Jordan School District
TO:
All Administrators
FROM:
Scott Thomas, Administrator of Auxiliary Services
Katie Bastian, Director of Nutrition Services
When we say school nutrition professionals are heroes, we mean it! That's why we celebrate them every spring with the National School Lunch Hero Day. Join schools across the country that are recognizing the difference these team members make for every child who comes through their cafeteria.
TO:
Elementary Principals
FROM:
Becky Gerber, Administrator of Schools
Ann Pessetto, JAESP Committee Member
Please submit concerns to be discussed by JAESP committee and cabinet by April 24, 2024. Send items to be discussed to Nick Hansen at Golden Fields, Ann Pessetto at Silver Crest, or Kaleb Yates at Juniper Elementary. All items are discussed anonymously as we work to provide clarification and solutions to concerns of elementary administrators.
Notes of the discussions will be published following the meeting on the Google Doc titled "JAESP committee notes 2023-24" shared previously with Elementary Administrators.
TO:
All Administrators
All Administrative Assistants
FROM:
Mike Haynes, Director of Jordan Education Foundation
THE CHALLENGE OBSTACLE RUN is a family-friendly fundraising obstacle course run open to all ages and created to make a difference in Jordan District Classrooms! Sponsored by local businesses and Jordan Education Foundation, 100% of proceeds go directly toward Classroom Grants benefiting students & teachers in Jordan District!
The Challenge Run is open to the community with participation from all 67 of our schools.
The run begins at 9 am, Saturday, May 11th and ends with a (free), fun family festival with lots of free giveaways. You can participate in any one of the events (Obstacle Run, Festival, Fundraising) or in all three! Bring your family and friends and neighbors for a super fun day!
TO:
Administrators
Administrative Assistants
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Take a look at the Jordan School Counseling highlights!
TO:
Administrators
FROM:
Carolyn Gough, Administrator of Teaching & Learning
Rebecca Smith, Consultant in Teaching & Learning
Jordan District will begin a new GT Endorsement cohort in August 2024. Classes are open to all licensed personnel in Jordan District. Please see the flyers for detailed information and a class schedule. Contact Rebecca Smith (88368) with question you may have.
TO:
School Administrators
FROM:
Brad Sorensen, Administrator of Schools
Cody Curtis, Administrator of Schools
Jill Durrant, Administrator of Schools
April Gaydosh, Administrator of Schools
Becky Gerber, Administrator of Schools
Lisa Robinson, Administrator of Schools
A beverage service will be provided at 7:30 a.m. in the auditorium hallway. Lunch will be provided.
LOCATION - PLEASE NOTE THAT WE WILL START WITH LEVEL MEETINGS AT 8:00 AM
Elementary - Auditorium
Middle/High/Sped - Presentation Room
TO:
Assistant Principals
FROM:
Michael Anderson, Associate Superintendent
Due to the mandatory administrator training meetings scheduled to be held in June, it has been decided to cancel the June 6th Assistant Principal Meeting.
TO:
Assistant Principals
FROM:
Michael Anderson, Associate Superintendent
The May Assistant Principal meetings will be held on May 2 (8:00-11:00am) and May 7 (8:00-11:00am). All meetings will be held in-person at the JATC-S. All assistant principals and intern assistant principals are invited. A beverage service will be provided, beginning at 7:30 am at each of the meetings. As a reminder you only need to attend one of the sessions offered. Both sessions will provide the same information. Please CLICK HERE and it will take you to the Google Doc to sign up for which day you would like to attend. If you have any questions please call Nadine Page at 801-567-8182 (x88182).
TO:
Administrators
FROM:
Becky Gerber, Administrator of Schools
The BYU School Leadership Program is looking for summer mentors for students pursuing an administrative endorsement. If you are interested in mentoring a BYU administrative intern this coming summer and have some meaningful work for them to do, please take a few minutes to complete this brief form. Thank you!
Link:
Mentor a BYU Administrative Intern this Summer
DATE:
April 10, 2024
TO:
Principals
Assistant Principals
School Safety Specialists
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, School Safety Coordinator
SUBJECT:
Great Utah Shake Out Earthquake Drill 2024
On Thursday, April 18 2024, at 10:15 A.M. a million Utahns will “Drop, Cover, and Hold On” in the annual Great Utah Shake Out Earthquake Drill.
All schools are encouraged to participate in this drill, or to conduct an earthquake drill sometime in the month of April. This is an opportunity to incorporate emergency preparedness in classroom lessons and to include proper ways to protect oneself during an earthquake.
The Jordan School District has registered as a whole to participate in the Great Utah ShakeOut. You can find more information at: The Great Utah ShakeOut!
Please review the Jordan School District Safety Manual - Earthquake Action Plan and Standard Operating Guidelines on pages 28-31 for planning, drilling and responding to an earthquake.
For additional information or guidance please contact the District School Safety Coordinator, Matt Alvernaz at matt.alvernaz@jordandistrict.org or by phone at 801-567-8623.
DATE:
April 10, 2024
TO:
Principals
Assistant Principals
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, School Safety Coordinator
SUBJECT:
Safe Routes To School Meeting Sign Up (Riverton Schools ONLY)
The City of Riverton has reviewed the Safe Routes To School (SRTS) forms we submitted and is prepared to meet with each administration to discuss them.
The meetings will be held on April 26th from 9:00 AM to 11:00 PM over ZOOM. Each meeting will be held in 15-minute increments. Please select a time slot on the SIGN-UP sheet provided. Times are on a first come first served basis. Feel free to work with one another as needed.
If more time is required to discuss an issue in depth, then we will schedule a time with the city soon after to do so.
Take a moment to review your maps on the new website, found at Safe Routes Utah, please ensure the routes are accurate and complete.
For any additional assistance or clarification please contact Matt Alvernaz at matt.alvernaz@jordandistrict.org or by phone at 801-567-8623.
ZOOM Link
SIGN-UP Link
TO:
School Administrators
FROM:
Carolyn Gough, Administrator of Teaching & Learning
Jared Covili, Consultant, Digital Learning in Teaching & Learning
The USBE Digital Teaching and Learning (DTL) Grant provides opportunities and tools for teachers in Jordan School District to address and close student achievement gaps through the use of high quality instruction that integrates technology. This survey will help us determine technology training and hardware/software needs for the 2024-2025 school year.
Click HERE to complete the end of year DTL Survey from USBE. Survey is due by 4/29/24.
TO:
Administrators
FROM:
June LeMaster, Administrator of Human Resources
Administrative Professionals do amazing work – often just outside the spotlight. Western Governors University recognizes the unique skills of Administrative Professionals during the month of April. In honor of Administrative Professionals, WGU is offering two great opportunities this month.
This year, Administrative Professionals Day is April 24th. To help recognize the important work these professionals do in YOUR organization, I invite you to nominate a colleague who embodies the qualities of an outstanding administrative professional: engaging, organized, and driven. By filling out this short, nomination form, your colleague will be eligible to receive a $200 Tango gift card. The deadline for nominations is April 30, 2024.
WGU is also making Administrative Professionals Day extra special – and helping to unlock full potential in the workplace! To celebrate, WGU is proud to offer the Administrative Professionals Scholarship. We will award multiple scholarships – each valued up to $4,000 – to motivated executive assistants, secretaries, receptionists, and other administrative support professionals ready to achieve the dream of a university education. Scholarship applications are being accepted now through June 30th.
Help us say thank you to Administrative Professionals for their hard work and tireless efforts! Make a difference today by nominating a colleague for a Tango gift card and by sharing the news about WGU’s Administrative Professionals Scholarship.
Thank you!
Melissa
Melissa Jensen, MSML
Strategic Partnership Manager - Utah
Western Governors University
C: 801-310-2339
melissa.jensen@wgu.edu
TO:
Administrators
Administrative Assistants
FROM:
Bonnie Brennan, Director of Insurance Services
Volunteer reports need to be submitted to Insurance Services.
Worker's Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.
PTA Figures must be separate from other volunteer hours.
Attached is a copy of the Volunteer Report for the period December 1, 2023 to March 31, 2024. Please complete this form and return it to Insurance Services by April 26, 2024.
If you have any questions, please contact Emily Nkele 801-567-8146 / Emily.nkele@jordandistrict.com or Bonnie Brennan 801-567-8285 / bonnie.brennan@jordandistrict.org
Thank you.
DATE:
Thursday, April 11, 2024
TO:
Elementary School Administrators
FROM:
Carolyn Gough, Administrator of Teaching & Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Research Project
The Research Review Committee has reviewed a research project in which your school has been asked to participate.
Project Title: Connections Between Learning Intentions, Success Criteria, and Metacognition: A Mixed Methods Investigation in Grades 3-5
Applicant: Jason Hart, Utah State University
The project has been approved by the District Research Review Committee. The applicant has been directed to contact you to discuss the extent of the project and to obtain your permission to conduct the study at your school. Participation in the study is at your discretion. If you have questions or concerns relating to participation, please contact Ben Jameson at 801-567-8243.
Thank you for your assistance.
DATE:
April 11, 2024
TO:
All Principals / Department Directors / School Administrative Assistants
FROM:
June LeMaster, Administrator of Human Resources
Brittany Bauer, HR Recruiting, Licensing & Hiring
SUBJECT:
Requests for 2024-2025 Special Calendars – Licensed Only
Your assistance is requested, as the Human Resource Department is preparing special calendars for the 2024-2025 academic year for licensed employees. Special calendars are essential to ensuring appropriate contract pay, time entry, emergency protocols and temporary employee tracking. Employees who meet certain criteria, as listed below, should have a special calendar on file with the Human Resource Department.
A list of licensed employees at your school/department location who are currently on a special calendar for the 2023-2024 contract year will be emailed to you for review on Monday, April 15, 2024. If needed, please make all appropriate additions, corrections, or other changes by submitting an online Hire/Change form in Skyward to the Human Resource Department. Please follow the additional instructions below.
Criteria for determining if an employee requires a special calendar:
If you have an employee you would like to review to determine if they may need a special calendar, you may contact the Human Resources Department, HR Assistant Seniors, for assistance. If a list is not included, there are currently no employees on a special calendar at this location. However, if you anticipate a special calendar for a licensed employee, please follow the instructions below.
Instructions for Special Calendar Requests:
Important Reminders:
Thank you in advance for your attention to this matter. Failure to follow these procedures may cause an employee to be paid incorrectly. Any questions about this procedure or completing a special calendar should be directed to Julie Sharp, HR Senior Asst Elementary, at (801) 567-8230 or Lisa Garner, HR Senior Asst Secondary, at (801) 567-8226.
JL/bb
DATE:
April 11, 2024
TO:
Elementary Principals Elementary
Head Administrative Assistants
FROM:
Jill Durrant, Administrator of Schools
April Gaydosh, Administrator of Schools
Becky Gerber, Administrator of Schools
Lisa Robinson, Administrator of Schools
SUBJECT:
Elementary Administrative Assistants Trade Days and Summer Hours
Elementary administrative assistants are calendared to work 206 days in a school year, including 5 days in which students and teachers are not in the building. These days generally occur the Friday after parent-teacher conferences (2) and on grade transmittal days (3). The PTC days can already be traded for the Friday compensation day if the administrative assistant works both evenings of the PTC. They are also allowed to be paid for up to 10 additional optional days during the summer months which are not included in their 206-day contract. These days are intended to provide additional pay for them to keep up with work, such as student enrollments, over the summer.
Beginning immediately, greater flexibility may be provided to Elementary administrative assistants by:
Option 1
Elementary administrative assistants may choose to trade up to 5 contracted days (three grade transmittal and two PTC compensation days) to use as additional work days the following summer. This could provide up to 15 additional work days in the summer.
Option 2
Elementary administrative assistants may choose to convert up to (5) five of their optional summer days into additional pool hours for their office assistants to work prior to the first day of school. For every full day that is not used as an additional day by the administrative assistant, 10 hours will be added to pool hours to be used by the office assistants to work prior to the first day of school.
Option 3
Elementary administrative assistants may choose to do a combination of options 1 and 2, not to exceed 5 trade days in the school year and not to exceed 5 converted pool hour days to use for office assistants.
Tracking
For Option 1 - Administrative assistants will have an option in the Skyward Time Off System to log the grade transmittal day as a “Trade Time - Days” with the reason code “Trade Time Day Taken Off” for building principals to approve. When they work the day in the summer they will need to log it in the Skyward Time Off System as a “Trade Time - Days” with the reason code “Trade Time Day Worked”. We will ask you to also include this on a Google form in the checkout process for this coming year as a double-check with the True Time system.
For Option 2 - A Google form will be available in the checkout materials to declare the number of optional days that will be converted to pool hours for the upcoming school year. These hours will then be documented and tracked in the Pool Hours spreadsheet by the district AOS administrative assistants.
A Google form will be distributed as part of Principal Checkout. Building principals will need to approve these traded and/or converted days on the Google form and submit it as part of the checkout process.
TO:
Elementary Principals
Elementary Administrative Assistants
FROM:
Carolyn Gough, Administrator of Teaching & Learning
Michelle Lovell, Consultant in Teaching & Learning
Just a friendly reminder that KEEP testing for kindergarten is required for the 2023-24 school year and kindergarten teachers should plan to use the testing days set aside in this year’s calendar to administer the KEEP test. The data from the assessment is reported to USBE and it is expected. Beginning next year, KEEP will not be required.
TO:
All Administrators
All Administrative Assistants
FROM:
June Le-Master, Administrator of Human Resources
Jane Olsen, HR Recruiting, Licensing & Hiring
Please see the attached newsletter.
TO:
All Administrators
All Administrative Assistants
FROM:
June LeMaster, Administrator of Human Resources
If you are a contracted employee (Benefit eligible) and need to take Annual/Personal Leave on a Critical Day before or after Memorial Day for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:
How to Request
During the window, the employee must send the request through email. Please include your name, school, position and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.
Licensed employees submit their request to licensedpersonalleave@jordandistrict.org
Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org
The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.
| School Holiday | Date of Holiday | Impacted Days | Window |
| Memorial Day | May 27, 2024 | May 24 and 28, 2024 | April 12 – April 22, 2024 |
Licensed Annual/Personal Leave Taken on a Critical Day 2023-2024
