Jordan School District
DATE:
May 10, 2023
TO:
Principals
All Certified Special Education Staff
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
Year-End Checkout for Special Education
The items listed below need attention as you prepare to close out the 2022-23 school year.
Effective Teacher Training (ETT) will be offered this summer. Spots are limited and fill quickly, so learners need to register on JPLS as soon as possible. Pacing is flexible in this online course, so learners will be able to complete the content even with summer vacations.*
For: All general education and special education teachers
Also Welcome: Specialists, mental health providers, ESPs
Note for instructional coaches: You can request to be an observer in the course instead of registering as a learner.
Please email Melanie Dawson or Katie Jarvis if you are interested.
Fall Mentor Training will be available online through Canvas from July 31 to September 5, 2023. Mentor Training will be provided to new mentors based on the administrator's recommendation. After checking with potential mentors, please complete the Google form to add names of mentors you would like to have complete mentor training. We have a limited number of seats. Educators will be added first come, first served. You may add up to three mentors per form. Teachers will get paid $150 stipend for completing the mentor Canvas training.
WE WANT TO HEAR FROM YOU…
The HR TEAM values you and your opinion regarding HR practices and procedures. Therefore, we invite you to complete the following brief survey. Names are optional.
THANK YOU for taking the time to complete this survey. Your feedback is important to us.
DATE:
Thursday, May 11, 2023
TO:
All School Administrators
FROM:
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
2023 WIDA Access Results in Tableau
The WIDA Access results for the 2022-23 school year have been added to Tableau accounts. School administrators will be able to see composite proficiency scores (language proficiency levels) as well as scores for language domains and reporting categories as far back as 2017. Reports are available as overall school results or individual student results.
In addition, there is a table that lists WIDA Access results by student based on 2023-24 enrollment (as it was listed in Skyward at the beginning of May when the report was ran), which means that school administrators can use this information, among other things, to assign students to ESL study skills classes or ensure that these students are enrolled in classes where the teacher has an ESL endorsement. Middle schools will be able to see scores for incoming 7th graders and high schools will be able to see scores for incoming 10th graders.
Aggregate school reports may be found here.
Student results, including results by next year’s enrollment, may be found here.
Please contact Ben Jameson in Evaluation, Research & Accountability with any questions about these Tableau dashboards.
DATE:
May 11, 2023
TO:
Principals
Elementary Administrative Assistants
Secondary School Registrars
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment
SUBJECT:
Permanent Records – Transfer Processes and Procedures
Permanent records for students leaving the school (either a boundary change or 6th and 9th grade advancement) need to be delivered in person to the appropriate school by the sending schools staff. Records need to be delivered on or before June 12, 2023. This record transfer MAY NOT be done through secure district mail if the quantity of records being sent from one location to another is greater than ten (10) total files.
The receiving school will need to check the student list against each permanent record to assure all permanent records were received. Each bundle must be accompanied by two (2) alphabetized lists which includes the name of the sending school and receiving school. Computer lists or PDM’s may be used.
Dead files that did not earn high school credit should be kept at the school of origin for three years post-separation before destruction. Dead files that earned high school credit should be transferred to the boundary high school for retention with other files of the same cohort.
General Permanent Record Transfer Procedures (Policy AS61):
DATE:
May 11, 2023
TO:
Principals
Elementary Administrative Assistants
Secondary Attendance Secretaries
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment
SUBJECT:
Entering Attendance in Skyward for the Last Six (6) Days of the School Year
Please see the attached memo for instructions on entering daily attendance for students.
Volunteer reports need to be submitted to Insurance Services. Workers' Compensation insurance costs are based on numbers submitted by schools. It is important that this information is accurate and complete. PTA figures must be separate from other volunteer hours. Attached is a copy of the Volunteer Report for the period from December 1, 2022 to March 31, 2023.
Please complete this form and send it back to Bonnie Brennan, the Director of Insurance Services, by May 15, 2023.
Federal Regulations require the district to certify the payroll of any employee being paid with federal funds. Accounting identifies employees that meet this federal criteria and prepare certification forms by location. Principals and department heads please review the attached instruction memo and look for your payroll certification email the week of May 1, 2023. Certifications are due Friday, May 26, 2023. Please review your certification ASAP and contact Natalie Grange if you have any questions or concerns. natalie.grange@jordandistrict.org, ext. 88312
Principals,
As a reminder, underqualified educators who are working towards their Professional License through the Jordan School District APPEL program are required to take the PPAT Assessment, which is offered twice a year, both in the spring and in the fall. The PPAT registration fee is $300. Since Principals have the discretion to hire either a qualified or underqualified candidate for open positions, it is the responsibility of the Principal to reimburse the underqualified educator for the PPAT registration fee, once the educator has passed the PPAT assessment. This is a one-time reimbursement per educator, which implies that if an educator does not pass the PPAT, he/she must retake the PPAT at their own cost until they receive a passing score. In order for the Principal to reimburse the cost of the PPAT, the educator must provide a PPAT receipt and copy of their passing score to the Principal. Principals may use In Lieu funds or TSSA funds, if it is written into your plan. Your plan can always be amended to include the PPAT or will be covered under “professional development”. Principals are then to submit an NPO check request to the Accounting Department.
Please feel free to contact Brittany Bauer, HR Specialist – Secondary or Jane Olsen, HR Specialist - Elementary with any questions regarding the PPAT.
DATE:
April 21, 2023
TO:
High School Principals, Assistant Principals, Counselors, and Registrars
FROM:
C. Brad Sorensen, Administrator of Schools
Stacee Worthen, Secondary Counseling Specialist
Jacinto Peterson, Principal, Valley High School
SUBJECT:
Critical Dates Regarding 24-credit Diploma through Valley High School
Counselors and students planning to graduate with a 24-credit diploma from Valley High School need to be aware of the following date/deadlines:
May 15, 2023
Names of all students planning to graduate with a 24-credit diploma must be submitted to Jacinto Peterson, Principal of Valley High School.
All students who are planning to walk at Valley High School’s graduation ceremony need to contact Jostens at 1-800-JOSTENS immediately to order the Valley High School cap and gown package. If they have previously ordered from their boundary school, Jostens will help them with the cancellation and reorder of Valley High School colors.
May 22, 2023
Deadline for official transfer of student to Valley High School. All transfer students must have credits complete and transcripts reviewed by their boundary school before transfer is submitted, and student is withdrawn from their boundary school. Valley High School registrar will complete all transfers on May 22nd.
May 24, 2023
All students who are planning to walk during the Valley High School Graduation Ceremony must attend one of the following meetings at Valley High: 12:30 p.m. OR 4:30 p.m.
Each meeting will be approximately one hour. Students will not be allowed to walk with fellow graduates if they do not attend one of these meetings. Caps and gowns will be distributed at the end of this mandatory meeting.
May 31, 2023
Valley High School Graduation Ceremony 10:00 a.m.
Real Salt Lake Training Academy
Zion’s Bank Stadium, Real Academy (14787 Academy Parkway, Herriman, UT)
June 1, 2023
Students who do not wish to attend the graduation ceremony may pick up their diploma at Valley High School.
Please make note of these important dates and ensure they are communicated to students who are planning to use this option.
*Attached are instructions and the application for a 24-credit diploma through Valley High School.
DATE:
Thursday, April 20, 2023
TO:
All School Administrators
FROM:
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Response Counts for the USBE School Climate Survey
________________________________________________________________________________
Principals are encouraged to use the following links to monitor the response rates for the student and adult USBE School Climate Surveys.
As a reminder, all students in grades K-12 should have time scheduled during the school day to take the school climate survey. The survey closes at the end of the day Friday, May 5th.
Response Rate Links:
K-2 USBE School Climate Survey Response Counts
3-6 USBE School Climate Survey Response Counts
7-12 USBE School Climate Survey Response Counts
Parent USBE School Climate Survey Response Counts
Faculty USBE School Climate Survey Response Counts
Survey administration materials may be found in the JAM memo dated February 23, 2023.
Direct links to the surveys may be found below:
K-2 USBE School Climate Survey:
https://jordandistrict.sjc1.qualtrics.com/jfe/form/SV_55b2xN5kNMbgoGW
3-6 USBE School Climate Survey:
https://jordandistrict.sjc1.qualtrics.com/jfe/form/SV_3VEeE9V2KImmy46
7-12 USBE School Climate Survey:
https://jordandistrict.sjc1.qualtrics.com/jfe/form/SV_6MazEzmTiMsaK4m
Adult USBE School Climate Survey (for parents, faculty, administrators and SROs): https://jordandistrict.sjc1.qualtrics.com/jfe/form/SV_3k3rbSvVU5LIxlI
DATE:
April 13, 2023
TO:
All Administrators & Threat Assessment Teams
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness
Angie Rasmussen, Student Safety & Wellness Specialist
SUBJECT:
Comprehensive School Threat Assessment Guidelines (CSTAG) National Study Participation
Thank you for the work you do as a member of your school threat assessment team. Our district is participating in a national study conducted by Dr. Dewey Cornell’s research team at the University of Virginia. As part of the study, you are asked to complete an anonymous survey about your threat assessment team.
Please complete the CSTAG Implementation Fidelity Survey at this LINK
The deadline is 6/2/23.
The survey will take about 20 minutes. Each member of the school’s threat assessment team should complete this survey. If you serve on more than one team, complete separate surveys for each school team.
If you have questions about the survey, please reach out to Angie Rasmussen at angie.rasmussen@jordandistrict.org.
This survey does not replace documentation for each individual threat assessment done at your schools. Thank you for providing your valuable time and input.
Registration for the 2023-24 ESL endorsement class is now open. Registration will close when full, so sign up quickly. For additional questions, please contact Language and Culture Services at 801-567-8124.
DATE:
Thursday, April 13, 2023
TO:
All Middle and High School Administrators
FROM:
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Utah Aspire Plus OnDemand Reports
School administrators are encouraged to pass the following information on to their 9th or 10th grade ELA, math, and science teachers. See the memo below.
DATE:
April 10, 2023
TO:
Principals
Elementary and Middle School Resource Team Leaders
High School Special Education Team Leaders
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
Special Education Resource Instructional Assistants for 2023-24
Special Education Support Class Instructional Assistants for 2023-24
This memo is designed to explain how special education instructional assistants can be requested and will be allocated to each schools’ special education program(s) for the 2023-24 school year. If you have any questions, please contact your assigned teacher specialist or program administrator. We want to make sure everyone has the support staff necessary to meet student’s individual IEP needs.
Please Submit all forms to your assigned teacher specialist by Thursday, April 20, 2023. You will receive a preliminary critical needs instructional assistant allocation by Wednesday, May 10, 2023. Additional Critical Needs may be requested after school starts or if the students in your class or program change significantly.
DATE:
April 6, 2023
TO:
Jordan District Administrators, Directors
FROM:
Michael Anderson, Associate Superintendent
Administrators of Schools
SUBJECT:
Time Schedule for the Last Day of School
Please review the attached memo carefully for your school dismissal time, and convey this information to your students and parents.
DATE:
April 5, 2023
TO:
Principals
Assistant Principals
Panorama Survey Coordinators
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
SUBJECT:
Spring Panorama SEL Surveys
The 2023 Spring survey will open on Wednesday, April 12, 2023 (next Wednesday) and remain open until Friday, May 19, 2023. Data is a powerful tool for intervention, support, and change. The SEL survey data provides you with formative norm-referenced data that can assist you in providing direct interventions and guidance for students and your school culture.
The following information will assist you in administering the survey:
To help ensure that you are set up to facilitate a smooth survey project at your school, please see the resources below.
Please contact Travis Hamblin (travis.hamblin@jordandistrict.org) or (801-567-8439) should you have any questions.
Please see the attached Memo for details on checking your end of year SCRAM report with your team, and getting everything returned by Monday, May 1, 2023.
Team leaders will be receiving the SCRAM Report for your school through District Mail and should use the established communication system already developed to work with each other so all have a chance to check the report.
Don't forget that all graduating seniors need an exit SCRAM, as well as any student not returning to our district, by the end of the school year.
If you have any questions, please contact the teacher specialist over your school or Jen Warkentine at 801-567-8207.
Please make sure to note all due dates. If you have any questions or concerns please contact Rebecca Lee in the JES office.
Educator Full - March 31, 2023
Administrator Full - May 1, 2023
All Interims - May 31, 2023
Classified - May 31, 2023
