Jordan School District
The NSTA Conference will be held in Salt Lake City Utah this year on October 24-26 during the JSD fall break.
Please see flyer below for the details.
Early bird registration ends on September 23 and advance registration ends on October 4.
For questions call or email Jane Harward, jane.harward@jordandistrict.org
Please take note of the following items:
Plan on bringing an electronic device in order to access the agenda and conference materials.
Handouts will be uploaded as they become available.
Due to limited parking we would encourage you to carpool with team members.
See agenda below.
All Administrators/Directors:
Please personally invite your entire classified staff to this event. This would include your administrative assistants, all aides, custodial staff, nutrition services staff, maintenance, any other employees that are classified.
If you have questions, please contact a Cabinet member.
Thank you!
DATE:
August 1, 2019
TO:
All Principals
FROM:
Human Resource Administrators
Administrator of Schools
SUBJECT:
Guidelines for Classroom Observations or Student Teacher Requests
Principals are directed to follow the guidelines below when receiving requests for classroom observations or student teaching assignments at their school locations. College/University students will have received and cleared a background check during their post-graduate institution program prior to beginning their classroom observation or student teaching experience. All concerns regarding college/university student assignments should be directed immediately to an HR administrator.
Classroom Observation Requests
Requests for short-term observations from college/university students or advisors must include a written request to the school principal from the college/university advisor. Such requests are approved at the discretion of the principal and the written requests are to remain at the school location. Students approved to observe in the classroom are to be supervised at all times.
Student Teacher Requests
During the student teacher assignment, an HR administrator will serve as a liaison between the principal and the college/university advisor; however, the advisor will work directly with the principal and the cooperating teacher.
Requests to student teach are approximately two to three months in duration and are made through the HR Department by the college/university advisor. An HR administrator will contact interested principal(s) who will then identify a cooperating teacher meeting the following criteria and expectations. The cooperating teacher must:
Please feel free to call an HR administrator with any questions regarding this process.
DATE:
Thursday, August 1, 2019
TO:
All High School Principals
FROM:
Dr. Anthony Godfrey, Superintendent of Schools
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Fall AP Exam Registration Information
The College Board is now requiring that students register for their AP exams in the fall. AP School Coordinators should receive an access code by email (on or about August 1st) and by mail near the start of the school year. If AP School Coordinators have not received their access code, they will need to call 877-274-6474.
Once the access code has been received and before the start of school, the AP School Coordinator will need to sign into myap.collegeboard.org to enter the access code and complete the initial setup steps for AP registration and ordering. The AP School Coordinator will also need to enter all AP class sections in the system and then notify AP teachers when their class sections and join codes are available.
AP teachers will need to log onto myap.collegeboard.org to access those join codes and provide them to their students. On the first day of class, AP teachers will need to copy and distribute the join code assignment for all AP students and have them register.
Please see the attached documents for more information for AP School Coordinators, AP teachers, and AP students. In addition, please see part 1 of the AP School Coordinator Manual. School administrators are encouraged to share this information with their AP School Coordinator and AP teachers.
For questions about this new registration process or any other AP exam-related issues, please contact the College Board directly at 877-274-6474 or fill out an inquiry form at this link: https://apcentral.collegeboard.org/ap-services-inquiry-form
Principals & Administrative Assistants:
The Administrators of Schools have some instructions they asked us to send out regarding the August 13th professional development. Each school will need to provide sign in sheets, with their staff names listed in alphabetical order as well as two columns for their staff to sign in. They will be signing in when they first arrive as well as when lunch is finished. A sample is provided with this email. Please send a copy (hard copy or electronically) to your AOS secretary, by August 5th, as well as provide a copy on a clipboard with pen attached for your principal to bring with them on the day of the conference (August 13th). Elementary principals will be stationed along the sides of the chairs with their clipboard and a sign that will be provided with your school name on it, so staff will be able to see where their principal can be found. High school and middle school principals will be on the first row of tables behind the chairs to sign in their staff members.
Principals, we would ask that you be at the Mountain America Expo Center no later than 7:15 a.m. so we can help you find your sign in area and get your sign to you. You may want to notify teachers that it would be a good idea to come early as there will be a lot of people trying to park and get signed in before the 8:00 a.m. start time.
Superintendent Godfrey would like each school to sit together. A seating chart will be sent out to each school a few days prior to the conference. At that time please make a copy for your principal to have on the clipboard for reference. You may also want to send a copy to your staff members so they have an idea of where your school will be seated.
Thanks for your help! AOS Administrative Assistants
DATE:
July 25, 2019
TO:
Principals
Elementary and Middle School Resource Team Leaders
High School Special Education Team Leaders
Self-contained Support Class Teachers
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Special Education Director
SUBJECT:
25 Hour to 35 Hour Instructional Assistant Confidentiality and GoalView Trainings
The Special Education Department is offering some basic training to review confidentiality and GoalView training for instructional assistants that work 25 to 35 hours per week. Please send all of your 25 to 35 hour per week assistants to one of the following training sessions.
August 15, 2019:
8:30am – 9:30am South Valley School Room 9
August 16, 2019:
8:30am – 9:30am South Valley School Room 9
1:00pm – 2:00pm South Valley School Room 9
Instructional Assistants with 25 to 35 hours per week should only pick one session each to attend and no instructional assistants less than 25 hours per week should attend this particular training.
To register for this training please contact Amanda Hamblin at 801-567-8176 or amanda.hamblin@jordandistrict.org with your session choice and which school you work in.
If the training session attended is outside of regular paid contract time, compensation will be provided.
If you have questions please call the special education department at 801-567-8177.
DATE:
July 1, 2019
TO:
Principals
Special Education Teachers (Preschool and School-Age)
Speech-Language Pathologists
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
Extended Year Special Educator Stipends 2019-20
The extended school year stipend that was approved with the passage of Senate Bill 2 in the 2008 legislative session will remain in effect for the 2019-20 school year. The legislation allows a specific group of special educators to work up to 4 additional days for a $200/day stipend (plus applicable benefits). Please see documents below for instructions and due dates.
DATE:
July 1, 2019
TO:
Principals
Head Financial Secretaries
Special Education Teachers (Resource and Cluster)
Speech-Language Pathologists
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
Special Education Budget Allocations 2019-20
Please see attached memo and budget guidelines.
All portable classrooms are equipped with a Tactical Emergency Casualty Care (TECC) Kit and a fire extinguisher. These items are assigned to each portable. As portables get moved to another District locations as needed, the TECC Kit and fire extinguisher are to go with the portable to the new location. Some kits and fire extinguishers have been packed up into boxes or moved out in "go kits"/buckets. Schools are expected to find these items and make sure they are placed back in the assigned portable prior to being moved. If the kits and extinguishers cannot be found, the respective school will be responsible for the replacement costs for these items:
1 TECC Kit $180
1 Fire Extinguisher $53
As per the negotiated agreement for licensed employees, two preparation days have been added to the calendar, taking the total number of contract days to 187. No meetings or professional development should be held on these two work days. The first day is scheduled for Monday, August 12th. All licensed employees should be working in the building that day, but please be very flexible this year. Principals are authorized to make other arrangements with teachers who are unable to be at school that day.
The second work day can be scheduled at the employee’s discretion. Employees should notify principals what day they plan to work. Employees can also schedule two four-hour days if they prefer. Many people will want to work both days before the school year starts. Please provide a list of days, to your employees, of when the building will be open and available. If you have any questions please contact your Administrator of Schools.
Jordan School District Nursing Services has revised the blue Student Health Services card that is completed at registration for the 2019-2020 school year, going forward. The online registration has also been revised. New Student Health Services cards on light green card stock will be sent to your school. Please use the light green cards and recycle the unused blue ones. If you need additional health cards, please notify Becky in Educational Support Services.
DATE:
Thursday, May 30, 2019
TO:
All Middle School Principals
All High School Principals
FROM:
Dr. Anthony Godfrey, Associate Superintendent
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Tableau Viewer Account Set Up
The Evaluation, Research & Accountability Department is excited to announce the rollout of a new data visualization system that will allow school administrators to drill into their achievement data in new and more meaningful ways at the click of a mouse. We have purchased Tableau, which is a data visualization software platform that allows us to design interactive charts, graphs, and crosstabulations. These dashboards will include various filters that will allow you to drill into your data at deeper levels. Your first data dashboard will contain effectiveness ratings from the 2019 UEPC Stakeholder Survey. Future dashboards, which will be released later this summer and fall, will contain data from RISE, Utah Aspire Plus, WIDA, AP, ACT, etc.
In order for schools to see and use these dashboards, principals will need to set up their Tableau account. Principals will receive an email from Tableau Online prompting them to join. Please see the attached step-by-step instructions to set up the school account. Once the set up process has been completed, I will be able to push out your 2019 UEPC Stakeholder Survey Effectiveness Ratings for your school.
Principals may share Tableau account login information with their assistant principals. Sensitive student and teacher information will be included in these data dashboards; therefore, principals may not share login information with school personnel other than assistant principals. Please contact Ben Jameson with any questions at 801-567-8243 or ben.jameson@jordandistrict.org.
Once your account is set up, you can access the Tableau login page by clicking here:
Due to an immediate need to fill additional administrative positions for the 2019-20 school year, the Administrative Application window is now open and will remain open indefinitely. Eligible administrative candidates may apply at: http://workatjordan.org/
DATE:
May 15, 2019
TO:
All Principals, Administrative Assistants, and Custodians
FROM:
Scott Thomas, Administrator of Auxiliary Services
Curtis Hagen, Staff Assistant of Auxiliary Services
Dave Rostrom, Director of Facilities Services
Sandi Abplanalp, Facility Systems Coordinator
SUBJECT:
Summer Card Access Scheduling
With the end of the school year rapidly approaching, the need to re-evaluate current access levels of your staff may be necessary. Employees with 24/7 access will remain the same, however, access may need to be altered for your teachers, staff and sweepers. Please be aware that if teachers retain their current access levels during summer months their badge will allow them access into the building regardless of whether or not the building has been disarmed. They could potentially trigger the alarm initiating a police response. If your sweepers will be working days, let Sandi Abplanalp know what hours they are authorized to have access.
Please note that District Maintenance workers and District delivery drivers’ access will remain the same (7:00 am-5:00 pm). Please contact Sandi and let her know what days the building will be closed so their access can be removed.
Time zones assigned to the doors will be removed after the last bell on the last day of school. If you want your main door left open or have summer programs running during the summer months, contact Sandi to adjust the schedule. If you have employees that will not be returning in the fall, please collect their badges as part of their final check out and return them to Sandi in the Facilities Services Department. If an employee is transferring, email Sandi their names and new locations as soon as possible so she can assign them to their new location. Please account for all of the lockout/unlock cards, portable passes, recess passes, office passes, elevator passes and substitute passes that are listed in this report.
Please be aware that employees with extended building access will revert back to regular access when the school year ends (with the exception of the head administrative assistants and custodians) and a new Building/Card Access-Administrator Authorization form will need to be submitted when the new school year begins. Please call Sandi with any questions or concerns.
Sandi Abplanalp
Jordan School District
Facility Systems Coordinator
801-567-8616
sandi.abplanalp@jordandistrict.org
Cc:
Jordan School District Cabinet Members
DATE:
May 16, 2019
TO:
High School Principals and Head Administrative Assistants
FROM:
C. Brad Sorensen, Administrator of Schools
SUBJECT:
2019-20 High School Summer Office Help
Each high school in Jordan School District will be allocated $4,000 to assist in covering summer office hours for the 2019-20 school year. Please note that benefits must be deducted from this amount. Benefits are calculated at 8.45% to include FICA, Medicare, and Industrial Insurance. If you choose to use a full-time school employee that qualifies for retirement benefits, an additional 23.69% (Tier I-before July 1, 2011) or 20.02% (Tier II-after June 30, 2011) must be added to the total cost.
This money may be used for time worked from June 1 through August 31, 2019. Employees are to use True Time when working these hours. True Time hours should be submitted weekly. Please email a list of names of all employees who will be working these hours to Keelee Leulaui in payroll at keelee.leulaui@jordandistrict.org and she will add the pay-code ‘TSMRO - Summer Office Hours’ for them to use in True Time. No money will be carried over from the summer hour allocation. All time worked for your summer office hours will be coded as 10 E LOC 8707 2436 154 and should be recorded each month for Brad Sorensen’s approval on your school’s allocation form.
If you have any questions, please contact:
Cari Minnesota at cari.minnesota@jordandistrict.org, Ph: 801-567-8173 or
Marilyn Smith at marilyn.smith@jordandistrict.org, Ph: 801-567-8166
Thank you.
DATE:
Thursday, May 16, 2019
TO:
All Principals
FROM:
Dr. Anthony Godfrey, Associate Superintendent
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
2019 WIDA Reports
Hard copy 2019 WIDA Individual Student Reports (ISRs) will be hand-delivered to schools by Friday, May 24, 2019. A copy of each student’s ISR printed in English should be placed in their CUM file.
Per state law, a copy of each student’s ISR also needs to be sent home within three weeks of receiving them. We have included an ISR for the home language listed for each student in Skyward, though the WIDA AMS system does not translate ISRs in all languages. Along with the ISR, please send home the following documents:
In June, the Evaluation, Research & Accountability Department will disseminate several data dashboards that will allow school administrators to analyze WIDA achievement and proficiency levels using student subgroup filters (i.e., gender, socioeconomic status, race/ethnicity, absenteeism, etc.) and WIDA subtests. More information regarding these data dashboards will be forthcoming.
DATE:
May 15, 2019
TO:
Principals
All Certified Special Education Staff
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Julie Brown, Program Specialist
Courtney Titus, Program Specialist
SUBJECT:
Year-End Checkout for Traditional Schools/Year-Round Schools
Please see attached memo.
All Classified and Certified Administrators:
Please take a moment to fill out the following survey to help us narrow down your interests and needs for training provided at our Annual Administrative Leadership Conference 2019, which will be held August 6 & 7 at South Hills Middle School.
Survey Link for Administrators' Conference Breakout Sessions
https://www.surveymonkey.com/r/BJB7Z9J
DATE:
May 9, 2019
TO:
Principals and Administrative Assistants on Traditional Calendars
FROM:
June LeMaster, Administrator, Human Resources
Administrator of Schools
SUBJECT:
Summer Hours for School Personnel
Please review the attached schedule of Summer Hours for School Personnel below, with all designated summer school personnel at your location. Extended school office/business hours are acceptable; however, other adjusted schedules are NOT acceptable because they limit public access to school personnel.
