership Conference is scheduled for Tuesday, August 6, 2024, at West Jordan Middle School, 7550 S. Redwood Road, West Jordan Utah. Full-time Administrative Interns (paid) assigned to your building are also expected to attend. The agenda and flyer are attached. Our first Principal meeting is also scheduled for Thursday, August 8, 2024, at West Jordan Middle from 8:00 a.m. to 10:15 a.m.

All administrators are assigned a one-hour "escape room" slot (see link) on Thursday, August 8th which will be held at "A Great Escape-Gardner Village" located at 1100 W. 7800 S. #3, West Jordan Utah.

Additionally, the Jordan Education Foundation will need our help with a service project set up in the West Jordan Middle School gymnasium on Thursday, August 8, 2024. We ask each administrator to spend one hour before or after your assigned “escape room” slot to stop by and help with the service project. Random prizes will be drawn at a later time for those who show up to help with the JEF service project.

Published on

TO:
Administrative Assistants

FROM:
Mike Heaps, Director of Information Systems
Jeri Gamble, Customer Support in Information Systems

21 Fund Summary Budgetary Data Mining Report: If you run the 21 Fund Summary report during July, the balances will not be correct until after Accounting has rolled June balances over to 2023-24 later this month.

Cash Receipts and Journal Entries: Make sure you are selecting 2024-25 when you add cash receipts and journal entries. You will continue to see the option for 2023-24 until October, which is when we will close out the 2023-24 year. Please review your cash receipts and journal entries that are in batch or WIP status. If any cash receipts are in 2023-24, then please edit them and change the year to 2024-25. The fiscal year cannot be changed on journal entries, so you’ll need to delete the 2023-24 journal entries that are in batch, submitted or WIP status and re-enter them.

Published on

The following are new administrative assignments:

New Assignments effective July 1, 2024:

  • Raimee Jensen, assistant principal at West Jordan Middle appointed principal at West Jordan Middle.
  • Ethan Walsh, administrative intern at Sunset Ridge Middle and West Jordan Middle appointed assistant principal at West Jordan Middle.

Published on

TO:
All Administrative Assistants

FROM:
Mike Heaps, Director of Information Systems
Jeri Gamble, Customer Support in Information Systems

The HR and Finance year end process was completed successfully on Monday, July 1.

Don’t forget that we don’t close out the 2023-24 year until October, so when you add Journal Entries and Cash Receipts, please make sure you select 2024-25.

21 Fund Summary Budgetary Data Mining Report: Accounting will roll June balances over to 2024-25 later this month. If you run the 21 Fund Summary report for the month of July, the balances will not be correct until after Accounting has rolled the balances.

JULY 1-9
Parents will not be able to make food service or student fee payments online from Monday, July 1 – Tuesday, July 9 while we complete year-end processes and the rollover.

JULY 3
Payroll: Begin entering 2023-24 time off.

JULY 5
Payroll: June Payroll is due.
Payroll: True Time Submissions due.
Inventory/Purchasing: Continue entering 2023-24 Inventory and Purchase requisitions. Warehouses resume delivery schedules.

JULY 7
Payroll: True Time 1st approvals due.

JULY 9
Skyward Student Rollover: Skyward Student will not be available during this time.
Student Fees: Do not enter any student receipts in Skyward Fee Management after midnight Monday, July 8, through July 9.