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Category: Other Admin Info

Published on

DATE:
June 8, 2026

TO:
Principals
Assistant Principals
School Safety Specialists

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, School Safety Coordinator

SUBJECT:
2026-27 Monthly Drill Schedule

This schedule is designed so that our district will remain in compliance with state regulations.  The design is set up so the district can help prepare and support each of your schools throughout the year to better implement these drills.  This schedule is to be followed throughout the district.

Secondary schools are required FOUR (4) evacuations a year.  You may do more if desired.

Elementary schools are required to conduct an evacuation EVERY OTHER MONTH.  These evacuations can follow any drill and DO NOT have to be in conjunction with a fire drill.  Due to this regulation and the mandated fire drill after winter break, an evacuation drill will need to be conducted in both December and January in order to remain in compliance.  This only applies to elementary schools.

Three virtual drill preparation trainings will be held back-to-back on the first Wednesday of each month at 2:40, 3:10 PM, and again at 3:30 PM.  The ZOOM LINK will remain the same for each session throughout the year.  School Safety Specialists are expected to attend.  Other administrators or interested employees are always welcome as well.

MONTH DRILL TYPE NOTES
August Fire First 10 days of school
September Secure
October Lockdown Evacuation required for elementary schools
November Shelter
December Hold Evacuation required for elementary schools
January Fire First 10 days of school after winter break
February Secure
March Lockdown Evacuation required for elementary schools
April Earthquake Great Shakeout. Evacuation is optional
May Drill of Choice Choose whichever drill is appropriate for your school

If there are any questions, concerns, or conflicts, please contact the District Safety Coordinator Matt Alvernaz at matt.alvernaz@jordandistrict.org or by phone at (801) 567-8623.

Published on

To:
All Administrators
All Office Staff

From:
Steffany Ellsworth, Manager - Information Systems
David Bowman, Assistant Director of Systems and Security

This is a reminder of a previous JAM sent on March 26th regarding a system downtime on the Juneteenth holiday.

Information Systems wants you to be aware of upcoming essential maintenance that will affect the availability of the internet and core systems during the upcoming observed holiday on Monday, June 15th.

The following major systems will be inaccessible on this day:

Skyward Finance & Student Systems
Phone Systems Including Voicemail
Internet Connectivity
Department and School Websites

Thank you for your understanding and patience.

Published on

TO:
All Administrators and All Financial Administrative Assistants

FROM:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting
Bonnie Brennan, Director of Insurance Services

For fiscal year 2027 the insurance composite rate will be increasing to $17,652 annually or $1,471 per month. This rate represents the District’s portion of medical and life insurance premiums for an individual employee. Please ensure you are using this amount when forecasting personnel budget costs for next year.

Additionally, for fiscal year 2027 the industrial insurance rate will be increasing to 0.2%.

If you have questions or need assistance, please call Dan Ellis at (801) 567-8389.

Thank you.

Published on

DATE:
June 4, 2026 

TO:
All Principals and Administrative Assistants 

FROM:
April Gaydosh, Administrator of Human Resources  

SUBJECT:
Summer Hours for School Personnel

The District Administration appreciates and values the relationships you have established  with the patrons in your communities and we believe it is critical that school personnel remain  accessible to the public throughout the year. We also understand that elementary schools, middle schools, and high schools may be without or with fewer students during the months of  June, July, and August. 

Please review the schedule of Summer Hours for School Personnel below, with all  designated summer school personnel at your location. Extended school office/business hours are acceptable; however, other adjusted schedules are NOT acceptable because they limit public access to school personnel. 

If the principal is the only staff member in the building, please place a sign on the door with a telephone number to reach someone inside the building who can unlock the door. If no one is in the building on a particular day, please inform your Administrator of Schools and post a sign on the door indicating the next time the office will be open. 

Elementary Schools
Administrative Assistant 10-month Contract
Principal/Asst. Principal 12-month Contract
Office Hours 8:00 a.m. to 3:00 p.m., weekdays (except holidays),  June and August 

Middle Schools
Administrative Assistant 12-month Contract (Funding for vacation/office coverage is allotted)
Principal/Asst. Principal 12-month Contract
Office Hours 8:00 a.m. to 3:00 p.m., weekdays, except holidays,  June, July, and August 

High Schools
Administrative Assistant, Registrar – 12 month Contracts  (Funding for vacation/office coverage is allotted)
Attendance, Clerk & Counseling Assistants – 10 month Contracts
Principal/Asst. Principal 12-month Contract
Office Hours 8:00 a.m. to 3:00 p.m., weekdays, except holidays,  June, July, and August 

Thank you for your assistance with this important matter.

Published on

DATE:
June 4, 2026

TO:
School Principals
Directors

FROM:
John Larsen, Business Administrator
April Gaydosh, Administrator, Human Resources
Brent Burge, Associate Director, Human Resources

SUBJECT:
Shift Differential Update

As part of JESPA negotiations for the 2026-2027 contract year, the shift differential was increased effective July 1, 2026 as follows:

Swing Shift – The employee’s shift must begin between 12:00 p.m. (noon) and 10:00 p.m.  The employee must work a full eight hours. The additional rate of pay is $0.65 per hour.

Graveyard Shift – The employee’s shift must begin between 10:00 p.m. and 3:00 a.m.  The employee must work a full eight hours.  The additional rate of pay is $1.30 per hour. 

Only ESP, benefit-eligible employees are eligible for shift differential.  Please follow the current process to submit for shift differential pay. 

 

Published on

DATE: 
June 4, 2026

TO:
All School Administrators 

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness

SUBJECT:
FREE Mental Health Education for Parents and Caregivers

Jordan District has partnered with the Cook Center for Human Connection to provide ongoing mental health education for parents and caregivers. This collaboration offers FREE access to live, virtual educational sessions covering various topics. Included are the resources for ALL summer months. Please share the following resources with your school community: 

  • Mental Health Series
    • June Mental Health Series: Sessions are offered in both English and Spanish. 
    • July Mental Health Series: Sessions are offered in both English and Spanish. 
    • August Mental Health Series: Sessions are offered in both English and Spanish. 
    • Previously recorded seminars can be accessed through a comprehensive library of sessions and resources for each topic. You can access the library of recorded sessions at any time by visiting this site: https://parentguidance.org/mhsindex. 
  • Included in the mental health series is a "Watch Together Series" for families. While the Mental Health Series is designed for parents, these “Watch Together” events are for the whole family, especially teens and young adults.
    • June Event: Conversations About Consent - Are You Listening?
      • Wednesday, June 17th at 6:00 pm - 7:00 pm MST  REGISTER NOW
    • No July Event
    • August Event: Body Positivity - Kaia & Vince
      • Wednesday, August 12th at 6:00 pm - 7:00 pm MST  REGISTER NOW

Please share the attached flyers/resources with your school communities. Should you have any questions please reach out to Angie Rasmussen at angie.rasmussen@jordandistrict.org.

Published on

TO:
Principals

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Brian King, Assistant Director of Special Education
Mike Trimmell, Special Education Administrator

Jordan School District Special Education Summer Conference 2026

The Special Education Summer Conference for the 2026-27 school year will be held on Wednesday, August 5, 2026, at West Jordan Middle School. Check-in begins at 7:30 am and the conference begins at 8:00 am. Attendees will receive a $200 stipend, and lunch will be provided. Administrators are also welcome to attend. There will be sessions specifically for Administrators throughout the day.

All Certified/Licensed Special Education staff and school administrators are invited to attend. Please register through PD Catalog by July 31st.

If you have any questions or concerns, please contact your teacher specialist.

Published on

TO:
Administrators

FROM:
Carolyn Gough, Director of Teaching and Learning
Jared Covili, Consultant Digital Teaching and Learning

Please join USBE and Google for Education for a series of webinars to help K12 and higher education leaders explore how to deploy AI in safe, effective, and practical ways. These sessions are free and open to all Utah education leaders.

Week of July 13th
AI on Campus - A Practical Guide to Integrity, Policy, and Career Readiness

Week of July 20th
Gemini for Your Campus: A Technical Guide to Deployment and Security

Week of July 27th
The Google AI-Powered Researcher: From Grant Proposal to Final Draft
Inclusive by Design: Using Google AI to Enhance Accessibility and UDL

Week of August 3rd
Gemini for Your Campus: A Technical Guide to Deployment and Security

Week of August 10th
Meet a Google Engineer: Q & A

More information including invites and links to be sent two weeks ahead of the first session. Register in the form at the following link: AI in Education: Leadership Training Series Registration.

Published on

TO:
Administrators
ELD Leads
Staff

FROM:
Mike Anderson, Associate Superintendent
Michelle Love-Day, Director and Language Teacher Specialists

Language and Culture Services wants to make sure you have all of the information at hand to share with your families on WIDA data. In accordance with Title III compliance, we want to ensure the steps are followed to send home the score reports and notification letters. In the document here, you will find those steps along with guidance on compliance and comparing growth data. We also know that many of you will be celebrating the success with your students that have reached proficiency in WIDA. We have added a final tab to have some language that you can use so that everyone, including the ML learner, knows the importance of this test. We would love to attend any of those celebrations, so please let your language teacher specialist and director know. Thank you for all of your hard work this year and being a superhero for our super amazing multilingual students!

Document link here

Published on

TO:
All Administrators

FROM:
Carolyn Gough, Administrator of Teaching and Learning

Now Available! JSD Portrait of a Graduate Proficiency Scales

Based on the district’s strategic plan, Jordan District teacher teams have now completed proficiency scales for Portrait of a Graduate characteristics by grade bands. 

To access the Portrait of a Graduate characteristics and accompanying scales along with resources for planning, instruction, assessment, and feedback, enroll in the new JSD Portrait of a Graduate Proficiency Scales Canvas course.

Key Details:

  • Ongoing Updates: Additional resources will be added directly to the Canvas course.
  • Feedback: A link is embedded in the course for submitting questions, commentary, or resource suggestions.

Published on

TO:
All Administrators

FROM:
Carolyn Gough, Administrator of Teaching and Learning

Now Available! JSD Content Proficiency Scales

Together, district teacher teams and Teaching & Learning have developed power standards and corresponding proficiency scales for Language Arts, Math, Science, Social Studies, PE, Health, and Music (with more subjects coming soon). These scales serve as exemplars and anchors for grade-level expectations, ensuring Level 3 indicators align precisely with the depth and rigor of the Utah Core Standards.

To access the standards, scales, and integration resources for planning, instruction, assessment, and feedback, enroll in the new JSD Content Proficiency Scales Canvas course.

Key Details:

  • Ongoing Updates: Additional resources will be added directly to the Canvas course.
  • Feedback: A link is embedded in the course for submitting questions, commentary, or resource suggestions.
  • More Info: Please review the Canvas homepage for additional details.

⚠️ Important Note on Math Standards: The State Board of Education (USBE) is currently reviewing math standards and is expected to release updates soon. Consequently, the development of math power standards and proficiency scales is paused until those official updates are released.

Published on

TO:
All Principals
All Assistant Principals

FROM:
Administrators of Schools

Please share the attached flyer with the future school leaders in your building.

The BYU School Leadership Program invites educators to learn from current school, district, state, and university leaders about becoming a principal. The Academy is a great way to get a taste of school leadership and learn best practices for applying to principal preparation programs and future leadership positions. The district will cover the cost of your substitute teacher, and BYU will award a $1,000 scholarship to any participants who are accepted to and attend BYU’s Masters of School Leadership Program.

APPLY BY AUGUST 28, 2026.

Published on

TO:
All Administrators
All Administrative Assistants

FROM:
April Gaydosh, Administrator of Human Resources
Brent Burge, HR Administrator

Important Update to FMLA Leave Calculation Method

We would like to inform employees of an upcoming change to the District’s Family and Medical Leave Act (FMLA) leave calculation method.

Effective July, 27, 2026, the District will transition from using a fixed 12-month calendar method to a rolling 12-month period from the date FMLA leave is used.

Under the rolling 12-month method, each time an employee uses FMLA leave, the District will look back 12 months to determine how much FMLA leave has already been used and how much remains available. This method is permitted under federal FMLA regulations and is intended to provide a more consistent and equitable administration of leave benefits.

This change may affect how available FMLA leave is calculated for employees who have previously used FMLA leave within the prior 12 months.

If you have questions regarding your FMLA eligibility or available leave balances, please contact Human Resources at leaves@jordandistrict.org or 801-567-8429.

Published on

TO:
All Administrators

FROM:
Bonnie Brennan, Director of Insurance Services

Please let your employees know that the Benefits Open Enrollment dates have changed.  This year, open enrollment will be held from July 20, 2026 - August 20, 2026, and all changes will be effective September 1, 2026. You will also be receiving posters like the attached flyer.  Please post them where your staff will see them.

If you or any of your staff have questions, please have them reach out to Insurance Services, insurance@jordandistrict.org, (801) 567-8146. Thank you.

Published on

TO:
All Schools and Departments

FROM:
Kurt Prusse, Director of Purchasing

Handling Vendor Quotes That Need Signatures

When ordering furniture, software, or renewals, some vendors might ask for a signature on their quote to confirm details or terms before processing your order. Some vendors are treating quotes as their terms and conditions and/or as approval to move forward which can cause double ordering.

To help ensure all agreements align with District terms and conditions and that your Purchase Orders (POs) are approved smoothly, please use the following quick process:

  1. Review & Initial: Have your school administrator review the quote and initial next to the signature line to confirm the details are correct.
  2. Attach in Skyward: Attach that initialed quote directly to your PO Requisition in Skyward Qmlativ before sending anything back to the vendor.
  3. We’ll Handle the Rest: Once we receive your requisition, the Purchasing team will secure the official authorized signatures and finalize your PO.

This simple workflow keeps your orders on track and protects the District from unauthorized purchases and unfavorable terms.

Thank you so much for your help with this! If you have any questions or need assistance getting quotes from vendors, please reach out—we’re always happy to help.

Published on

TO:
All JSD staff who use Qmlativ Finance

FROM:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting
Natalie Grange, Accounting Administrator

The Accounting team has created instructions for Qmlativ, with screenshots, demonstrating how to complete cash receipts, journal entries, move money requests, E-checks, etc. Find this information on the Information Systems website, Documentation quick access tab, in the Accounting/Qmlativ folder.

General process updates
1-Accounts Payable Receiving Module/Verifieds: Please hold off on entering items under the receiving module and return to sending in your signed verification forms (i.e., packing slip, PO, invoice). We are working through a process to properly track received items, so please use the old method until we can communicate out a new process.

2- Insurance Corrections: A correction has been posted to the benefits accounts for the issue in April. We will send out reports showing the updated balances as soon as possible.