Jordan School District
TO:
All administrators and Admin Assistants
FROM:
Dan Ellis, Director of Accounting, Budgets, and Audits
There was a problem with the posting of insurance to program accounts in the month of April. Therefore, reports sent in April are incorrect and the issue will be corrected as soon as possible once Qmlativ is up and running.
TO:
Administrators
Counselors
FROM:
Michael Anderson, Associate Superintendent
Michelle Love-Day, Director of Language and Culture Services
Join Language and Culture Services for a training session on Discriminatory Language. We will explore the impact of discriminatory language in K-12 settings and provide recommendations to administrators and counselors on how to address discriminatory language. Several resources will be shared with participants, including a facilitated discussion guide to use with students.
You can select a morning session or an afternoon session.
TO:
All Employees
FROM:
Sarah Palmer, Director of Payroll
ANNUAL/PERSONAL LEAVE DURING THE LAST FIVE DAYS OF SCHOOL
May 29th – June 4th
All Licensed and ESP Employees
Per District policy, annual or personal leave days may not be used during the last five days of school, unless the leave reason is listed in policy as an exception. If any of the exceptions do apply, you must provide both the leave reason and the policy exception in the time off description. If these exceptions are not applicable, your annual/personal leave day will be changed to a no-pay day as per policy.
DP335NEG-Annual Leave-Licensed
DP335B-Annual Leave-Education Support Professionals
7. Annual leave shall not be taken during the last five (5) days that students are in school except under the following conditions:
a. To attend the wedding of a near relative including child, father, mother, brother, sister, grandchild, grandparents or same to one’s spouse or any other person who is a member of the same household as the employee.
b. To attend to personal or business matters which require the employee’s attendance and scheduling is beyond the employee’s control.
c. First year employees who notify their supervisor in writing that they are ill.
TEACHER CHECKOUT DAY – JUNE 5
All Licensed Employees
As per District policy, DP335NEG-Annual Leave-Licensed, licensed employees may not take annual/personal leave on the teacher checkout day on June 5th. However, through correlation with the principal, they may arrange to exchange this day for another non-contract day.
TIME TRACKING AND TIME OFF
Last Day of School - June 4
Please make sure all of your Time Tracking and time off is submitted and approved before leaving for summer break.
Last contract day for the 2025-26 school year
June 4th – last day of school (180 days)
June 5th – teacher checkout (184 and 187 days)
June 12th – last day for elementary administrative assistants (206 days)
June 19th – last day for extended teachers/specialists/coordinators (207 days)
Date:
April 30, 2026
To:
All Principals
All Budget Directors
From:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets & Audits
April Gaydosh, Administrator, Human Resources
Steffany Ellsworth, Support Services Manager, Information Systems
Bonnie Brennan, Director of Insurance Services
Sarah Palmer, Director of Payroll
Kurt Prusse, Director of Purchasing
Subject:
2025-26 Year-End Finance Processing Deadlines
Please observe the attached critical deadlines regarding the financial year-end processes for the 2025-26 school year. Please review these dates as they could have a major impact on your location’s ability to operate.
TO:
All Administrators
All Administrative Assistants
FROM:
April Gaydosh, Administrator of Human Resources
Rebecca Eastman, HR Generalist
The Jordan School District High School graduation dates and times will vary from school to school. Please see the attached 2025-26 High School Graduation Schedule.
Principals and Directors are encouraged to provide flexibility to parents or grandparents requesting the opportunity to attend the graduation ceremonies of family members.
Licensed employees are responsible for requesting a substitute through the Frontline Absence Management System, if applicable. In the blue “Notes to Administrator” box, the employee should add “graduation” along with his/her relationship to the graduate.
For additional assistance, please contact suboffice@jordandistrict.org.
TO:
All Administrators
All Administrative Assistants
FROM:
April Gaydosh, Administrator of Human Resources
The following information pertains to Intern Educators, Intern Psychologists, or Intern Counselors graduating in 2026 that are assigned to your location.
Please excuse full time intern educators (BYU, U of U and UVU), intern school psychologists, and intern counselors to attend their own in-person Commencement OR Convocation ceremonies. They are eligible to enter their absence in Skyward under the “Other” Leave Code and the Absence Reason of, “District Excused”. Only one day can be coded as District Excused, and
should reflect their commencement or convocation date. Please confirm this date prior to approving in skyward. The following information should be included in the description in Skyward ‘0050- Intern In-Person Graduation UNIVERSITY NAME'.
The intern is responsible for requesting a substitute, if needed, through the Frontline Absence Management System. The absence reason entered should be ‘District Excused’ and in the blue notes to administrator box, the intern should add the following information; ‘District Excused 0050- Intern in- person graduation UNIVERSITY NAME’.
If you have questions as to whether your Intern has entered the time off in Skyward or Frontline appropriately, please contact suboffice@jordandistrict.org.
DATE:
April 28, 2026
TO:
All Administrators
All Administrative Assistants
FROM:
April Gaydosh, Administrator of Human Resources
SUBJECT:
Administrative Assignments
New Assignments effective July 2026:
Elementary School
Date:
April 30, 2026
To:
Administrators of Locations with Employees Paid with Federal Dollars
From:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting
Natalie Grange, Accounting Administrator
Subject:
Federal Program Work Certification
Federal Regulations require the district to certify the payroll of any employee being paid with federal funds. Accounting identifies employees that meet this federal criteria and prepares certification forms by location. Principals and department heads please review the attached instruction memo and look for your payroll certification email the week of May 1, 2026. Certifications are due Friday, May 22, 2026.
Please review your certification ASAP and contact Natalie Grange if you have any questions or concerns. natalie.grange@jordandistrict.org, ext. 88312.
DATE:
April 30, 2026
TO:
All Administrators
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director, Student Services
Caleb Olson, Enrollment Consultant, Student Services
SUBJECT:
Change to 2026-27 School Year Calendar
To comply with recent legislative changes, the Board of Education has approved the following updates to the 2026-27 academic calendar.
Updated calendars have been posted on http://planning.jordandistrict.org/calendars/.
DATE:
April 15, 2026
TO:
All Administrators
All Financial Administrative Assistants
FROM:
Dr. Anthony Godfrey, Superintendent of Schools
John Larsen, Business Administrator
SUBJECT:
Staff Appreciation Funds (formerly known as Staff Discretionary Funds)
As a reminder, Staff Appreciation Funds have been allocated for all staff members (both licensed and ESP) for snacks, meals, etc. Please see the attached memo for an update clarifying unspent funds in that budget.
DATE:
April 30, 2026
TO:
All District Administrators
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director, Student Services
Caleb Olson, Enrollment Consultant, Student Services
SUBJECT:
“Anyone with the Link” Files in Google Drive (April 2026)
Throughout the District’s Google Drive system, there are numerous files that are set to be visible or editable by “anyone with the link.” There are a number of use cases where having publicly accessible files in Drive can be a benefit; however, these files often contain student or employee data that should not be publicly shared. Making this data publicly accessible can result in a data incident or breach.
Changes may be implemented in the future to reduce the possible risks of files shared to “anyone with the link.” At this time, however, all employees are requested to review their own Drive for files that may be shared incorrectly and to either delete the files or make the necessary adjustments to sharing.
The steps to accomplish this review are below, as well as the text of the directions which will be shared with employees in JEM. Principals are asked to remind faculty of this JEM item and/or to make time available for digital coaches to demonstrate how to search for files. No monitoring or reporting of completion is requested or required at this time.
Steps to Review Sharing:
These steps will show publicly shared files in a personal Drive only. Many files, particularly those with student data, are in Shared Drives. These steps will need to be repeated inside a Shared Drive to identify files that need review.
Lock Your Drive!
You wouldn’t leave your front door open when no one was home, or leave a car unlocked in a full parking lot, so why leave your files open and accessible? Across the District, a significant number of files in Google Drive have a sharing status where “anyone with the link” can view or edit. While this might be appropriate for certain situations, any file with student or employee data should only be shared with Jordandistrict.org - or better yet, only with those who have a legitimate need to access the file.
Checking your files is easy! Just do the following:
Once you have identified the files that are shared publicly, you should go through and ensure that any files containing student or employee data are no longer shared publicly. You can do this by right-clicking on a file and selecting the “Share” menu.
BONUS TIP! You may have files that are set to be publicly shared that are located all throughout your Drive. If these files need to be kept publicly accessible, consider making a folder in your Drive called “Public Files” and moving the files here. To add another layer of monitoring, you can add an indicator to the file name, such as “[PUBLIC]”, to make sure you remember these files are public and should not contain student or employee data.
TO:
Principals
Department Heads
FROM:
Mike Haynes, Director of Jordan Education Foundation
Only one week remains to nominate an ESP for the Outstanding ESP Awards. Don't miss out on the opportunity to let support staff know just how much they mean to the Jordan School District community! Nominate Now!
Top nominees will receive a $1,000 award, a commemorative plaque, and be recognized at the JSD Board of Education meeting in May.
Nomination Criteria & Guidelines
Please use the following criteria as a guide for your submission:
Know who you want to nominate? 👉 Submit Your Nomination Here
TO:
Assistant Principals
FROM:
Michael Anderson, Associate Superintendent
The May Assistant Principal meetings will be held on May 7 (8:00-11:00 am) and May 12 (8:00-11:00 am). All meetings will be held in person at JATC-South. All assistant principals and intern assistant principals are invited. A beverage service will be provided, beginning at 7:30 am at each of the meetings.
As a reminder, you only need to attend one of the sessions offered. Both sessions will provide the same information. Please sign up for the day you would like to attend. If you have any questions, please call Shannel Hooper at 801-567-8204 (x88204).
DATE:
April 23, 2026
TO:
All Administrators
FROM:
David Bowman, Systems & Security Manager, Information Systems
Steffany Ellsworth, Support Services Manager - Information Systems
SUBJECT:
Apple Devices with Outdated Operating Systems
As part of our ongoing commitment to network and data security for students and staff, the Information Systems department will be implementing a necessary security measure on Apple devices that have an operating system which cannot receive the latest software and security updates. These devices will be disabled as of April 30, 2026. Many of you have already had conversations this school year with your building IT tech. For those who have not, please reach out to your IT tech as soon as possible to get a list of the devices that will be disabled at your school or department.
The majority of the Apple devices that meet this criteria are 8+ years old. Disabling the device will render it unusable; however, data will not be wiped from these devices. If needed, your tech can work with the user to transfer data to a replacement device.
To prevent disruptions like this in the future and to ensure your staff and students are working with secure, reliable technology, you are strongly advised to implement a regular device rotation.
If you have any questions regarding this security measure or need assistance planning your device refresh cycle, please feel free to reach out to your IT tech.
TO:
Administrators
FROM:
Carolyn Gough, Administrator of Teaching and Learning
Chris Richards-Khong, Associate Administrator of Teaching and Learning
School-Based Associates Opportunity
The Jordan School District is excited to announce the renewal of the School-Based Associates (SBA) Mini-Grant Program for the 2026–2027 school year.
This program offers past participants of the BYU/Public School Partnership (CITES) the opportunity to bring powerful, research-based learning experiences back to their colleagues. SBA serves as a catalyst for energizing staff, deepening the understanding of public education’s purpose, and fostering collaboration on the foundational principles of teaching.
These mini-grants are funded through a one-year award from the USBE and are available on a limited basis. A key feature of the program is a compensation stipend for teacher leaders who serve as site facilitators. Complete the SBA Grant Interest Form and call Chris Richards-Khong with any questions at 801-567-8158.
JSD Site Based Associate Flier Link
JSD School-based Associates Program Grant Application Guide (26-27)
TO:
Administrators
Counselors
FROM:
Michelle Love-Day, Director, Language and Culture Services
Join Language and Culture Services for a training session on Discriminatory Language. We will explore the impact of discriminatory language in K-12 settings and provide recommendations to administrators and counselors on how to address discriminatory language. Several resources will be shared with participants, including a facilitated discussion guide to use with students.
You can select a morning session or an afternoon session.
TO:
District Administrators
Principals
School Administrative Assistants
FROM:
Katie Bastian, Director of Nutrition Services
Please update your registration materials and anything online or sent to families that includes outdated meal price info.
Meal Prices for the Upcoming 2026 - 2027 School Year
-Elementary Breakfast: $1.30
-Elementary Lunch: $2.25
-Secondary Breakfast: $1.55
-Secondary Lunch: $2.55
-Adult Breakfast: $3.00
-Adult Lunch: $5.00
-Reduced Breakfast: $.0.30
-Reduced Lunch: $0.00 (Utah Legislature is covering the cost for reduced lunch under UT House Bill 100)
If you have questions, please contact our office at 801-567-8760
TO:
Administrators
School Principals
School Administrative Assistants
FROM:
Katie Bastian, Director of Nutrition Services
When we say school nutrition professionals are heroes, we mean it! That's why we celebrate them every spring with the National School Lunch Hero Day. Join schools across the country that are recognizing the difference these team members make for every child who comes through their cafeteria. Included are posters, coloring pages and marketing materials to celebrate.
TO:
All Administrators
FROM:
Jordan School District Cabinet Members
The Administrative Leadership Conference is scheduled for Tuesday, August 4, 2026, and Thursday, August 6, 2026, at West Hills Middle School. All administrators should plan to attend on both days.
The following are new administrative assignments:
New Assignments effective May 2026:
New Assignments effective July 2026:
