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Category: Other Administrators

Published on

TO:
All Principals
All Administrative Assistants

FROM:
Michael Anderson, Associate Superintendent
Nadine Page, Administrative Assistant

The following instructions are to help you in compiling the timesheets that will be coming to you from your licensed personnel. The complete list of instructions is attached to this JAM.

PRINCIPAL/ADMINISTRATIVE ASSISTANT INSTRUCTIONS 

Principals and administrative assistants have 11 assignments:

  1. Assign a designated person to oversee this program. Add their name to the google sheet.
  2. Make sure the plans are turned in on or before September 30, 2025.
  3. All plans must be logged (with the date received), by the designated person, no later than October 31, 2025 on the provided google sheet.
  4. Provide time for eligible staff to complete the plan.
  5. Gather and track the timesheets as licensed employees complete them.
  6. Make sure teachers follow through.
  7. Add the actual number of hours the employee worked, (up to a maximum of 32 hours, which is determined by the FTE of the employee) after you receive the timesheet.
  8. Verify that all employees, that are eligible, have turned in their timesheet on or before April 10, 2026.
  9. If an employee works at multiple sites, the school listed as the check location is to track the timesheet for that employee.
  10. If an employee changes locations during the school year, the administrative assistant for the new location must collect the timesheet and log it by the April 10, 2026 deadline.
  11. Keep the plans and timesheets on file at your location for auditing purposes.

Eligible licensed personnel must turn in their plan to the principal or administrative assistant (designated person) on or before September 30, 2025.

Principals are asked to give time in a meeting at the beginning of the year for eligible staff to fill out the Professional Hours Plan and turn it in.

A google doc (school name – Educator Directed 32 Hours 2025-26) will be shared to each individual school to be used in tracking the plan as well as the timesheet. Please use this original google doc to track the hours. Do not create your own form. 

    • Administrative assistants, or other designed person will add 
      • the school location, 
      • names of the employees, 
      • employee ID (six digit #), 
      • FTE of the employee (the awarded amount is determined by the FTE of the employee; 1 FTE = 32 hours, .5 FTE = 16 hours,
  • ***the items above will be prefilled. Please double check to make sure all employees are listed correctly for your school, 
    • date that you received the plan, 
    • finally, the date when you have received the timesheet and the hours to be paid (once you have received the final hours worked).

Thank you for your help in making sure all eligible employees receive the correct pay.

Published on

TO:
All District Administration

FROM:
Anthony Godfrey, Superintendent
Michael Anderson, Associate Superintendent

Please take the time to fill out the requested survey. See the information and links below regarding the facts for this survey.

What: The Utah State Board of Education (USBE) is conducting a brief survey of local education agency (LEA) school and district administrators to assess the Utah Educational Leadership Standards and determine whether a revision process should be considered.

Who: District Superintendents, Charter School Directors, appropriate District Directors, Principal Supervisors, and school-based administrators, including Principals, Assistant Principals and Administrative Interns.

When: The survey will be open for responses through August 8th, 2025.

Information: 

As required by state code, it is noted that this survey response is being requested to seek input on the Utah Educational Leadership Standards, but it is not a survey that is required by federal or state code. The information being requested is not available elsewhere.

For more information, please reach out to Julie Lundell, the USBE School Leadership and Improvement Specialist.

Published on

DATE:
July 31, 2025

TO:
All Administrators
All Administrative Assistants

FROM:
John Larsen, Business Adminhistrator
Daniel Ellis, Director of Accounting and Audits
Natalie Grange, Accounting Administrator

SUBJECT:
2025-2026 School Allocations

The 2025-2026 School allocations have been provided for your review. See attached file for allocations, your carryover balances, and estimated headcounts. An explanation of changes to supplies budgets and staff appreciation and PD meals being moved to to in lieu are included in the memo.

School allocations will be updated in November after the October 1 headcounts are finalized by the State. Budgets will not be adjusted for the virtual schools.

Budget transfers can be submitted, using the attached form, to Natalie.Grange@jordandistrict.org.

If you have questions please contact Natalie Grange at 88312 or at Natalie.Grange@jordandistrict.org.

Published on

DATE:
July 31 2025

TO:
All Administrators
All Admin Assistants

FROM:
Steffany Ellsworth, Support Services Manager, Information Systems

SUBJECT: 
Exciting News! Introducing Our Enhanced Point of Sale System

We are thrilled to launch a new and enhanced Point of Sale (POS) system in your school offices! This upgrade brings a host of fantastic new features designed to make managing lunch and fee payments smoother and more efficient for everyone.

What this means for parents:

  • Low Lunch Balance Notifications - Parents can now set up alerts to notify them when their student’s lunch balance is running low, helping to ensure their students account is funded.
  • Recurring Lunch Payments - Say goodbye to forgotten payments! Parents will have the option to set up recurring lunch payments.
  • Convenient Office Payments - For those who prefer to pay in person, the ability to process lunch payments directly in the school office is a new, convenient option.
  • Step-by-Step Guide for Parents - Feel free to download and share this step-by-step guide (written in both English & Spanish) with parents. This guide directs parents how to update their account on the new eFunds site and set up recurring payments or save credit card information. It has also been included in the annual Registration for Schools.

Key Benefits for Our Schools:

  • Modern Payment Options - You can now accept a wider range of payments, including tap payments, Apple Pay, Google Pay, and chip reader transactions for added security.
  • Automated Receipt Entry - A huge-time saver! You’ll no longer need to manually enter receipts for payments taken in eFunds into Skyward Fee Management. The new system handles this automatically, streamlining your administrative tasks.

Training and Support:

Training on the upgraded POS interface was provided in early July. If your office staff missed this training, please call to schedule training with Information Systems. If you have any questions, or require assistance getting your school up and running with the new interface, please don’t hesitate to contact our office at (801) 567-8737 or extension 88737.

Published on

DATE:   
August 1, 2025

TO: 
Principals
Head Financial Secretaries
Special Education Teachers (Resource and Self-Contained)
Speech-Language Pathologists/Technicians

FROM:  
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:    
Special Education Budget Allocations 2025-26

Welcome back! Listed below are the special education budget allocations for Resource, Self-Contained Teachers and Speech-Language Pathologists/Technicians for the 2025-26 school year. (Cluster Leaders and school psychologists do not receive a Special Education budget.) Remember that special education monies must be spent in ways that provide the most benefit to special education students with the goal to improve student achievement and performance.

Please review the attached Memo for instructions on spending the allocated budgets and guidelines for what the money can be spent on.

Published on

DATE:  
July 31, 2025

TO: 
District employees who qualify for mileage reimbursement

FROM:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting

SUBJECT:  
Defensive Driving Course Requirement for Mileage Reimbursement

Our insurance carrier, State Risk Management, has asked that every person who receives mileage reimbursement take the Utah Defensive Driving Course. We ask that you complete this free course as soon as possible using the instructions attached to this memo.

A new District Mileage Reimbursement form can be found at this link https://jordandistrict.org/wp-content/uploads/083_MileageReport.xlsx. This new form has a box under the title for the individual to enter the completion date of the course. Please note that beginning in January 2026, Accounting will only reimburse mileage that includes the completion date of the Risk Management Defensive Driving Course. The course must be completed every two years. Supervisors approving mileage reimbursement – please remind your employees to complete this course and enter the date at the top of their mileage reimbursement form to avoid delays in reimbursement in January 2026.

The link below provides access to the course in the Utah Learning Portal. Your username is your district email. Click “Sign Up” and fill out the required information. Note that the security key word is Jordan and you may create your own password.

https://utah-riskpool.sabacloud.com/Saba/Web_wdk/NA1PRD0101/index/prelogin.rdf#/login

Once you have passed the course, record the completion date on your mileage reimbursement form and print the certificate. You may use the print option at the top of the final page of the online assessment or print your certificate from the attachment that will be emailed to you. Retain the certificate at your location for audit purposes.

If you have questions regarding the mileage reimbursement form, please contact Dan Ellis, Director of Accounting, Budgets, and Audits at 801.567.8389. If you have questions about the Risk Management Defensive Driving Course, please contact Brandon Conti, Risk Management Coordinator at 801.567.8876.

Published on

TO:
Administrators

FROM:
April Gaydosh, Administrator Human Resources
Jane Olsen, HR Specialist

Greetings!

Continuing in the tradition of collaboration, building relationships and cultivating systems of support we will be having a Meet & Greet for departments, systems of support, sponsors and our partners on August 8 during the New Teacher Induction. This is an opportunity to interact with our anticipated 250 new teachers, connect them with resources, and develop relationships.

We would like to invite you to have a table or table(s) for the Meet & Greet during our lunch break. Arrival/setup can begin as early as 11:00 A.M. and take down time would begin at 12:50 P.M.

To notify us of your reservation and to assist us in planning, please see the invitation below and click the ‘CLICK HERE to Reserve a Table’ link. Please complete your reservation request by 8/4/2025 so we can source the appropriate number of table and chairs.

New this year, you will have the option to notify us if you need power for your table. Please indicate your need for power during your reservation process.

Tablecloths will not be available, please plan to decorate your table and have takeaways to provide to our new educators such as information, swag, manipulatives, or a link to resources connected to your department.

Help us show them that Jordan School District is the District of choice for the best and brightest educators.

Questions?
Please contact Jane Olsen, HR Specialist at jane.olsen@jordandistrict.org or 801-567-8217.

Published on

DATE:
July 1, 2025

TO:   
Principals
Special Education Teachers (Preschool and School-Age) Speech-Language Pathologists

FROM:  
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:  
Extended Year Special Educator Stipends 2025-26

Please read the following information and instructions carefully. Submitting these days requires an online survey to be filled out and submitted.

This year the state has allocated 4 additional days available to work during the two weeks before or after your contract days. Please read the attached memo for instructions on when the days can be worked and how to submit them correctly. The link for submitting the days is included in the attached memo.

If you have questions please contact Amanda Hamblin at the Special Education office.

Published on

DATE:    
July 31, 2025

TO:     
All School Administrators and District Department Directors/Consultants

FROM: 
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Assessment, Research and Accountability

SUBJECT: 
2025-26 Required Testing Ethics Professional Development Procedures for Education Support Professionals

For the 2025-26 school year, administrators will need to conduct a training on the state’s testing ethics policy for all licensed educators as well as any education support professionals (ESPs) who will assist with district-, state- or federally-mandated testing. All licensed educators will need to be trained on the policy. Administrators will want to consider including computer lab assistants who function as the school’s test coordinator, any classroom aides that assist with testing, literacy aides who assist with Acadience Reading or Math testing or progress monitoring, or any office staff that assist test coordinators with district-, state- or federally-mandated testing.

The three required procedures for completing this testing ethics professional development are listed on the “2025-26 Principal’s Testing Ethics Checklist for ESPs” form, which is due to Assessment, Research & Accountability by Friday, September 19, 2025.

As has been done in the past, administrators may provide the testing ethics training themselves using the Google slide deck linked in this memo. Alternatively, administrators may show the YouTube video linked below to school personnel. The video provides the same information as the slide deck. Once school personnel have been trained, either by a school administrator or using the video, they are required to sign the “2025-26 Standard Test Administration and Testing Ethics Policy Training Signature Form.” Administrators are asked to keep these signed forms on file at the school.

There are several materials attached with this memo for your use:

Please contact Ben Jameson or Gaylene Miller in Assessment, Research & Accountability with any questions.

Published on

2025 PD Day ScheduleTO:
All Administrators

FROM:
Carolyn Gough, Administrator of Teaching & Learning

The District-wide Professional Development Day on Aug. 12, 2025 is just around the corner. If you haven't already, please choose from an available keynote speaker using the link below.  All keynotes begin at 8 a.m. on Tuesday, Aug. 12. The topics and location information for each keynote speaker are included in the registration information. You will receive a confirmation of your keynote choice and location to remind you of your selection.

You are required to attend your 2-hour morning keynote. It is optional to attend one of two 1-hour sessions AFTER your keynote. 

  • An optional 1-hour session presented by Jordan School District Insurance Services will be held at Mountain Ridge High School from 11 a.m. – 12 p.m. NO SIGN-UP REQUIRED.
  • An optional 1-hour session presented by Utah Retirement Systems (URS) will be held at both Herriman High School and Bingham High School from 11 a.m. – 12 p.m. NO SIGN-UP REQUIRED.

You are also required to attend the afternoon session at YOUR school.

  • The afternoon sessions at each of your individual home schools start at 1 p.m. and will focus on Jordan School District’s newly adopted “Portrait of a Graduate.”

Published on

TO:
Administrators

FROM:
Lisa Robinson, Elementary AOS
Kim Lloyd, Director of Special Education

The Special Education Summer Conference for the 2025-26 school year will be held on Monday, August 4, 2025, at Mountain Creek Middle School. Check-in begins at 7:30 am, and the conference begins at 8:00 am. Attendees will receive a $200 stipend, and lunch will be provided. Administrators are also welcome to attend. There will be sessions specifically for Administrators throughout the day.
All Certified/Licensed Special Education staff and school administrators are invited to attend. Please register through PD Catalog by July 31st.
If you have any questions or concerns, please contact your teacher specialist.

Published on

TO:
All Administrators

FROM:
Jordan School District Cabinet Members

The Administrative Leadership Conference is scheduled for Tuesday, August 5, 2025, and Thursday, August 7, 2025, at Fort Herriman Middle School. This year, the conference is a customizable experience. Here’s how you can make the most of the event.

Plan your conference experience:
Both days of the conference will be held at Fort Herriman Middle School at 14058 Mirabella Dr in Herriman. Parking is limited on the school property, so you may want to carpool with other administrators from your building. If the school parking lot is full when you arrive, additional parking will be available at the church south of the school, or on the right side of the road surrounding the school.

Come hungry on Tuesday morning! Salt Lake Sweetery will be serving a delicious breakfast from 7:30 to 8:00 in the school cafeteria. The conference begins promptly at 8:00, so arrive early to give yourself plenty of time to enjoy a fantastic meal. A beverage service will also be provided.

We’re excited to have Mike Merchant from the Arbinger Institute as our Keynote speaker this year. His presentation notes are attached below; however, we will have some hard copies of his slide presentation available if you’d like to take notes. The keynote will be held in the auditorium, so if you plan to take notes, you’ll want to bring something to write on and with. May we suggest the binder you received at the Administrative Leadership Training?

Lunch on Tuesday will be an event in and of itself! You’ll have 90 minutes to enjoy an amazing lunch, also catered by Salt Lake Sweetery. During your lunch break, make sure you head outside for some ice cream from The Scoop. Dress for the conference is business casual, but choose your clothing wisely so that you can participate in the games that we’ll have set up outside and in the gym.

Following lunch, the conference will continue with school and department level meetings and the first of five workshops that you can attend.  You will receive an email reminder for the courses you've signed up for, as well as an invitation to join the "Admin PD Day 2025" Canvas course. Please accept the course invitation before the workshop classes begin. Each of the modules will be available to view on the day of the course.

Most of the workshops will require a laptop or tablet. Be prepared and make sure your device is fully charged! There won’t be a lot of options for charging devices in the classrooms. Check out the attached map to see where meetings and workshops are being held.

On Thursday, a beverage service will be provided beginning at 7:30. We’ll have principal-level meetings at 8:00 and additional workshops beginning at 8:15. Your 90-minute lunch is on your own. Bring a sack lunch or check out one of the restaurants in the Mountain View Village, or anywhere along 134th South. Just plan to be back in time for Workshop Session 4, which begins at 12:45.

Remember to scan the QR code to check in for the conference and for each workshop you attend. This is how you’ll earn licensure points and add entries to the prize drawing. We’re excited to see you all there!

Published on

TO:
Administrators
Administrative Assistants

FROM:
Paul Bergera, Director of Transportation

When scheduling Field/Activity Trips for the 2025-2026 school year, please make note of the following moratorium dates and times when Transportation will not be able to accommodate Field/Activity trips. (See attachment below)

Please contact us with any questions. Mike Westover at 801-567-8809, Michele Yuill at 801-567-8804 and Janet Sadler (for billing inquiries) at 801-567-8334.

Thank you so much for your assistance and support.

 

Published on

TO:
Administrators
Administrative Assistants

FROM:
April Gaydosh, Administrator Human Resources

Welcome to the 2025-2026 contract year! As an annual reminder, in accordance with DP326 NEG I. 1. and 2. and DP324 NEG I. 1. and 2., participation in the Employee-Funded Sick Leave Bank requires a contract employee to annually donate one day of accumulated annual leave into the Sick Leave Bank. The Employee-Funded Sick Leave Bank is not intended to be used for in-and-out absences, elective medical procedures or other medical care that could be scheduled during non-contract time.

Each year, contract employees wishing to opt out of participation in the sick bank must annually complete the appropriate online form in Employee Access no later than September 1 for current employees and October 1 for first-year licensed employees, including administrators. This opt out request must be submitted annually.

Prior to completion of this form, it is strongly encouraged to review all District Leave Policies. See the Opt Out Tutorial below.

 

Published on

TO:
All Administrators

FROM:
April Gaydosh, Administrator of Human Resources

Jordan School District Employees are responsible for knowing and adhering to all District policies and procedures. The Crucial Concerns and Policy Review is now available to District employees in Skyward through “Online Forms.” As a condition of continued employment, all employees (i.e. Licensed, ESP, Substitutes, Coaches, Miscellaneous adults, etc.), with the exception of minor students, will be required to complete this training. We ask your assistance in notifying your employees of this required training and ask that this training be completed by November 1, 2025.

A message will appear upon login of Skyward Employee Access for the employee to complete an “Online Form.” Employees can complete the steps at that time or can return to the review at another time by selecting “Online Forms” under “Employee Information.” Attached is a tutorial to assist in completing the review.

Reports of completion will be available through Skyward and the Human Resources dashboard so you can verify that your staff members have completed this process. A tutorial is attached for your reference. If you or any staff members need technical help, please call the help desk at 801-567-USER (8737).

Published on

DATE:
July 8, 2025

TO:
All Principals, Directors, and Supervisors

FROM:
John Larsen, Business Administrator
Sarah Palmer, Director of Payroll

SUBJECT:
DP375 – Vacation Schedule for Administrative Personnel

Clarification of administrator vacation days carryover:

  • Administrators receive 20 frontloaded vacation days on July 1st of each year. These frontloaded days are earned throughout that current year.
  • Administrators may carryover up to 20 earned vacation days from the previous year. Any earned days over 20 not used by December 31st of each year will be forfeited.

Therefore, as of December 31, 2025, any unused vacation days above 40 days will be forfeited. These 40 days consist of the 20 days that were frontloaded on July 1, 2025 for the 2025-26 year, as well as up to 20 unused earned days that were allowed to be carried over from the previous 2024-25 year.

Published on

DATE:
July 3, 2025

TO: 
Administrators

FROM:
Carolyn Gough, Administrator of Teaching & Learning
Amanda Bollinger, Associate Administrator, Teaching & Learning

SUBJECT:
First Instructional Coaching Endorsement Administrator Cohort

Dear Administrators,

We are excited to announce the launch of our first ever Instructional Coaching Endorsement for Administrators program. This professional development opportunity is open to all administrators and is designed to deepen your skills in instructional coaching and leadership.

Please see the attached memo for more details and information on how to get signed up.

Published on

TO:
All School and Department Administrative Assistants

FROM:
Jeri Gamble, Information Systems Support Services

Please be mindful of the finance year-end deadlines. Click here to see deadlines for July 3-10, along with Skyward rollover information.

Important note: Do not enter any student receipts in Skyward Student Fee Management beginning midnight Monday, July 7, through July 8. Thank you.

Published on

DATE:     
June 30, 2025

TO:      
School Administrators

FROM:  
Scott Thomas, Administrator of Auxiliary Services
Paul Bergera, Director of Transportation
Kitt Soumpholphakdy, Field/Activity Trips Coordinator

SUBJECT:
Field/Activity Trips Planning for the 2025-26 School Year - Revised

In May, you received notice that the Department of Transportation’s Field/Activity Trips Office was preparing to launch a new software solution for managing field/activity trip requests, approvals and resource allocations.

Since that time, we’ve determined that it’s in the best interest of Jordan School District to continue using BusHive for all field/activity trip requests for the 2025-26 school year.

Therefore, you are now able to submit field/activity trip requests for the 2025-26 school year effective immediately.

Feel free to contact Mike Westover at michael.westover@jordandistrict.org or ext. 88809 or Michele Yuill at michele.yuill@jordandistrict.org or ext. 88804 with any questions you may have.