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Category: High School Deadline

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All principals are invited to read the attached letter from the Utah Department of Health regarding Immunization compliance. Reports are due on or before November 30, 2016. If you have questions, be sure to contact your school nurse. Thank you!

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Principals:

Reminder of what items need to be completed by the October 20th deadline.

LAND TRUST / SCC Timeline:

Deadline: October 20th

The principal posts the following on the website and in the school office:

  1. The proposed schedule of meeting dates for the year
  2. The names of council members, with a phone or email contact (or both)
  3. A summary of the implementation of the School LAND Trust Program school plan including how the goals were completed and how the money was spent.

Principals enter fall reports on the website:

  1. Council Signature Form – names and email addresses of the current school community council (remember to submit form electronically to the members)
  2. Signed Principal Assurance – assurance that the council is properly constituted and that elections and subsequent appointments were made according to the law and board rule
  3. Final Report on last year’s implementation and results

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DATE:
September 15, 2016

TO:
All School Principals
All School Financial Secretaries

FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor

SUBJECT:
Quarterly School Financial Report for July, August and September 2016

Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation.  If your school has no Apple account, please so indicate and return.

Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website.  If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy.

Please photocopy the selected elements and send to Accounting by October 17, 2016.

Please include:

  • The signed attached memo to Accounting
  • A copy of your July, August and September 2016 Reconciliation Worksheets
  • A copy of your July, August and September 2016 Bank Statements
  • A copy of your July, August and September 2016 Skyward Balance Sheets
  • A copy of your July, August and September Outstanding Check Reports
  • Screen shot(s) of your September 30, 2016 Apple Volume Purchase Program transaction history and balance

If you have questions or need assistance, please call Liz Robins at (801)567-8267.

Thank you.

Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools

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DATE:
September 14, 2016

TO: 
Principals
Head Custodians

FROM:
Scott Thomas, Administrator of Auxiliary Services
Steve Peart, Director of Custodial/Energy Services

SUBJECT:  
Custodian of the Month for 2016-2017

The Custodial Department is sponsoring the “Custodian of the Month” award.  We want to recognize the outstanding accomplishments of our custodians.  We are asking that you or a member of your staff write a letter explaining why your custodian deserves this award and why they are a valuable member of your staff. (See attached Employee of the Month Nomination Form)

Please keep this nomination confidential.  We want this to be based on merit; not campaigning for the award by the custodian.  Assistants may also be nominated if you feel you have an assistant who deserves this award.

The custodian who is chosen for the month will receive a certificate of recognition from the Custodial Department and Advisory Committee.  We would like this award to be presented in a faculty meeting.  We hope to be able to recognize the good work that is being done by our excellent custodians.

Nominations are due to the Custodial Director, Steve Peart by the 25th of every month.  If you have any questions, you may contact Steve Peart, Alicea Fratto or Sally Forman at 801-567-8740.

Thank you for your support and helping us acknowledge the superior custodians who work for Jordan School District.

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DATE:  
August 15, 2016

TO:   
Secondary Principals
Secondary School Registrars

FROM:  
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Planning and Student Services
Steven Harwood, Information Systems

SUBJECT:  
Dropout Report for the 2015-16 School Year – State Reporting Deadline

See attached memo. The requested updates need to be completed and back to Planning & Student Services in the electronic format through “Move it” by October 1, 2016.

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DATE:
August 22, 2016

TO:
All Principals,  Jordan School District

FROM:
Administrators of Schools
Laura Finlinson, Administrator of Curriculum and Staff Development
Nancy Ward, Coordinator of Educational Support Services

SUBJECT:
CPR/First Aid Certification

Jordan School District requires that at least 3 employees in each building be certified in CPR and First Aid.  Most certifications are valid for 2 years.  It is also recommended that employees who will have direct responsibility for student health and safety be CPR/First Aid certified.  This may include front office staff, playground aides, hall monitors, P.E. teachers, etc.  It is also recommended that you keep a list of current CPR/First Aid certified staff members by all main phone lines where calls for emergency help may originate.  A template is attached.

CPR, First Aid, and AED training and certification is now available to district employees in an online format through the National Safety Council (NSC).  The attached memo will outline the steps necessary to complete the online portion of the course.  The cost of the course is $19.95 and should be paid by the employee at the time of registration.  Schools may provide reimbursement for the course, if funds are available, by following appropriate pre-approval and reimbursement procedures.

Once the online course is completed, employees may sign up to complete their certification by attending a 2 hour skills check session with our district nurses.  To sign up for a skill check, you will need to register with JPLS under CPR/First Aid/AED skill check. All skill checks must be completed within 45 days of sign-up for the online course.  The dates and times for the skill check sessions are listed on the attached flyer.

Please complete the attached CPR/First Aid certification form and return it to the Educational Support Services office by November 15, 2016.

 

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You are invited to join the first cohort of the Jordan School District Leadership Development Seminar.  Three sessions will be held during the 2016-17 academic year as noted below:

Thursday, November 10, 2016:  9:00 a.m. – 12:00 p.m. (ASB)

Thursday, January 26, 2017:  9:00 a.m. – 12:00 p.m. (JATC South)

Thursday, June 22 and Friday, June 23, 2017:  9:00 a.m. – 4:00 p.m. (ASB)

Please return the attached form to Teri Timpson, Administrator of Schools, no later than Friday, September 2, 2016

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DATE:
May 19, 2016

TO:
High School Principals and Head Secretaries

FROM:
C. Brad Sorensen, Administrator of Schools

SUBJECT:
2016-17 High School Summer Office Hours

Each high school in Jordan School District will be allocated $4,000 to assist in covering summer office hours for the 2016-17 school year.  Please note that benefits must be deducted from this amount.  Benefits are calculated at 8.45% to include FICA, Medicare, and Industrial Insurance. If you choose to use a full-time school employee that qualifies for retirement benefits, an additional 23.69% (Tier I-before July 1, 2011) or 20.02% (Tier II-after June 30, 2011) must be added to the total cost.

This money may be used for time worked from June 1 through August 31, 2016.  Please turn in timesheets monthly and August timesheets are due no later than September 6, 2016.  No money will be carried over from the summer hour allocation.  All timesheets for your summer hours need to be coded as 10-E-LOC-8707-2436-154 and should be sent along with your allocation form each month to Brad Sorensen’s office for approval.

If you have any questions, please call Brad Sorensen at 801-567-8233 or Cari Minnesota at 801-567-8173.

Thank you.

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DATE:  
May 27, 2016

TO: 
High School Principals, Counselors, Registrars

FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant of Planning and Student Services
Steven Harwood, System/Program Manager Information Systems

SUBJECT:  
Codes for 12th Grade Students at End of Year

All seniors who completed the school year need to have a final status reported to the State.  They should be marked according to the following guidelines in the “Grad/DiplSts” field in Skyward on the Profile Screen.

  1. Students who exited/withdrew before the end of the school year should be left blank unless they are Early Graduates. Early Graduates should be coded by the school as “GR” (graduate).
  1. Students who graduate at the end of the year can be left blank, and Skyward will be set to code them as:
    1. “GR” – Graduate (those who Skyward shows have passed the civics test)
    2. “GP” – Graduation Pending (those who Skyward shows have not passed the civics test)
  1. Students who remain at the school until the end of the year and do not receive a diploma should be coded as follows by the school:
    1. “G3” – Basic High School Diploma, IEP team has determined that the student’s participation in statewide assessment is through the UAA and/or DLM
    2. “GM” – Basic High School Diploma, did not meet requirements of GR, or G3 but did satisfy other criteria provided specifically for military children in Utah Code 53A-11-1404
    3. “CT” – Certificate of completion, awarded by LEA
    4. “RT” – Retained Senior (special education students only)
    5. “GP” – Graduation Pending
    6. “AO” – Aged out of Special Education
    7. “DO” – Student finishes the year, but none of the above codes apply

The attached report shows students who have currently been identified.  If you did not receive an attached report no seniors have been identified, and indicates that all seniors received a diploma.  Please verify that the status for the seniors is correct.  Additionally, if there are students who are not receiving a diploma and are not on the attached list, please correct their Grad/Dipl Status Field in Skyward.  Notes: Special Education students who are seniors this year but will be returning next year should be marked as “RT” even if they will be participating in graduation ceremonies.  Additionally, any special education students who were marked “RT” in the past years who are not returning because they will age out over the summer should have their status changed accordingly. Students marked as GP will be counted as dropouts unless updated in the Oct 1 data submission.  Thank you.

The JSD Deadline for reporting this information is June 24, 2016.  Please contact Student Services upon completion (801-567-8251).

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Principals and teachers:

Please be aware that on July 7, 2016, Information Systems will be rolling over (archiving) the data from Mastery Connect for the 2015-2016 school year. This will enable all users to start the 2016-2017 school year fresh with new rosters and so forth. The data compiled from the 2015-2016 school year will still be available via the Mastery Connect Archives, accessible through your normal Mastery Connect home page. For help with accessing this data, or for help with any Mastery Connect processes regarding the new school year, please contact your respective district Curriculum Technology Specialist.

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The STEM Math Software Grant Application has been released. If you are interested in applying for math software please read the requirements (below) and then fill out the google form (http://goo.gl/forms/NTfZigUl54Ikuce83) byFriday, June 3, 2016. The district will submit the requests for each school.

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DATE: 
May 12, 2016

TO:  
High School Principals

FROM:    
John Larsen, Business Administrator
June LeMaster, Administrator, Human Resources
Brad Sorensen, Administrator of Schools
Brent Burge, Human Resource Administrator, Classified

SUBJECT: 
Additional Summer Pool Hour Request - High Schools

This is a reminder to all HS principals of the additional 100 summer pool hours previously approved.  The following guidelines are to be followed to ensure consistency and proper use of the additional pool hours:

  • The HS Principal must choose either the School Administrative Assistant-Attendance OR the School Administrative Clerk (Correspondence Secretary) to use the additional summer pool hours. The hours may not be split between the two positions.
  • The HS Principal must notify Brad Sorensen’s office by June 3, 2016 and report which assistant will work these additional summer pool hours.
  • There is a maximum of 100 hours which may only be used after the 206 contract ends June 10, 2016 and before the contract begins August 1, 2016. The employee may not exceed 40 hours in any week and any time not used will be forfeited.
  • No other assistant (full or part time) may use these pool hours.
  • All hours to be paid must be submitted on a time sheet to Brad Sorensen for approval. All hours will be tracked by Brad Sorensen’s office to ensure the hours are not exceeded.

We hope these additional summer pool hours will help you provide adequate coverage for the students and patrons you serve.  Please contact Human Resources if you have any questions.

Cc:
Cabinet

Payroll

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DATE:   
May 12, 2016

TO:  
All Elementary, Middle, and High School Principals

FROM:  
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets, and Audits

SUBJECT:  
June 2016 Budget Transfer Request

If you would like to transfer budget between your postage, supply, textbook, and equipment budgets, please complete the following, sign and return to Heather by July 1, 2016.  If Heather does not receive this back from you by July 1, 2016, Heather will assume no transfer is requested.  The next opportunity to make such a transfer is December 2016.

Click below to access form.