Jordan School District
TO:
Administrators
FROM:
Carolyn Gough, Administrator of Teaching & Learning
Rebecca Smith, Consultant in Teaching & Learning
Jordan District will begin a new GT Endorsement cohort in August 2024. Classes are open to all licensed personnel in Jordan District. Please see the flyers for detailed information and a class schedule. Contact Rebecca Smith (88368) with question you may have.
TO:
Administrators
FROM:
Becky Gerber, Administrator of Schools
The BYU School Leadership Program is looking for summer mentors for students pursuing an administrative endorsement. If you are interested in mentoring a BYU administrative intern this coming summer and have some meaningful work for them to do, please take a few minutes to complete this brief form. Thank you!
Link:
Mentor a BYU Administrative Intern this Summer
DATE:
April 10, 2024
TO:
Principals
Assistant Principals
School Safety Specialists
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, School Safety Coordinator
SUBJECT:
Great Utah Shake Out Earthquake Drill 2024
On Thursday, April 18 2024, at 10:15 A.M. a million Utahns will “Drop, Cover, and Hold On” in the annual Great Utah Shake Out Earthquake Drill.
All schools are encouraged to participate in this drill, or to conduct an earthquake drill sometime in the month of April. This is an opportunity to incorporate emergency preparedness in classroom lessons and to include proper ways to protect oneself during an earthquake.
The Jordan School District has registered as a whole to participate in the Great Utah ShakeOut. You can find more information at: The Great Utah ShakeOut!
Please review the Jordan School District Safety Manual - Earthquake Action Plan and Standard Operating Guidelines on pages 28-31 for planning, drilling and responding to an earthquake.
For additional information or guidance please contact the District School Safety Coordinator, Matt Alvernaz at matt.alvernaz@jordandistrict.org or by phone at 801-567-8623.
TO:
Administrators
FROM:
June LeMaster, Administrator of Human Resources
Administrative Professionals do amazing work – often just outside the spotlight. Western Governors University recognizes the unique skills of Administrative Professionals during the month of April. In honor of Administrative Professionals, WGU is offering two great opportunities this month.
This year, Administrative Professionals Day is April 24th. To help recognize the important work these professionals do in YOUR organization, I invite you to nominate a colleague who embodies the qualities of an outstanding administrative professional: engaging, organized, and driven. By filling out this short, nomination form, your colleague will be eligible to receive a $200 Tango gift card. The deadline for nominations is April 30, 2024.
WGU is also making Administrative Professionals Day extra special – and helping to unlock full potential in the workplace! To celebrate, WGU is proud to offer the Administrative Professionals Scholarship. We will award multiple scholarships – each valued up to $4,000 – to motivated executive assistants, secretaries, receptionists, and other administrative support professionals ready to achieve the dream of a university education. Scholarship applications are being accepted now through June 30th.
Help us say thank you to Administrative Professionals for their hard work and tireless efforts! Make a difference today by nominating a colleague for a Tango gift card and by sharing the news about WGU’s Administrative Professionals Scholarship.
Thank you!
Melissa
Melissa Jensen, MSML
Strategic Partnership Manager - Utah
Western Governors University
C: 801-310-2339
melissa.jensen@wgu.edu
TO:
Administrators
Administrative Assistants
FROM:
Bonnie Brennan, Director of Insurance Services
Volunteer reports need to be submitted to Insurance Services.
Worker's Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.
PTA Figures must be separate from other volunteer hours.
Attached is a copy of the Volunteer Report for the period December 1, 2023 to March 31, 2024. Please complete this form and return it to Insurance Services by April 26, 2024.
If you have any questions, please contact Emily Nkele 801-567-8146 / Emily.nkele@jordandistrict.com or Bonnie Brennan 801-567-8285 / bonnie.brennan@jordandistrict.org
Thank you.
DATE:
April 11, 2023
TO:
All Principals / Department Directors / School Administrative Assistants
FROM:
June LeMaster, Administrator of Human Resources
Brittany Bauer, HR Recruiting, Licensing & Hiring
SUBJECT:
Requests for 2024-2025 Special Calendars – Licensed Only
Your assistance is requested, as the Human Resource Department is preparing special calendars for the 2024-2025 academic year for licensed employees. Special calendars are essential to ensuring appropriate contract pay, time entry, emergency protocols and temporary employee tracking. Employees who meet certain criteria, as listed below, should have a special calendar on file with the Human Resource Department.
A list of licensed employees at your school/department location who are currently on a special calendar for the 2023-2024 contract year will be emailed to you for review on Monday, April 15, 2024. If needed, please make all appropriate additions, corrections, or other changes by submitting an online Hire/Change form in Skyward to the Human Resource Department. Please follow the additional instructions below.
Criteria for determining if an employee requires a special calendar:
If you have an employee you would like to review to determine if they may need a special calendar, you may contact the Human Resources Department, HR Assistant Seniors, for assistance. If a list is not included, there are currently no employees on a special calendar at this location. However, if you anticipate a special calendar for a licensed employee, please follow the instructions below.
Instructions for Special Calendar Requests:
Important Reminders:
Thank you in advance for your attention to this matter. Failure to follow these procedures may cause an employee to be paid incorrectly. Any questions about this procedure or completing a special calendar should be directed to Julie Sharp, HR Senior Asst Elementary, at (801) 567-8230 or Lisa Garner, HR Senior Asst Secondary, at (801) 567-8226.
JL/bb
TO:
All Administrators
All Administrative Assistants
FROM:
June Le-Master, Administrator of Human Resources
Jane Olsen, HR Recruiting, Licensing & Hiring
Please see the attached newsletter.
TO:
All Administrators
All Administrative Assistants
FROM:
June LeMaster, Administrator of Human Resources
If you are a contracted employee (Benefit eligible) and need to take Annual/Personal Leave on a Critical Day before or after Memorial Day for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:
How to Request
During the window, the employee must send the request through email. Please include your name, school, position and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.
Licensed employees submit their request to licensedpersonalleave@jordandistrict.org
Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org
The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.
| School Holiday | Date of Holiday | Impacted Days | Window |
| Memorial Day | May 27, 2024 | May 24 and 28, 2024 | April 12 – April 22, 2024 |
Licensed Annual/Personal Leave Taken on a Critical Day 2023-2024
DATE:
April 4, 2024
TO:
Jordan District Administrators, Directors
FROM:
Michael Anderson, Associate Superintendent
Administrators of Schools
SUBJECT:
Time Schedule for the Last Day of School
Please review this memo carefully for your school dismissal time, and convey this information to your students and parents.
TO:
Administrators
FROM:
June LeMaster, Administrator of Human Resources
Rebecca Lee, Administrator/Evaluations
See the flyer below for upcoming deadlines for Evaluations!
TO:
Administrators
Administrative Assistants
FROM:
Scott Thomas, Administrator of Auxiliary Services
Accidents can occur when working in unfamiliar areas because employees are unfamiliar of the hazards in the area. See the document below for ways to pay attention to your surroundings.
DATE:
April 4, 2024
TO:
Principals
Assistant Principals
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Sharon Jensen, Student Support Consultant
SUBJECT:
Safe School Due Process Hearings
Beginning April 2024 the procedures for District Safe School Due Process Hearings have been updated. You may find the updated process and documents to request a Safe School Due Process Hearing on the Student Support website here. Each Safe School Due Process Hearing form is a fillable pdf. The updated process outline is as follows on the attached memo.
Log on to learn about the supplemental services you can use with your multilingual students. Language & Culture Services will have training for teachers grades K-6 on Imagine Learning and 7-12 on National Geographic.
TO:
Administrators
Administrative Assistants
FROM:
Michelle Love-Day, Director of Language & Culture Services
Language & Culture Services is inviting parents to come out to their feeder high school to learn about English language learning in our District. JOIN US as we CELEBRATE student successes, LEARN about the WIDA test and what the results mean for students, and GROW our multilingual community. Please use this canva link to access flyers to share with families and to create additional languages you may need.
All events will take place at the high schools from 6:30 - 8 p.m.
TO:
All Administrators
Administrative Assistants
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Please see the attached newsletter.
DATE:
April 3, 2024
TO:
Principals
All Certified Special Education Staff
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
End of Year SCRAM Detail Report
All SCRAM reports and SCRAM document changes must be received by the Special Education Office no later than Wednesday, May 1, 2024.
See the memo below for all instructions.
TO:
Administrators
Administrative Assistants
FROM:
Communication Department
As you may be aware, a partial solar eclipse will pass over Utah on Monday, April 8, 2024, at approximately 12:32 p.m.
We encourage everyone to know the safety risks associated with viewing an eclipse.
Please make sure your students and staff know the importance of wearing the proper safety glasses when viewing the eclipse and the importance of not looking directly at the sun.
Below is information from NASA that may be of assistance to you in answering any questions you may have or questions that may come your way regarding safety during the eclipse.
TO:
Administrators
Administrative Assistants
FROM:
Communications Department
Salt Lake County Parks & Recreation is offering the My County Rec Pass to Salt Lake County residents, ages 5–18. The My County Rec Pass includes free access to use Salt Lake County operated recreation centers and amenities, including:
Pre-Registration Opens: April 1 and pass activates June 1. Parents/guardians may sign up their 5–18 year old(s) at a Salt Lake County operated recreation center. Both child and guardian must register in person. Parent/guardian must bring ID or proof of Salt Lake County residency.
TO:
Principals
Administrative Assistants
FROM:
Michelle Love-Day, Director of Language & Culture Services
It's been a great year with our digital ML Identification Task Manager. Thank you to all office assistants that have worked diligently with the LCS and Evaluation teams.
It is now time to clean up your HOME tab Task Manager with any pending, duplicate, or returned tasks. Please see the attached instructions or give Nicole Woodburn a call (801-567-8124).
DATE:
April 4, 2024
TO:
All School Administrators
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness
SUBJECT:
Empowering Parents: A Conference on Wellbeing
The Health and Wellness Department, in Student Services is hosting a parent event scheduled for April 10th, 2024 at Riverton High School. This conference- style event aims to bring together professionals and education experts in the field of mental health and well-being to share their knowledge, insights, and research with parents in our JSD communities. This event aims to help parents to be best equipped to support their children with well-being.
We will offer resource booths near the entrance of the school from 5:30-6pm, and throughout transition time for parents to gain insight and information on helpful resources.
We will offer three(3) 30-minutes sessions between 6pm-8pm to maximize learning for parent participants. Some sessions will repeat more than once.
Topics will include best practices, research insights, or information that would be useful to parents of school-aged children. Including mental health issues in the schools and associated issues (bullying, stress, perfectionism, social pressures, etc.), risk, prevention, resilience and ways in which parents can help support their students. See attachment for more details about resource tables and breakout sessions.
There is a digital copy of more information attached(for printing and sharing), but a hard copy will also be sent to your school.
Please consider posting this flyer somewhere with high parent traffic (maybe the main office entrance).
Share with PTA!
Encourage parents in your communities to attend!
