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Category: High School Deadline

Published on

DATE:
August 27, 2019

TO:  
All Principals (Traditional)

FROM:
HR Administrators

SUBJECT:   
School FTE Audit Reports 2019-20

As promised, this year the School FTE Audit Reports may be completed electronically!

The HR administrators are excited to offer an electronic school audit report to all principals, which eliminates the required in-person appointments of the past.  However, in-person appointments will also be made available to new and experienced principals who prefer to review these reports in-person with an HR administrator. Instructions for both processes are outlined below:

Electronic FTE Audit Process:

  • September 1 - 13, 2019 – Complete the Payroll audit which is necessary to ensure contracted employees are paid correctly. HR will enter any changes from the Payroll audit and will prepare the School FTE Audit Reports by location.
  • September 25, 2019 – HR will share with administration and administrative assistant the School FTE Audit Reports via Google Sheets to be reviewed with the administrative assistant, nutrition manager, and head custodians respectively. These reports will include verification of faculty/staff, FTE, budget codes and a list of employees with associate level licenses (underqualified).   Please refer to the “Instructions” sheet for assistance in completing the audit.
  • October 4, 2019 – DUE DATE for the FTE School Audit Reports to be completed for HR to process. Please email an HR administrator when you have completed your audit.  HR then forwards this information to the Utah State Board of Education.  All completed documents for underqualified teachers should be scanned and emailed to an HR administrator by the due date.
  • Resources are available on the AdminOnly site to assist you in completing the audit. Resources include Temporary Employment Agreements and Letter of Authorization forms for underqualified teachers.
  • THE BEST NEWS OF ALL – All corrections made on the School FTE Audit Report will be made by HR upon return. Change forms will not be required; however, new hires not listed on the report will require the submission of a hire sheet to HR.

In-person FTE Audit Process:

  • Complete steps 1 and 2 above. This includes making any changes to the audit Google Sheet prior to the audit appointment.
  • September 30 through October 4, 2019 are the in-person audit appointments with the HR administrators. The time necessary for each appointment will depend on the school level for which you are assigned. Principals may schedule an in-person audit appointment at any time by clicking the following link: https://jordanschooldistricthr.setmore.com/resourcebookingpage/ra7401561145687524

We are hopeful the electronic version of the School FTE Audit Report process will be an improvement for you and your staff.  Please feel free to share any feedback regarding this process with an HR administrator.  We will consider all suggestions and work to improve this process for future use.

Thank you for your time and assistance.

Published on
An institute held over 6 days throughout the school year for elementary and secondary mathematics educators with strong content knowledge who are working in positions that involve leadership and coaching.
Application Due: August 30, 2019

Published on

The passage of SB149 created the Teacher and Student Success Act (TSSA) for the purpose of improving school performance and student academic achievement. As one of the TSSA requirements, our JSD Board of Education has adopted a Student Success Framework with guidelines for each school to follow in developing a TSSA Plan. Plans are due on September 30, 2019. Your school allocation was sent to you as an additional item in the August 15, 2019 edition of the Jordan Administrative Memo (JAM).

To begin using your school’s TSSA funds, each principal will need to complete their TSSA plan Google Sheet created by the Teaching & Learning department. Completion of the School Planning Tool will ensure compliance with TSSA requirements. Here is a list with links to each school’s plan.

Each plan should include a goal using indicator(s) from the USBE Accountability system. USBE success criteria for the TSSA program requires schools to demonstrate a 1% increase in total points. Plans must address a school goal through at least one of the three priorities in JSD Board Framework:

  • coaching,
  • professional development, and
  • school-based initiatives.

You may use this checklist to guide your planning.

Optional work sessions will also be held to provide principals with support for the planning process. Bring a device.

Date Time Location
September 4, 2019 1:00 - 3:00 p.m. D.O. Room 129.
September 5, 2019 8:00 - 11:00 a.m. D.O. Room 129

Published on

DATE:   
August 07, 2019

TO:  
All Principals,  Jordan School District

FROM:     
Lisa Robinson, Administrator of Schools
Nancy Ward, Coordinator of Educational Support Services

SUBJECT:    
CPR/First Aid Certification

Jordan School District requires that at least 3 employees in each building be certified in CPR and First Aid.  Most certifications are valid for 2 years. It is also recommended that employees who will have direct responsibility for student health and safety be CPR/First Aid certified. This may include front office staff, playground aides, hall monitors, P.E. teachers, etc. It is also recommended that you keep a list of current CPR/First Aid certified staff members by all main phone lines where calls for emergency help may originate.  A template is attached.

CPR, First Aid, and AED training and certification is now available to district employees in an online format through the National Safety Council (NSC). The attached memo will outline the steps necessary to complete the online portion of the course. The cost of the course is $19.95 and should be paid by the employee at the time of registration. Schools may provide reimbursement for the course, if funds are available, by following appropriate pre-approval and reimbursement procedures.

Once the online course is completed, employees may sign up to complete their certification by attending a 2 hour skills check session with our district nurses. To sign up for a skill check, you will need to register with JPLS under CPR/First Aid/AED skill check. All skill checks must be completed within 45 days of sign-up for the online course. The dates and times for the skill check sessions are listed on the attached flyer.

Please complete the attached CPR/First Aid certification form and return it to the Educational Support Services office by November 15, 2019.

Published on

SafeUT Updates:

Form link: https://forms.gle/dxGLSPtDUBzBrpcC8

All individuals expected to be on the SafeUT Dashboard need to complete the electronic form found at the link above. Due to the high volume of administrative and personnel changes at each school, all SafeUT Dashboard changes will be made to match this electronic form. REGARDLESS of the information that is currently in the Dashboard, please fill out this form.

Please have ALL school personnel (including administrators) that you would like to be on the SafeUT Dashboard complete this form by 8/9/2019 so that tips will be sent to the right people on the first day of school.

Published on

Suicide Prevention Grant Request

Form link: https://forms.gle/vptSt97cXeYwZhHt8

Please fill out the electronic form found at the link above if you would like to request funds to implement evidence-based practices and programs for preventing suicide through USBE's Suicide Prevention Grant. There is no guarantee that each school will be awarded funds, but all requests that meet the grant requirements will be submitted for approval to USBE.

Secondary schools may request a minimum of $1000 per school.

Additional instructions are included in the form. Requests are due by 8/9/2019.

Published on

DATE:  
Thursday, August 1, 2019

TO:  
All Schools

FROM:  
Dr. Anthony Godfrey, Superintendent of Schools
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT: 
Earbud Orders for the RISE Summative and the Utah Aspire Plus Summative Tests

Students will have the option to have text read to them on the RISE Summative and Utah Aspire Plus Summative tests once again this year.  Principals or their designee are encouraged to place an order for student earbuds.  Please place your order by Friday, September 27, 2019.

To place an order, please click here.

Earbuds may be used for other district- or state-mandated tests, but schools will need to devise a system by which the same student uses the same earbuds throughout the year as there is no additional funding to purchase more than one pair of earbuds per student in grades 2-10.

If schools wish to purchase additional earbuds for other uses, school administrators are welcome to contact Gaylene Miller in the Evaluation, Research & Accountability Department at 801-567-8185 who can share the purchasing information obtained in the purchasing procedures and quotes used to acquire these earbuds.

Published on

Jordan Education Foundation (JEF) CLASSROOM GRANT applications will be accepted Thursday, August 1 through Thursday, Ocotber 31, 2019.

See flyer for details.

To apply: Go to jordaneducationfoundation.org, and click on the Classroom Grants APPLY HERE link found on the front page.

Published on

DATE:   
Thursday, July 25, 2019

TO:  
All Principals and District Department Directors/Consultants

FROM:  
Anthony Godfrey, Superintendent
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:  
2019-20 Required Testing Ethics Professional Development Procedures for Classified Employees

Licensed teachers will do their testing ethics training as part of their annual crucial policies and procedures review. Principals do not need to train their teachers on testing ethics for the 2019-20 school year; however, principals will need to do an in-person training with any classified support staff that will participate in any kind of testing.

Instructions, materials, and documentation forms for the required 2019-20 Testing Ethics professional development, are being sent to schools via the Jordan Administrative Memo (JAM). These materials will also be available online at http://assessments.jordandistrict.org/ethics/ . The three required procedures for completing this testing ethics professional development are listed on the “2019-20 Principal’s Testing Ethics Checklist for Classified Employees” form provided in the materials, which is due to the Evaluation, Research & Accountability Department by Friday, September 20, 2019.

It is important that all classified staff that assist with testing be reminded that the professional testing ethics required for all Federally-mandated assessments such as NAEP and WIDA or State-mandated assessments such as RISE, Utah Aspire Plus, ACT, Acadience Reading benchmarks and progress monitoring, also apply to all District-mandated assessments such as benchmark tests, SLO assessments, and other District-created assessments. Students must not be given secured assessment questions as homework or discussion items. Any use of secured assessment questions for instruction, discussion, or homework compromises the validity and integrity of the assessment questions and constitutes a violation of professional testing ethics protocol.

Principals are to make sure that teachers as well as paraprofessionals that assist with testing understand that professional testing ethics must be followed when working with District-mandated as well as State- and Federally-mandated assessments. Principals are also to remind teachers and paraprofessionals that assist with testing that any potential disciplinary action specified for violating professional testing ethics on State- and Federally-mandated assessments, also applies to any violation of professional testing ethics on District-mandated assessments.

Published on

Michael Anderson, previously Administrator of Schools, has been appointed Associate Superintendent. An application for the Administrator of Schools position has been posted at workatjordan.org. Cabinet assignments will be finalized once a new Cabinet member has been appointed. The application deadline is July 31.

Published on

DATE:   
July 17, 2019

TO: 
Principals
All Special Educators and Service Providers

FROM:  
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:  
SCRAM for 2019-20 School Year - October 1 Count

Please see attached memo for guidelines and multiple deadlines.

Published on

DATE: 
July 8, 2019

TO:  
Secondary School Principals
Secondary School Financial Secretaries

FROM:   
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting and Audits
Jason Mott, Accountant/Internal Auditor

SUBJECT:  
Unclaimed Property

 “The Utah Unclaimed Property Act (Section 67-67-4a) requires that a holder report to the State Treasurer property which is presumed to be “abandoned” or “unclaimed” after the stated dormancy period.”

For school purposes, unclaimed property is defined as property (checks, book refunds, lunch refunds, or other unclaimed balances, but not current school lunch balances) that is due to a payee but have never been cashed or collected and that are dormant for a period of one year as of June 30, 2019. Checks written BEFORE July 1, 2018 AND not cashed by June 30, 2019 are considered unclaimed property.

Every effort should be made to contact the student or payee and ensure that they receive payment that is due to them. If you cannot locate a student or payee, then the money must be sent to the State. It is preferable to void an old check and reissue a new one than to send the money to the State. Schools may not simply “write off” a check and add the money back into school accounts just because it was never cashed. Nor may a school take uncollected refunds and add the money back into school accounts. It is illegal. If an outstanding check should legitimately be voided, then documentation must be made as to why the check was voided. Otherwise, the State will consider a voided check without documentation to be unclaimed property.

Attached is a reporting form that must be completed and sent to Jason Mott by Friday, September 27, 2019 along with a school check written to Jordan School District for the amount of reported unclaimed property. If you have no unclaimed property, report $0.00.

All individual items that are under $50 per item may be combined and reported in one lump sum. For example, if you have 10 checks and/or unclaimed book refunds individually each for less than $50, then you may have one line item on the report for the total of those items. You should put “aggregate” in the column requesting the owner’s name, the total aggregated in the column of amount due owner, and MS99 in the property code column. You do not need to report each item less than $50 individually.

Checks issued prior to July 1, 2018 that are currently outstanding should be voided in Skyward. You will need to write a check to Jordan School District charging the account(s) that were charged with the original check.

Please call Jason Mott at (801)567-8388 with any questions.

Published on

All schools within Jordan School District should complete either the Elementary or Secondary School Level Emergency Compliance and Safety Form (attached) based on the grades housed in the school. All completed forms should be submitted to SchoolConstruction@schools.utah.gov by July 19, 2019.

As a guide to completing the form, please see the EXAMPLE District School Level Emergency Compliance Form (attached) that was already submitted by the District.

Published on

DATE: 
June 26, 2019

TO:    
High School Principals

FROM: 
Michael Anderson, Administrator of Schools

SUBJECT:   
High School Fee Waiver Materials 2019-20

Beginning with school year 2019-2020 the Certificate of Compliance form will be due October 31. August 1 of each year the Local Board Chair, District Superintendent and each Principal will receive an email containing their individual URL to complete the Certificate of Compliance. 90 days will be given to complete the survey.

To help you complete the online Certificate of Compliance you can find the following forms in the June 27th edition of JAM: Jordan Admin Memo they are also available at https://schools.utah.gov/schoolfees.

  • High School Fee Schedule
  • JSD Fee Waiver Guidelines
  • Sample survey, printed from the USBE website
  • Standard Fee Waiver Application (English/Spanish) REVISED MAY 2019
  • School Fees Notice for Families of Children in Grades 7-12 (English/Spanish)
  • Fee Waiver Decision and Appeal Form (English/Spanish)
  • Community Services Obligations (English/Spanish)
  • Community Service Assignment and Notice of Appeal Rights (English/Spanish)
  • Appeal of Community Service Agreement (English/Spanish)
  • Fee Waiver Posters (English/Spanish)
    -Please include, on the line provided on the poster, your school phone number and contact.

Attention:  Students who previously showed verification of eligibility do not need to resubmit documentation. It may be necessary for the principal (or designee) to contact the previous school of transferring students for verification of fee waiver status.   

Please discard all Fee Waiver Application forms from previous years as there are significant changes for Income Eligibility Guidelines.

Published on

DATE: 
June 17, 2019

TO:  
Secondary School Principals
Secondary School Financial Secretaries

FROM:  
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting and Audits
Jason Mott, Accountant / Internal Auditor

SUBJECT:  
Quarterly School Financial Report for April, May and June 2019

Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation. If your school has no Apple account, please so indicate and return.

Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website. If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy, Jay, and Raimee.

Please photocopy the selected elements and send to Accounting by Friday, August 2, 2019.

Please include:

  • The signed attached memo to Accounting
  • A copy of your April, May, and June 2019 Reconciliation Worksheets
  • A copy of your April, May, and June 2019 Bank Statements
  • A copy of your April, May, and June 2019 Skyward Balance Sheets
  • A copy of your April, May, and June 2019 Outstanding Check Reports
  • Screen shot(s) of your June 30, 2019 Apple Volume Purchase Program transaction history and balance

If you have questions or need assistance, please call Jason Mott at (801)567-8388.

Thank you.

Cc:
Michael Anderson, Administrator of Schools
Brad Sorensen, Administrator of Schools

Published on

DATE:   
June 17, 2019

TO:  
Secondary School Principals
Secondary School Financial Secretaries

FROM:  
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting and Audits
Jason Mott, Accountant/Internal Auditor

SUBJECT:  
School Bank Account Balances for June 30, 2019

Please send the following information for each bank account balance as of June 30, 2019 to Accounting by Friday, July 26, 2019. If you have multiple bank accounts, please list each account separately.

School Name
Name of Bank
Type of Account (checking, savings, money market)
Account Balance

The balance requested is the balance from your June bank statements, not Skyward.  This information is required annually and will be used to complete reporting requirements for Utah Money Management Council.

If you have questions or need assistance, please call Jason Mott at (801)567-8388.

Thank you.

Cc:
Michael Anderson, Administrator of Schools
Brad Sorensen, Administrator of Schools