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Category: Other Administrators

Published on

DATE:
August 13, 2026

TO:
All Administrators

FROM:
Michael Anderson, Associate Superintendent
April Gaydosh, Administrator of Human Resources Melissa
Flores, General Counsel
Buddy D. Alger, Director, Student Services
Caleb Olson, Enrollment Consultant, Student Services

SUBJECT:
August 2026: Responding to Subpoenas and Other Orders

Subpoenas and other court orders received by schools require immediate attention and response. There are legal requirements for responding that must be met, meaning schools cannot respond on their own. When school staff wait to request assistance in responding, even if only by a day or two, the District’s ability to either challenge the subpoena or meet the compliance deadline is hampered.

Please note that a subpoena is different from a record request. Record requests from the parent/guardian or eligible student can be processed by the school. In the event of confusion as to what the request is, contact Caleb Olson.

For subpoenas or other court orders regarding student records:
• The receiving school staff member should immediately notify the site administrator. Under DP367 - District Records Management, the site administrator bears responsibility for records at each site or location.
• The site administrator (or receiving staff member, if directed) should send a copy of the subpoena or order to Caleb Olson via MoveIt the day it is received. Caleb Olson will coordinate the District’s response with the site administrator.

For subpoenas or other court orders regarding employees or employee records:
• The receiving school staff member should immediately notify the site administrator. Under DP367 - District Records Management, the site administrator bears responsibility for records at each site or location.
• The site administrator should send a copy of the subpoena or order to April Gaydosh (HR Administrator) and Melissa Flores (General Counsel) via MoveIt the day it is received. Further information will be provided to the site administrator.

For other court orders, including search warrants or orders where the staff is unclear as to the purpose, the site administrator should provide a copy of the order to General Counsel Melissa Flores via MoveIt AND should make contact via phone or text as soon as reasonably possible.

Published on

TO:
Principals

FROM:
Carolyn Gough, Administrator of Teaching & Learning

In June 2026, administrators across the district shared excellent ideas and strategies for incorporating Portrait of a Graduate characteristics in their schools and departments. Check out these links to individual schools to reflect on the good ideas that were shared and to inspire your team to think intentionally about how POG can become part of your Academic, Behavioral, or SEW systems in your school.

Published on

TO:
Principals & Administrative Assistants

FROM:
Katie Bastian, Director of Nutrition Services

Spread the word! Let your families know Free & Reduced Meal Eligibility Notification Letters are electronic going forward. Parents will receive their Free & Reduced Eligibility Letter by email and it is also available to view and print in Skyward Family Access. See the attached instructions for assistance. Contact Nutrition Services with any questions.

Published on

TO:
Administrators and Administrative Assistants

FROM:
Sarah Palmer, Director of Payroll

Annual Leave During the Contract Days Before School Starts
All Licensed Employees

8/10/26-8/17/26

Licensed employees may not use annual/personal leave during the contract days before school starts. However, they may, through correlation with the principal, arrange to exchange one of these days for another non-contract day.

Annual or Personal Leave During the First Five Days of School
All Licensed and ESP Employees

8/19/26-8/25/26    Elementary Schools
8/18/26-8/24/26    Secondary Schools
8/18/26-8/24/26    District Offices & Auxiliary Services

DP335NEG-Annual Leave-Licensed
DP335B-Annual Leave-Education Support Professionals

Per District policy, annual or personal leave days may not be used during the first five days of school, unless the leave reason is listed in policy as an exception. If any of the exceptions do apply, you must provide both the leave reason and the policy exception in the time off description. If the leave reason does not meet the policy exceptions, Licensed employees will be docked $170 and ESP employees will be docked 40% of their daily rate.

Published on

TO:
Directors, Administrators, Administrative Assistants

FROM:
McKinley Withers, HR Administrator

Tagline: Exciting updates on employee wellness initiatives!

Jordan’s Employee Wellness Initiative is taking a new form. As of July 2026, Employee Wellness is now a part of the Human Resources Team! This will expand Jordan’s ability to serve employees and meet their needs. Our mission is to empower employees to sustain their well-being. 

Administrators can expect to receive regular updates about program offerings throughout the year. Here are two exciting updates to be aware of as we kick off the school year:

  • The Employee Wellness Representative Program is being revised based on feedback from prior years. This will create opportunities for more employees to get involved. Please note the following changes:
    • During the 2026-27 school year, ANY employee can become an Employee Wellness Champion as a “Connector.” A form will go out in JEM that will invite employees to apply to become a connector. These employees will receive the latest updates and spread information about wellness offers. The goal is to create a network of Employee Wellness Champions who support a happier, healthier workplace in Jordan District. 
    • School and department leaders will select a Worksite Wellness Advocate who will attend three trainings (one in person and two virtual) and who will host a wellness initiative at your worksite with District support. Please nominate your Worksite Wellness Advocate using this link by September 4th. 
  • Our top priority as we kick off this new program is hearing from YOU. Please share your ideas and interests with us. We will be connecting with you to schedule a time to spend a few hours at your school to hear from employees who have something to share about their experience and well-being. We will be visiting all worksites in JSD throughout the Fall and will connect with administrators to arrange an appropriate time. 

Please note that the employee wellness team is available to offer professional development or resources tailored to your needs; please reach out if you are interested. Reach out to McKinley Withers (mckinley.withers@jordandistrict.org, cell: 801-448-1404) to schedule PD for your staff. 

Published on

TO:
Directors, Administrators, Administrative Assistants

FROM:
Mike Trimmell, HR Assistant Director

Vector reports allow you to see who has or has not started and who has completed crucial policies. Every principal and director has access to these reports. 

Please let us know who else you would like to have access to these reports at your site / in your department. Please fill out the form below to grant access to reports for your school / department. 

VECTOR REPORTS ACCESS FORM

Crucial Policies Due Date:
September 15, 2026

Questions:
If you have questions regarding Crucial Policies or Vector Reports, please contact Kyla Robertson or Mike Trimmell in Human Resources:

Phone: 801-567-8150

Email: kyla.robertson@jordandistrict.org / michael.trimmell@jordandistrict.org

Published on

TO:
Principals and Administrators

FROM:
Mike Anderson, Associate Superintendent
Lisa LeStarge, Administrative Assistant

We are pleased to announce that Jan Hoegh's principal training, originally scheduled for June 2026, will now be on October 6th during our scheduled principals’ meeting.

To keep our fall schedule balanced, we have updated our November dates:
Principal Meeting will now be held on November 3.
Assistant Principal Meetings will be held on November 10 and November 17.
All meetings will still take place at the JLC.

Published on

DATE:
August 6, 2026

TO:
All Administrators and Administrative Assistants

FROM:
April Gaydosh, Administrator of Human Resources

SUBJECT:
Administrative Assignments

New Assignments effective July 2026:

ELEMENTARY SCHOOL
• Rebecca Lee
Rose Creek Elementary
Rebecca Lee, previously transferred as Assistant Principal to Westvale Elementary, transferred as Assistant Principal to Rose Creek Elementary.

ADMINISTRATIVE INTERNS
• Angelica Garrido Cardenas
Heartland Elementary
Angelica Garrido Cardenas, DLI Specialist with USBE, assigned as Administrative Intern at Heartland Elementary

• Jeremiah Clark
Majestic Elementary
Jeremiah Clark, Assistant Principal at Spectrum Academy-North Salt Lake, assigned as Administrative Intern at Majestic Elementary

• Daisy DeMarco
Oquirrh Elementary
Daisy DeMarco, Teacher at Silver Crest Elementary, assigned as Administrative Intern at Oquirrh Elementary

•Camille Haynie
South Jordan Elementary
Camille Haynie, Librarian/Media Specialist at Providence Elementary, assigned as Administrative Intern at South Jordan Elementary

•Holli Mattingly
Westland Elementary
Holli Mattingly, Teacher at Copper Canyon Elementary, assigned as Administrative Intern at Westland Elementary

•Polla Slade
Foothills Elementary
Polla Slade, Teacher at Mountain Creek Middle, assigned as Administrative Intern at Foothills Elementary

•Debra Jane Smith
Westvale Elementary
Debra Jane Smith, Teacher at Riverside Elementary, assigned as Administrative Intern at Westvale Elementary

Published on

TO:
Administrators

FROM:
Mike Anderson, Associate Superintendent
Buddy Alger, Director of Student Services
Caleb Olson, Enrollment Consultant, Planning & Enrollment

The 2026-27 updates of the “Assistant Principal Directory” have been finalized and are available in Drive at the link below. You must be signed in to your Jordandistrict.org account to access the directories:

https://drive.google.com/drive/folders/1AcCkUKXwOZ-pTenJzwX5lVI0u_JG_X84?usp=drive_link

These links will be valid all year and any updates will be saved to these locations.

If changes or corrections need to be made, you may contact Caleb Olson in Student Services or make the changes on the web version of the directories found at the previous link.

Published on

TO:
All Administrators

FROM:
Michael Anderson, Associate Superintendent
Brad Sorensen, Administrator of Schools
Cody Curtis, Administrator of Schools
Odette Desmarais, Administrator of Schools
Meredith Doleac, Administrator of Schools
Becky Gerber, Administrator of Schools
Lisa Robinson, Administrator of Schools
April Gaydosh, Administrator of Human Resources

This is a mandatory 2-day in-person training for all administrators.

DATES:  The trainings will run June 8 & 9 or June 15 & 16, 2027.

Published on

DATE:
August 6, 2026   

TO:
Principals
All Special Educators and Service Providers

FROM:
Lisa Robinson, Administrator of Schools
Brian King, Director of Special Education

SUBJECT:
SCRAM for 2026-27 School Year - October 1 Count

Special Education Team Leaders will be receiving a SCRAM report via District Mail of all students who should be receiving services through your school’s special education program(s) at the beginning of the 2026-27 school year. Please read this Memo carefully as several items have been modified/updated to include procedures implemented with our Embrace program. Once you have read through the memo, use the process you have in place at your school to include all service providers to share the report and make the necessary corrections. It is important to verify every student on the report. Each team member must initial the report confirming they reviewed it.
SCRAM reports with corrections are due no later than Friday, September 4, 2026. Please work together as a team and only return one copy of the report with all corrections for each school.

Published on

TO:
Directors, Administrators, Administrative Assistants

FROM:
Ami Shah, Compliance Officer

Workplace Accommodations under the Americans with Disabilities Act

If you believe you need a workplace accommodation because of a physical or mental impairment, please contact the compliance office to begin the interactive accommodation process. The compliance office will work with you to explain the process, discuss your request, and determine whether any supporting documentation is needed.

Please direct these requests and related questions to:

Ami Shah
Compliance Officer
Email: ADArequest@jordandistrict.org or ami.shah@jordandistirct.org
Phone: 801-567-8172

Please see the attached flyer for additional information. We encourage you to share the flyer with any employee who reasonably indicates they may need workplace assistance for a medical reason or otherwise requests assistance securing an ADA accommodation. 

Published on

TO:
All Administrators
 All Administrative Assistants

FROM:
April Gaydosh, Administrator of HR
Brittany Bauer, HR Administrator, Data and Operations

 SUBJECT:
New Frontline Volunteer Application Process

Beginning with the 2026–27 school year,  Jordan School District will transition to a new online volunteer application process through Frontline. This new process replaces the current paper application and will streamline volunteer approvals for both schools and Human Resources.

What's Changing?

Volunteers will now complete their application online through Frontline each school year. During the application, volunteers will:

  • Complete the annual volunteer application. Tutorial / Flyer
  • Select the school(s) where they would like to volunteer.
  • Submit the application electronically.

After submission, the school will review the application and determine whether the volunteer will have:

  • Supervised Access – The volunteer will always be supervised by a district employee.
  • Unsupervised Access – The volunteer may be alone with students or supervise students without a district employee present.

School Responsibilities

Administrative Assistants or Administrators will:

  • Review volunteer applications in Frontline. (TUTORIAL)
  • Send Custody of Child Survey to employer (if applicable).
  • Determine whether the volunteer requires supervised or unsupervised access.
  • Move the application to the appropriate pipeline stage.

If unsupervised access is selected, Human Resources will ensure the volunteer:

  • Completes the Code of Conduct training.
  • Electronically signs the Code of Conduct acknowledgment.
  • Completes fingerprinting if a background check is required.

Human Resources Responsibilities

Human Resources will:

  • Verify existing background check status.
  • Notify volunteers if fingerprinting is required.
  • Process fingerprint results.
  • Notify both the volunteer and the school when the volunteer has been approved.

Benefits of the New Process

This new process will:

  • Eliminate paper volunteer applications.
  • Reduce unnecessary fingerprinting appointments.
  • Reduce duplicate background checks.
  • Improve communication between schools and human resources.
  • Allow volunteers to apply from a phone, tablet, or computer.
  • Allow parents to volunteer at multiple schools with one annual application.
  • Provide schools with real-time visibility of volunteer status through Frontline.

Annual Application Requirement

All volunteers must complete a new volunteer application each school year, even if they volunteered previously. This ensures volunteer information, school preferences, and district acknowledgments remain current.

School Volunteer Flyer

Questions

If you have questions regarding the new volunteer process, please contact Human Resources:

Phone: 801-567-8150
Email: backgrounds@jordandistrict.org

Thank you for your support as we implement this improved process. We appreciate your partnership in providing a safe and efficient volunteer experience for our students, families, and schools.

Published on

TO:
All Administrators

FROM:
David Bowman, Assistant Director of Systems and Security

The district-wide student YouTube block will be put in place, discontinuing direct student access to YouTube from their Chromebooks beginning August 18, 2026. This change applies only to student accounts.

Teachers will continue to have access to YouTube and may use instructional video content with students through MyVideoSpot. MyVideoSpot allows teachers to import videos from YouTube and other sources, create custom video links, remove advertisements, and select specific start and end points for classroom use. These videos can then be easily shared with students through Canvas, Nearpod, Google Slides, and other instructional tools.

Training and support resources are available through the Innovative Coaching team.

To access additional training information, please see the JAM below:

https://jam.jordandistrict.org/2025/11/20/myvideospot-for-student-youtube-access/

Published on

TO:
All Administrators

FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting and Audits
Natalie Grange, Accounting Administrator

The 2026-2027 School allocations have been provided for your review. See the attached file for allocations, your carryover balances, and estimated headcounts. A detailed breakout of the in lieu budget showing the breakout between 165, PD meals 638, and staff rewards 639 is included on the last page.

School allocations will be updated in November after the October 1 headcounts are finalized by the State. Budgets will not be adjusted for the virtual schools.

Budget transfers can be submitted, using the attached form, to Natalie.Grange@jordandistrict.org.

If you have questions please contact Natalie Grange at 88312 or at Natalie.Grange@jordandistrict.org.

Published on

DATE:
August 6, 2026

TO:
All Principals, Jordan School District
Administrative Assistants

FROM:
Michael Anderson, Associate Superintendent
Jordan District Nurses

SUBJECT:
CPR/First Aid/AED Certification

Jordan School District requires that at least 3 full-time employees in each building be certified in CPR, First Aid, and AED. Most certifications are valid for 2 years. It is also recommended that employees who will have direct responsibility for student health and safety be certified in CPR/First Aid/AED. This may include front office staff, playground aides, hall monitors, P.E. teachers, etc. It is also recommended that you keep a list of current CPR/First Aid/AED certified staff members by all main phone lines where calls for emergency help may originate. 

CPR, First Aid, and AED training and certification is now available to district employees in an online format through the National Safety Council (NSC). The attached document will outline the steps necessary to complete the online portion of the course. Information can also be accessed by going here: CPR & First Aid. The cost of the course is $32.00 and should be paid by the employee at the time of registration. Schools may provide reimbursement for the course if funds are available by following the appropriate pre-approval and reimbursement procedures.

Once the online course is completed, employees may sign up to complete their certification by attending a 2-hour skills check session with our district nurses. To sign up for a skill check, you will need to register at Jordan Digital Learning under CPR Alert Course. All skill checks must be completed within 90 days of sign-up for the online course. The dates and times for the skill check sessions are listed on the attached flyer.

Shannel Hooper will share a Google Sheet with each school principal and administrative assistant to complete, print, and post in your buildings. Once completed, check the red box. Physical copies do not need to be sent to the district office. Please complete the shared CPR/First Aid/AED certification sheet by November 13, 2026.

Published on

TO:
All Administrators

FROM:
Michael Anderson, Associate Superintendent
Michael Heaps, Director Information Systems

Due to recent changes in state law, schools are now required to post a notice regarding Jordan School District Policy AA445 - Student Information Network Acceptable Use Policy in a conspicuous location within each school.

To ensure compliance with this requirement, please post the attached flyer in a prominent, publicly visible location in your school as soon as possible.

Thank you for your prompt attention to this requirement and for helping ensure the District remains in compliance with state law.

Published on

TO:
All Administrators

FROM:
Jordan School District Cabinet Members

The Administrative Leadership Conference is scheduled for Tuesday, August 4, 2026, and Thursday, August 6, 2026, at West Hills Middle School, 8270 S Grizzly Way (5400 W) in West Jordan. Parking is limited on the school property, so you may want to carpool with other administrators from your building.

On Tuesday, Salt Lake Sweetery will be serving breakfast from 7:30 to 8:00 in the school cafeteria. The conference begins promptly at 8:00, so arrive early to give yourself plenty of time to enjoy a fantastic meal. A beverage service will also be provided.

You will receive an email reminder for the courses you've signed up for, as well as an invitation to join the "JSD Administrator PD" Canvas course. Please accept the course invitation before the workshop classes begin, if you haven’t already done so. This is the same course we used last year at Principal and AP meetings.

Most of the workshops will require a laptop or tablet. Be prepared and make sure your device is fully charged! There won’t be a lot of options for charging devices in the classrooms. Check out the attached map to see where meetings and workshops are being held.

Remember to scan the QR code to check in for the conference and for each workshop you attend. This is how you’ll earn licensure points and add entries to the prize drawing. We’re excited to see you all there!

Published on

TO:
All Administrators

FROM:
Michelle Love-Day, Director of Language and Culture Services

We are excited for our annual Fall Family Fair on Monday, Aug. 31 from 4 - 7 p.m. at the Viridian Event Center in West Jordan. All Jordan District students and their families are invited to come celebrate back to school with us and become familiar with the District and the Community.

Come out with your family, enjoy snacks from the food trucks, win prizes, and get to know the district community.

Published on

TO:
All Principals
All Administrative Assistants

FROM:
Michael Anderson, Associate Superintendent
Nancy Bolduc, Administrative Assistant

The following instructions are to help you in compiling the timesheets that will be coming to you from your licensed personnel. The complete list of instructions is attached to this JAM.

PRINCIPAL/ADMINISTRATIVE ASSISTANT INSTRUCTIONS
Principals and administrative assistants have 11 assignments:
1. Assign a designated person to oversee this program. Add their name to the google sheet.
2. Make sure the plans are turned in on or before September 30, 2026.
3. All plans must be logged (with the date received), by the designated person, no later than Oct. 30, 2026 on the provided google sheet.
4. Provide time for eligible staff to complete the plan.
5. Gather and track the timesheets as licensed employees complete them.
6. Make sure teachers follow through.
7. Add the actual number of hours the employee worked, (up to a maximum of 32 hours, which is determined by the FTE of the employee for work that is not already compensated, e.g. contract time or other paid time) after you receive the timesheet.
8. Verify that all employees that are eligible have turned in their timesheet on or before April 9, 2027.
9. If an employee works at multiple sites, the school listed as the check location is to track the timesheet for that employee.
10. If an employee changes locations during the school year, the designated person for the new location must collect the timesheet and log it by the April 9th deadline.
11. Keep the plans and timesheets on file at your location for auditing purposes.

Eligible licensed personnel must turn in their plan to the principal or administrative assistant (designated person) on or before September 30, 2026.

Principals are asked to give time in a meeting at the beginning of the year for eligible staff to fill out the Professional Hours Plan and turn it in.

A google doc (school name – Educator Directed 32 Hours 2026-27) will be shared to each individual school to be used in tracking the plan as well as the timesheet. Please use this original google doc to track the hours. Do not create your own form.

● Administrative assistants, or other designated person will add:

  • the school location
  • names of the employees
  • employee ID (six digit #)
  • FTE of the employee (the awarded amount is determined by the FTE of the employee; 1 FTE = 32 hours, .5 FTE = 16 hours)
  • ***the items above will be prefilled. Please double check to make sure all employees are listed correctly for your school
  • date that you received the plan
  • finally, the date when you have received the timesheet and the hours to be paid (once you have received the final hours worked).

Thank you for your help in making sure all eligible employees receive the correct pay.