TO:
Administrators
Directors
FROM:
June LeMaster, Administrator Human Resources
Jane Olsen, Recruiting, Licensing & Hiring in Human Resources
Reserve your Job Fair Table!
Please see the documents below for all of the information!
TO:
Administrators
Directors
FROM:
June LeMaster, Administrator Human Resources
Jane Olsen, Recruiting, Licensing & Hiring in Human Resources
Please see the documents below for all of the information!
DATE:
August 8, 2024
TO:
School Administrators
Elementary Administrative Assistants
Secondary Attendance Secretaries
Secondary Registrars
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director, Student Services
Caleb Olson, Enrollment Consultant, Student Services
SUBJECT:
New Student Grade Level Placement
Age-Appropriate Chart” in the online Planning & Enrollment Manual). This would include students that enroll from another state or country. Exceptions include:
Jordan School District does NOT enroll:
If the parent(s) or guardian(s) disagree with the student’s placement they may request acceleration or retention testing. Acceleration and/or retention testing is conducted to determine academic ability (see “Accelerations and Retentions” in the online Planning & Enrollment Manual).
Please contact Planning & Enrollment (801-567-8183) with any questions you may have.
DATE:
August 8, 2024
TO:
School Administrators
Elementary Administrative Assistants
Secondary Attendance Secretaries
Secondary Registrars
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director, Student Services
Caleb Olson, Enrollment Consultant, Student Services
SUBJECT:
Initial Enrollment Without Birth Certificate
Utah Code (§53G-6-603) states that: Upon enrollment of a student for the first time in a particular school, that school shall notify the enroller in writing that within 30 days the enroller shall provide to the school either: (a) a certified copy of the student's birth certificate; or (b) (i) other reliable proof of the student's: (A) identity; (B) biological age; and (C) relationship to the student's legally responsible individual; and (ii) an affidavit explaining the enroller's inability to produce a copy of the student's birth certificate.
The original or certified copy of a birth certificate issued by the Bureau of Vital Statistics is required for initial enrollment into any Jordan School District school. A copy of the certificate should be made and kept in the student’s cumulative folder. When a student transfers between Jordan District schools, it is not necessary to have the parent again supply the birth certificate (especially when the school is able to confirm that a copy of the birth certificate is available in the student’s cumulative folder when it transfers); however, building principals may choose to require birth certificates from transfer students or students entering the initial grade offered by the building provided this requirement is consistently applied to all students.
When a parent or guardian cannot provide a birth certificate at registration, the following steps should be followed:
In some instances, the parent/guardian may not have a birth certificate. In this case, “other reliable proof” may be used. The documentation provided must prove the student’s identity and age. The steps below should be followed when using other documentation:
Parents and guardians do not need to be sent to Planning & Enrollment for approval of their “other reliable proof” documentation; however, school staff are welcome to consult with Planning & Enrollment about the particulars of documentation provided to the school. Notary services are also available at Planning & Enrollment if they cannot be provided at the school.
The 30-day and 10-day letters, as well as the “Affidavit of Birth” documents, are available on the Planning & Enrollment website (http://planning.jordandistrict.org) in the School Resources section under the “Resources & Forms” tab.
If no documentation is available, code requires the school to assemble a review team to work with the enroller to determine the student’s biological age. Administrators should contact Planning & Enrollment for assistance with this process.
Please contact Planning & Enrollment at 801-567-8183 with questions or concerns.
TO:
All School Administrators
FROM:
Travis Hamblin, Director of Student Services
ParentSquare, the communication suite that has replaced Skylert for the District, allows for a connection with Google Calendar (additional in-person and virtual trainings on ParentSquare are available through the beginning of the school year; see this JAM for more information). A single schoolwide calendar can be linked to ParentSquare for each entity to allow users to see school events from the ParentSquare dashboard.
Only one calendar can be linked from Google Calendar to ParentSquare, and this calendar should be a publicly accessible calendar of school events. In order for district events (such as school recesses) to appear in ParentSquare, they will need to be added to each school’s public Google Calendar.
There are two options for adding these events to your school’s public Google Calendar:
If any of the events in the files already exist on your calendar, a duplicate entry will be created that can be deleted later.
For directions on importing a file of events to Google Calendar, please follow the process outlined in “Step 2: Import events into Google Calendar” at this link: https://support.google.com/calendar/answer/37118. The calendar you select in Step 5 MUST be the public facing school calendar. Events will be added to whatever calendar you select and there is no easy way to “undo” this action.
Once the events have been imported into your school’s Google Calendar, an individual with administrator access rights to ParentSquare should follow the instructions below to connect the public Google calendar to ParentSquare:
Specific questions about ParentSquare should be directed to the Information Systems Help Desk at 88737. Questions about calendar dates should be directed to Caleb Olson at 88251.
DATE:
August 8, 2024
TO:
Principals
Administrative Assistants
Attendance Secretaries
Registrars
FROM:
Administrators of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment
SUBJECT:
Reporting Completion of 10-Day Accounting
Students who are registered to a District school and have not attended (or been marked absent with a valid excuse) for ten consecutive school days at any point in the school year must be withdrawn from membership. This is particularly important during the first ten days of the school year so that our enrollment calculations and reporting is accurate.
Accurate enrollment counts are used to generate future projections. Projection totals are needed very soon after ten-day adjustments are completed. To assist in preparing projections, we are asking all schools to report the completion of their 10-day drops on a Google Sheet as soon as these drops are processed. Only the staff member responsible for processing the drops should indicate completion status. The Google Sheet is available at this link and will be emailed to attendance staff again close to the 10th day of school.
10 day drops for high schools may be processed at the end of the day on September 3, 2024. Elementary (Grades K-6) and middle school may process drops at the end of the day on September 4, 2024.
Guidelines for how to process these drops are available at the links below:
TO:
Building & District Administrators
Administrative Assistants
FROM:
Caleb Olson, Consultant, Planning & Enrollment
The "Assistant Principal Directory" has been updated for 2024-25 and can be downloaded at the links below. These links will remain valid for the entire school year; if changes occur at your school, please communicate them to me so that I can make updates and upload the directory. The date of the last update is located at the bottom of each directory page.
TO:
Middle & High Administrators
FROM:
Carolyn Gough, Administrator of Teaching and Learning
Chris Richards Khong, Associate Administrator of Teaching and Learning
As announced to the AP community, the AP Program is accelerating the transition to digital testing to ensure the continued security of AP Exams. All schools must administer these 28 AP Exams digitally. Late-testing exams in these subjects, if offered by the school, are also in digital format.
For the full list of exams going digital, hybrid, and staying paper-pencil, please visit the main announcement page link listed on the resource page attached to this JAM message.
Overview webinars will be held on Thursday, September 12th and Monday, September 15th, 2024. Registration information for webinars is located on the resource page attached to this JAM message.
Action required: Please make certain your AP Coordinator and AP teachers have this exam information and the resources attached to this JAM message.
DATE:
August 8, 2024
TO:
Principals
Administrative Assistants
FROM:
Michael Anderson, Associate Superintendent
Jordan School District Nurses
SUBJECT:
Immunization Policy and Guidelines, Skyward and USIIS Inservice
Jordan School District Nurses will be conducting this inservice on:
Friday, September 20, 2024
9:00 – 11:00 a.m.
ASB (Auxiliary Services Building), PDC Room 102
This inservice is open to all office staff and administrators. It is not required that you attend; however, if you are involved with student registration, this inservice will be of benefit to you since immunization status is an important part of the registration process.
Class size is limited. Please contact your school nurse if you are planning to attend. See attached nurse assignment list for 2024-25.
DATE:
August 8, 2024
TO:
All Principals
Administrative Assistants
FROM:
Michael Anderson, Associate Superintendent
Jordan District Nurses
SUBJECT:
Medication Administration Training
Utah State Law and District Policy requires that all school personnel delegated to administer medication to students in schools must complete Medication Administration Training.
New employees who will be giving medication are required to attend the live training on Friday, September 13, 2024. Prior to this meeting, they need to view the online training, click on this link Jordan Nursing Services click on Medications, and then Medication Inservice (use a browser other than Firefox).
Employees who have attended this training and have a certificate of completion will not be required to attend this meeting. However, they will be required to recertify by viewing the online training video and completing the corresponding test available on the district website.
(see above)
Please identify staff members that should receive medication administration training. This may include head administrative assistants, office assistants, cluster teachers or aides, counseling center personnel, and the principal if appropriate. Please inform all personnel that have the potential to administer medication to students at school of their responsibilities in this matter.
Medication Administration Training
Friday, September 13, 2024
9:00 a.m. – 11:00 a.m.
District Office Room 129
Class size is limited. Please contact your school nurse if you are planning to attend. See attached nurse assignment list. Thank you for your responsiveness and support.
DATE:
August 8, 2024
TO:
Principals
Assistant Principals
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
SUBJECT:
Panorama Student Feedback Surveys
The student feedback survey conducted within Panorama is to assist schools in providing accurate student and school-wide interventions when needed as well as to inform schools regarding student perception regarding their wellness. These surveys may not be a part of any grade and are never required and always optional for parents/students to take.
53#-9-203 requires prior written consent when a student registers for surveys related to an early warning system. This consent will be included in both the online and printed registration process. Please refer to the “Parental Consent for Surveys” JAM (June 2024) for more information. Only those students whose parents have opted in may take the survey.
The Panorama student feedback survey windows for the 2024-25 school year are as follows (please share with your survey coordinator and other relevant staff):
Fall | Winter | Spring |
Aug. 30-Sept. 20, 2024 | Jan. 22-Feb. 21, 2025 | April 18-May 16, 2025 |
Survey information, questions, results, and survey window dates can be found here.
Information and instructions for administering the student feedback surveys may be accessed here.
DATE:
August 1, 2024
TO:
Principals
Head Financial Secretaries
Special Education Teachers (Resource and Self-Contained)
Speech-Language Pathologists/Technicians
FROM: Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
Special Education Budget Allocations 2024-25
In the document attached below are the special education budget allocations for Resource, Self-Contained Teachers and Speech-Language Pathologists for the 2024-25 school year. (Cluster Leaders and school psychologists do not receive a Special Education budget.) Remember that special education monies must be spent in ways that provide the most benefit to special education students with the goal to improve student achievement and performance.
TO:
Administrators
FROM:
Carolyn Gough, Administrator of Teaching & Learning
Jared Covili, Consultant in Teaching & Learning
Leadership in Personalized and Digital Learning Academy 2023-2024
The LPDL Academy is designed specifically for administrators to lead schools toward blended and digital learning through research-based content and job-embedded experiences. Upon completion, you may receive USBE's Educational Technology Endorsement.
The LPDL Academy will follow the blended-learning model; online course expectations in Canvas, five face-to-face meetings, completion of a digital implementation roadmap, and consultations as needed. As a participant, your school will receive professional development grant money to build the capacity of teachers and leaders, $5000 per school.
The face-to-face sessions will primarily be held at the ASB in Room 112 from 8:00 am - noon on the dates listed below. Mark your calendar and look for the Canvas course invite coming soon. If you have questions, please contact Jared Covili, Digital Teaching & Learning Consultant, at 801-567-8191 or jared.covili@jordandistrict.org
Sign up today at: https://bit.ly/jordanLPDL
Session 1: Blended Learning
Wednesday, September 11, 2024
Session 2: Culture & Change Management
Wednesday, October 9, 2024
Session 3: Shifting Teaching & Learning
Wednesday, November 14, 2024
Session 4: Human Capacity and Professional Learning
Wednesday, January 15, 2025
Session 5: Systems for Transforming to Personalized and Digital Learning
Wednesday, February 12, 2025
DATE:
August 1, 2024
TO:
Administrators
School Safety Personnel
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, District Safety Coordinator
SUBJECT:
National Summit on K-12 School Safety and Security
You are invited to join the Cybersecurity and Infrastructure Security Agency (CISA) on September 25 and 26 for the 2024 National Summit on K-12 School Safety and Security. This virtual event brings together K-12 school leaders and practitioners to discuss and share actionable recommendations that enhance safe and supportive learning environments.
Registration is now open for the 2024 Summit. This year’s event will feature panel discussions, sessions and keynote speakers covering topics such as violence prevention, emergency planning, youth online safety, student mental wellness, K-12 cybersecurity and student interventions and support. These sessions are designed to foster a nationwide dialogue on some of the most critical school safety issues, as well as equip school stakeholders and personnel with resources, training and best practices to apply in their local K-12 communities.
EVENT DETAILS
Dates: Sept. 25-26, 2024
Time: 10:00-1:00 p.m. MDT each day
Location: Held virtually via Microsoft Teams
Registration: Registration is required and there is no cost to attend. To register, please visit 2024CISASchoolSummit.eventbrite.com.
WHO SHOULD ATTEND
The Summit is open to anyone with a passion for improving school safety but will be of particular interest to K-12 school and district administrators; principals and superintendents; school-based law enforcement; teachers and school staff; mental health practitioners; first responders; federal, state, local, tribal and territorial government partners; and other school safety and security professionals.
ADDITIONAL INFORMATION
Additional details, including speakers and agendas, will be shared when available. To learn more about the Summit, please visit cisa.gov/news-events/events/2024-national-summit-k-12-school-safety-and-security.
TO:
All Principals
All Administrative Assistants
FROM:
Michael Anderson, Associate Superintendent
Nadine Page, Administrative Assistant
The following instructions are to help you in compiling the timesheets that will be coming to you from your licensed personnel. The complete list of instructions is attached to this JAM.
PRINCIPAL/ADMINISTRATIVE ASSISTANT INSTRUCTIONS
Principals and administrative assistants have 11 assignments:
Eligible licensed personnel must turn in their plan to the principal or administrative assistant (designated person) on or before September 30, 2024.
Principals are asked to give time in a meeting at the beginning of the year for eligible staff to fill out the Professional Hours Plan and turn it in.
A google doc (school name – Educator Directed 32 Hours 2024-25) will be shared to each individual school to be used in tracking the plan as well as the timesheet. Please use this original google doc to track the hours. Do not create your own form.
Thank you for your help in making sure all eligible employees receive the correct pay.
DATE:
Thursday, August 1, 2024
TO:
Middle and High School Administrators
FROM:
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Summative Testing Changes for 2024-25
Principals are asked to share the following information with their Utah Aspire Plus and RISE tested teachers.
With the change in the ELA core approved by the Utah State Board of Education in recent months, the state’s summative assessments will need to reflect those changes. The changes to RISE and the Utah Aspire Plus are highlighted below:
Utah Aspire Plus
RISE
For questions about these changes, please contact Ben Jameson in Assessment, Research & Accountability.
DATE:
July 1, 2024
TO:
Principals
Special Education Teachers (Preschool and School-Age) Speech-Language Pathologists
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
Extended Year Special Educator Stipends 2024-25
The legislation allows a specific group of special educators to work up to 5 additional days for a $200/day stipend (plus applicable benefits). The Bill applies to Special Education Teachers (Preschool and School- Age) and Speech-Language Pathologists only (Speech-Language Technicians are not included). The number of days and stipend amount are based upon the educators assigned FTE equivalent. Please note that eligible staff will only be allowed to work these days two weeks before the first contract day of the 2024-25 school year and two weeks after the last contract day of the 2024-25 school year, not during vacation periods (e.g., holiday recess, Spring Break, etc.). Please see attached memo for more information.
TO:
Administrators
Administrative Assistants
FROM:
Kurt Prusse, Director of Central Warehouse
Brandon Sax, Warehouse Coordinator
The Central Warehouse is disposing of all its expired hand sanitizer. If any school has expired hand sanitizer, whether it originally came from the warehouse or if you purchased it during the Covid-19 era, the Central Warehouse will dispose of it for you.
After August 7 we will no longer be accepting old hand sanitizer and schools will have to dispose of the rest on their own. We need a final count so we can get quotes from hazardous waste disposal companies that can remove this for us. We are compiling a list of schools so we can coordinate pickup before August 7. Please call Lisa Costanza at x88899 or email her, lisa.costanza@jordandistrict.org, if you have sanitizer you would like picked up.
We would greatly appreciate your cooperation in this effort. If you have any questions please let us know.
TO:
Administrators
Administrative Assistants
FROM:
Steffany Ellsworth, Support Services Manager in Information Systems
Missed our ParentSquare training for office staff? No worries! We've got you covered with additional opportunities to jump on board, including online sessions! Check out this sign up sheet for a list of dates offered and join us!
For those of you that have already attended a training session, here is the link to access the slides from that training: ParentSquare Training
TO:
Administrators
Administrative Assistants
FROM:
Sarah Palmer, Director of Payroll
Please see the document below.
DATE:
Thursday, July 25, 2024
TO:
Elementary School Administrators
Middle School Administrators
High School Administrators
FROM:
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Fall 2024 Testing Bulletin
Check out your level specific testing bulletin.