Jordan School District
TO:
All Administrators
All Administrative Assistants
FROM:
Scott Thomas, Administrator of Auxiliary Services
According to the Centers of Disease Control, approximately 2,000 workers suffer eye injuries everyday!
How many of these injuries could have been prevented by wearing safety glasses? Check out the document below!
DATE:
June 06, 2024
TO:
All Administrators
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, School Safety Coordinator
SUBJECT:
Required Threat Reporting
Any employee or person in a position of special trust that has reason to believe there is a substantial threat against a school, school employee, or student attending a school, or is aware of circumstances that would reasonably result in a substantial threat is required to immediately report the suspected threat to the school administrator or law enforcement officer. (§53-22-106)
Administrators shall immediately report the suspected substantial threat to law enforcement and shall coordinate with law enforcement’s investigation of the report.
Please share this information and the new reporting requirement with your staff at your 2024-25 opening staff meetings.
DATE:
June 06, 2024
TO:
Administrators
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
SUBJECT:
Parental Consent Required for Student Surveys
Effective July 1, 2024 prior consent from a student’s parent for any non-academic survey must be obtained. This includes any survey that is a psychological exam, test, analysis, or any survey, analysis, or evaluation where the student may reveal information, whether personally identifiable or not, concerning the student or student’s family members political affiliation, mental or psychological philosophies, sexual behavior/orientation/gender identity or attitudes, illegal/anti-social/self-incriminating or demeaning behavior, critical appraisals, religious affiliations or beliefs, legally privileged and analogous relationships (such as lawyers, medical personnel, or ministers, or income (except as required by law) (§53G-9-702)
Prior written consent must be obtained at the time a student registers at a school for surveys related to the early warning system (Panorama), surveys that include social emotional learning questions, and school climate surveys. Written consent must be obtained for any student who registers at a school even when they are transferring from one school in the district to another. Rewards for participation or consequence for non-participation in surveys is prohibited.
The early warning system (Panorama) student feedback survey consent form is included in the registration process. To view the consent form, click here. Surveys not related to the early warning system (Panorama), social emotional learning, or school climate are not required to be included in registration. However, a minimum of two (2) weeks’ notice must be provided prior to the administration of any other survey and only those students whose parents have given written consent may take the survey.
Schools should inform their staff of the new parental consent requirements for surveys.
DATE:
July 11, 2024
TO:
Principals
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
SUBJECT:
Early Warning System – Panorama Information, Surveys, & Training Opportunities
During this year’s legislative session HB84 – School Safety was passed requiring each regular school within an LEA (District) to implement a Student Intervention Early Warning System (53F-4-207). Panorama meets all the criteria established by HB84-School Safety and will be the District’s early warning system. Panorama Student Success will be paid for by the District.
See the memo below for all of the information.
The following are new administrative assignments:
New Assignments effective July 1, 2024:
TO:
Administrators
Administrative Assistants
FROM:
Sarah Palmer, Director of Payroll
What's going on in Payroll? See below for all the updates and information.
DATE:
May 30, 2024
TO:
All Principals
All Licensed Educators
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Melanie Dawson, Program Administrator of Behavior
SUBJECT:
ETT: Supercharge Your Classroom Management Skills
This course is geared towards teachers who want to supercharge their classroom management skills! Effective Teacher Training (ETT) will be offered this summer from June 12-July 31. An $800 stipend is available to all licensed educators who complete the entire course.
Space is limited, so please distribute the attached flyer before your teachers leave for the summer and have them register on JPLS by June 7, 2024.
TO:
Administrators
FROM:
Michelle Love-Day, Director of Language & Culture Services
Principals, please share with your staff.
Licensed staff, would you like help teaching and supporting Multilingual Learners in your class? Come to one of these sessions at ASB. You will leave with basic tools to understand the needs of and apply strategies for teaching multilingual learners.
Register by clicking HERE or use the QR Code in the flyer
TO:
Administrators
FROM:
Michelle Love-Day, Director of Language & Culture Services
Beginning in August, the Language & Culture Services team would like to hold a Spanish for Educators class. We are excited to help you communicate with your students!
Please complete the interest form at the link below, to help us gauge interest, and determine class times/locations. Classes will be for licensed educators only.
Stipends will be provided, more information to follow.
TO:
Administrators
FROM:
Michelle Love-Day, Director of Language & Culture Services
Language and Culture Services want you to save the date for our annual Fall Family Fair on Thursday, Sept. 5 from 4 - 7 p.m. at the the Viridian Event Center. All Jordan District students and their families are invited to become familiar with the District and the Community.
Please see the attached flyer. LCS team members will be going around to place these flyers on your school door.
TO:
Administrators
FROM:
Carolyn Gough, Administrator of Teaching & Learning
Jared Covili, Consultant in Teaching & Learning
Join Digital Teaching and Learning for a differentiated professional learning day on Using AI Effectively in the Classroom. Learn how to leverage SchoolAI elements in your classroom to enhance your teaching practice AND student learning. The trainings are offered on either Aug. 5 or Aug. 7 at the ASB Auditorium beginning at 8 am. This all-day training includes a $400 stipend for completing the workshop.
TO:
Administrators
Administrative Assistants
FROM:
Sarah Palmer, Director of Payroll
IMPORTANT PAYROLL REMINDER
TRUE TIME EMPLOYEES AND APPROVERS
If May 31st is the last day True Time employees and approvers are working before summer break, please make sure all True Time is submitted and approved on time to avoid a delay in receiving June paychecks.
True Time employees MUST clock out and submit all of their True Time on their last day of work this week, no later than Friday, May 31st.
True Time approvers MUST approve all of their True Time by the end of the day May 31st.
TO:
Administrators
FROM:
June LeMaster, Administrator of Human Resources
The Advancing Pathways toward Equity and eXcellence with Educators of Multilingual Learners (APEX) Project is offered by the University of Utah and funded by the U.S. Department of Education. The APEX Project centers on advancing four professional development pathways including degree pathways that support educators of multilingual learners across varied professional roles. All pathways emphasize effective evidence-based practices for improving outcomes for multilingual learners. If you are interested, please see additional details below:
The ESL/MED pathway has 10-15 slots available for Jordan School District employees. Teachers who join the current cohort that begins June 3rd will be joining the Canyons District cohort, which means the limited number of in person meetings would be at the Canyons Administrative building. The good news is that the two summer courses are all fully online and the first in-person meetings would be August 1st & 2nd and the next course will be in October.
If you are interested, please see the links included in this announcement.
TO:
Administrators
FROM:
June LeMaster, Administrator of Human Resources
Brent Burge, HR Administrator, ESP
As a reminder, if you are taking disciplinary action against a contracted employee, you may be required to provide him/her the opportunity to have representation at any meeting related to the discipline, in accordance with DP316 Orderly Termination Procedures.
Licensed
II.C.6 - Any employee subject to disciplinary action shall be given the opportunity to be represented in any meeting or conference to which they are invited or required to attend with respect to the disciplinary action.
ESP
II.C.3 - Prior to an employment action (probation/termination), the employee must be notified of the right to representation by the employee agent group or another agent of his/her choice.
Please contact an HR Administrator if you have any questions regarding this requirement.
TO:
Administrators
FROM:
June LeMaster, Administrator of Human Resources
Brent Burge, HR Administrator, ESP
As a reminder, within 30 days of receiving an allegation, each LEA is required to notify UPPAC and the educator of any allegation from a parent that an educator’s conduct violated R277-217-2 (Prohibited Conduct by an Educator) or R277-217-3 (Required Conduct for an Educator).
This reporting is required regardless of whether the allegation is substantiated or not.
Within 30 days, please email an HR Administrator with a summary of the allegation, your investigation findings, any discipline imposed and any other relevant information. The HR administrator will submit this information to UPPAC.
R277-217-5. LEA Reporting of Misconduct to UPPAC.
(2)(a) A district superintendent or a charter school director, or their respective designees, shall notify UPPAC and the educator of any allegation from a parent that an educator's conduct violated Sections R277-217-2 and R277-217-3 within 30 days of receiving the allegation.
TO:
Administrators
FROM:
Michelle Love-Day, Director of Language & Culture Services
JSD Principals, School Psychs & Counselors will learn how their school’s Climate and Culture can be structured to ensure Learning.
Please sign up for one of these optional workshops to develop Cultural Awareness, Conflict Resolution, Psychological Safety, Brand application. Arbinger tools will be explored by trained facilitators.
See the links on the flyer below.
TO:
Administrators
Administrative Assistants
FROM:
Cody Curtis, Administrator of Schools
Spencer Campbell, Principal at Kelsey Peak Virtual School
Throughout the summer, Spencer Campbell, Principal at Kelsey Peak Middle School, will provide weekly virtual workshops on using Google tools to increase productivity and efficiency for administrators and admin assistants. The schedule of topics is listed below, along with the Zoom link and agenda. He will answer questions in the live session; recordings will be in a shared drive folder afterward.
What: Google Training for Administrators and Admin Assistants
When: Tuesdays from 9:00 - 10:00 a.m. (Except June 25th)
Schedule:
Tue, Jun 11, 2024: Chrome/Gmail Add to Calendar
Tue, Jun 18, 2024: Calendar Add to Calendar
Tue, Jul 2, 2024: Google Drive/Docs Add to Calendar
Tue, Jul 9, 2024: Google Forms/Sheets Add to Calendar
Tue, Jul 16, 2024: Chat, Sidebars, and Contacts Add to Calendar
Tue, Jul 23, 2024: Keep/Tasks/Reminders Add to Calendar
Tue, Jul 30, 2024: Extensions for Productivity Add to Calendar
Who: All administrators and admin assistants looking for productivity tips and time-saving tools using Google Workspace.
Where: Zoomhttps://uetn-org.zoom.us/j/5918667884
Agenda: Click Here (Zoom link is included on the agenda)
DATE:
May 16, 2024
TO:
All District Personnel
FROM:
John Larsen, Business Administrator
SUBJECT:
Composite Insurance Rate for 2024-25
The composite insurance rate for 2024-25 has been set and will be $13,944.
If you have questions or concerns, please contact John Larsen at ext. 88148.
jl/ll
DATE:
May 16, 2024
TO:
All Principals and Directors
FROM:
John Larsen, Business Administrator
SUBJECT:
Important Changes to Legislative Supply Funding
The State Legislature recently approved HB105, which specifies that starting in the 2024-25 school year, only Classroom Teachers will receive legislative supply funds. In the June 29, 2023 JAM, we indicated many positions already did not qualify for legislative supply funds but that the District would provide one more year of $175 “legislative funds” for the 2023-24 school year. That list is below.
School Counselors were not included on the June 29, 2023 JAM list as they previously qualified, but under the new rules will not qualify in the future. In order to provide School Counselors a one-year notice, similar to the other positions, the District will provide School Counselors $175 “legislative funds” for one more year (2024-25). After the year 2024-25, School Counselors will not receive these funds.
We are asking principals to inform the licensed personnel below that, beginning in 2024-25, they will not receive legislative supply funds. In addition, we ask that School Counselors be informed of the change explained above.
If you have any questions about these changes, please contact Lisa LeStarge at ext. 88120.
Positions not receiving legislative funds starting 2024-25:
Clinical Support Specialist
District Home & Hospital Instructor
Instructional Coach
Intern
Library Media Specialist
Occupational Therapist
Physical Therapist
School Counselor – Intern
School Psychologist
School Psychologist – Intern
School Social Worker
Special Ed Itinerant Services
Speech Language Technician
Speech Therapist
Teacher Special Ed Associate
jl/ll
DATE:
May 14, 2024
TO:
All Principals
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Brian King, Ph.D., Assistant Director of Special Education
Mike Trimmell, Ed.D., Special Education Administrator
SUBJECT:
Fall 2024 Special Education New Teacher Induction Dates
Please see the attached memo for the mandatory induction training dates for all new special education teachers.
