Please see document below for important dates and reminders.
Category: High Schools
High School Fee Waiver Materials 2018-19
DATE:
June 28, 2018
TO:
High School Principals
FROM:
Michael Anderson, Administrator of Schools
SUBJECT:
High School Fee Waiver Materials 2018-19
Attached are fee waiver materials for the 2018-19 elementary registration.
- School Fees Requirements – Principal Checklist (Fillable form) (Due September 14, 2018)
- Secondary Schools Certificate of Compliance (Fillable form) (Due September 14, 2018)
- High School Fee Schedule
- Letter to Parents from Superintendent Johnson
- Standard Fee Waiver Application (English/Spanish) REVISED MAY 2018
- School Fees Notice for Families of Children in Grades 7-12 (English/Spanish)
- Fee Waiver Decision and Appeal Form (English/Spanish)
- Community Services Obligations (English/Spanish)
- Community Service Assignment and Notice of Appeal Rights (English/Spanish)
- Appeal of Community Service Agreement (English/Spanish)
- Fee Waiver Posters (English/Spanish)
Please include, on the line provided on the poster, your school phone number and contact.
All fee waiver forms can be found in the June 28th edition of JAM: Jordan Admin Memo and also at https://schools.utah.gov/policy/resources.
Attention: Students who previously showed verification of eligibility do not need to resubmit documentation. It may be necessary for the principal (or designee) to contact the previous school of transferring students for verification of fee waiver status.
Please discard all Fee Waiver Application forms from previous years as there are significant changes for Income Eligibility Guidelines.
Approval of all Time Off Requests – June 29, 2018
Please approve all time off requests by Friday, June 29th before the end of year roll over. Thank you!
SRO/Administrator Educational Forum House Bills 460, 239 and 132 – August 1, 2018
Please send at least one Administrator and SRO. See flyer below for details.
Transportation Moratorium Field/Activity Trips Dates 2018-19
When scheduling Field/Activity Trips for the 2018-2019 school year, please make note of the following moratorium dates and times when Transportation will not be able to accommodate Field/Activity trips. (See attachment below)
Please contact us with any questions: Kitt at 801-567-8809 or Michele at 801-567-8804
Travel Request Guidelines – June 2018
All travel requests are to be submitted at least 45 days in advance of the travel. This is to a) allow sufficient time for approvals, ticketing, etc. and b) save money on travel costs.
School Bank Account Balances for June 30, 2018
DATE:
June 15, 2018
TO:
Secondary School Principals
Secondary School Financial Secretaries
FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Jason Mott, Accountant/Internal Auditor
SUBJECT:
School Bank Account Balances for June 30, 2018
Please send the following information for each bank account balance as of June 30, 2018 to Accounting by July 27, 2018. If you have multiple bank accounts, please list each account separately.
School Name
Name of Bank
Type of Account (checking, savings, money market)
Account Balance
The balance requested is the balance from your December bank statements, not Skyward. This information is required annually and will be used to complete reporting requirements for Utah Money Management Council.
If you have questions or need assistance, please call Jason Mott at (801)567-8388.
Thank you.
Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Quarterly School Financial Report for April, May and June 2018
DATE:
June 15, 2018
TO:
All School Principals
All School Financial Secretaries
FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Jason Mott, Accountant / Internal Auditor
SUBJECT:
Quarterly School Financial Report for April, May, and June 2018
Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation. If your school has no Apple account, please so indicate and return.
Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website. If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy, Jay, and Raimee.
Please photocopy the selected elements and send to Accounting by July 27, 2018.
Please include:
- The signed attached memo to Accounting
- A copy of your April, May, and June 2018 Reconciliation Worksheets
- A copy of your April, May, and June 2018 Bank Statements
- A copy of your April, May, and June 2018 Skyward Balance Sheets
- A copy of your April, May, and June 2018 Outstanding Check Reports
- Screen shot(s) of your June 30, 2018 Apple Volume Purchase Program transaction history and balance
If you have questions or need assistance, please call Jason Mott at (801)567-8388.
Thank you.
Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Administrator of Schools – Administrative Assistant Assignments 2018-19
Please see updated attachment (changes highlighted in red) with the administrative assistant assignments.
New Appointments – Special Education Director and Health and Wellness Specialist
Kim Lloyd, Special Education Director in Box Elder School District, has been appointed Special Education Director in Jordan School District effective July 1, 2018.
McKinley Withers, School Counselor at Valley High School, has been appointed Health and Wellness Specialist in Jordan School District effective July 1, 2018.
Congratulations!
Free URS Individual Retirement Planning – July 12, 2018 (Auxiliary Services Building)
Utah Retirement Systems will be available for one-on-one retirement planning sessions at the Auxiliary Services Building (ASB) in Conference Room 105 on Thursday, July 12, 2018. See the instructions below to register for an appointment. Counseling sessions are available at other locations that are also listed on the URS website.
- Go to www.urs.org.
- Log into your myurs account by clicking on LOGIN in the upper right corner of the screen.
- Click on the Education Tab.
- Click on “Individual Retirement Planning Sessions”.
- Find the session that works best for you. Select the session to reserve your appointment.
- Please be sure to bring your estimated annual salary, any retirement plan balances outside of URS, and your Social Security statement (get yours at www.ssa.gov).
Drug and Alcohol Violation Carry-Overs June 2018
DATE:
June 13, 2018
TO:
All Principals
All Secondary Assistant Principals
All Attendance Secretaries
FROM:
Laura Finlinson, Administrator of Curriculum & Staff Development
G. Norma Villar, Consultant, Student Intervention Services
SUBJECT:
DRUG & ALCOHOL VIOLATION CARRY-OVERS
The enclosed list identifies students who violated Drug and Alcohol Policy AS90 during the 2017-2018 school year. Their violation resulted in a 10-day, 45-day or I 80- day school suspension. Summer vacation will begin before the suspension can be completed, and therefore, must be continued at the beginning of the 2018-2019 school year. Students are listed alphabetically, and we have indicated their suspension period and return date. Also included, is the list of First Offender students who did not complete the class before the school year ended, and who will need to finish in the Fall. We will notify the parents of the start of classes in September.
You will be contacted in advance of each student's return date if they have failed to complete the assessment as well as the suspension days. Please notify your attendance secretary so that students do not register before their violation has been cleared.
All schools with carry-over students will receive the student names to avoid students attempting to register in a different building, thus avoiding the consequences. Do not allow students to transfer from another school unless their suspension and their assessment, as per policy requirements, have been completed.
Thank you!
High School True Time Calendars 2018-19
Please see attached calendars and deadlines.
Student Enrollment for May 2018
DATE:
June 1, 2018
TO:
All Principals
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services
SUBJECT:
Student Enrollment for May 2018
Please see attached memo.
June 2018 Budget Transfer Request
DATE:
June 4, 2018
TO:
All Elementary, Middle, and Traditional High School Principals
FROM:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting, Budgets, and Audits
SUBJECT:
June 2018 Budget Transfer Request
If you would like to transfer budget between your postage, supply, textbook, technology supply and equipment budgets, please complete the following, sign and return to Dan by July 3, 2018. If Dan does not receive this back from you by July 3, 2018, Dan will assume no transfer is requested. The next opportunity to make such a transfer is December 2018.
2018-19 High School Summer Office Help
DATE:
May 1, 2018
TO:
High School Principals and Head Administrative Assistants
FROM:
C. Brad Sorensen, Administrator of Schools
SUBJECT:
2018-19 High School Summer Office Help
Each high school in Jordan School District will be allocated $4,000 to assist in covering summer office hours for the 2018-19 school year. Please note that benefits must be deducted from this amount. Benefits are calculated at 8.45% to include FICA, Medicare, and Industrial Insurance. If you choose to use a full-time school employee that qualifies for retirement benefits, an additional 23.69% (Tier I-before July 1, 2011) or 20.02% (Tier II-after June 30, 2011) must be added to the total cost.
This money may be used for time worked from June 1 through August 31, 2018. Employees are to use True Time when working these hours. True Time hours should be submitted weekly. Please email a list of names of all employees who will be working these hours to Keelee Leulaui in payroll at keelee.leulaui@jordandistrict.org and she will add the pay-code for them to use in True Time. No money will be carried over from the summer hour allocation. All time worked for your summer office hours will be coded as 10-E-LOC-8707-2436-154 and should be recorded each month for Brad Sorensen’s approval on your school’s allocation form.
If you have any questions, please contact Marilyn Smith at marilyn.smith@jordandistrict.org,
Ph: 801-567-8166.
Thank you.
Important Payroll Dates for June 2018
Please see document below for important dates and reminders.
P-Card User Location Changes – June 2018
Due to so many of the administrative assignment changes and secretary retirements with subsequent shuffling of personnel, the Purchasing Department wants you to know we are doing our best to track everyone. We have a pretty comprehensive list based upon known retirements and the administrative assignment list released by HR. If there are other changes that have not been announced yet, please notify Kris Wishart in Purchasing of those.
There is no need to cancel cards and then reapply. All we need to know is the address, phone number, and new account code for your new location. We will just make the changes in the system and your card will operate the same as usual. This is important because US Bank uses your zip code at times to verify valid charges. If an incorrect zip code is given, the transaction is rejected.
In the future, please notify the Purchasing Department of any personnel changes as they occur of P-Card holders during the year.
Temporary Travel Request Procedure – June 2018
DATE:
June 7, 2018
TO:
All District Administrators
FROM:
Kurt Prusse, Director of Purchasing
SUBJECT:
Temporary Travel Request Procedure
Attention District Administrators:
Our travel buyer, Stephanie Nicholson, will be out of the office from Wednesday, 6/6/2018 returning 6/20/2018. She will be unable to secure travel estimates, book employee or student travel during her time off. However, employee travel must still be entered into the Skyward generated form for supervisory approval before travel arrangements can be booked. The following options and procedures are in effect only during her absence. After the 20th of June, all employee travel must go through the district travel buyer.
District Employee Travel
After entering in a Skyward travel request there will be three options:
- Do nothing and wait for Stephanie to return if travel dates are far enough in advance to reasonably book (generally 14 to 21 days) before departure.
- Gather estimated costs on your own and submit to Kurt Prusse in Purchasing to input into the Skyward travel request form before being sent to your supervisor for approval. After receiving the Skyward generated approval, proceed to book the travel. Remember, travel expenses are only estimates, so if they are significantly higher than what has been approved, seek additional approval from your supervisor before finalizing reservations.
- Employees can book hotel reservations and flights with the Utah Travel Department by emailing statetravel@utah.gov with the requested travel details. The state will charge standard fees for airfare when applicable. They will not do any student groups or book employees as a group. Multiple travelers going to the same destination can be submitted at the same time, but they will be treated as separate requests, so travel departure and return times may be different. The State Travel Department will not book airport shuttles, conference registrations, or rental cars. Hotel and airfare only.
Student Group Travel
- New Travel Request (Out-of-State) - Do nothing and wait for Stephanie to return or contact Purchasing for options.
- New Travel Request (In-State) – Contact Purchasing for assistance
- Currently scheduled travel groups – Contact Purchasing for assistance
If you have questions regarding travel related requests, please contact Kris Wishart in the Purchasing Department at ext. #88708.
Sincerely,
Kurt Prusse
Director of Purchasing
Administrator of Schools Supervisory Assignments 2018-19
Please see the attached list of supervisory assignments for the 2018-19 school year.