Category: Other Admin Action Required

Custodial items to be covered before the Winter Recess begins on December 22.

1. There has been some confusion on which days custodians are off during the winter recess. All full-time custodial staff are contracted for 245 days 8 hours per day. The employee calendar for all 245-day 8 hours per day ESP is attached. School recess is from December 22, 2022 until January 2, 2023 however, contracted custodial staff are scheduled to work December 22, 23, 27, 28, and the 29^th. Custodial staff are able to take any leave time that is approved by their school Administration during this time.
2. If a building is going to be unoccupied during any of the following winter recess days December 22, 23, 27, 28, and the 29, 2022 please notify Lauri Spitzenberger at lauri.spitzenberger@jordandistrict.org so the Alarm Response and Maintenance Teams, can be notified.
3. Energy Management items: any building or area of a building that is unoccupied, the heating and lighting controls should be turned to unoccupied. The heating is not turned off, the temperature is lowered to a non-freezing but unoccupied level around 55 degrees. All lighting except the security lighting should be turned off. Kitchen doors and serving curtains along with vestibule doors should be open to allow for heat circulation. Kitchen and restroom exhaust fans should be turned off.
4. Mandatory new work order system training (Brightly) for all Head Custodians on either December 22, 2022 at 8:00 AM. or at the custodial work shop on January 18, 2023 at 8:30 AM. Both trainings will be at the Transportation building. Lead custodians are welcome to attend this training but are not required.

Your head custodian will receive an email with these instruction on Friday December 9^th from the Custodial Offices.

Thanks
Steve Peart Director of Custodial/Energy Services
385-272-9530

Participation is required for all school and District program Administrators/Supervisors with current open positions. Please see the flyer below for all the details.

Date:  January 25, 2023
Time:  6 to 8pm
Location:  Oquirrh Hills Middle, 12949 S 2700 W, Riverton, UT 84065

The following are reminders to keep in mind when completing evaluations. 

Full UETS-based JPAS -- Teachers on a full UETS-based JPAS will upload student performance information (SLO) and stakeholder input in place of completing the interview portion of the JPAS. Teachers can upload the documents directly from their computer by logging into Perform and choosing “My Folder” -- “Evidence” -- “Add Artifact.” Teachers are asked to name the file and can then choose to upload a document from the computer or add a URL. 

• Student growth can be recorded on the form that was previously sent out in this issue of JAM. Please review the instructions and make sure teachers have the form for uploading. If any other documentation is being used, please  ensure  that the document includes: 
  • The core standard
  • A growth target
  • Pre assessment information (include dates and scores)
  • Post assessment information (include dates and scores)
  • A summary of student growth
• Stakeholder input could include climate survey information, copies of emails or descriptive phone logs. The intent is to show personalized communication with parents.

Administrators may access evidence by logging into Perform and  selecting “My Staff” -- “Staff” -- the individual teacher’s Folder -- “Evidence.”  (No action is required.)

The first cycle for provisional and probationary teachers is due December 21, 2022.

Adding Observation Data into Perform (Action Required)

• Forms must be entered into Perform the day of the observation or at the latest the next day. This is to ensure that policy and procedure are followed and evaluations do not end up out of compliance. 
• Summative Score Form
  • This form will generate the score for you to view before meeting with teachers. You simply click on Go to Form next to the summative form and then click on Save Progress. This will generate the score so administrators may prepare for the professional development meeting. 
  • This form should not be submitted until the end of the professional development meeting with the teacher. This is due to the goal requirement. 

The Central Warehouse has KN-95 masks available to any district employee that would like them. They come in boxes of 40 for adults and 100 for youth. If you would like a box, please go through your school/department administrative assistant to place an order through Skyward inventory. The details are as follows:

Mask KN95 Adult - #5800861; 40 Masks per box
Mask KN95 Child - #5800862; 100 Masks per box

Warehouse personnel will deliver to the front office on your regularly scheduled stockroom order day, so please indicate in your notes who is requesting them. You can also request a will call pick up if that is more convenient for the employee to pick them up at the ASB. 

AVAILABLE ONLY WHILE SUPPLIES LAST!

School/Department Administrators:

With your great input, we have simplified the process for hiring licensed employees through Frontline. These changes include:

• A video screening/interview feature
• Interview documentation simplified
• Reference forms simplified

Please schedule a training time to see these important modifications. This training is available to administrators and administrative assistants, especially those who are new to Frontline Recruiting/Hiring.

All trainings will be at the District Office room #129. Two sessions will also be on Zoom. Please bring a laptop or have one available for the hands-on training. For available dates/times and to schedule a training session, visit the link below. Space is limited in each session. Additional sessions will be added as needed.

Frontline Training Schedule for Appointments

Also available on HRConnections and HRAdminOnly are the training videos and tutorials. Contact Brent Burge at #88224 if you have any questions.

Sincerely,

Human Resources

The final session of the optional training for office and administrative staff of schools and District offices will be held Tuesday, October 4, 2022, beginning at 8:00 a.m. If you would like to participate, please send an email to Lisa LeStarge at lisa.lestarge@jordandistrict.org and let her know you would like to sign-up to attend. Attendees will receive an email the day prior to the training with instructions for connecting to the Zoom meeting. The agenda is attached.

AVOID DENY DEFEND (ADD) is simple response strategy that can be used during an act of violence, threat of violence, or dangerous situation. ADD is a continuum that doesn’t need to be exercised in any particular order. Always respond with the best part of the strategy that is called for based on the information you have at the time and your proximity to the threat.

• AVOID the threat whenever possible.
• DENY the threat access to you by LockOUT or LockDOWN.
• DEFEND as a last resort. You have the legal right to defend yourself from harm.

All school and district staff members, and secondary students are encouraged to watch the seven-minute ADD training video on the Auxiliary Services Incident Command Web page, link:
Incident Command Website

Parents/guardians are invited to watch this ADD video as well. It is not appropriate for elementary-age students.

Additional emergency training videos on the Jordan School District Google Drive, link: JSD Incident Command Training Videos

• AVOID DENY DEFEND (ADD) Instructional Video for staff, 58 minutes
• Tactical Emergency Casualty Care (TECC) Instructional Video for staff, 56 minutes
• LockDOWN Training for students and staff, 3 minutes
• LockOUT Training for students and staff, 3 minutes
• Shelter-in-place Training for students and staff, 3 minutes

Additional trauma care training for all staff will be made available at a later time.

Please contact Emergency Operations Manager Lance Everill with questions: 801-567-8623, lance.everill@jordandistrict.org

Registration for the 2023 ESL endorsement class is now open. Registration will close when full, so sign up quickly.

• ESL Endorsement Class Registration

For additional questions, please contact Language and Culture Services.

Optional training will be provided by the Business and Auxiliary Services Departments on September 26 (1:00-4:00 pm) and October 4 (8:00-11:00 am) via Zoom. This training opportunity is for school or department personnel including principals, assistant principals, administrative assistants, clerks, aides or others with responsibilities correlating with the Business or Auxiliary Services Departments. The draft agenda is attached.

If you would like to participate in one of the sessions, please send an email to Lisa LeStarge, at lisa.lestarge@jordandistrict.org and let her know which date you would like to sign-up to attend.  Attendees will be provided with a link to hand-outs provided by the presenters so they can be viewed during the training or downloaded for future use.

We hope you will take advantage of this training opportunity.

DATE:
September 6, 2022

TO:
All Principals
All Special Education Staff

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Melanie Dawson, Principal of River's Edge

SUBJECT:
ASPEN Training for Special Education Personnel 2022-2023

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ASPEN training will continue to be required for all licensed special education teachers, SLPs, school psychologists, elementary school counselors, and for all instructional assistants in SEB and Autism self-contained support classrooms during the 2022-2023 school year. (Exception: Staff with a current Mandt certification will not need to be ASPEN trained).

Please see the attached Memo for more information and training schedule.

Please contact Cassidy Hansen at cassidy.hansen@jordandistrict.org or Daveed Goodrich at daveed.goodrich@jordandistrict.org with any questions.

The annual Jordan School District (JSD) Incident Command System (ICS) training will review the basics for responding to an emergency. The course is available for anyone with a key response role at your location. The same course is being offered in both the morning and afternoon. Registration is available on JPLS – Incident Command Training 2022-23, Course #101918. Relicensure points will be issued.

Wednesday, September 21, 2022
8:30-10:00 a.m., section #117445
Or
1:00-2:30 p.m., section #117446

Auxiliary Services Building, Presentation Room C100, Entrance “C”
7905 South Redwood Road

The course will be led by JSD Emergency Operations Manager Lance Everill at 801-567-8623, lance.everill@jordandistrict.org.

Additional ICS review opportunities will be made available throughout the school year, and individual locations can schedule meetings as needed/requested.

 

Optional training will be provided by the Business and Auxiliary Services Departments on September 26 (1:00-4:00 pm) and October 4 (8:00-11:00 am) via Zoom. This training opportunity is for school or department personnel including principals, assistant principals, administrative assistants, clerks, aides or others with responsibilities correlating with the Business or Auxiliary Services Departments.

If you would like to participate in one of the sessions, please send an email to Lisa LeStarge, at lisa.lestarge@jordandistrict.org and let her know which date you would like to sign-up to attend. The total number of participants in each session will be capped at 80 (plus presenters). Because we want the sessions to have the same interactive environment as in-person sessions, attendees will be able to submit questions via ZOOM Chat. Attendees will also be provided with a link to hand-outs provided by the presenters so they can be viewed during the training or downloaded for future use.

We hope you will take advantage of this training opportunity.

 

1-year temporary agreements are not required for part-time employees.

1-year temporary agreements are required for all full-time/contracted employees who are paid from the following programs and program codes. Please submit these completed forms to the HR Department by or during the FTE audits in September 2022. Click this link for the 1-Year Temporary Agreement form found on the employment.jordandistrict.org/AdminOnly website.

Program Code:  5679
Program Name:  School Based Mental Health
Department:  Student Services
Employee Type:  Licensed

Program Code:  5886
Program Name:  Beverly Taylor Arts Learning Program
Department:  Teaching & Learning
Employee Type:  Licensed

Program Code:  7685
Program Name:  SAMHSA AWARE Grant
Department:  Student Services
Employee Type:  Licensed

Program Code:  7220
Program Name:  GEERS
Department:  Special Education
Employee Type:  ESP

DATE: 
Thursday, August 25, 2022

TO:  
All School Administrators

FROM: 
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:  
Tableau Login Moving to Google SSO

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Due to a change on Tableau’s security policies, we will be transitioning all Tableau logins to Google single sign on (SSO). Beginning Thursday, September 1, when Tableau users try to sign into their accounts, they will be redirected to a Google login page. Tableau users will use the same login credentials as their district email for Tableau. Here are the new login procedures effective September 1^st:

1. Navigate to the Tableau login page: https://sso.online.tableau.com/public/idp/SSO
2. Enter your district email address.
3. You will be redirected to a Google login page. Enter your district email and password.

Please direct any questions about Tableau to Ben Jameson in Evaluation, Research & Accountability.

All schools are required to conduct a fire drill within the first 10 days of the school year.  This provides a great opportunity to review plans, emergency response/Incident Command assignments, evacuation maps, rally locations outside, communications, and related supplies.

Please take special care to orient new students and staff, individuals with special needs and younger students that may not have been exposed to fire alarms/strobes and emergency response protocols.  Please be sure to clearly announce that it is a “drill”.

Please call the Jordan School District 24-hr. Alarm Response 801-567-8865 at least 30 minutes in advance of the drill, so the fire department is not dispatched.

Use the JSD Incident Command System Manual - Fire Action Plan as your drill guideline.  Google Drive link: JSD Incident Command System Manual

Report the drill and any related meetings using the JSD report form on Google Drive. Link: 2022-23 REPORT EMERGENCY — DRILLS, ACTUAL EVENTS, or MEETINGS

Please contact Emergency Operations Manager Lance Everill with questions or concerns: lance.everill@jordandistrict.org, office 801-567-8623.

We have money to assist at-risk students at your school. Each school needs to email the LCS Administrative Assistant, Nicole Woodburn, for your budget form. You will have to fill that form out before the funds appear in your 5336 account. Contact: nicole.woodburn@jordandistrict.org

At-Risk Students (EARS) Definition
“Students at risk are those students who are in an at-risk category such as: primary
language is other than English, poverty, homelessness, trauma, scores below proficient on state assessments, or has other adverse childhood experiences (ACE).

Please be responsible in budgeting this money. It is one-time and may not be available next year.

The following professional development days have been added to this year’s calendar. 

2022-23 School Year Calendar

Professional Development Day (No Students Attend)
Friday, September 16, 2022
Friday, November 4, 2022
Friday, April 21, 2023

All employees should work in the building on these days. Principals are authorized to use up to 3 hours of principal-directed time each professional day, which includes time spent in Professional Learning Communities (PLCs). The remaining time should be at the teacher’s discretion. 

Please provide these dates to your employees.
If you have any questions please contact your Administrator of Schools.

DATE: 
August 9, 2022

TO:  
Assistant Principals
Principals (info only)
Teaching & Learning Consultants

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services

SUBJECT:   
Safe School Hearing Calendar/Assignments
Please add on your calendar now!

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To broaden everyone’s experience, most assistant principals will be a part of the Safe Schools Committee this year. Please add this date to your calendar as a top priority. If your name is not listed, you will be one of the first contacts in case of an emergency and a substitute committee member is needed. PLEASE DO NOT FIND YOUR OWN SUBSITUTE. The committee is balanced by level and gender each week. If an emergency comes up the week of your assignment, please email janie.hyde@jordandistrict.org

The Safe School Committee meets on Wednesdays from 8:00 AM until 3:00 PM at the main district office in conference room 123 back by the Equity, Diversity, Inclusion and Compliance folks. Bring your own lunch or there is an hour break built in to buy lunch at the many offerings in Jordan Landing.

We are grateful to have your experience, wisdom and skill set to help with this important decision-making committee.