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Category: Other Administrators

Published on

TO:
Administrators

FROM:
McKinley Withers, HR Administrator

Employee Wellness is coming to you!

Throughout the 2026-27 school year, the Employee Wellness Team will be doing site visits in partnership with the Employee Benefits Team.

All you need to do is pick a day that works for your school/worksite! We will set up in a faculty room or shared space for employees to bring treats, information, and handouts, along with an open-ended invitation for employees to share their experience and suggestions for our growing wellness program.

To schedule your worksite visit, use this appointment scheduler link. The default site visit time is during your school/worksite’s lunches (10:30-1:30). If you’d like to arrange a different time (before or after school) or have questions about expectations, contact McKinley Withers (cell: 801-448-1404, mckinley.withers@jordandistrict.org). We look forward to seeing you at your worksite!

In addition to these scheduled Site Visits, our team would love to conduct a brief professional development for your staff. Contact McKinley to schedule professional development for ANY employee group.

Published on

DATE:
October 1, 2026

TO:
Principals
Assistant Principals
School Safety Specialists

FROM:
Michael Anderson, Associate Superintendent
Buddy Alger, Director of Student Services
Matt Alvernaz, School Safety Coordinator

SUBJECT:
Monthly Drill Preparation (LOCKDOWN)

Our monthly drill preparation meeting will be held on October 7th at 2:40 PM, 3:10 PM, and again at 3:40 PM. Each session will last about 20 minutes. This month we will be covering LOCKDOWN.  Each School Safety Specialist is expected to attend along with administrators assigned to oversee school safety.  All other administrators are welcomed to attend as well. The meeting is also open to any staff who may be interested.

After each monthly training, all school staff should be trained by the administrator over school safety and the School Safety Specialist. After being trained each month, teachers should educate their students on each safety drill. Additionally, schools should communicate with their patrons regarding Standard Response Protocol(s) (SRP) and the drill being conducted each month. Videos, handouts, and other resources can be found at the link(s) below.

Information regarding the LOCKDOWN response protocol can be found in the Jordan School District Safety Manual on pages 12-14.  We will discuss how to implement and execute the drill.  This will be an opportunity to ask questions and share ideas amongst the schools.

We will be holding this meeting over ZOOM so please join using this link.

 

Published on

TO:
Principals
Assistant Principals
Elementary Administrative Assistants
Secondary Attendance Secretaries
Secondary Registrars

FROM:
Michael Anderson, Associate Superintendent
Buddy Alger, Director, Student Services
Scott Festin, Student Services Administrator of Planning

Student Services will be hosting training opportunities for staff to prepare for the 2027-28 permit season on Wednesday, October 28, 2026. The Open Enrollment window opens on Sunday, November 15, 2026 this year. This training will be geared towards Administrators overseeing permits in their building and office staff that process applications. It is especially appropriate for administrators and staff that are new to permits. Sessions will not be targeted at any specific audience, so individuals are welcome to attend either session.

Both sessions will be held at the District Office, Room 129. Due to updated security protocols at the District Office, please remember to bring your ID badge.

Please register for all sessions using this link: 2027-28 Permit Training Signup

Date Time Location
Wednesday, October 28 9:00-11:00 AM District Office, Room 129
Wednesday, October 28 1:00-3:00 PM District Office, Room 129

Permit questions should be addressed to Scott Festin, Student Services Administrator of Planning, scott.festin@jordandistrict.org, x88370

Published on

TO:
All Employees

FROM:
John Larsen, Business Administrator
Sandy Reisgraf, Director of Communications
Mike Heaps, Director of Information Systems
Steffany Ellsworth, Manager in Information Systems.

SUBJECT:
Notice of Upcoming Emergency Notification Drill – 11 a.m. Friday, Oct. 16

Do you want to know if schools, District offices, and departments are closed due to a snow day this winter? Are you properly set up to receive emergency alerts in ParentSquare so you know when it happens?

Having up-to-date contact information is critical if you want to receive important messages. If your contact information is incorrect in Qmlativ Employee Access, you won’t receive essential alerts from both your school and Jordan District in the event of an emergency, severe weather event, or unexpected school or districtwide closure. 

Jordan School District will be conducting an emergency notification drill on Friday, Oct. 16 at 11 a.m. The purpose of this drill is to test our mass notification capabilities and ensure that all employees are properly set up to receive timely, accurate information during an unexpected emergency or school closure, like a snow day. The test will be conducted simultaneously through phone calls and SMS text messages. 

As referenced in JEM dated Aug. 18, 2026, all employees were asked to log into Qmlativ Employee Access to review and update their contact information. Our emergency alert system relies entirely on the contact information provided by you. If your details are outdated or inaccurate, the system will be unable to reach you. 

  • What to expect during the drill? 
    • What: Automated phone call and text messages, clearly identifying the communication as a DRILL/TEST.
    • When: Friday, Oct. 16, 2026 at 11 a.m.
    • Who: All employees 
  • What to do after the drill? 
    • Check with your co-workers to confirm if they received the test call and text message. 
    • If you did not receive the notification, log into Qmlativ Employee Access and follow the instructions in the JEM previously sent in August. 
    • Reach out to the Information Systems help desk if you have any trouble updating your phone contact information at 801-567-8737 or extension 88737. 

Published on

DATE:
October 1, 2026

TO:
All Administrators
All Office Staff

FROM:
John Larsen, Business Administrator
Michael Heaps, Director of Information Systems
Steven Harwood, Assistant Director of Application Development

SUBJECT: Skyward Student System Maintenance

The Skyward Student System, including Family and Student Access, will be unavailable during a system upgrade from 5:00 p.m. on Friday, October 30th, until noon on Saturday, October 31st.

We appreciate your patience while we perform this system upgrade.

 

Published on

DATE:
October 1, 2026

TO:
All Administrators
All Office Staff

FROM:
John Larsen, Business Administrator
Michael Heaps, Director Information Systems
Steffany Ellsworth, Manager - Support Services, Information Systems

SUBJECT: 
2026 Utah Skyward User Conference

Happy fall, y’all! With fall comes the annual Utah Skyward User Conference. This year, it’s even more exciting as you’ll get a sneak peek at Qmlativ, the new student management system that we will be implementing! Join us on Thursday, November 5th at Canyons School District in their Support Services Center. Please see the agenda for the address and session times. 

This conference is a great opportunity to learn directly from Skyward experts, as sessions are taught by their staff. This year’s lineup includes several outstanding sessions focused on both Qmlativ Finance and Qmlativ Student. This conference is a great chance to preview how the Qmlativ Student system looks, operates, and can make your daily work easier. 

During these sessions, there will be an opportunity to ask questions. However, if you have an issue that may be more timely to resolve, we ask that you contact our helpdesk for assistance. 

We hope this year’s conference will inspire you with new insights, practical tips, and a deeper understanding of what’s possible in Skyward. There is no need to register in advance. For questions about attending the conference, please feel free to call the Help Desk at extension 88737.

Published on

DATE:
September 24, 2026

TO: 
Principals and Assistant Principals

FROM:
Michael Anderson, Associate Superintendent
Buddy Alger, Director of Student Services
Michelle Reyes, CARE Team Specialist

SUBJECT:
Panorama Student Feedback Survey Dates, Opt-In Report & Survey Coordinator Resources

The Panorama Social-Emotional Wellness survey may only be administered to students whose parents have opted-in. Parents are asked to opt-in to the student feedback survey during the yearly school registration process. When the online registration process closes on Oct. 1 schools will need to manually enter the opt-in consent received after that date into Skyward. Attached is a digital copy of the parent opt-in consent from the online registration information.

2026-27 Panorama Survey Windows:

  • Fall- October 5, 2026-November 6, 2026
  • Winter- January 22, 2027 – February 19, 2027
  • Spring- April 19, 2027 – May 11, 2027

Action for Schools

  • School Panorama Survey Coordinators should print out the list of students who have opted-in and provide teachers administering the survey with the list of students in their classes that have opted-in. The student opt-in list can be accessed through Skyward using this data mining report.
    • Most secondary schools use the advisory period teachers to administer the survey and post the link panoramaed.com/utahjordan in Canvas or Google Classroom
    • Most elementary schools share the link panoramaed.com/utahjordan in Canvas or Google Classroom and use grade level teachers to administer the survey

The following information is provided to inform and assist you as you administer student surveys:

  • The list of students who may take the survey (opted-in) will be provided to Panorama before and at mid-window during the administration of the survey by Student Services. Only opted-in students will be able to log in and take the survey. If students are unable to login to take the survey, it is likely that they have not been opted-in. Teachers should refer to the list.
    • If there are students who are on the opted-in list, but are having log-in issues, the school survey coordinator should contact Panorama directly for assistance at support+utahjordan@panoramaed.com. Student Services does not have the ability to manage access to surveys.
  • Survey coordinators and administrators should view the Administering Panorama Survey presentation for information, instructions, and guidance regarding the student feedback surveys.
  • The updated Panorama Dashboard with your school data will be available 7 days after the survey window closes.

Questions? Contact Buddy Alger (buddy.alger@jordandistrict.org) or Michelle Reyes (michelle.reyes@jordandistrict.org) at 801-567-8183.

Published on

TO:
Administrators and Administrative Assistant/ All Staff

FROM:
John Larsen, Business Administrator
Sarah Palmer, Director of Payroll

With the beginning of the new school year comes new pay rates along with new deductions. All employees are encouraged to log in to Skyward Employee Access and review the following:

Salary placement and Hours Per Day (FTE)
• ASSIGNMENTS tile - make sure you are in the 2026-2027 (Current) year at the top of the screen
• Open the assignment by clicking the arrow to view the assignment details

Paycheck - insurance premiums, deductions, name, address, phone, tax exemptions (from your Form W4)
• PAYROLL CHECK HISTORY tile

Paychecks that are not direct deposit will be held in Human Resources for pickup. You can sign up for direct deposit through Employee Access (DIRECT DEPOSIT PRIMARY ACCOUNT tile).

Your actual paycheck is available to view up to two (2) days prior to payday each month in the PAYROLL CHECK HISTORY tile. If you have questions, please contact the following:

Help Desk: 801-567-8737 (Employee Access login & password assistance)
Payroll: 801-567-8154 or email payroll@jordandistrict.org
Insurance: 801-567-8146 or email insurance@jordandistrict.org
Human Resources: 801-567-8150 or email hr@jordandistrict.org

** This information and tutorials can also be found on Payroll’s website at payroll.jordandistrict.org/employee.

• Name Changes (EMPLOYEE NAME CHANGE REQUEST FORM tile)
• Address Changes (EMPLOYEE PROFILE tile - ’Edit by Online Form’ next to
EMPLOYEE DETAILS- CONTACT INFORMATION UPDATE tile)
• View W4 Tax Information (MENU/PAYROLL/TAX INFORMATION)

 

Published on

TO:
School and District Administrators

FROM:
Michael Anderson, Associate Superintendent
Michelle Love-Day, Director LCS

Please enjoy the September Language and Culture Newsletter. In this edition you will find:

Dates for administrator compliance workshops (link)
ELLevation strategies (flyer attached)
Information about our ML Family night (flyer attached)

Published on

TO:
New Administrators & Interns
New School or Department personnel
Administrative Assistants

FROM:
John Larsen, Business Administrator
Lisa LeStarge, Administrative Assistant

Training will be provided by the Business and Auxiliary Services Departments on October 15, 2026 from 8:00 a.m. to noon at the Auxiliary Services Building Presentation Room. This training opportunity is for new administrators and interns; and new school or department personnel including principals, assistant principals, administrative assistants, clerks, aides or others with responsibilities correlating with the Business or Auxiliary Services Departments. The draft agenda is attached.

If you would like to participate in this session, please send an email to Lisa LeStarge, at lisa.lestarge@jordandistrict.org. The total number of participants in this session will be capped at 60 (plus presenters). Attendees will be provided with a link to hand-outs provided by the presenters so they can be viewed during the training or downloaded for future use.

Published on

TO:
All Administrators

FROM:
Michael Anderson, Associate Superintendent
Ami Shah, Jordan Education Access Committee

Date: January 21, 2027

Time: 4:00–7:00 PM

Location: West Jordan Middle

Licensed employees who attend the conference will receive a $175 stipend for their participation. Additional details about the keynote speaker and breakout sessions will be provided with registration information.

Please mark your calendar and watch for more information in the future. We look forward to seeing you there!

 

Published on

TO:
Teachers, Administrators, School Staff

FROM:
Michael Anderson, Associate Superintendent
Michelle Love-Day, Director of Language & Culture Services

Students that achieved English proficiency will be invited to receive their medal and certificate during our ML family night. We encourage staff, teachers, and administrators to attend to celebrate with our families on Thurs. Oct. 8th from 6-8 p.m. at Mountain Ridge High School.

Published on

TO:
Administrators

FROM:
McKinnley Withers, HR Administrator

Administrators, 

The HR Employee Experience and Wellness Team will be offering “Stress Less” workshops on both upcoming PD days (9/25 for Elementary and 10/2 for Secondary).

We are inviting ALL employees to participate in these workshops. These efforts are directly aligned to our district Strategic Plan indicator that focuses on a reduction in stress for Jordan District students and staff (pasted below). 

AM sessions will be specifically for Education Support Professionals (ESPs). Any ESP working that day is invited to optionally attend one of the two days during their contract time if there are no scheduled conflicts at their worksite. ESPs who are off-contract on those Fridays or are part-time and not scheduled to work those days are also invited to attend but should not adjust their work schedules to reduce availability for their regular job duties. In other words, part-time or off-contract employees are invited and encouraged to attend but will not be paid for this time. 

PM Sessions are available for any employees who are able and wish to participate, including ESPs and licensed staff. 

The attached flyer will be shared through JEM, and supervisors are expected and encouraged to allow employees, both ESPs and licensed staff, to attend, provided there are no major scheduling conflicts at the school.

Thank you for your support as we grow opportunities for all employees in our district. 

Don’t hesitate to reach out if you have any questions/concerns or ideas for future offerings. 

McKinley Withers
mckinley.withers@jordandistrict.org
801-567-8245
cell 801-448-1404

Published on

TO:
All Administrators
All Administrative Assistants

FROM:
Michael Anderson, Associate Superintendent
Nancy Bolduc, Administrative Assistant

Upcoming Deadline Information:

Please forward this memorandum directly to the administrative assistant or employee managing The Educator Directed 32 Hour Plan and Logs.

Action Items & Deadlines

● Verify Roster Accuracy: Cross-check your primary spreadsheet to ensure every employee eligible for payment is listed.
● Collect Employee Plans (Due September 30, 2026): Confirm that all eligible staff members turn in their completed Educator Directed 32 Hours Plan to school administration on or before September 30.
● Log Submissions (Due October 30, 2026): The designated project manager must log each plan and record the date received on the provided Google Sheet no later than October 30.

Here is the link to the original instructions:

Educator Directed 32 Hour Plan Instructions for 2026-2027

For questions or assistance with this process, contact Nancy Bolduc at
x88166 or nancy.bolduc@jordandistrict.org.

Published on

DATE:
September 17, 2026

TO:
All Administrators

FROM:
John Larsen, Business Administrator
Michael Heaps, Director of Information Systems
Anthony Muto, Assistant Director Network & Telecommunications, Information Systems

SUBJECT:
iBoss Parent Portal App for Parents/Guardians

As we settle into the 2026-27 school year, Information Systems wants to remind you about a tool for our families: the iBoss Parent Portal App. This application is designed to give parents and guardians more control and visibility over their student’s internet use on their school-issued Chromebook. The application can be downloaded from either the Apple App Store or the Google Play Store by searching for “iBoss Parent Portal”.

The iBoss Parent Portal App will allow parents to guide their student’s internet use in two primary ways:

  1. View Browsing History: Parents will be able to review their student’s browsing history on the school Chromebook.
  2. Scheduling Internet Access Outside of School Hours: The app allows parents to set specific schedules to restrict internet access on the device during designated times. This feature is particularly useful for establishing “no-screen” time overnight.

Attached to this memo, you will find a copy of the iBoss Parent Portal Quick Start Guide. This guide will be sent to parents from the office of Communications in the coming weeks. We encourage you to familiarize yourself with this guide.

Should parents have questions, they should be instructed to contact the school directly. For any questions you are unable to answer, please contact the Information Systems help desk at (801) 567-8737 or extension 88737. You can also reach out to your school’s assigned tech for assistance with the app. We are here to support you in helping our families with this tool.

Published on

DATE:
September 10, 2026

TO:
All Administrators
All Admin Assistants

FROM:
John Larsen, Business Administrator
Michael Heaps, Director - Information Systems
Steffany Ellsworth, Manager - Information Systems

SUBJECT:
Monthly Budget Reports Emailed on Sept. 9th

FYI - we recently experienced a technical issue affecting email delivery from our Qmlativ finance system. As a result, the automated budget report emails were not delivered to your inbox on the regularly scheduled date of September 5th. This was strictly an email delivery issue; the system successfully generated all budget reports on schedule. All budget report emails were resent as of Wednesday afternoon, so you should have seen the email notification in your inbox on September 9th.

You can always access these reports in Qmlativ through the 20th of the month, even if you did not receive an email. To do so, log in to Qmlativ and select “My Messages” in the upper right-hand corner. Search your message inbox for “scheduled report,” and select the messages sent on the 5th of the month. Select to view or download the results, based on your needs.

We apologize for any confusion or inconvenience this may have caused. If you have trouble accessing your report or have any questions, please contact the Information Systems Help Desk at (801) 567-8737 or extension 88737.

 

Published on

TO:
All Administrators

FROM:
April Gaydosh, Administrator of Human Resources
Brittany Bauer, HR Administrator of Data and Operations

Administrators who are resigning or retiring effective at the end of the current contract or calendar year may be eligible for a tiered early-notification incentive. To qualify, administrators must submit their official resignation or retirement notification online on or before the applicable deadline listed below.

The incentive amount will be based on the date the official online notification is received.

Mid-Year Resignation (December) Notification:
August 15, 2026 $1,000.00
September 15, 2026 $600.00
October 15, 2026 $200.00

End of Contract Year Resignation (June) Notification:
December 1, 2026 $1,000.00
January 15, 2026 $600.00
February 15, 2026 $200.00

The incentive will be paid on the last regular paycheck. Notifications of resignation or retirement received after the dates listed above will not qualify for an incentive. The official District resignation/retirement notification form is found in Qmlativ under “Employee Access”. Please see District policy DP318a or DP319 for more detailed information regarding resignations and/or retirements. If you do not know your Qmlativ username or password, please contact the Help Desk at 801-567-8737.

Published on

TO:
Spanish Articulation Videos

FROM:
Michelle Love-Day, Director, Language and Culture Services
Brian King, Director, Special Education
Jessica Stowe, Assistant Director, Teaching and Learning
Mandy Thurman, Consultant, Elementary English Language Arts

A new set of articulation videos by Dany Caruso has been created to support our beginning level MLs with articulation of English phonemes. They are similar to the Really Great Reading Videos.

Please view the overview here

We hope this helps to assist you with your Multilingual learners. The overview catalog is organized in tabs by UFLI's scope and sequence with the videos linked.

These videos will be placed on department websites (LCS, T & L, Sped) so that you can locate them with ease. Please contact us if you have any questions.