Category: High School Action Required

School/Department Administrators:

Effective October 1, 2021, all licensed job postings must be submitted and posted using Frontline (Recruiting/Hiring).

ESP and Miscellaneous positions have been posted on Frontline since July 1, 2021.

We will be providing additional training opportunities for administrators in October. All trainings will be at the District Office room #129. Please bring a laptop for the hands-on training. For available dates/times and to schedule a training session, visit the link below.  Space is limited in each session.  Additional sessions will be added if needed.

http://my.setmore.com/bookingpage/f57956d4-89fa-4c97-a0c8-2c23dae48da6/class/ca3255bc94f2c43465ebd65ffec952433b9cb80582

Also available on HRConnections and AdminOnly are the training videos and tutorials. Contract Brent Burge at #88224 if you have any questions.

Sincerely,

Human Resources

Date: October 7, 2021

To: Administrators

From: John Larsen, Business Administrator
Sarah Palmer, Director of Payroll

Subject: True Time Access from Home

Effective October 11, 2021, recording and submitting True Time from home will no longer be accessible. As always, employees will still be able to view their True Time status and history from any location with Internet access.
If you have special circumstances where an employee at your school or building needs access from home, please complete and email the following form to sarah.palmer@jordandistrict.org. This form will be available for future use on the Payroll Department’s webpage.
Thank you.

10.7 TT Access From Home Request

TT from home

JSD SPED Compliance Dashboard Protocol 2021-2022

• Teacher Specialists will create and share a Google Compliance Dashboard Data Sheet for each of their schools with the SPED team leaders containing IEP and 3 Year Re-Evaluation Due Date data from Goalview. The Google Sheet will include a tab for compliance data reporting, a master caseload and a tab for each case manager.
  1. Sheets will be named “SCHOOL NAME Compliance Dashboard Data Sheet” Examples: Bastian Compliance Dashboard Data Sheet, HHS Compliance Dashboard Data Sheet
  2. To keep in compliance with FERPA, these Google sheets with specific student data should only be shared in RESTRICTED mode.
• Team leaders will run a monthly Goalview report for IEP/Re-Eval due dates (https://youtu.be/ridwrtZ0bPg) and collaborate with their teacher specialist and school team members to update and make notes on their school Compliance Google Sheet to update IEP and 3 Year Re-Eval due dates.
  1. If a new student from out of the district has a current IEP/Evaluation the team has accepted, they should be uploaded to Goalview and/or the data should be input into the appropriate Goalview forms so IEP/Evaluation documents can be accessed via Goalview. Notes can be made on the data sheet if the forms have been uploaded onto Goalview to demonstrate compliance.
• Team leaders will update 3 data points for each case manager on their school Compliance Data Reporting Sheet on a monthly basis during a regular weekly team meeting by the monthly due date. (See chart below).
  1. # of files on caseload
  2. # of files with compliant IEP due dates
  3. # of files with compliant 3-Yr Re-eval due dates
• Teacher Specialists will crosscheck Goalview and each school’s Compliance Dashboard Data Sheet with the data reported by team leaders.
  1. Update the % data in each school’s Compliance Dashboard Data sheet
  2. Input the current compliance data into the SPED Goalview Compliance Dashboard Data sheet for each team member and school on a monthly basis by the monthly due date (See chart below).
• Updated Compliance Data will be available to school administrators for their school only through Tableau on a monthly basis (See chart below).

Date: September 24, 2021

From: Special Education Department

Subject:  Paraprofessional Training Courses

Basic Paraprofessional Course

All special education paraprofessionals that are new to the district (As of the 2021-22 school year) must take the Basic Paraprofessional Course. This course aligns with the Utah State Board of Education Paraprofessional Handbook on the critical understandings for a paraprofessional. It is a 5-hour Canvas course that the paraprofessional should complete off contract time. They may receive payment for up to 5 hours and will have 3 months to complete the course from the date they are invited to the Canvas course. Payment for the course follow verification of course completion.

Advanced Paraprofessional Course

All paraprofessionals that are assigned in a support classroom or special school must take the Advanced Paraprofessional Course. The objectives of this course focus on additional information on behavior, data collection, instruction, and the application of the coursework in their placement. This is a 35-hour course, with 20 hours of coursework on Canvas outside their school day and 15 hours of practical project. The para will get paid an hourly rate for up to 20 hours for the off-contract coursework. They are not eligible for payment for the 15-hour practical project because that time will occur during their contract time. It is anticipated that the completion of this course should take place over an extended period of time, but must be completed within six months of the date of the invitation to the course. Paraprofessionals will receive payment for the course and credit of completion after receipt of their timecard and verification of course completion.

*Paraprofessionals that have completed both courses and have worked for the district for at least one year may be eligible for a lane change from Lane 2 to Lane 3 if they meet the highly qualified requirement. Lane change requests must include the Lane Change form (attached in the Canvas course Completion Module) and a copy Certificate of Completion that the paraprofessional will receive via district mail after verification of course completion. The lane change request and certificate of completion should be emailed to Amanda Hamblin at amanda.hamblin@jordandistrict.org.

Goalview Paraprofessional Training

Secondary clerical paraprofessionals must complete the Basic Canvas course and the Paraprofessional Goalview training course before they are given access to Goalview.

Registration for All Courses

To register for any of the paraprofessional courses, the paraprofessional’s supervising teacher or team lead should email Malynda Tolbert at malynda.tolbert@jordandistrict.org with the paraprofessional’s name, school, assignment (e.g., cluster paraprofessional, resource paraprofessional, clerical paraprofessional), and the course that the paraprofessional should be registered. The paraprofessional will get a Canvas email invitation and an invitation from Malynda within 48 hours of the request. The supervising teacher or team lead will be cc’d on the invitation.

Para training Memo

DATE: 
October 1, 2021

TO: 
All Medicaid Time Study Participants
Physical Therapists, Physical Therapist Aides, Occupational Therapists, Occupational Therapist Aides, School Psychologists, Elementary Counselors, Elementary School Social Workers, Audiologists, Speech and Language Pathologists and Assistants, RNs, LPNs, Augmentative/Assistive Communication Teams, and all Special Education Staff and Assistants Providing Direct Services

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Kami Ridd, Coordinator - Health Services Department

SUBJECT: 
Procedures for the 1^st Medicaid Random Moment Time Study of 2021-2022 School Year

MEDICAID RANDOM MOMENT TIME STUDY
Friday, October 1, 2021
and continue through the end of the day
Friday, December 31, 2021

You have been identified as a participant in the Medicaid Time Studies during the 21-22 school year.

This year, the State of Utah has transitioned to a new way of completing the time study. Instead of entering codes for activities that you are doing for a 5-day week, for 3 different times during the school year, we will be using a model called “Random Moment Time Study”.

This model will ask you what you are doing for a 15 minute “moment” in your work day. Our vendor will randomly select a participant from our district participant list and send out an email asking simple questions about what you were doing during the “moment” selected.

If you are randomly selected, you will receive an email notification 24 hours prior to your selected moment in time. The emails will come from utmac@pcgus.com.

The email notification will provide you with a link to access the on-line Random Moment Time Study form. The hyperlink to respond to the moment will be included in the email. Email notification will be sent 24 hours before the moment and again at the exact time of the moment.

Notifications for completion will continue to be sent at 24 hours, 48 hours, and again at 68 hours after the moment has passed. After the 3^rd reminder notice you will only have 4 hours to complete the study. Failure to complete the time study within the 3-day timeframe eliminates our ability to include that portion in our time-study reimbursements.

The first-time study window is from October 1 through December 31, 2021. You may be chosen multiple times or not at all. You will receive a randomly generated time study email anytime during this window. Please check your email each work day during normal work hours. 

We are excited that this new method for required participation is available and more conscientious of your time and hope that it will ease the burden that has existed in the past. We so appreciate all your efforts to document these crucial services to students. Your efforts assist us in helping to secure beneficial funds for our students and programs. Thanks again for all you do.

Questions – please reach out to Kami or Ruth in the Health Service office:

Kami Ridd
801-567-8516
kami.ridd@jordandistrict.org

Ruth Hendriksen
801-567-8515
ruth.hendriksen@jordandistrict.org

Medicaid Random Moment Time Study 2021-22

DATE:   
September 29, 2021

TO:   
Building Principals
District Department Directors
Financial Secretaries
Administrative Assistants

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Kurt Prusse, Director, Purchasing
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT: 
Student Data Privacy Resource Review Process

As explained in the September Principal and Assistant Principal meetings, Utah law (53E-9-301, 53E-9-303) requires local education agencies (LEAs) to create a publicly available metadata dictionary that contains a listing of:

• All personally identifiable student data collected and shared by the LEA
• A comprehensive list of all recipients with whom the LEA has shared personally identifiable student data, including the purpose for sharing the data, the justification for sharing the data (including if the sharing was required by federal law, state law, or local directive), and how the sharing is permitted under federal or state law.

This means that any third-party resource that receives personally identifiable student data from the District must be cataloged and, where necessary, reviewed for compliance with USBE data privacy expectations.

Rollout to Staff
Building principals are responsible to rollout the process to faculty and staff. The rollout consists of a six-minute video and a handout that were made available at Principal Meeting. Questions that the principal cannot answer may be forwarded by the principal to Caleb Olson in Planning & Enrollment. When the rollout has been completed, principals must indicate their school’s compliance on the reporting form.

Purchasing Changes
Prior to September Principal Meeting, Purchasing staff would hold school and department requisitions for resources that used personally identifiable student data and facilitated the process of gaining the necessary review and/or a student data privacy agreement. This review will now be handled through Planning & Enrollment, and until appropriate clearance is given by Planning & Enrollment to Purchasing, the requisition will not be processed.

A form has been created for school staff to submit a review request to Planning & Enrollment prior to entering a requisition in Skyward (please note that this form is different from the form teachers will use to request a review of classroom resources). This form should be completed by the individual or team that is requesting the purchase; administrative assistants may enter completed information as part of the requisition process but should not have responsibility for vetting the privacy practices of the requested resources. A fillable PDF form is available for individuals or teams to gather the necessary information so that another staff member can submit the form.

Teachers with specific questions about the process should be directed to your location’s digital coach. Administrators and administrative assistants with specific questions about the process may contact Caleb Olson (x88251).

Student Data Privacy Resource Review Process

Optional training will be provided by the Business and Auxiliary Services Departments on September 30, October 4, and 14 via Zoom. This training opportunity is for school or department personnel including principals, assistant principals, administrative assistants, clerks, aides or others with responsibilities correlating with the Business or Auxiliary Services Departments. The draft agenda is attached.

If you would like to participate in one of the sessions, please send an email to Lisa LeStarge, at lisa.lestarge@jordandistrict.org and let her know which date you would like to sign-up to attend. The total number of participants in each session will be capped at 80 (plus presenters). Because we want the sessions to have the same interactive environment as in-person sessions, attendees will be able to submit questions via ZOOM Chat. Attendees will also be provided with a link to hand-outs provided by the presenters so they can be viewed during the training or downloaded for future use.

We hope you will take advantage of this training opportunity.

DATE: 
September 9, 2021

TO:  
All Administrators

FROM:   
Administrators of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Sharon Jensen, Student Support Consultant

SUBJECT: 
District Safe School Committee Assignments

This year the format of the JSD Safe School Hearings has changed. Each week the committee will be made up of assistant principals from a secondary school, an elementary school, and a representative from various District level departments. The hearings will provide training/insight about Safe School Hearings and a chance for administrators to participate on the other side of the process.

With the approval of the Cabinet, the assignments have been carefully made for maximum balance. If you have been assigned, please add this date to your calendar and plan to be part of this committee on the assigned day. Hearings usually last until 1pm. Please do not take it upon yourself to substitute assigned days. In the rare event you cannot participate on your assigned day, please call Student Support Services or email janie.hyde@jordandistrict.org.

District Safe School Committee Assignments

21-22 Safe Schools Hearings Schedule

Join us at our Family Fall Fair! There will be food, games, swag and some fun prizes. Come learn about the departments and resources in our District as well as the business partners around us. If you have a student in JSD, this event is for you!

Fall Family Fair 9.30.2021

Please share this information with your administrative assistants to guide schools as you register newcomers. Information is available on this link . If you have any questions, please contact Andrea Schneiterat 88124.